A-1_-_SOW_-_Furniture.docx

STATEMENT WORK STATEMENT

UTAH AIR NATIONAL GUARD/130TH ENGINEERING INSTALLATION SQUADRON

BUILDING 25 SYSTEM FURNITURE

1. INTRODUCTION

1.1. Organization

1.1.1. Identification. Utah Air National Guard, 130th Engineering Installation Squadron, 765 North 2200 West, Salt Lake City, Utah 84116-2926.

1.1.2. Mission. The Utah Air National Guard (UTANG), 130th Engineering Installation Squadron (EIS) is required by national directives to design, engineer, install, upgrade, and deploy communications infrastructure and equipment to enable voice, data, radio and satellite services in support of domestic and warfighter cyberspace operations.

1.1.3. Background and Objectives. Building 25 on the UTANG Base has been completely remodel and requires system furniture to be installed to facilitate the day to day administration and training requirement of the 130 EIS. As part of the installation lockers and space saver high density bulk storage will be required for storage of personal items and LODGET equipment items.

2. TECHNICAL REQUIREMENTS

2.1. Scope of Work. The contractor shall provide the necessary design, configuration, personnel, equipment, and materials required to provide systems furniture, storage, and chairs in building 25; and a high density bulk storage system in building 407. The vendor is responsible for supplying material, equipment and labor necessary to perform all operations in accordance with this SOW, attached specifications and technical drawings.

2.1.1. Building 25

2.1.1.1. Attachment (A-1 – SOW – Requirements), Building 25 Tabular Furniture Requirements.

2.1.1.2. Room – Room number as referenced on Attachment (A-1 – SOW – Floor Plan), Building 25 Floor Plan.

2.1.1.3. Personnel – Anticipated large number of occupants.

2.1.1.4. Function – Business position of occupant(s).

2.1.1.5. Table – Stand-alone conference table(s).

2.1.1.6. Ergonomic Chairs – Multipoint adjustable office chair.

2.1.1.7. Executive Chairs – Limited point adjustable office chair.

2.1.1.8. Power Height Adjustable Desk – Electric powered adjustable height systems furniture. System furniture must be flexible enough to allow for corner and straight sections to be adjustable. Adjustable furniture section will include; height adjustment memory, laptop docking station compartment, integrated cable/cord manage, and dual monitor supports. Adjustable range will be a minimum of 24”.

2.1.1.9. Bookshelf Storage – Bookshelf storage cabinet with adjustable shelving. Bookshelf storage may be incorporated into other storage furniture as required.

2.1.1.10. Pedestal Storage – Combination drawer and file storage cabinet located under system furniture desktop.

2.1.1.11. Lateral Storage – Large lateral file storage cabinet, approximately 5.5’ x 3.5’.

2.1.1.12. Wardrobe Storage – Storage cabinet for hanging personal clothing items. Wardrobe storage may be incorporated into other storage furniture as required.

2.1.1.13. Dual Monitor Support – Dual monitor support that moves independently of each other. Must support 22” to 26” monitors.

2.1.1.14. Task Lighting – LED lighting installed to include 90% of desks and light switches.

2.1.1.15. Hanging File Storage – Hanging in/out box file storage container incorporated into system furniture design.

2.1.1.16. Keyboard Tray – Ergonomic keyboard tray mounted under system furniture desktop.

2.1.1.17. Sliding Desk Drawer – Slide drawer mounted under system furniture desktop.

2.1.1.18. Waste Basket – Rectangle 5 gallon waste basket.

2.1.1.19. Attachment (A-1 – SOW – Floor Plan), Building 25 Floor Plan.

2.1.2. Building 407

2.1.2.1. High Density Bulk Storage System.

2.1.2.2. Modular storage system that operates over a rail system.

2.1.2.3. Commercial use for bulky storage in a warehouse setting.

2.1.2.4. Approximately 3600 sq. ft. of shelf space.

2.1.2.5. Contractor is responsible for field verifying all dimension.

2.1.2.6. All technical consultants for this activity shall be supplied by the contractor and shall be qualified to provide expert witness testimony, if required.

2.1.2.7. System furniture must comply with UL 1286. Contractor must provide proof of UL 1286 compliance.

3. DESCRIPTION OF DELIVERABLES

3.1. Task 1: Site Survey

3.1.1. The contractor shall interview government representatives during the designated site survey day to assess the need for furnishings. The interview topics shall include functions, flexibility adaptability, aesthetics, durability, and sustainability. The design will include, but not be limited to those items identified in A-1 – SOW – Furniture, A-1 – SOW – Requirements, A-1 – SOW – Floor Plan & A-1 – SOW – Floor Plan With Example Furniture.

