A.07.23_W9123718T0008.pdf

SEE ADDENDUM

(No Collect Calls)

W9123718T0008 03-Jan-2018

b. TELEPHONE NUMBER

304-399-5337

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 17 Jan 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

H1P0A009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CYNTHIA A OXLEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E72859203

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

502 EIGHTH STREET

HUNTINGTON WV 25701-2070

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF82

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123718T0008

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an a Firm Fixed Price Contract to provide all management, labor, supplies, materials and equipment necessary to perform park attendant services at Burnsville Lake, Burnsville, WV (Braxton County). All work shall be performed in strict compliance with the attached performance work statement and all other terms, clauses and conditions incorporated herein. Services for the base period will begin at Date of Award and continue through 31 December 2018.

Note: This solicitation contains an option clause to extend the awarded contract for up to four (4) additional one-year option periods. The one-year option periods are as follows:

Option Period 1: 01 January 2019 through 31 December 2019 Option Period 2: 01 January 2020 through 31 December 2020 Option Period 3: 01 January 2021 through 31 December 2021 Option Period 4: 01 January 2022 through 31 December 2022

One award will be made from this RFQ.

This procurement is 100% set-aside for Small Business, under NAICS code 721211 (the size standard for this NAICS code is $7.50 Million (average annual receipts for the previous three (3) years).

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Failure to submit a unit price for all items listed (base year and option years) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

Note: Subject to the provisions herein, award will be made as a whole to the lowest priced responsible and responsive offeror.

(a) The Government reserves the right, prior to making an award, to conduct a pre-award survey of the prospective Contractor in order to determine that the Contractor can meet the minimum standards for responsible, prospective Contractors as delineated in the Federal Acquisition Regulation, paragraph

9.104. The pre-award survey may include but will not be necessarily be limited to the following factors:

(1) Financial resource

(2) Ability to comply with required schedule

(3) Past record of integrity

(4) Past records of performance; and

(5) Ability to meet other qualification and eligibility requirements to receive an award of a contract.

(6) Have the necessary organization and experience

(7) Have the necessary production and resources

(b) Offerors are advised that accomplishment of this survey is a part of the evaluation process and is not to be construed as an indication that an offeror will receive or is in the best position to receive the resultant award.

Submit Offers to: U.S. Army Corps of Engineers

Room 419, ATTN: Cynthia Oxley 502 8th Street

Huntington, WV 25701

Quotes are due on the date and time (January 17, 2017 at 11:00 am Eastern) identified on page 1 (box 8) of this solicitation. Electronic submittals may be accepted by email or fax (304-399-5281).

For contractual/technical questions, please contact Cynthia Oxley at 304-399-5337, or by e-mail at cynthia.a.oxley @usace.army.mil.

To set up a site visit, contact the Project Site at 304-853-2371.

Contract Award

D.1 The contract award will be made as a whole to the contractor offering the lowest price, after a determination of responsibility is made by the Contracting Officer and prices are determined to be fair and reasonable (see paragraph D.3). This means that low price will be the determining factor considered for award of this contract. “Offeror Quotes” as referred to in this solicitation shall include a completed Price Breakout Schedule as included in this solicitation.

D.2 Content. Offeror quotes and any supporting information shall be specific and complete in every detail and shall contain the information necessary to properly assess the Contractor's capability to perform the specified contract services.

D.3 Quoted Prices. The completed Contract Line Items (CLIN) will be reviewed for completeness and compatibility with the estimated price to perform the contract services. Quoted prices will be evaluated for price reasonableness. The Offeror’s price quote will also be evaluated for proportionality and balance.

An Offerors’ price quote may be considered to have unbalanced pricing when it contains line item prices that are significantly over or understated when compared to the estimated cost or competitive pricing. An offerers’ quote may be rejected if the Contracting Officer determines that the lack of balanced pricing poses an unacceptable risk to the Government.

D.4 Overall Price Evaluations. The Government will evaluate quoted prices for award purposes by adding the Offerors’ total price for the base period, to the total prices for all option periods (See FAR 52.217-5). Evaluation of pricing for option periods, will not obligate the Government to exercise the option(s). All unit prices shall be inclusive of all costs associated with this contract. For example, there will be no additional payment for supervision, administration, equipment, supplies, profit or other items/services not included on the price breakout schedule.

D.5 Discounts. Prompt payment discounts will not be considered in the evaluation of quotes.

