Fort_Lee_Lighting_Final_Specifications_2_May_18.pdf

Specifications

Modernize High Bay Lighting in Buildings 18029, 18030, 18032, 18034, 18035, 18037, 18038, 18039, 18040, & 18041

Fort Lee, Virginia

Project Number 85921

Corrected Final Submittal

November 15, 2017

Fort Lee Modernize High Bay Lighting

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

DIVISION 02 - EXISTING CONDITIONS

02 41 00 DEMOLITION

02 84 16 HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs

AND MERCURY

DIVISION 26 - ELECTRICAL

26 20 00 INTERIOR DISTRIBUTION SYSTEM

26 51 00 INTERIOR LIGHTING

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

01 11 00 SUMMARY OF WORK

01 30 00.10 50 PROJECT WORK REQUIREMENTS AND RESTRICTIONS

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 31 19.00 50 PROJECT MEETINGS

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.10 20 QUALITY CONTROL FOR MINOR CONSTRUCTION

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 20.00 10 ENVIRONMENTAL PROTECTION

01 58 00 PROJECT IDENTIFICATION

01 74 19 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATION AND MAINTENANCE DATA

SECTION 01 11 00 Page 1

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work includes replacement of existing metal halide high-bay lighting fixtures with LED fixtures, re-circuiting existing fluorescent emergency fixtures to be on separate circuits from other lighting, associated light controls and switching, and incidental related work.

1.1.2 Location

The work shall be located as indicated.

1.2 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, roads and laydown areas.

1.3 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.4 LOCATION OF UNDERGROUND UTILITIES

Not Applicable.

1.4.1 Notification Prior to Excavation

1.5 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within 3 miles of the construction site.

Provide a salvage plan, listing material and equipment to be salvaged, and

SECTION 01 11 00 Page 2 their storage location. Maintain property control records for material or equipment designated as salvage. Use a system of property control that is approved by the Contracting Officer. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

-- End of Section --

SECTION 01 30 00.10 50 Page 1

SECTION 01 30 00.10 50

PROJECT WORK REQUIREMENTS AND RESTRICTIONS

07/07

1.1 DEFINITIONS

a. Facility: The facility is:

Fort Lee.

b. Abbreviations:

CO: Contracting Officer or his authorized representative.

1.2 SPECIAL CONTRACTOR REQUIREMENTS

1.2.1 Project Phasing and Performance period

The Contractor shall complete the work within the duration specified in Section 00 73 00 "Contract Requirements".

1.3 PERSONNEL RESTRICTIONS

Personnel are limited to the immediate site areas and shall not enter buildings or facilities not involved in the work. All employees of the Contractor will be subject to all rules and regulations of the Facility which pertain to personnel. The Contractor shall be responsible for the restrictions of all personnel. The Contractor's plans for restricting personnel access to the project site shall be submitted for approval as a part of the Safety Plan (Accident Prevention Plan). Facility access shall be restricted. Contractor shall comply with current security requirements. All vehicles shall be registered with the military police.

1.3.1 Fort Lee Visitor Control Policy and Access Policy

Contractor shall comply with attached Visitor Control Policy and items 1, 3, 4, and 15 of Section VIII of attached ENG FORM 6055.

1.4 TRANSPORTATION FACILITIES

The Facility is served by an all weather surfaced road network. Road(s) within the Facility proposed to be used by the Contractor shall be subject to prior approval of the Facility authorities and such roads, if used, shall be maintained throughout construction and shall be restored to as good condition as existed prior to their use. All costs for the use of existing transportation facilities, and for maintenance, repair, removal and restoration shall be borne by the Contractor. All construction vehicles and deliveries must enter Ft. lee through the Shop Rd gate between the hours of 6:00AM and 2:00PM. Construction vehicles entering Ft. Lee at other times must enter through the Sisisky Gate.

1.4.1 Use of Roads

Hard-surfaced roads from major and primary municipal roads serve the

SECTION 01 30 00.10 50 Page 2

Facility. The movement of all vehicles within the Facility shall be confined to the roads designated and shall comply with traffic regulations within the Facility. The Contractor shall keep all roads clear of all obstructions and free of mud and other foreign materials resulting from operations. The Contractor's vehicles shall at no time follow a vehicle closer than 50 feet, and all vehicles shall pull off the road and come to a complete stop when meeting emergency vehicles, or vehicles with flashing lights. Facility speed limits and traffic controls shall be observed.

