Atch_1_Perimeter_Fencing_SOW_26Jul18.pdf.docx

Attachment 1 - Scope of Work July 26, 2018 Security Perimeter Fence Replacement, DDJC Tracy, CA

1.0 SCOPE OF WORK :

1.1 SCOPE OF WORK: The Contractor shall provide all labor, fencing materials, equipment, transportation, supplies and supervision necessary for the construction and replacement of 3000 feet of Security Fencing stated in this Statement of Work (SOW) located at Tracy DDJC, San Joaquin, CA. The Contractor is solely responsible for measuring and determining the actual lengths and quantities required for the Work. Contractor is to coordinate and work closely with the facility, minimizing disruption.

Work includes but is not limited to the following:

1.2 BACKGROUND INFORMATION: This project involves replacement of the existing 7 foot high fencing with a new 8 foot high security fencing on the South West Perimeter at DDJC supplied by a single source supplier.

1.3 General: Contractor is to coordinate and work closely with the facility, minimizing disruption. Work includes but is not limited to the following:

1.4 Materials:

1.4.1 All equipment installed outdoors (including fencing and fence components, conduit, fittings, electrical enclosures, fasteners, etc.) shall be corrosion-resistant and suitable for outdoor use in a foggy and salty environment, including up to 100% RH condensing. At a minimum, all ferrous (e.g. steel) items shall be hot-dip galvanized.

1.4.2 • All devices (including controls, locks, indicators, sensors and equipment) installed outdoors shall be corrosion-resistant and suitable for outdoor use in a foggy environment, including up to 100% RH condensing. At a minimum, all ferrous (e.g. steel) items shall be hot-dip galvanized.

1.4.3 All non-metal items that will be exposed to sunlight shall be UV-rated.

1.4.4 Housings and electrical enclosures shall be rated to NEMA 4X or IP66, as a minimum.

1.4.5 All equipment, components, assemblies, etc. shall be heavy-duty.

1.4.6 All underground wire and cable whether in conduit or not, shall be waterproof.

1.4.7 There will be some activities which the Contractor will do sawing/drilling/welding/cutting/etc. of galvanized (or otherwise protected) steel components; in these situations, the affected areas shall afterward be fully covered with zinc-rich “cold galvanizing” compound.

1.4.8 The following cautionary statement will apply to all trenching and digging activities: “Use high caution when trenching/digging to avoid cutting existing buried utilities (signal, power, water, gas, sewer, comm., etc.). Best available drawings of underground utilities are located in the appendices and facility drawings.

2.0 Replace Fence line - Outrigger with Barbed Wire:

2.1 Remove/retain/install fencing as follows. When complete, the fence line shall be continuous and complete, with no gaps.

2.2 Fence shall be 8 feet high (including the outriggers or the barbed wire). There shall be a horizontal top rail.

2.3 A horizontal bottom rail is not required however, the fencing fabric shall be extended to within 2 inches of firm ground and stiffened using bottom-run tension wire. This tension wire shall prevent the fencing fabric from being lifted by hand more than 5 inches in height see Division 32 Section 32 31 13.53.

2.4 Locate all posts, rails, bracing and tension wires on the secure/protected side (inner side) of the fencing fabric.

2.5 Steel Fencing fabric must be minimum 9-gage wire, and mesh openings must not be greater than 2-inches per side. Fence fabric material shall be galvanized steel see UFC 4-022-03. Shall conform to the requirements of ASTM A392 Type II Class 1, with zinc-coat applied after weaving. Shall be twisted at the top and bottom, not knuckled zinc-coat applied after weaving. The fabric shall be twisted at the top and bottom, not knuckled.

2.6 Fence posts shall be 2 3/8” O.D structural grade galvanized pipe fence posts and shall be set in concrete, see UFC 4-022-03 Appendix C. Existing fence posts and material shall not be reused.

2.7 Select the framework components and material from ASTM F626, ASTM F1043, ASTM A467/A467M, ASTM F1083, and UFC 4-022-03 and UFGS - 32 31 13.

2.8 All post caps shall be tack-welded to the posts (as a mitigation against false alarms caused by rattling for the in fence security system to be installed later by others).