3.1.2. Deliverable 1A – The contractor will prepare a quote summarizing the product types and options that will meet the government’s requirements. The presentation will include floor plan designs, finishes, illustrations, documents and photographs showing furniture styles that comply with the interior space design concept. The design will take into account functions, ergonomics, flexibility, adaptability, aesthetics, durability, and sustainability.

3.2. Task 2: Project Schedule

3.2.1. The contractor shall provide a project schedule. The schedule shall include the tasks performed in this design SOW, and will include an estimated procurement schedule based on product lead times and project/installation requirements, if needed. Each task will be assigned a start/end date.

3.2.2. Deliverable 2A – Task dependencies will be shown using the PERT chart schedule format. The contractor will provide an electronic and hardcopy versions. The schedule shall start with the design effort and extend through the furnishings installation, including acquisition milestones and task durations.

3.3. Task 3 – Install Systems Furniture

3.3.1. The contractor shall install system furniture and associated accessories.

3.3.2. The contractor will be responsible for installing and terminating all electrical cabling in the system furniture. Location and quantity of electrical outlets will be determined after final system furniture design. At a minimum a duplex 110 outlet will be installed at all work center locations. Requesting agency shall be responsible for coordinating hoop-up of electrical cables and supplying an on-site POC to be named after the contract award.

3.3.3. The contractor will be responsible for installing and terminating all data cable in the system furniture. Location and quantity of data outlets will be determined after final systems furniture design. At a minimum a four-plex outlet with four Category 6 jacks will be installed at all work center locations. Requesting agency shall be responsible for coordinating hoop-up of communication cables and supplying an on-site POC to be named after the contract award.

3.3.4. The contractor shall be responsible for installation of all furniture identified in the contract and associated drawings. All work shall be coordinated through the named POC after contract award.

4. PERIOD OF PERFORMANCE. The contractor shall begin installation on 27 September 2016.

5. WORK HOURS. The work hours for the Utah ANG are Monday – Thursday, 0600 – 1500. The contractor will be expected to perform during the normal UTANG work hours unless otherwise arranged in advance with the Contracting Officer.

6. ADDITIONAL NOTES.

6.1. All furnishings shall be assembled and/or installed. All offers shall consist of the same, or equivalent to, the items identified with the same or similar colors. Warranty terms and conditions must be stated in the offer. An offer must also state the time deeded for project completion after receipt of order

6.2. Evaluation

6.2.1. Offers will be evaluated to determine if they meet the customer’s requirements as identified in the description of work, statement of work and design floor plans. In order to properly evaluate an offer, the offeror shall:

6.2.1.1. Provide a list of the items required, by room, with a detailed description/specification of each item, which includes proposed finishes and colors.

6.2.1.2. Product must meet specifications outlined in the attachments and drawings provided.

6.2.1.3. Equivalent colors to those provided in the statement of work for paints and laminates (to include category and pattern) must be approved by the customer prior to an award.

6.2.1.4. All work, furniture and shipping costs will be addressed in the offer.

7. INSPECTION AND ACCEPTANCE

7.1. The Government will inspect the contractor’s supplies for compliance with contract objectives.

7.2. Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the terms and conditions of the SOW. The Contracting Officer will record all pertinent surveillance observations outlined in the SOW. When an observation indicates performance requirements are not being met, the Contracting Officer will notify the contractor. The contractor will take steps to rectify the situation and notify the Government upon completion. Government reserves the right to require re-performance at no additional cost. Any action taken by the contracting officer as a result of surveillance will be in accordance with the terms of this contract.

7.3. The Contracting Officer will assume a quality performance rating of “satisfactory” on all measured deliverables unless otherwise notified. By approving service and/or deliverables, the Contracting Officer confirms the quality performance rating of “satisfactory” unless otherwise annotated.

7.4. At the end of the contract period of performance, the Contracting Officer will prepare a final Quality Performance Review to document the quality performance rating during the performance period. The contractor will be rated as outstanding, excellent, satisfactory or unsatisfactory in the areas of: contract technical requirements, contract quality control, timely performance and effectiveness of management, compliance with labor and safety standards. The contractor will be notified of any unsatisfactory rating, either in the individual element or in the overall rating. Prior to completing the evaluation, the contractor may comment on the rating and all contractor comments will be made a part of the official record. Performance evaluation reports will be available to all DOD Contracting Officers for their future use.

8. INSURANCE – MINIMUM AMOUNTS

9. Reference Contract Clause titled “Insurance – Work on a Government Installation (FAR 52.228-5). Kings and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

9.1. Except in states with exclusive or monopolistic funds that do not permit Worker’s Compensation to be written by private carriers.

9.2. Before commencing work under this contract, the contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the Insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer. The contractor shall maintain a copy of all subcontractors’ proofs in required insurance and shall make copies available to the Contracting Officer upon request.