1.4.2 Road Restrictions

The movement of all vehicles within the Facility shall be confined to the roads designated and shall comply with traffic regulations within the Facility. Other roads may be used only with the approval of the CO.

1.4.3 Cleated Vehicles

Cleated vehicles shall not be moved over surfaced roads except at the immediate site of the area where they are to be used.

1.5 COORDINATION IN WORK AREAS

1.5.1 Occupied Work Area

The area where the Contractor is scheduled to perform the work will be occupied during the work. All work shall be in accordance with the Contractor's approved work plan, and shall be coordinated with the Contracting Officer.

1.5.2 Maintenance of Utilities

Any active utilities, including but not limited to electricity, gas, water, sewer, heating, air conditioning, or any like service, that will require interruption or replacement in any occupied area affected as a result of the Contractors scheduled work activities, shall be temporarily provided by the Contractor at his own expense until the affected service is fully and permanently restored. All temporary method(s) of service replacement the Contractor proposes for use on this contract shall be approved by the CO prior to commencing the work.

1.5.3 Hours of Work

The normal work hours for construction shall be from 7:30 a.m. to 4:00 p.m.

Monday through Friday of each week. Any request to change these hours shall be made in writing to the Contracting Officer at least two calendar days prior to the desired day on which the change is to go into effect.

The changed hours shall not go into effect until written permission has been received from the Contracting Officer.

1.5.4 Gate Times

Shop Road Gate 6:00a.m. to 2:00p.m. Monday through Friday

1.5.5 Existing Utility Location

Existing utilities must be located before doing any digging work on

SECTION 01 30 00.10 50 Page 3

Facility. The Contractor shall be responsible to contact Miss Utility, obtain all necessary existing utility locations, which may be necessary to accomplish his work, and mark any utility lines in the immediate vicinity of his work. It shall be the responsibility of the Contractor to contact Miss Utilities at 1-800-552-7110 for locating commercial utilities 48 hours prior to digging operations.

1.5.6 Digging Permits

Contractor is responsible for obtaining all digging permits, including associated locating and marking services, in accordance with installation and local requirements, at no additional cost to the Government.

"Clearance Permits for Digging', must be obtained before doing any work on Facility. The Contractor shall be responsible to obtain all necessary digging permits and pay costs associated with the permit, which may be necessary to accomplish his work. The Contractor must coordinate with the Installation Environmental Management Office to obtain written permission to dig. Ground disturbance outside those limitations are prohibited.

Chamges must be coordinated with the EMO.

1.6 INTERRUPTIONS OF UTILITIES

1.6.1 Approval

Utility services shall not be interrupted by the Contractor to relocate, make connections, or interrupt for any purpose, without written approval of the CO.

1.6.2 Request

Request for permission to shut down services shall be submitted in writing to the CO not less than 10 calendar days prior to date of proposed interruption. or as required by DPW, except for electrical services.

Request for electrical service outage/energize shall require a 14-calendar day notice or as required by DPW. The request shall give the following information:

a. Nature of Utility (Gas, L.P. or H.P., Water, Elec.)

b. Size of line and location of shutoff.

c. Buildings and services affected.

d. Hours and date of shutoff.

e. Estimated length of time service will be interrupted.

1.6.3 Service Interruptions

Services shall not be shut off until receipt of approval of the proposed hours and date from the Contracting Officer.

1.6.4 Timely Disconnections

Shutoffs which will cause interruption of Government work operations as determined by the Contracting Officer shall be accomplished during regular non-work hours or non-work days of the Using Agency without any additional cost to the Government.

SECTION 01 30 00.10 50 Page 4

1.6.5 Utilities Operation

Operation of valves on water mains will be by Virginia American Water (VAW) personnel. Where shutoff of water lines interrupts service to fire hydrants or fire sprinkler systems, the Facility Fire Department shall be notified by the Contractor in writing 72 hours prior to the proposed interruption or as required by Department of Public Works (DPW). The Contractor shall arrange his operations and have sufficient material and personnel available to complete the work without undue delay and shall restore service without delay in event of emergency.

1.6.6 Gas

Flow in gas mains which have been shut off shall not be restored until the Government inspector has determined that all items serviced by the gas line have been shut off.

