Performance_Work_Statement_(PWS)_for_SRM-FY19-001.docx.pdf

Performance Work Statement (PWS) for Mold Remediation- Professional Cleaning

Service for Bldgs. 4286 & 4287

SRM-FY19-001

1.0 General:

1.1 Scope: The project scope involves the remediation and removal of mold throughout interior of dorms, to include all ductwork, packaged terminal air conditioner (PTAC) units, furnishings and attic spaces for Dorm B building 4286 & Dorm C building 4287 to levels safe for long-term occupancy of members. Contractor shall complete all work in accordance with Unified Facilities Guide Specifications Division 02; Section 02 85 00

Mold Remediation. The Contractor shall remove all mold and dispose of any containment cleaning materials used for remediation. The Contractor shall procure all personal protection equipment (PPE), Permits, rental equipment and any other materials required to accomplish project scope. Contractor is to perform air quality tests after remediation. 202RHS Management and contractor will revisit the site(s) after remediation to verify no signs of moldy or musty odors, water damage or mold growth are present to satisfy the PWS before close out of contract.

1.2 Statement of Work (SOW):

1.2.1 It is highly encouraged that the Contractor perform a site and condition assessment prior to proposal submission to assess existing site conditions and to provide a proper proposal for all work required. Only one site visit for all potential contractors will be scheduled. It will be coordinated through the Contracting Officer (KO). The contract proposal should outline all processes and procedures, and the areas that must be mitigated under this Scope of Work.

1.2.2 Contractor is to prepare dorm rooms for cleaning, remove or relocate furnishings as needed and apply plastic covering if required.

1.2.3 Contractor is to provide all materials, protective/safety equipment, and rental equipment to perform the work.

1.2.4 Remediate mold from both facilities; each facility is approximately 5,167 square feet, contractor is to verify all measurements. At a minimum, the following areas are to be included in the mold remediation process: all interior surfaces to include interior windows, walls, ceilings, carpet, furnishings (bed frames and drawers, nightstands, lamps, shades/blinds, storage closets, chairs and drapes), HVAC supply/return ducts, attic spaces, two (2) air handlers and twenty- eight (28) wall mounted PTACs. Within the two facilities there are a total of twenty-eight (28) dorm rooms, two

(2) mechanical rooms, two (2) communication rooms, one (1) exterior common restroom, one (1) dayroom and one (1) laundry room. The Contractor is to use a Bleach/Water solution at a minimum of One (1) part Bleach to Ten (10) parts Water on all hard surfaces. If wet chemical cleaning is performed on the carpet and drapes, these surfaces will be completely dried within 24-hrs to prevent additional mold/mildew growth.

1.2.5 The Contractor is to perform an air quality test and submit lab samples for approximately thirty-five (35) total rooms, (2) attic spaces and inside ductwork of both facilities after professional cleaning. Samples taken inside the building are to be at the level and types of mold and mold spores similar to those found outside the building.

1.2.6 The Contractor is to return all furnishings to its original location within rooms.

1.3 Background: Mold testing completed on the dorms in February 2019 after visual signs, evidence of mildew/mold. The lab results indicated there was high levels of mold spores in the facilities.

1.4 Period of Performance (PoP): The professional cleaning shall be completed within 45 calendar days after contract award. No work is allowed on non-duty days at Camp Blanding. Reference Attachments 12.4 and

12.5 for scheduled duty days.

1.5 General Information:

1.5.1 The Contractor shall meet all requirements as they appear in this PWS and listed attachments.

1.5.2 This PWS and all attachments do not supersede any Federal Acquisition Regulation stipulations that may apply to this contract, EPA regulations or OSHA requirements.

1.5.3 The Contractor is subject to all CBJTC and FLANG fire, safety, security and traffic regulations.

1.5.4 The contractor shall remove all debris generated by the Contractor’s operations from the base daily. Disposal of all debris shall be in accordance with existing local, state, and federal regulations. It is unlawful for the Contractor to dump any construction debris in Government procured dumpsters.

