Questions_and_Answers_FBO.pdf

The USACAPOC Project Officer and limited personnel from HHC/USACAPOC will be on site to aid in answering any questions from the moving company during the duration of the move.

1. Are the 263 cubicles being relocated?

No cubicle components will be relocated.

2. Will the contractor have full access to elevator at time of delivery?

The elevator in Building 5585 will be reserved for the contracted moving company, with the exception of any handicap personnel or visitors requiring use of the elevator.

3. Will an electrician be required to subcontract for removal of wiring to 24' table?

The 24’ table will not be moved by the contracted moving company.

4. Will there be any parking restrictions on day of move?

The contracted moving company may utilize any portion of the USACAPOC parking lots. Any requirement to use public roads (Lewis and/or Pratt Streets), will require with coordination with Fort Bragg Installation Command and will likely not be required based on the large amount of parking lot square footage at Building 5585 (new USACAPOC HQ).

5. Will display boards be labeled at origin of where location will be for time of delivery?

At the time of pick up, each display board will be labeled for the Floor Number, hallway, and/or Room number that it will need to be placed in upon arrival at Building 5585.

6. Will there be any cell phone restrictions while employees are on premises for move?

Cell phones are not allowed on the 3rd or 4th floors of Building 5585, or anywhere in Building 3275 or 3280. They may be utilized on the 1st and 2nd floors of Building 5585 with the exception of room 103.

7. Will the boxes that are be moved be labeled for the location that they will be placed at destination?

Yes.

8. If there is a piece of furniture or weight equipment that will not fit in designated location, will it have a secondary location in plan that it may be placed?

In the event that an item does not fit in its designated space, the contracted moving company should refer to the USACAPOC Project Officer and will determine a solution. We do not expect any items not to fit in their designated locations.

9. Is there an exact count or estimate of how many boxes that will be need to be provided and a specific box size that is expected?

We are estimating 600 medium sized moving boxes. (Roughly 180 personnel at 3 boxes each, plus a 10% margin of error). Larger boxes may be used, but we would like to use at a minimum, a medium sized moving box. These boxes are only for cubicle items and an additional estimated 250 boxes will be required for the transfer of historical files. Packing peanuts, tape and other materials for the estimated 600 boxes will be required.

10. Will the historical artifacts in display cases need to be packed by contractor?

No. Items within display cases will be packed by USACAPOC personnel.

11. Do we pack contents of trophy cases?

No. Items within display cases will be packed by USACAPOC personnel.

12. For the cages; Do we move the cages, just the contents, or both?

The contents of the storage cages will need to be moved by the contracted moving company.

The cage structures are a physical component of the building and will not be moved.

13. Are we transporting computers and monitors?

USACAPOC personnel may pack their computers in the boxes allotted to them, however, they have been advised against it.

14. Do we need to provide plastic Computer Bags for cables, power cords, keyboards, etc?

Yes. Please provide 250 of these container bags for ease of packing.

15. Who disconnects water lines from ice makers and fridges?

USACAPOC will disconnect the water lines prior to those items being moved.

16. Who will disconnect/reconnect the data and electrical lines from the large conference table?

The large conference table will not be moved by the contracted moving company.

17. Who disassembles the fitness equipment where necessary for transport (IE: CYBEX Q, Bikes, etc)

USACAPOC will disassemble the fitness equipment into smaller components to be transported.

18. Will loose weights be palletized, or should the movers provide?

All gym equipment to include loose weights will need to be properly packed for transport by the contracted moving company.

19. Will the movers be required to protect the main lobby floor at destination?

Yes.

20. Will the movers get exclusive use of elevators on move days?

21. Are the movers required to supply color coded labels (different colors for different floors, etc)?

Color coding is not required.

22. How will the various cubicles in the different areas be numbered and labeled?

Each cubicle will be individually numbered by section. A legend will be provided to the moving company that is awarded the contract.

23. Where will the various pieces of art work, pictures, TVs, command boards, etc. be moved to in new building?

The vast majority of the items currently hanging in a hallway (framed prints and command boards), will also relocate to a hallway in the new HQ.

24. Will there be one central area, or will they be going to multiple locations/areas?

The items described in question 28 will be moved to multiple areas.

25. Disassemble Furniture – 4. Disassemble furniture to include but not limited to Chain of Command picture boards, a Command conference table measuring 24' long and 5' wide, and gym equipment in buildings A-3275 and A-3280, then transport and reassemble in desired area in building A-5585. Can you be more specific as to what other furniture, and quantity of such, other than the listed items?

The only furniture requiring disassembly and reassembly are the Chain of Command picture boards. The Command Conference table will not be moved by the contracted moving company, and the gym equipment will be disassembled by USACAPOC personnel into smaller components for ease of moving. The gym equipment will be reassembled by USACAPOC personnel once it is relocated.

26. 47 Televisions and associated mounting - Do we remove all from walls, etc. and then remount at destination?

They will not require mounting at the new HQ. They will need to be appropriately packaged for moving along with their mounting hardware and power cords.

27. 3 Chain Of Command Boards (including removal from wall) – Do we put back up at destination?

No.

28. 30 large administration boards ((including removal from wall) –Do we put these back up at destination as well?

No.

29. How many boxes are needed for file cabinet contents?

We are estimating 250 medium sized boxes.

30. Number of boxes needed for personnel move is 540 correct? 180 people x 3 cartons each?

We are estimating 600 boxes (180x3 personnel + 10% margin of error).

36. Project to take 10 phases? If we could finish faster could we complete in 5 phases?

Currently, the relocation is scheduled over 10 business days. USACAPOC Project Officer is receptive to receiving plans from the movers to complete the work in less than 10 days. Based on the impact to USACAPOC operations, USACAPOC may approve the relocation to be completed in less than 10 days.

31. Only detach wall mounted items? No wall mounted install needed at new location?

No wall mounting will be required at Building 5585.

32. Are they moving any computers or is mover?

The moving company is responsible for moving the boxes from each cubicle. USACAPOC personnel may pack their electronic devices in these boxes on their own.

33. Will they disconnect electronics?

Electronics will be disconnected.

40. Disconnection of water lines to appliances by customer or mover?

USACAPOC will disconnect the water lines prior to those items being moved.

41. Will mover have exclusive use of elevator at new location? (only 1 elevator for whole building)

42. Will we be provided an independent key for elevator?

No.

43. Who will placard the workstations with move numbers?

USACAPOC personnel will placard items to be moved. This may be accomplished through writing directly on the box, or a separate label. Each item will at a minimum include the name of the individual whose belongings are packed in the box, the section, Floor Number, hallway and/or Room Number for each box or item to be placed in.

44. Will floor plans of both building be provided in electronic floor plan (so copies can be made)

Floor plans will be made accessible to the contracted moving company.

45. Will floor copiers move?

No. These items will be moved by a separate vendor.

46. Will all items be labeled by customer?

Every item that the contracted moving company will be responsible for moving will be labeled or marked with the name of the individual who packed the box or is otherwise responsible for the item, the Floor number, section, and Room number that the item will need to be placed in.

47. Will all labeled items correspond with new location room numbers?

Each item with a label will include the Floor Number, hallway and/or Room number for the item to be placed in Building 5585.