1.7 PHYSICAL DATA

The physical conditions indicated on the drawings and in the specifications are the result of site visits.

1.8 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

All work is inside of buildings, so no weather impacts are anticipated.

1.9 SITE CONTAMINATION

1.10 WORK IN QUARANTINED AREA

1.11 HISTORICAL AND ARCHAEOLOGICAL FINDS

1.12 EQUIPMENT-IN-PLACE LIST:

The Contractor shall maintain a list of equipment installed under the terms of the contract. In the event that the contract includes more than one building or facility, a list must be maintained for each and delivered to the Contracting Officer upon acceptance of each building or facility.

Forms to be used for this purpose shall be obtained from the Area Engineer's Office. The list shall include the following:

a. Contract number

b. Description of item

c. Model number

d. Serial number

e. Capacity

f. Name of manufacturer

g. Address of manufacturer

h. Condition of item

i. Replacement cost

j. Name of person who checked item

SECTION 01 30 00.10 50 Page 5

1.13 EQUIPMENT OWNERSHIP AND OPERATING EXPENSE SCHEDULE

1.13.1 Allowable Costs

Allowable cost for construction and marine plant and equipment in sound workable condition owned or controlled and furnished by a Contractor or subcontractor at any tier shall be based on actual cost data when the Government can determine both ownership and operating costs for each piece of equipment or equipment groups of similar serial and series from the Contractor's accounting records. When both ownership and operating costs cannot be determined from the Contractor's accounting records, equipment costs shall be based upon the applicable provisions of EP 1110-1-8, "Construction Equipment Ownership and Operating Expense Schedule," Region II.

Working conditions shall be considered to be average for determining equipment rates using the schedule unless specified otherwise by the Contracting Officer. For equipment not included in the schedule, rates for comparable pieces of equipment may be used or a rate may be developed using the formula provided in the schedule. For forward pricing, the schedule in effect at the time of negotiations shall apply. For retrospective pricing, the schedule in effect at the time the work was performed shall apply.

1.13.2 Rental Costs

Equipment rental costs are allowable, subject to the applicable provisions of the Federal Acquisition Regulations, and shall be substantiated by certified copies of paid invoices. Rates for equipment rented from an organization under common control, lease-purchase or sale-leaseback arrangements will be determined using the schedule except that rental costs leased form an organization under common control that has an established practice of leasing the same or similar equipment to unaffiliated lessees are allowable. Costs for major repairs and overhaul are unallowable.

1.13.3 Equipment Costs

When actual equipment costs are proposed and the total amount of the pricing action is over $25,000, cost or pricing data shall be submitted on the Standard Form 1411, "Contract Pricing Proposal Cover Sheet". By submitting cost or pricing data, the Contractor grants to the Contracting Officer or an authorizing representative the right to examine those books, records, documents and other supporting data that will permit evaluation of the proposed equipment costs. After price agreement the Contractor shall certify that the equipment costs or pricing data submitted are accurate, complete and current.

1.14 SUBCONTRACTS AND WORK COORDINATION

Contract Clauses "SUBCONTRACTS", "PERMITS AND RESPONSIBILITIES", and "MATERIAL AND WORKMANSHIP" are supplemented as follows:

a. Divisions or sections of specifications are not intended to control the Contractor in dividing the work among subcontractor, or to limit work performed by any trade.

b. Contractor shall be responsible for coordination of the work of the trades, subcontractors, and materials.

c. The Government or its representative will not undertake to settle any difference between the Contractor and Contractor's subcontractors, or between subcontractors.

SECTION 01 30 00.10 50 Page 6

d. The Government reserves the right to refuse to permit employment on the work or require dismissal from the work of any subcontractor who, by reason of previous unsatisfactory work on Corps of Engineers projects, or for any other reason is considered by the Contracting Officer to be incompetent or otherwise objectionable.

1.15 CONSTRUCTION MANPOWER AND EQUIPMENT REPORT

The Contractor shall submit executed CENAO Form 987, Construction Manpower and Equipment Report daily. The report shall include manpower and equipment for the general and subcontractors. Forms are available from the Contracting Officer.