2.9 Install single outriggers consisting of 18-inch arm(s), each having three strands of barbed wire at regular intervals along the top of the fence. The outriggers must provide a minimum of an additional 12 inches to the fence height. Outriggers must be permanently affixed to the fence posts by tack-welding (as a mitigation against false alarms caused by rattling. The newly installed (8’) fencing shall match the existing (8’) fence in height and decor located on the South West Perimeter of the base.

2.10 The top guard fencing adjoining gates if applicable may range from a vertical height of 18 inches to the normal 45 degree outward protection, but only for a limited distance along the fence line as needed to adequately open the gates. Top guards must be constructed of the same material as the other fencing components in accordance with ASTM F626.

2.11 Barbed wire must consist of two 12.5-gage twisted line wires with 15-gage round barbs. Barbed wire must be zinc-coated steel. All barbs must consist of four points, and spacing of barbs must be at 5-inch (+/- 1 inch) centers.

2.12 Grounding and bonding of the fencing shall be in accordance with the National Electric Safety Code (NESC) - IEEE C2. Fencing shall be designed to limit touch, step, and transferred voltages.

2.13 Use grounding conductors & jumpers for above/below ground conduits shall be rigid metal conduit see UFC 4-022-03 Appendix C and see page 20, Section 2-10 and UFGS - 32 31 13 (3.2.17) - page 20.

2.14 A buried bonding jumper must be used to bond across a gate or other opening in the fence.

2.15 Barbed wire strands above the fence fabric must be bonded to the grounding conductor, jumper, or fence.

2.16 Since fence posts are of conducting material, the grounding conductor must be connected to the fence post or posts, as required, with suitable connecting means.

2.17 Regrade and recontour on both sides of the fence as required to allow drainage away from fence and posts.

2.18 Provide a gravel strip directly under the fencing. This gravel strip shall be 24” wide by 6” deep, made of compacted road base material. Grade and contour, on both sides of the fence, to ensure drainage away from fence and posts and gravel size to match existing.

2.19 In order to mitigate against fire hazards, the Contractor shall chop down and remove all shrubbery that are within 50 feet on each side of the perimeter fence with the exception of the rail road track areas.

2.20 All editions of the codes and references in this contract shall be the most current edition as of the date of this contract solicitation.

2.21 Contractor shall provide temporary fence similar to existing 8 feet fence during construction to ensure that depot is not accessible to outsiders at any point of time.

3.0 Special Security Requirements:

3.1.1 Contractor personnel or any representative of the Contractor entering DLA Defense Distribution San Joaquin to perform contracted work shall abide by all security regulations and will be subject to security checks. Contractor personnel and property are subject to search and contraband/banned items are subject to seizure upon entering, while on, and upon leaving the installation.

3.1.2 Contractor personnel shall conduct themselves in acceptable business decorum at all times. The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the COR to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interest of national security. In accordance with 18 USC 1382, the Installation Commander has the authority to bar individuals from the installation. The removal of Contractor personnel from the installation shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this SOW.

3.1.3 No Contractor personnel or any representative of the Contractor will be admitted to the site of work unless he/she furnishes satisfactory proof of United States citizenship, or, if an alien, residence within the United States is legal.

3.1.4 The Contractor shall ensure the physical security of all Government property furnished for the performance of this contract. This includes the assurance that accountable property inventory in this contract is secured and protected against theft or sabotage or other acts constituting illegal destruction. The Government will not be responsible in any way for damage to the Contractor’s. supplies, materials, equipment, and property or to Contractor employees’ personal belongings that are damaged or destroyed by fire, theft, accident or other disaster.

3.1.5 The Contractor shall ensure the physical security of all Government property furnished for the performance of this contract. This includes the assurance that accountable property inventory in this contract is secured and protected against theft or sabotage or other acts constituting illegal destruction. The Government will not be responsible in any way for damage to the Contractor’s supplies, materials, equipment, and property or to Contractor employees’ personal belongings that are damaged or destroyed by fire, theft, accident or other disaster.