D.6 The Government intends to evaluate price quotes and award a contract without discussions with offerors. Therefore, the offeror's initial quote should contain the offeror's best terms.

D.7 A Government Representative may verify any information provided in the quote to better evaluate the Offerors’ ability to perform.

D.8 Simplified Acquisition procedures are being used per FAR Part 13 and Subpart 13.5.

Burnsville Lake - Park Attendant Services Bulltown Campground

BASE YEAR—Date of Award thru 31 December 2018

0001 Scheduled Park Attendant Services 1 JB $__________ $____________

Emergency Park Attendant Services

HR

Non-Peak Season Transmittals

EA

Additional Peak Season Transmittals

Total Base Year $____________

OPTION YEAR 1-- 01 January 2019 thru 31 December 2019

1001 Scheduled Park Attendant Services 1 JB $__________ $____________

Total Option Year One $____________

Total Base, Option One

OPTION YEAR 2-- 01 January 2020 thru 31 December 2020

2001 Scheduled Park Attendant Services 1 JB $__________ $____________

Total Option Year Two $____________

Total Base, Option One, Option Two

OPTION YEAR 3-- 01 January 2021 thru 31 December 2021

3001 Scheduled Park Attendant Services 1 JB $__________ $____________

Total Option Year Three $____________

Base, Option One, Option Two, Option Three

OPTION YEAR 4-- 01 January 2022 thru 31 December 2022

4001 Scheduled Park Attendant Services 1 JB $__________ $____________

Total Option Year Four $____________

Total Base, Option One, Option Two, Option Three, Option Four

BURNSVILLE LAKE

BULLTOWN CAMPGROUND

PARK ATTENDANT SERVICES

TABLE OF CONTENTS

SECTION C.1 – GENERAL

C.1.2 PERFORMANCE WORK STATEMENT

C.1.3 PAYMENT FOR SERVICES

C.1.4 SCHEDULE OF WORK

C.1.5 SAFETY AND SECURITY REQUIREMENTS

C.1.6 ACCIDENT REPORTING

C.1.7 DAMAGE REPORTS

C.1.8 PERMITS AND LICENSES

C.1.9 SUPERVISION

C.1.10 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY

C.1.11 MINIMUM PERSONNEL QUALIFICATIONS

C.1.12 BONDING

C.1.13 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C.1.14 CONTRACT DISCREPANCY REPORT (CDR)

C.1.15 QUALITY CONTROL

C.1.16 QUALITY ASSURANCE

C.1.17 DEFICIENCIES

C.1.18 GOVERNMENT PROPERTY, EQUIPMENT, AND SUPPLIES

C.1.19 CONTRACTOR FURNISHED ITEMS

C.1.20 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY

C.1.21 LOST AND FOUND ITEMS

C.1.22 PERFORMANCE EVALUATION MEETINGS

C.1.23 COOPERATION WITH OTHER CONTRACTORS AND VOLUNTEERS

C.1.24 PREWORK CONFERENCE

C.1.25 REPORTS

C.1.26 QUOTES

C.1.27 DEFINITIONS

SECTION C.2 - PARK ATTENDANT

C.2.1 GENERAL

C.2.2 WORK TO BE PERFORMED

C.2.3 CAMPGROUND HOSTS

C.2.4 EQUIPMENT

C.2.5 SPECIAL PROVISIONS

BULLTOWN CAMPGROUND

PARK ATTENDANT SERVICES

SECTION C.1 General

C.1.1. BACKGROUND. The project is located on the Little Kanawha River, a tributary of the Ohio River, in Braxton County near Burnsville, West Virginia. The project purposes served are flood damage reduction, recreation, water quality control, fish and wildlife management. Bulltown Campground has 204 sites. Park Attendants normally issue approximately 400 permits per year. Reservations for the campground are made through www.recreation.gov. In 2017, approximately 3,200 reservations were made for Bulltown Campground using the reservation system.

C.1.2. PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, supervision, personnel, materials, supplies, fuel, and vehicles, except as otherwise provided herein, required to perform Park Attendant Services at the Bulltown Campground at Burnsville Lake, as specified and in strict accordance with all terms, conditions, general, specific and technical provisions, drawings, attachments, exhibits, etc., contained herein or incorporated by reference, including the Park Attendant Handbook. Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional services.

C-1.3. PAYMENT FOR SERVICES. Payment will be made for actual performance up to the maximum number of days within the billing period. All work under this contract will be invoiced on a monthly basis.