1.16 PROFIT

1.16.1 Weighted Guidelines

Weighted guidelines method of determining profit shall be used on any equitable adjustment change order or modification issued under this contract. The profit factors shall be as follows:

Factor Rate Weight Value

Degree of Risk 20 Relative difficulty of work 15 Size of Job 15 Period of performance 15 Contractor's investment 05 Assistance by Government 05 Subcontracting 25

1.16.2 Value

Based on the circumstances of each procurement action, each of the above factors shall be weighted from .03 to .12 as indicated below. The value shall be obtained by multiplying the rate by the weight. The value column when totaled indicates the fair and reasonable profit percentage under the circumstances of the particular procurement.

1.16.2.1 Degree of Risk

Where the work involves no risk or the degree of risk is very small, the weighting should be .03; as the degree of risk increases, the weighting should be increased up to a maximum of .12. Lump sum items will have, generally, a higher weighted value than the unit price items for which quantities are provided. Other things to consider: the portion of the work to be done by subcontractors, nature of work, where work is to be performed, reasonableness of negotiated costs, amount of labor included in costs, and whether the negotiation is before or after performance of work.

1.16.2.2 Relative Difficulty of Work

If the work is most difficult and complex, the weighting should be .12 and should be proportionately reduced to .03 on the simplest of jobs. This factor is tied in to some extent with the degree of risk. Some things to consider: the nature of the work, by whom it is to be done, where, and

SECTION 01 30 00.10 50 Page 7 what is the time schedule.

1.16.2.3 Size of Job

All work not in excess of $100,000 shall be weighted at .12. Work estimated between $100,000 and $5,000,000 shall be proportionately weighted from .12 to .05.

1.16.2.4 Periods of Performance

Jobs in excess of 24 months are to be weighted at .12. Jobs of lesser duration are to be proportionately weighted to a minimum of .03 for jobs not to exceed 30 days. No weight where additional time not required.

1.16.2.5 Contractor's Investment

To be weighted from .03 to .12 on the basis of below average, average, and above average. Things to consider: amount of subcontracting, mobilization payment item, Government furnished property, equipment and facilities, and expediting assistance.

1.16.2.6 Assistance by Government

To be weighted from .12 to .03 on the basis of average to above average.

Things to consider: use of Government owned property, equipment and facilities, and expediting assistance.

1.16.2.7 Subcontracting

To be weighted inversely proportional to the amount of subcontracting.

Where 80 percent or more of the work is to be subcontracted, the weighting is to be .03 and such weighting proportionately increased to .12 where all the work is performed by the Contractor's own forces.

1.17 Real Property Items

The Contractor shall coordinate with the Fort Lee Real Property Officer and prepare a list of real property items constructed under the subject contract. The list shall include the following: category code, real property item description, # of units, units of measure, and total quantity. Near the end of construction, the Contractor shall use the list to assign the construction cost for the items and submit to the Government.

1.18 BLASTING

PART 2 PRODUCTS (THIS PART NOT USED)

PART 3 EXECUTION (THIS PART NOT USED)

02-15

ATCL-CG

SUBJECT: Fort Lee Visitor Control Policy deny installation access to any individual that has any of the following derogatory information on the NCIC-111 check:

a. The installation is unable to verify the individual's claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

b. The individual has a current warrant in NCIC, regardless of the offense or violation.

c. The individual is currently barred from entry or access to a Federal installation or facility.

d. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

e. The individual has a U.S. conviction of espionage, sabotage, treason, terrorism or murder.

f. The individual is a registered sex offender.

g. The individual has been convicted of a felony within the past 10 years, regardless of the offense or violation.

h. The individual has been convicted of a felony firearms or explosives violation.

i. The individual has engaged in acts or activities designed to overthrow the U.S.

Government by force.

j. The individual is identified in the Terrorist Screening Database (TSDB) as known to be or suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

7. Trusted Traveler Program (TTP).

a. TTP will only be used during FPCONs NORMAL, ALPHA, and BRAVO as local security conditions permit.

b. TTP allows Uniformed Service Members and spouses, DOD employees, and retired Uniformed Service Members and spouses to vouch for occupants in their immediate vehicle. The TTP is not authorized for military dependents (except for spouses), contractors, volunteers, or Family care providers.

c. TTP procedures are governed and implemented locally and may not be recognized by other installations.

d. The number of personnel for whom a trusted traveler is allowed to vouch for is limited to eight (8) at a time.

e. Trusted travelers are responsible for the actions of all occupants and for meeting all security requirements for entering the installation.

f. Contractors are not authorized to participate in the TTP, even if issued a CAC.

g. The TIP is not authorized for persons under the age of 18 or persons not in lawful possession of a valid form of identification credentials that do not require a NCIC- 111 check.

