W91247-19-Q-0003_Amendment_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er industry questions and update CLIN estimates.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 31-Oct-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124719Q0003

X 9B. DATED (SEE ITEM 11)

29-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Oct-2018

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124719Q0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has increased by 260.00 from 260.00 to 520.00.

CLIN 0002

The pricing detail quantity has increased by 26.00 from 49.00 to 75.00.

CLIN 0003

The pricing detail quantity has increased by 19.00 from 11.00 to 30.00.

CLIN 0006

The CLIN extended description has changed from:

The Contractor shall provide meals for an estimated 460 individuals IAW the PWS Annex A. NOTE: Actual number shall be provided the Tuesday prior to the event IAW the PWS.

To:

The Contractor shall provide meals for an estimated 1360 individuals IAW the PWS Annex A. NOTE: Actual number shall be provided the Tuesday prior to the event IAW the PWS.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 16-NOV-2018 TO

18-NOV-2018

N/A N/A

FOB: Destination

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 16-NOV-2018 TO

18-NOV-2018

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 15-NOV-2018 TO

18-NOV-2018

CAGE

POP 15-NOV-2018 TO

18-NOV-2018

The following Delivery Schedule item for CLIN 0003 has been changed from:

CAGE

POP 14-NOV-2018 TO

19-NOV-2018

CAGE

POP 14-NOV-2018 TO

19-NOV-2018

The following have been added by full text:

QUESTIONS

Question Answer Should we offer pricing for different age groups since this is a family event?

No.

Is there a maximum radius from Arlington or must it be in Arlington city?

Hotel should be within 15 minutes ride from the airport.

Request an extension of at least one day to Friday, Nov. 2.

No.

In the PWS it says the rooms are 260 double occupancy rooms for 11/16-18, 2 nights. Will you be able to provide how many will have husband and wife so we can offer a king bed and if any must have two separate beds? It refers to family but does not really mention kids.

CLIN 0001 - Attendees – 260 Rooms are needed for 2 nights = Total quanity of 520 each (estimated).

IAW PWS 1.4.1. a final number of actual sleep rooms will be provided the Tuesday prior to the event.

Can you confirm the total number of rooms? IAW PWS 1.4.1. a final number of actual sleep rooms will be provided the Tuesday prior to the event.

In the CLIN 0001 for attendees with 260 total rooms (130 families x 2 nights?) if up to 400 attendees, could this possibly be more guest rooms needed?

Updated. See above for CLIN 0001.

In the CLIN 0002 advanced party staff you have 49 but in the PWS it says 25 x 3 nights which would be 75

Updated.

CLIN 0002 – Advanced Party – 25 Rooms are needed for 3 nights = Total quanity of 75 each

In the CLIN 0003 RD core staff you have 11 but in the PWS it shows 6 rooms for 5 nights which should be

IAW PWS 5.1.1.2, the correct number should be 30 (6*5). Refer to PWS 5.1.1.2.

CLIN 0003 – RD Core Staff - 6 Rooms are needed for 5 nights = Total quanity of 30 each.

Are you anticipating the need of approximately 130 rooms per night for line item 1, to equal 260? If estimated attendees of 250-400 (in 5.1.1.1) is followed, that number should be different. Of course, we realize there are commuters. Please clarify.

IAW PWS 5.1.1.1, families will share a room.

5.1.1.2 estimates 105 nights for staff and advanced party, but quantity in CLINS 0002 is 49 + 11 = 60.

Please clarify

Updated. See above for CLIN clarification.

5.1.2.1 states one general session and 6-8 breakout rooms and a staff ops and staff prep room. Do the 6-8 breakouts include the 4 parlor style rooms, exhibitor, and meal room?

No, however the meal room and general session are the same.

What is the minimum amount of people and set-up needed for each breakout room?

EST 75 people per breakout room.

5.1.2.1 states all rooms should have 10x10 screen and projector? Do you need that in the parlor rooms, exhibitor, and meal room?

The General Session room and 6-8 break-out rooms require a 10x10 screen and projector. The Parlor and exhibitor rooms do not require a screen or projector.

Do you not need childcare rooms? No childcare rooms are needed.

Are the parlor style rooms counseling rooms? Yes IAW PWS 5.1.2.4.

Will you consider dates in December? No

The following have been modified:

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(ii) Price - Lowest evaluated price that meets the specifications in solicitation.

Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13-106(2). Through these techniques the Government will determine whether prices are reasonable and complete.

(b) Options. Not Applicable.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(End of Summary of Changes)