3.1.6 Contractor’s Badge Requirements.

3.1.7 A Contractor Access to Installation: Access to base requires that Contractor employees voluntarily submit personal data (e.g., name, driver license number, etc.) when applying for a base Identification Card or temporary access pass. This information is routinely used by base Law Enforcement and Security personnel to conduct driver’s license and criminal history/background checks. Adverse information revealed by such checks (e.g., outstanding criminal warrants, criminal history indicating a potential risk to base Installation security, or similar negative information indicating a potential security and/or law enforcement risk to base) may result in a denial of access and/or reentry to the Installation. Delays caused by any adverse employee information do not constitute a basis for claim by the Contractor. It is the Contractor’s responsibility to assure all personnel scheduled to work on the installation have acceptable backgrounds.

a. Full Legal Name (with suffix if applicable)

b. Driver’s License Number and State of Issue, or State Issued ID

c. “A” Number on the Resident Alien Card (must carry card and/or work permit)

d. Badges will be generated at the Security Operations Pass & ID Office located in Building 29A adjacent to the installation main gate at the corner of Valpico and Chrisman road. If personnel are added or changed during the contract performance period, a revised list is to be submitted 3 working days prior to any new employees’ arrival for work.

3.1.8 Badges will be issued for the contract performance period not to exceed 179 day increments. A check will be made periodically by Security on the status of these badges. On projects longer than 180 days, the COR will submit a request to Pass and ID and request new badges to ensure contract personnel are vetted semi-annually.

3.1.9 The Prime Contractor will be required to escort suppliers, vendors to the project site. Notification will be given a minimum of 3 working days prior to arrival.

3.1.10 The Prime Contractor will ensure that all access control requirements are adhered to per the DLA Defense Distribution Depot San Joaquin Physical Security Plan. Any questions or concerns will be routed through the COR to the Security Services Branch for clarification.

3.1.11 Any additional requirements from Physical Security and Emergency Installation Management will be addressed during the pre-construction meeting conducted by the COR.

3.1.12 The Contractor’s workers and equipment shall be limited to the work area as designated by this contract. In the event the Contractor, his/her employees, or subcontractors fail to adhere to the Installation security provision, the Installation has the authority to deny access to the work site to that employee or subcontractor without an extension of time being granted to the Contractor.

3.1.13 Contractor/Subcontractor – Visitor Badges:

All prime Contractor and subcontractor employees will be required to sign in to apply for badges at the Security Operations Pass & ID Office at Building 29. Contractors may be required to submit security form DD 3988-2, National Agency Questionnaire (NAQ), for all proposed superintendents and/or foremen at least one (1) week prior to initiation of work and prior to badges being issued. This form may be obtained at the Pass & ID Office. When applying for a badge, Contractor and subcontractor personnel must present a driver’s license or another identification card with a photograph, and a copy of the contract. Badges are issued for the contract performance period. A check will be made periodically by Security on the status of these badges.

A minimum of one week prior to entry and initiation of work on San Joaquin Facilities, the Contractor is to submit a list of all prime and subcontractor employees including any other personnel required to perform work on San Joaquin Facilities during the contract performance period. The list is to be submitted to the Contracting Officer's Representative (COR). If personnel are added or changed during the contract performance period, a revised list is to be submitted prior to any new employees' arrival for work at San Joaquin Facilities. Security may refuse entry to employees not on the employee list.

At a minimum of 48 hours before the delivery of any equipment, materials, or rentals, the Contractor shall submit to the COR the name of the company, address, phone number, and personnel making the delivery.

All expired or unnecessary badges will be returned to the issuing office. The Contractor agrees to pay a replacement fee of $22.00 minimum for each badge not returned.

3.2 Location: Refer to attachments/appendices for details and locations of work to be performed. See Appendix 01 – Replace Perimeter Fence Drawings.

3.3 Material Approval: All materials shall be approved by the COR/Technical POC prior to installation. Contractor is responsible obtaining approval in advance to material orders/purchases.

Note: The contractor will provide temporary toilet & hand washing facilities for his/her employees.

3.4 Submittals:

3.4.1 Submittals required: (2 weeks prior to construction): Shop drawings, special materials, material colors, and Safety Data Sheets (SDS) and certifications.

3.4.2 Timeline Plan: A completed construction time line plan presented at the pre-commencement meeting. The plan shall be updated weekly and a copy presented to the POC weekly.

3.4.3 Operations and Maintenance Manual: Two (2) sets of manufacturer operation and maintenance manual describing capabilities, maintenance of the proposed improvements, if applicable, to be submitted with close out documents.

3.4.4 The installation safety regulations can be made available in the post-award by the

3.5 Record Drawings and Specifications

3.5.1 Maintain on the construction site, one set of the following record documents, which record actual revisions of the work:

1. Drawings

2. Specifications

3. Addenda

4. Request of Information (RFI)

5. Field instructions

6. Change orders and other modifications to the contract

7. Reviewed shop drawings, product data and samples

8. Manufacturer’s instruction for assembly, installation, and operation

Ensure entries are complete and accurate, enabling future references by the Government.