8. Special Events.

a. The Senior Commander, Fort Lee may grant waivers for special events IAW AR

190-13, para 8-6. Units I Activities will coordinate special waiver requests to the Directorate of Emergency Services for Senior Commander's approval.

b. A risk analysis will be accomplished to assist in the development of compensatory security measures when NCIC-111 screenings impractical and regulatory requirements cannot be met. The following are examples to be considered when planning the event:

(1) Isolation of event traffic and parking to specific locations.

(2) If applicable, the installation will coordinate the transport of attendees to and from the event utilizing government transportation.

(3) Specific ACPs will be identified where security measures are conducted prior to attending the event.

(4) The use of Random Antiterrorism Measures (RAM) Checks and additional

Military Working Dog (MWD) support may be utilized to assist Security Personnel in screening visitors to the installation.

9. Commercial Delivery I Moving Vehicles.

a. Drivers must possess a current bill of lading for the specific delivery containing an address on the installation. If no bill of lading is present, the vehicle will be denied entry. All exceptions will be approved by the Provost Marshal Office.

b. Drivers must possess a valid state issued Driver's License (DL), state vehicle registration, and proof of insurance.

c. All delivery vehicles will be inspected prior to entry. If any portion (other than verified sealed compartments) of the vehicle cannot be inspected, that vehicle will be denied access.

d. Unless escorted, drivers will be cleared through NCIC-111 prior to making delivery.

A locally issued pass will be issued at the Shop Road Gate only for the duration of the delivery.

e. If the vehicle has a seal, the seal's serial number will be checked against the bill of lading to ensure the cargo has not been tampered with. If the seal is broken or the serial number does not match, a 100% inspection of the vehicle will be conducted.

10. Food Deliveries.

a. Delivery personnel are authorized an extended pass, contingent upon the

THREATCON level, not to exceed 30 days.

b. The pass will be issued to allow deliveries only, not to allow free access to the installation for other than delivery purposes.

c. Delivery personnel without a letter requesting an extended pass will be issued a

24-hour pass.

11. Cab Services.

a. All AAFES authorized taxis must be in possession of a DA Form 1602 ID card at all times. The DA Form 1602 is not valid without being accompanied with a valid state driver's license. The ID card is valid only for the taxicab company whose name is on the card. If the driver goes to work for another taxicab company, the owner will inform AAFES Security POC and the driver is responsible for returning the old ID card and requesting a new ID card be issued.

b. All other taxi drivers must apply for a visitor pass and be cleared by NCIC-111.

These drivers will be issued a pass not to exceed 24 hours.

c. Drivers must possess a valid DL, valid taxicab operator's license, vehicle registration and proof of insurance.

d. Vehicles are subject to inspection before being granted access.

e. Taxi drivers will not be granted Trusted Traveler Program status.

12. Towing Services.

a. Tow truck drivers must apply for a visitor pass and be cleared through an NCIC-

111 check.

b. Drivers must possess a valid tow tag, tow truck certificate of registration, tow truck application, cab-card, valid DL, state vehicle registration, and proof of insurance.

c. Vehicles are subject to inspection before being granted access.

d. Tow truck drivers will not be granted Trusted Traveler Program status.

e. Vehicles being towed for maintenance reasons will be verified telephonically with the person(s) requesting the tow but will not be allowed onto the installation without a NCIC-111 check.

13. Repossessions.

a. Creditors or their agents requesting access to recover property based on default of a contract or legal agreement are required to coordinate through the Provost Marshal Office.

b. The creditor or their agent must adhere to the following procedures:

(1) Copy of title, contract or legal agreement must be presented.

(2) Present evidence that the debtor is in default of the contract or legal agreement.

(3) Agents must present evidence they are working for the creditor.

14. Emergency Response Vehicles. Vetting of emergency services personnel with properly issued credentials from their local I state agency prior to granting access to the installation is not required.

15. Buses. All local school bus drivers must be vetted prior to entry onto the installation.

Once vetted, the driver I any other school representative on the bus must provide their Fort Lee issued pass to security personnel at the ACP prior to entry.