The Contractor will submit an invoice at the end of each month based on the pro-rated number of hours the Entrance Station was opened.

Example: 2018 has 1000 work hours. The Contractor quoted $20,000 for 2018 services. The Contractor operated the Entrance Station 100 hours in May. The Contractor shall bill for 100/1000th or 10% of the annual quote for 2018 ($20,000 x .10 = $2,000) for the work performed in May.

C.1.4. SCHEDULE OF WORK.

a. Park Attendant services consist of staffing the entrance station and providing surveillance in accordance with the attached Work Calendars. A day is defined as the 24-hour period from 6:00 a.m. until 6:00 a.m. Eastern the following day. Work Calendars indicate beginning and ending hours for each work day and recommended levels of staffing.

b. Four levels of Park Attendant services will be utilized during the year to perform campground operations. For the purposes of this contract, the four levels of Park Attendant services are defined as Levels 1, 2, 3, and 4. The differing levels of service are intended to assist Contractors with assembling their quotes for the services specified herein.

Level 1 - Level 1 is typically used on a low visitation day, which historically has included staffing the entrance station with one park attendant during the hours specified on the Work Calendars.

Level 2 - Level 2 is typically used on a high visitation day, which historically has included staffing the entrance station with one park attendant during the hours specified on the Work Calendars. A second park attendant may be necessary during the evening hours.

Level 3 - Level 3 is typically used on a high visitation day, which historically has included staffing the entrance station with one park attendant during the hours specified on the Work Calendars. A second park attendant may be necessary during the late morning / afternoon hours.

Level 4 - Level 4 is typically used on a low visitation day, which historically has included staffing the entrance station with one park attendant during the hours specified on the Work Calendars. During Level 4 services, the Contractor shall also prepare the transmittal as described in Section C.2.2(g).

The Contractor shall determine the work schedule for the second person, and shall at all times provide adequate staffing to efficiently process incoming and exiting campers during busy times. During many weekends during the recreation season, several campers may arrive simultaneously. The Contractor shall develop methods to quickly process campers so wait times do not exceed 10 minutes. A method that has historically worked during heavy visitation periods is to have the second person provide each incoming customer a Contractor-designed form to complete while they wait in their vehicle so the information is ready for the other attendant to quickly process.

c. Holiday Work. Three Federal holidays are observed during the time the Bulltown Campground Entrance Station is staffed. They are:

Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work will be required on these holidays. Additional personnel may be required to handle the additional workload because of heavy visitation and are estimated on the Work Schedule calendars.

d. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather.

e. Emergency Work. During the course of work under this contract, situations may arise which constitute an immediate danger or health hazard to persons or a threat to property. When such situations arise, the Contractor may be required to respond. If the Contractor or their employee is on duty when the emergency is identified, they may be required to provide uninterrupted service until the emergency has passed. The Contracting Officer Representative (COR) will first notify the employee on duty, and will contact the Contractor or Contractor Representative as soon as possible. If the Contractor is not on duty, and is contacted by the COR to perform emergency work, they shall respond within two hours. Emergency work will be initiated by notice (phone call or other means) from the Contracting Officer or COR.

When emergency situations which require immediate action to preserve life or prevent injury are recognized by the Contractor, the Contractor shall perform remedial work to temporarily correct the situation, follow Emergency Response procedures in the Park Attendant Handbook, and shall advise the COR of the problem as soon as possible, but no later than 24 hours after the situation is recognized. If the nature of the emergency does not require immediate action, the Contractor shall follow Emergency Response procedures in the Park Attendant Handbook, and shall notify the COR prior to initiating any work.

The line items on the contract for emergency hours are established to cover additional performance of service outside of the normal working hours when directed the Government under emergency situations. These line items establish an hourly rate for performance of those services as directed by the Government. These line items will be deobligated by the Government at the end of each contract period if not used. Quantities provided are estimates only, and the Contractor should not assume that any or all of these hours will be used during the course of the contract period.

f. Training. Training will generally be scheduled during the first week the Entrance Station opens for the season. At least four business days prior to training, the Government will notify the Contractor of the time and place of training. Initial training generally lasts 14 hours. Refresher training generally lasts 7 hours. Prospective Park Attendants should be familiar with the Contract Specifications, Park Attendant Handbook, and the campground management software prior to training. No payment to the Contractor will be made for training. This work shall be included in the Contractor’s overall price.

g. Changes to Schedule. The Government reserves the right to make changes to the schedule of work if necessary due to storm closures, budget restrictions, or other unforeseen circumstances. In the event of a schedule change, with the exception of short term emergencies as described in C-1.4.e, the Contracting Officer will process a Request for Proposal and negotiate changes in price with the Contractor.