Store record documents separate from documents used for construction.

Keep record information concurrent (within 7 days) of construction progress.

3.5.2 Specifications: Legibly mark and record at each product section a description of the actual products installed, including the following:

1. Manufacturer’s name, product model, and number.

2. Approved product substitutions or alternates utilized.

3. Changes made by addenda and modifications.

3.5.3 Record Drawings:

Where exist, legibly mark each item on record actual construction including:

1. Measured horizontal and vertical location of underground utilities and appurtenances referenced to permanent surface improvements. This shall include, but shall not be limited to piping, conduit, valves, stubouts, etc.

2. Details not on original contract drawings.

3.6 Progress Record Documents:

Record Documents shall include all subcontractor changes and shall be kept current as the work progresses. Progress documents shall be made available and subject to review and approval by the COR/ Project Engineer at each progress payment.

3.7 Final Record Drawings & Specifications:

The Contractor shall submit one completed set of Record Drawings and Specifications in both CD-ROM disc and hard paper copies, to the Project Engineer a minimum of one week prior to the final inspection. These Record Documents shall include certification by the Contractor that the Record Drawings and Specifications are a true representation of the Work as actually constructed. The Work will not be formally accepted until the Record Documents are reviewed and accepted by the COR/ Project Engineer. The Contractor shall deliver to the Owner one record set of approved Final Record Drawings in AutoCAD format (version 2014 or newer) and Specifications in PDF on CD-ROM disc and two full-size printed sets at the conclusion of the project.

4.0 Measurement and Payment:

The Government shall reserve the rights to retain ten percent (10%) of each progress or final payment when Record Documents are found not to be in compliance with the contract requirements. Full compensation of Record Documents is included in the prices paid for the various items of work and no separate payment will be made.

5.0 Safety Requirements:

5.1.1 Signs: Appropriate signs designated by Fire, Safety & Security shall be provided by the contractor and placed as indicated in work areas.

5.1.2 Work Site Access, Storage of Supplies, Material, Equipment, etc.: The work areas shall be closed off to unauthorized personnel. The Contractor shall obtain the prior approval of the Project Engineer for acceptable site access or before using any area or space for Contractor’s storage during construction operations. Materials, equipment, etc., shall not be piled or stored in any location which shall interfere with the conduct of normal functions of the building and/or facilities, and shall not constitute a hazard to persons or property. All required Fire, Safety, and Security precautions such as signs, danger signals, lanterns, barricades, etc., shall be installed by the Contractor for safe construction operations.

5.1.3 Accidents: All accidents shall be reported to the Safety Office through the Technical POC. This is to be accomplished within the same shift, preferably as soon after the accident as is practical. Accidents reporting shall be in accordance with EM 385‐1‐4 and Sacramento District (SPK) accident reporting requirements. In the event of serious injury or damage, work will stop and everything will be left in place exactly as it was at the time of the accident, excepting when the possibility of more damage or injury exists.

5.1.4 Safety Oversight, Quality Control & Inspections: Provide a full time Safety person at the project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be at the work site at all times to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be IAW EM 385-1-1 paragraph 01.A.17, entitled Site Safety and Health Officer (SSHO), and all associated sub-paragraphs. The SSHO must ensure the requirements of EM 385-1-1 section 1 and 29 CFR 1926.16 are met for the project.

A waiver will be issued so the Superintendent and QC Manager will be one person the Superintendent = QC Manager and the Safety Person. The qualification for both personnel shall meet the requirements in Division 1.

Installation safety regulations can be made available post-award by the Tracy Resident Engineer.

5.2 Schedule of Work:

A. During the progress of work, the existing facility(s) shall be maintained without interruption, except by specific arrangement with the Project Engineer and then only at such times as approved in writing by the Project Engineer.

B. The Contractor shall coordinate the work of this contract through the Project Engineer assigned by the ACO.

C. The normal hours of work shall be 7:00 a.m. to 3:30 p.m., Monday through Friday, unless otherwise noted. The Contractor shall not schedule work on Saturday, Sunday or Federal Holidays without prior approval from the Government. The Contractor shall notify the Project Engineer at least five calendar days in advance for works scheduled on the weekends, holidays or outside of the normal hours of work.