16. Access Denial Wavier Application Packet Procedures.

a. The Access Denial Waiver Application (Fort Lee Form 190-4) will instruct the individual to do the following:

(1) Obtain a certified copy of their complete criminal history, which must include all arrests and convictions. All offenses must be listed, along with an explanation why the conduct should not result in access denial from Fort Lee, VA. Other factors addressed by the sponsor I applicant are:

a. Nature and seriousness of the incident I conduct.

b. Specific circumstances surrounding the incident I conduct.

c. Length of time elapsed since the incident I conduct.

d. The age of the individual at the time of the incident I conduct.

ENG FORM 6055, APR 2014 Page 4 of 4

e. Proof of efforts towards rehabilitation.

(2) Provide a current physical or email address to enable the Director of Emergency Services to transmit a copy of the final determination for all waiver requests.

b. The government sponsor will review the individual's packet for completeness and determine whether or not to endorse the waiver application. If the government sponsor decides to endorse the waiver, he I she must provide an endorsement letter. The letter must indicate the sponsor requests the individual be granted unescorted access to accomplish a specific purpose, as well as the anticipated frequency and duration of such visits. If a contractor employee is terminated, the sponsor must inform the Director of Emergency Services so that unescorted access to the installation is terminated.

17. Fitness Determination and Approval Process

a. The Director of Emergency Services is designated in writing as the Fitness

Determination Review Authority. All Access Control Denial Waiver Applications will be forwarded to the Fort Lee Director of Emergency Services through the Fort Lee Visitor Control Center for review.

b. Disapproved Access Control Denial Waiver Packets will be reviewed by the

Appeal Authority (Garrison Commander) only when applicant requests an appeal.

18. Questions pertaining to this policy should be directed to the Directorate of Emergency Services at (804) 734-7438.

SHEN S

Major General, US Army Commanding

DISTRIBUTION:

LEEKEY

SECTION 01 30 00 Page 1

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

08/15

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements

Manual

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

View Location Map; G

Progress and Completion Pictures; G

1.3 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.4 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take digital photographs that show conditions in each building before and after the completion of the work, including close-up shots of typical installations of items included in the work for each building include date and time stamp and gps locations for each photo. Submit with the monthly invoice two sets of digital photographs that document progress to date adequately to validate the invoice. Provide each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date.

Additionally indicate photographs demonstrating environmental procedures.

Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file.

Include a date designator in file names. Cross reference submittals in the appropriate daily report. Photographs provided are for unrestricted use by the Government.

SECTION 01 30 00 Page 2

1.5 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 LIABILITY, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.6 FIRST TIER CONTRACTOR REQUIREMENTS FOR ASBESTOS CONTAINING MATERIALS

Not Applicable

1.7 SUPERVISION

1.7.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.7.2 Superintendent Qualifications

The project superintendent must have a minimum of 10 years’ experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For routine projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.10 20 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.7.2.1 Duties

The project superintendent is primarily responsible for managing and coordinating day-to-day production and schedule adherence on the project.

The superintendent is required to attend partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.7.3 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

SECTION 01 30 00 Page 3

1.8 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal. Major subcontractors who will engage in the work must also attend.

1.9 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter Experts, the Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.9.1 Formal Partnering

Not Applicable

1.9.2 Informal Partnering

The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

The Initial Partnering session should be a part of the Pre-Construction Meeting. Partnering sessions will be held at a location agreed to by the Contracting Officer and the Contractor (typically a conference room provided by the Resident Engineer office or the Contractor). The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by the Contracting Officer. The Partners will determine the frequency of the follow-on sessions, at no more than 3 to six month intervals.

1.10 ELECTRONIC MAIL (E-MAIL) ADDRESS

Establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments as text files, pdf files, and other similar formats. Within 10 days after contract award, provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use email to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes or terrorist threats.

Multiple email addresses are not allowed.

SECTION 01 30 00 Page 4

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). Promptly notify the Contracting Officer, in writing, of any changes to this email address.

Not Used

SECTION 01 31 19.00 50 Page 1

SECTION 01 31 19.00 50

PROJECT MEETINGS

04/06 submittals not having a "G" designation are for Quality Control Approval.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

A Project Submittal Schedule shall be submitted in accordance with paragraph entitled, "Project Meetings," of this section.

The Contractor shall submit a Monthly Progress Report at the first meeting of each month.