9.3. The contractor shall provide to the Contracting Officer proof of insurance 24 hours prior to delivery of furniture.

10. SPECIFICATIONS FOR GREEN PROCUREMENT

10.1. In order to comply with the affirmative procurement requirements of Section 6007 of the Resource Conservation and Recovery Act (RCRA), Executive Orders 13101 and 13148 (Green Procurement Program (GPP)), the Farm Security and Rural Investment Act of 2002 (FSRIA) expanded by the Food, Conservation, and Energy Act of 2008 (2008 Farm Bill), the Contractor shall:

10.1.1. Use recycled and recovered materials and products identified in the U.S. EPA's Comprehensive Procurement Guidelines (CPG). The latest CPG product list, and the specific recycled content requirements for each product, can be found on the U.S. EPA's website (www.epa.gov/cpg).

10.1.2. Use bio-based materials and products identified in the United States Department of Agriculture’s (USDA) Designated Items list (DIL). The latest Designated Products List can be found at www.biopreferred.gov.

10.1.3. When providing equipment to the Government as part of the project, use energy star items identified on the Department of Energy’s website, http://www.energystar.gov/index.cfm?fuseaction=find_a_product.

10.2. The Contractor shall provide EPA Designated and Bio-Based products containing the required content unless the item cannot be acquired:

10.2.1. Competitively within a reasonable time frame.

10.2.2. Meeting the appropriate performance standards.

10.2.3. At a reasonable price.

10.3. Items identified in the US EPA's CPG and USDA DIL shall be viewed as the minimum that can be considered when evaluating recycled/reused materials and bio-based. Other materials and products not listed, but commonly used in industry outside of the government, shall also be considered.

11. SAFETY ASSURANCE

11.1. Contractor Responsibility: The contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work. The Government shall not be held liable for any action on the part of the contractor, his employees or subcontractors, which result in illness, injury or death.

11.2. The contractor shall encourage employees and subcontractors to adopt and enforce policies that ban text messaging, emailing, IMing, obtaining navigational information or any other form of electronic data retrieval while driving company-owned or rented vehicles or government owned vehicles, or while driving privately owned vehicles when on official Government business or when performing any work for or on behalf of the Government. Driving is defined as operating a vehicle on an active roadway or while temporarily stationary because of a traffic signal, stop sign or otherwise.

11.3. Per Air Force policy contractor employees are prohibited from talking or texting on cellular devices or similar equipment while walking on base.

12. WORK BY THE GOVERNMENT. The Government reserves the right to undertake performance by Government forces, for the same type or similar work as contractor herein as the Government deems necessary or desirable and to do so will not breach or otherwise violate this contract.

13. AMBIGUITY/CONTRACT INTERPRETATION. This written contract and any and all identified writings or documents incorporated by reference herein or physically attached hereto constitute the parties’ complete agreement and no other prior or contemporaneous agreements either written or oral shall be considered to change, modify or contradict it.

14. COORDINATION WITH GOVERNMENT ACTIVITIES. If it becomes necessary to interrupt work activities in buildings and/or areas for work purposes, permission to do so shall be requested in writing to the Contracting Officer five (5) working days prior to commencing work on the planned interruption.

15. CLEANUP AND DISPOSAL OF DEBRIS AND MATERIALS. The contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Unless directed otherwise, by the Contracting Officer, disposal of debris shall be made at the contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

15.1. Particular attention shall be given to the protection of existing structure and finishes to prevent any damage of existing finishes. Any accidental damage incurred to the existing conditions will be responsibility of the contractor to repair or correct.

16. INVOICING AND PAYMENTS

16.1. Subject to the satisfactory performance of all requirements as specified in this SOW payment will be made monthly after a receipt of a proper invoice. Invoices must be submitted electronically utilizing Wide Area Workflow. See attached instructions for WAWF invoicing.

17. SITE VISIT

17.1. A site visit will be conducted at the Utah Air National Guard on 12 July 2016 at 0830 Mountain Daylight Savings Time.

17.1.1. Each vehicle will be searched to gain access to the Utah Air National Guard. Please plan accordingly by arriving early to the base. In order to gain access, you must submit the following information to the Contracting Officer by 08 July2016 at 4:00 PM Mountain Daylight Time.

17.1.1.1. Full name as it appears on a driver’s license.

17.1.1.2. Company that the individual is representing.

18. SECURITY REQUIREMENTS

18.1. Security: Air Force and ANG bases are closed Bases, pursuant to Sec 21, Internal Security Act of 1950, 50 U.S.C. 797, only those persons granted permission may enter. As such, the contractor and its employees may be required to provide consent to a criminal history background check, as directed by 10 United States Code (U.S.C.) 8013, Executive Order 9397, for access to federal installations.