C.1.5. SAFETY AND SECURITY REQUIREMENTS.

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation.

Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. EDT- 4 p.m. EDT at (304)399-5039/5032/5326. The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

C. Contractor Risk Management Process. Contractor may use Job Safety analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment.

Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA (Government Designated Authority) and discussed with al engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work. Names of Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities specified by OSHA and/or EM 385-1-1) shall be identified and included in the AHA/JSA/JHA and proof of their competency/qualification.

NOTES:

Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element, and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

Contractor shall employee a minimum of one Competent Person at each worksite to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 30-hour OSHA Construction or General Industry Safety class or its equivalent as specified in EM 385-1-1 Section 01.A.17.b and have a minimum of 5 years safety experience relative to the work being completed. The SSHO must be on-site at all times work is being performed. (Note: SSHO qualification requirements may be waived at the discretion of the USACE District Safety & Occupational Health Office for extremely low risk operations.)

Crane operators, riggers and signal persons shall be trained, licensed and meet the physical and drug testing requirements specified in EM 385-1-1 Section 16.

All electrical work must be completed by a Qualified Person with verifiable credentials as specified in EM 385-1-1, Section 11.A.01.c. Electrical work will require contractor to submit a Control of Hazardous Energy Plan (LOTO) in accordance with EM 385-1-1, Section 12.

D. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in:

days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

d. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report any potential hazards or security concerns found by his employees on the project in accordance with the Park Attendant Handbook. The Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing under a Work Calendar.

e. Security Requirements. All Contractors and subcontractor employee(s) working on this contract who require access in and/or around any Huntington District facilities (i.e. flood control dams, locks and dams, etc.) shall receive authorization to be on our facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit Contractor(s) information in order to complete the background investigation and make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any Contractor or subcontractor employee from working on the contract based upon the results provided by the Huntington District Security Management Office of the background investigation. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed a review of such items and determined they can be released.

Contractors shall submit a complete investigation packet for each Contractor and subcontractor employee to the Huntington District Security Management office within 10 business days after award of any contract, or prior to the individual being permitted unescorted access in or around all District facilities. The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number and (4) Task Order Number when applicable.

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management office).

Contractor shall report any changes in personnel or at any time conditions change at least 5 business days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, Security Management Office will make recommendations to the PCO or their Designated Representative. The Security Management Office cannot give approval due to unfavorable report(s). The Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise Contractor of the decision.

Foreign Nationals. The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters Staff to accomplish. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I- 551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, Contractor is encouraged to work closely with the Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the Contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract. The Contractor shall contact the Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

f. AT/OPSEC Requirements.

AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at/ or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

The Contractor and all associated sub-Contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

For Contracts that Require OPSEC Training. All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

C.1.6. ACCIDENT REPORTING. The Contractor is responsible for reporting all accidents to the COR immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and forms prescribed by the COR. The Contractor shall maintain an OSHA 300 Log (See Exhibit E) of on-the-job injuries and first aid treatments.

C.1.7. DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. Where the damage was caused by Contractor employees, a written report of the incident and extent of such damage shall be submitted to the COR, within two (2) days (less weekends and holidays) of occurrence. For property damage accidents of $2000 or more, the Contractor shall complete and submit to the COR a copy of ENG Form 3394.

C.1.8. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform the contract required to perform all aspects, requirements and work of this contract. . The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C.1.9. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract. The Contractor and/or Contractor Representative may be the same person, and may perform Park Attendant duties along with Contractor Representative duties.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be responsible for safety and quality control.

The Contractor shall maintain and review copies of contract work requirements, specifications, AHAs, etc., at the work site which relate to each person's work responsibilities, to ensure employees’ comprehension of a job.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the COR before work is performed.

C.1.10. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of beer or alcoholic beverages by Contractor employees is strictly prohibited.

The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S.

Army Corps of Engineers; and, will not use such individual to perform duties or services under this contract.