1.1 PRECONSTRUCTION CONFERENCE

1.1.1 Scheduling

After award of the construction contract and prior to the start of any construction work, the Contracting Officer (CO) will schedule and conduct a preconstruction conference. The Contractor's Project Manager, Superintendent and Quality Control System Manager shall attend this meeting. The Contractor is encouraged to have an officer of his company (Project Manager could be this person) and representation from each of his sub-contractors at the conference. This conference will be held at a location and time as specified by the CO.

1.1.2 Purpose

The purpose of this preconstruction conference is to enable the CO to outline the procedures that will be followed by the Government in its administration of this construction contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's supervision and inspection of contract work, about security requirements, regulations, etc. The CO may invite Using Service personnel and any other Government personnel to attend this conference.

1.1.3 Discussion Items

The following is a list of items for discussion during the preconstruction conference. However, the Contracting Officer may include additional items for discussion as conditions and the work require.

a. Authority of the Area/Resident Engineer and organization of the Area/Resident office.

b. Contractor's Progress Schedule.

c. Correspondence Procedures.

d. Contractor Labor Standards Provisions.

SECTION 01 31 19.00 50 Page 2

e. Contract Modifications and Administrative Procedures.

f. Contractor's Administrative, Laydown and Storage Areas.

g. Procedures for Processing Submittals.

h. Payment Estimate Data and Procedures.

i. Contractor Utilities.

j. Security Requirements and Other Regulations, if applicable.

k. Government Furnished Equipment, if applicable.

l. Disposition of Salvage Property.

m. Contractor Insurance Requirements.

n. Value Engineering Program.

o. Contractor Performance Evaluation.

p. As-Built Drawings.

q. Single Point of Contact for Warranty of Construction.

r. Turnover of Completed Facilities.

1.2 PROJECT MEETINGS

The Contractor shall attend monthly project meetings scheduled by the Government. The Contractor's Superintendent shall attend scheduled project meetings. Subcontractor representatives shall also attend.

A Monthly Progress Report shall be submitted with the progress schedule, and shall address potential factors of delay, deficiencies, material delivery schedules, submittals, and safety issues.

A Project Submittal Schedule shall be submitted showing full coordination with the project schedule. All products and tests under each submittal number shall be prioritized and linked to the progress schedule.

1.3 OTHER MEETINGS

Other meetings are or may be scheduled to be held after the Preconstruction Conference, and such meetings may include the following:

a. Accident Prevention Safety Plan

b. Quality Control Plan.

c. Environmental Protection Plan.

d. Warranty Management Plan (Post Construction Warranty Conference)

1.4 FACILITY MEETINGS

The Facility may also schedule meetings with the Contractor through the CO

SECTION 01 31 19.00 50 Page 3 during the progress of construction work.

1.5 MINUTES OF MEETINGS

The Government will prepare minutes of the meeting and will provide the Contractor with a signed original for review and concurrence. The minutes shall include all items discussed at the meeting and the Government will make all corrections provided by the Contractor and resubmit the corrected minutes to the Contractor within seven days.

1.6 Warranty Management Plan

The Contractor shall provide a Warranty Management Plan, not less than 30 days prior to the Post-Construction Warranty Conference. As a minimum, include a table, showing the requirements, and attach certificates:

a. List of warranties provided.

b. List of equipment, names of manufacturers and suppliers and phone numbers.

c. Period of warranties and Start Date.

d. List of Extended Warranties.

e. Warranty Certificates.

f. Single Point of Contact for Warranty of Construction.

PART 2 PRODUCTS (This Part Not Used)

PART 3 EXECUTION (This Part Not Used)

SECTION 01 32 16.00 20 Page 1

SECTION 01 32 16.00 20

SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

02/15

1.1 SUBMITTALS

Construction Schedule; G

SD-07 Certificates

Monthly Updates

1.2 ACCEPTANCE

Prior to the start of work, prepare and submit to the Contracting Officer for acceptance a construction schedule in the form of a Bar Chart Schedule in accordance with the terms in Contract Clause "FAR 52.236-15, Schedules for Construction Contracts," except as modified in this contract.

The acceptance of a Baseline Construction Schedule is a condition precedent to:

a. The Contractor starting work on the demolition or construction stage(s) of the contract.

b. Processing Contractor's invoice(s) for construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets all of the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (As-built logic).