5.3 Pre-Commencement Meeting: Prior to the commencement of work, a meeting will be held with the contractor and the government representatives to discuss matters of mutual interest concerning the contract. General conditions, work schedules and phasing, security, safety, Installation siren, operations during severe weather, character of work, operations & storage areas, housekeeping and clean-up, days of work, equipment, fire prevention, smoking areas, accidents, local rules and regulations, delays, quality assurance, inspections, digging permits, hazardous waste, debris disposal and other matters pertinent to work accomplishments will be discussed at this time.

5.4 Work Commencement: Contractor shall commence work 10 days after receiving Notice to Proceed (NTP) and shall complete the work within 210 days. This may change for the convenience of the government at any time. The Contractor will be responsible for coordination of the work with any/all Subcontractors to ensure a complete installation in accordance with the Contract Documents and the project schedule. Progress Payments will be once per month.

5.5 Construction Meetings: The Contractor shall attend weekly construction meetings to facilitate job progress and coordination between Contractor, Facility Manager, Designer, Project Inspector, Project Engineer, and all parties involved in the project. The Government may change the frequency of meetings based on construction activities, milestones, or on an as needed basis. The Contractor shall coordinate time, place, and agenda of each meeting with the Project Engineer or assigned Project Inspector. Representatives of Contractors and Subcontractors attending the meetings shall be qualified and authorized to act on behalf of the entity each represents

5.6 Work Coordination & Utility Shutdown: All work shall be coordinated with the Technical POC. The Project Engineer shall be notified twenty one (21) days in advance of any anticipated shutdown of electricity or other utility. The Project Engineer’s approval shall be obtained prior to any shutdown activity. In addition, the Contractor shall schedule and coordinate all connections and other works to be performed by public and private utility organizations necessary for the completion of the project

5.7 Housekeeping and Cleanup: After completion of each phase of the work, the contractor shall at the end of each work day leave all work areas in a neat, clean and workmanlike condition satisfactory to the POC. After completion of the entire job, the contractor shall remove from the premises all tools, equipment, and excess materials. Demolition waste shall be properly disposed of off-site. The Contractor shall not use any Installation waste bins for disposal without approval from the Technical POC.

5.8 Unscheduled Interruptions: Work operations are subject to unscheduled interruptions and contractor personnel may be required to immediately leave the designated work area or be denied access due to security operations. Mission requirements may necessitate suspension or cancellation of custodial operations for that period. All incomplete work shall be rescheduled for completion at a later time/date mutually agreed upon by the COR, POC, QA personnel and the Contractor

5.9 Working Area Verification: The contractor shall be responsible for the coordination and proper relationship of this work to the building premises, and thoroughly familiarize himself with all details of the Scope of Work and working conditions, to verify all dimensions in the field, and advise the POC/COR of any discrepancies before performing any work

5.10 Quality Assurance: While performing this work the contractor shall be subject to onsite inspections by the Technical POC and QA personnel. The contractor shall provide a representative to conduct and oversee daily QA and safety issues. If any work is found to be in violation of a specification requirement, the Administrative Contracting Officer or Contracting Officer (ACO/CO) will issue a stop work order until the violation is resolved. Standby time and expenses required in resolving the violation shall be at the contractor’s expense.

After Award Contracting Officer Representative (ACO) & Post Award POC:

The Administrative US Army Corps of Engineers (USACE) POC & ACO will be Mr. Steve Kim at Sang.H.Kim@usace.army.mil. He will also be responsible for verifying the Contractor’s performance and completion of work is in accordance with the applicable requirements. He will assign a COE, COR to the project.

Award Documents:

Contractor shall reproduce four hard copies, of all 8.5” x 11” specification, drawings and miscellaneous contract documents from the award CD (government provides after award). On the drawing reproduction, Contractor shall supply 4 (EA) half size (11”x17”) sets of all drawings. Six CD shall be created from the Award CD and shall also be included in the package. These documents and electronic files shall be delivered to the Resident Engineer office within 10 days after award of the task order, to the respective resident engineer address on the award documents.

Appendices:

Appendix 01 – Replace Perimeter Fence Drawings.pdf – For reference only.

Appendix 02 – Environmental Checklist.pdf Appendix 03 – Sign Spec - EP 310-1-6a.pdf Appendix 04 – Specifications.

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