18.2. Access to the Utah Air National Guard Base will by denied to anyone with the following:

18.2.1. Non U.S. citizenship, immigration status, or Social Security Number cannot be verified.

18.2.2. Prior barment from entry/access to any military installation or facility.

18.2.3. Wanted by federal or civil law enforcement authorities, regardless of offense or violation.

18.2.4. Conviction of firearms or explosives violation within the past 3 years.

18.2.5. Incarcerated for 12 months or longer within the past 3 years, regardless of offense or violation.

18.2.6. Conviction of espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution.

18.2.7. Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

18.3. The contractor shall submit to the Contracting Officer a list of all contract employees that require routine access to the Utah ANG Base exceeding 30 days or access to government information systems. This list shall be submitted using 151st ARW IMT 40. Subsequent listings of employee additions or deletions will be submitted as employees are hired or released. The contractor will also provide 151st ARW IMT 29 to the 151st Security Police, where the employee may report to, for issuance of their ID card and vehicle pass (to be accomplished within 5 days of contract start date).

18.4. Security Clearances: Contract employees who require access to classified information, Local Area Network (LAN), controlled or restricted areas will also require a secret security clearance. Contractors/Employees must report to the Military Personnel Flight (MPF) to be issued a Common Access Card (CAC) using the Contractor Verification System (CVS). Once Contractors/Employees are issued the CAC the Contracting Officer (KO) or his/her representative (COR) will complete the LAN User agreement (151 ARW Form 26) and submit it to the Base Information Management office. Once the account has been created the KO / COR will ensure that the Contractor/Employee registers with AF Portal and completes the Information Assurance CBT and forwards certificate to the Base Information Management office.

18.5. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires; e. g. terminated for cause, retirement etc. All identification media and passes will be turned in to the issuing office.

18.6. Removal of Personnel. The Contracting Officer may require the Contractor to remove from the job those employees who endanger persons or property; those who manufacture, distribute, dispense, possess or use controlled substances at the worksite (52.223-6, Drug-Free Workplace); and those whose continued employment under this contract is inconsistent with the interest of military security.

18.7. The Government reserves the right to require the Contractor to reassign key Contractor employees who are deemed incompetent, careless, unsuitable or otherwise objectionable, or whose continued use under this contract is deemed contrary to the best interests of the Government. Notice of such reassignment will be given in writing by the KO.

18.8. The contractor is required to maintain control over contract personnel while working on the Base. The government will not supervise contract personnel. The contractor has sole responsibility to supervise, remove, replace, discipline or approve leave for contract employees. In the event that an employee is removed or replaced, the contractor is responsible to notify the KO before the change occurs.

18.9. Contractors shall implement information control procedures that require government approval prior to the release of any information derived from the performance by the contractor or its employees, regardless of forum.

18.10. When contractor employees are working on government facilities or participating at government meetings, they shall wear identification badges distinguishing themselves as such. The badges, at a minimum, must have the employee name and the word “contractor” displayed. Ideally, the company name will appear on the badge. Contractor or government issued badges are acceptable. Additionally, notwithstanding any other provisions in the Statement Work Statement, the contractor shall perform no inherently governmental functions. Contractor employees shall identify themselves as a contractor in meetings, telephone conversations, all written communications and work situations so that their actions cannot be construed as acts of a Government official. The contractor shall take no action that binds the government to a final decision or results in the exercise of governmental discretion. When contractor personnel are tasked to attend a government meeting or conference, they shall identify themselves as employees of a contractor at the beginning of the meeting. The contractor may present government approved briefings at the meeting and answer questions with pre-approved government responses; however the contractor shall not become a de facto government representative in discussions.

18.11. COMSEC: All communications with DOD organizations are subject to communications security (COMSEC) review. Contractor personnel will be aware telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. The DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, civilian contractor personnel are advised any time they place a call to, or receive a call from, an USAF organization, they are subject to COMSEC procedures. The contractor will assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with DOD information.

18.12. Gate Control. Unscheduled gate closures by the Security Police may occur at any time causing personnel entering or exiting a closed military installation to experience a delay. This cannot be predicted or prevented. Labor hour employees are not compensated for unexpected closures or delays privately owned vehicles belonging to contractor personnel are subject to search pursuant to applicable regulations. The award of this contract does not create a right to have access to any military installation. Any violation of an installation regulation or of state or federal statute may result in the termination of the privileges to enter the military installation.

18.13. Installation Regulations: The Contractor, his employees, and subcontractors shall become familiar with and obey the regulations of the installation including fire, traffic, safety and security regulations while on the military installation. Those driving motor vehicles shall observe and obey all speed limits posted throughout the installation. Personnel should not enter restricted areas unless required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper personal identification with them at all times.

18.14. The Contractor shall be responsible for compliance with all regulations and orders of the Commanding Officer of the Utah Air National Guard, respecting identification of employees, movements on installation, parking, truck entry, and all other military regulations, which may affect the work.