1.3 SCHEDULE FORMAT

1.3.1 Bar Chart Schedule

The Bar Chart must, as a minimum, show work activities, submittals, Government review periods, material/equipment delivery, utility outages, on-site construction, inspection, testing, and closeout activities. The Bar Chart must be time scaled and generated using an electronic spreadsheet program.

SECTION 01 32 16.00 20 Page 2

1.3.2 Schedule Submittals and Procedures

Submit Bar Chart Schedules and updates in hard copy and on electronic media that is acceptable to the Contracting Officer. Submit an electronic back-up of the project schedule in an import format compatible with the Government's scheduling program.

1.4 SCHEDULE MONTHLY UPDATES

Update the Construction Schedule at monthly intervals or when the schedule has been revised. The updated schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed by the Contracting Officer.

a. Narrative Report: Provide with schedule updates. Identify and justify;

(1) Progress made in each area of the project

(2) Critical Path

(3) Date/time constraint(s), other than those required by the contract

(4) Changes in the following; added or deleted activities, original and remaining durations for activities that have not started, logic, milestones, planned sequence of operations, and critical path

(5) Status of Contract Completion Date and interim milestones;

(6) Current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize);

(7) Description of current and future schedule problem areas.

Each entry in the narrative report must cite the respective Activity ID and Activity Description, the date and reason for the change, and description of the change.

1.5 CONTRACT MODIFICATION

Submit a Time Impact Analysis (TIA) with each cost and time proposal for a proposed change. TIA must illustrate the influence of each change or delay on the Contract Completion Date or milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date.

a. Each TIA must be in both narrative and schedule form. The narrative must define the scope and conditions of the change; provide start and finish dates of impact, successor and predecessor activity to impact period, responsible party, describe how it originated, and how it impacts the schedule. b. All TIAs must include any mitigation, and must determine the apportionment of the overall delay assignable to each individual delay. The associated narrative must clearly describe the findings in a chronological listing beginning with the earliest delay event.

(1) Identify types of delays as follows:

SECTION 01 32 16.00 20 Page 3

(a) Excusable Delay: Force-Majeure (e.g. weather) - Contractor may receive time extension, but time will not be compensable.

(b) Inexcusable Delay: Contractor Responsibility - Contractor will not receive time extension.

(c) Compensable Delay: Government Responsibility - Contractor may receive compensable time extension.

(2) If a combination of any of the delay types outlined above occurs, it is considered a Concurrent Delay, which will require an analysis of the facts to determine compensability and entitlement to any time extension under the applicable contract clauses.

b. Submit Data disks containing the narrative and native schedule files.

1.6 3-WEEK LOOK AHEAD SCHEDULE

Prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the Construction Schedule.

Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detail work plans are to be bar chart type schedules, maintained separately from the Construction Schedule on an electronic spreadsheet program and printed on 8-1/2 by 11 inch sheets as directed by the Contracting Officer. Deliver three hard copies and one electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 8 a.m. each Monday, and review during the weekly CQC Coordination or Production Meeting.

1.7 CORRESPONDENCE AND TEST REPORTS:

All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities that are being addressed. All test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that are being addressed.

1.8 ADDITIONAL SCHEDULING REQUIREMENTS

Any references to additional scheduling requirements, including systems to be inspected, tested and commissioned, that are located throughout the remainder of the Contract Documents, are subject to all requirements of this section.

SECTION 01 33 00 Page 1

SECTION 01 33 00

SUBMITTAL PROCEDURES

05/11

1.1 SUMMARY

The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.

Units of weights and measures used on all submittals are to be the same as those used in the contract drawings.

Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited

to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications;

warranties; and other such required submittals.

Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer's Safety Data Sheets (SDS) and in compliance with existing laws and regulations.

A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as "Appendix A - Submittal Register".

1.2 DEFINITIONS

1.2.1 Submittal Descriptions (SD)

Submittals requirements are specified in the technical sections.

Submittals are identified by Submittal Description (SD) numbers and titles as follows:

Certificates of insurance

Surety bonds

List of proposed Subcontractors

List of proposed products

Construction progress schedule

SECTION 01 33 00 Page 2

Submittal register

Schedule of prices or Earned Value Report

Health and safety plan

Work plan

Quality Control (QC) plan

Environmental protection plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

Catalog cuts,…