The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C.1.11. MINIMUM PERSONNEL QUALIFICATIONS.

a. General. Only properly trained and qualified employees shall be used in the performance of any work under this contract. Only drivers with a valid state driver's license will be permitted to operate vehicles. All employees shall be subject to such Government or other regulations that are applicable during the time spent on Government property. Park Attendants shall have current First Aid and CPR certifications. Subcontractors are the responsibility of the Contractor and are subject to the same requirements as Contractor employees.

b. Park Attendants. Minimum qualifications deemed necessary to be certified and work as Park Attendants are:

(1) Ability to effectively deal with the public.

(2) Ability to do basic math calculations quickly and accurately.

(3) Ability to use a computer system for the use fee collection and processing, including typing skills sufficient to enter data into a computer promptly and accurately.

(4) Ability to handle money and keep accurate records.

(5) Certification in First Aid and CPR.

c. Training. The Government will provide initial training and testing for the Contractor and Park Attendants. The initial training will cover visitor registration, fee collection, the campground management and reservation program, and other topics concerning operation of the entrance station. Additional training required as a result of poor quality control or excessive personnel changes shall be provided by the Contractor at no additional cost to the government. The Contractor shall provide basic training, including campground operating procedures, the campground management and reservation program, and practice on the training database. All Contract employees, whether Government or Contractor trained, must successfully complete a computer proficiency / typing test, a basic written test on mathematic calculations, and a written, project specific, certification test before they will be permitted to perform Park Attendant services. Testing for employees who did not attend the initial Government training will be done at no additional cost to the Government. Service effectiveness training will be provided as part of the Park Attendant Training. This training is designed to strengthen customer care skills and provide basic guidance in dealing with the public. Training will be ordered on the Work Calendars.

C.1.12. BONDING. Attendants must be fully bonded (Fidelity Bond) to cover funds not received by the Government as provided for in the specifications. The Contractor is required to furnish to the Government proof of such a bond. Bond amount required is $5,000.00. Work will not begin until proof of such bond is furnished. Proof of bond shall be provided at least one week prior to the pre-work conference.

C.1.13. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. Contract employees shall be neatly dressed during all times work is being performed. Park Attendants shall wear a uniform shirt identifying them as contract personnel. ONLY the company name, the employee’s first name, and the words “Park Attendant” shall be professionally written on the front of the shirt. The back of the shirt shall not be labeled or have artwork present. The shirt shall not resemble U.S. Army Corps of Engineers shirts.

Shirts shall be buttoned and worn neatly at all times employees are on duty. Coordinated long dress pants or dresses / skirts of conservative length shall complete the uniform. Shorts or caps shall not be worn. The uniform must be approved by the COR prior to wearing. Closed toe, comfortable shoes (not including high heels) shall be worn at all times. The vehicle used by the Contractor to perform work under this contract shall be identified using Government-provided magnetic decals on both front doors in a professional manner to provide a readily visible means of identification.

C.1.14. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document used by the Government to process defects in services (see Exhibit J). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR will evaluate the Contractor's response and take appropriate action, which may include the COR making necessary monetary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination.

C.1.15. QUALITY CONTROL (QC). The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify deficiencies in the quality of services performed before the level of performance is unacceptable.

This program is described in Exhibit H. Contractor specific information shall be provided to the COR one week prior to the Pre-Work Conference.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the COR. A sample program is described in Exhibit H. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to both the COR and KO one week prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and COR.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C.1.16. QUALITY ASSURANCE (QA). The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures as deemed appropriate. The Government will monitor the contract to ensure compliance using a Quality Assurance Surveillance Plan (QASP), but reserves the right to alter the plan at its own discretion. The QASP is included as Exhibit I for information purposes only and will not be made part of any resulting contract. As appropriate, calculation of deductions for certain deficiencies will be made using the contract clause entitled "Inspection of Services" located in Section E.

The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

No Inspector is authorized to change any provision of the specifications nor will the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C.1.17. DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to re-perform the services in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a Contract Discrepancy Report (CDR), and deductions will be determined in accordance with Contract Clause entitled "Inspection of Services" located in Section E. The information that is entered onto financial documents is extremely important and must be accurate. Excessive errors will result in the issuance of a CDR. Deficiencies in other services required of the Park Attendant will be processed as stated above.

C.1.18. GOVERNMENT PROPERTY, EQUIPMENT, AND SUPPLIES.

a. General. A certain amount of Government-owned equipment and supplies will be made available for use by the Contractor. The Contractor shall be responsible for the proper care, storage, inventory, and security of all Government furnished items. All Government furnished property or items shall be used only in connection with performance under this contract, consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives. All unused supplies must be returned to the Government.