The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.5.5 The Contractor is responsible for all applicable permits and inspections.

All contractor employees, to include subcontractor employees, requiring access to Government

Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Certificates of completion for each affected contractor employee and subcontractor employee will be maintained by the COR or Antiterrorism Representative. AT level, I Awareness Training is available through ADLS by completing the Force Protection CBT.

1.1 Quality Control (QC): Quality Control (QC): The contractor shall develop and maintain an effective QC

Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s

QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer

Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.2

Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government will do to ensure that the contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.3 Place and Performance of Services: The contractor shall provide services between the hours of 0700-

1630 on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar

Government-directed facility/installation closings. Performance shall be at the site location of buildings

4286 and 4287; the contractor shall at all times maintain an adequate work force for the uninterrupted performance of all task defined within the PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.5 The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.6 Security Requirements:

1.6.1 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

1.6.2 CBJTC requires all civilians be added to an Entry Authorization Letter (EAL) to gain access to the installation. EALs and Vehicle pass requests must be submitted to the KO or

COR five (5) working days prior to receiving CBJTC access.

1.6.3 To be added to an EAL, the contractor must submit a memorandum containing following information:

1.6.3.1 Company name, contact number, project title, and project number

1.6.3.2 Work crew start and end dates

1.6.3.3 Workers’ full name

1.6.3.4 Workers’ date of birth

1.6.3.5 Workers’ driver’s license or government issued ID number and state of issuance

1.6.3.6 Proof of legal residence (green card) for non-US citizens

1.6.4 The contractor shall ensure that all vehicles entering CBJTC have a vehicle pass. To receive a vehicle pass, contractors must provide the following:

1.6.4.1 Proof of vehicle insurance

1.6.4.2 Proof of vehicle registration

1.6.4.3 A valid driver’s license

1.6.5 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured

1.7 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.9 Quality Control Manager (QCM). The Contractor's QCM shall lead the Contractor's quality control efforts in establishing and implementing the QCP. The Contractor shall train personnel in effective methods and techniques for inspecting the Contractor's conformance to requirements. The Contractor shall act as the focal point for inspections, analysis of inspection results and corrective actions and reports.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government.

The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does

NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Special Instructions:

2.2.3 Quality Assurance Surveillance: The following criteria must be met for a successful quality assurance

(QA). QA will be conducted daily by a Contracting Officer (KO) or Contracting Officer Representative (COR), and at the end of the installation, the KO or COR will conduct a thorough inspection of all professionally cleaning areas/equipment.

2.2.3.1 Mold Testing:

2.2.3.1.1 Verification that personnel taking air samples are properly licensed.

2.2.3.1.2 Have a minimum of 4 full years’ experience performing the service

2.2.3.1.3 Have required contractor’s bond

2.2.3.1.4 Regulated by the Contractor’s State License Board

2.2.3.1.5 A list of personnel on-site must be provided weekly and verified daily

2.2.3.1.6 Conduct an inspection to ensure the mold testing is conducted in compliance with codes and requirements from OSA and EPA.

2.2.3.1.7 Prior to job completion COR must ensure that all documents are submitted as requested.

2.2.4.1 Mold Remediation:

2.2.4.1.1 The mold remediation shall be accomplished in accordance with the latest

OSHA requirements and EPA regulations.

2.2.4.1.2 Remove and/or relocate furnishings to fully clean rooms and clean all furnishings.

2.2.4.1.3 Contractor shall follow as the manufacturer’s written recommendations for cleaning with all chemical products on walls, equipment and furnishings.

2.2.4.1.4 Contractor shall provide a project manager to coordinate remediation & training and serve as a single point of contact for notice to proceed, scheduling and notice of acceptance.

2.2.4.1.5 Check and verify all cleaning completed properly and within regulations.

2.3 Acronyms:

A/C: Air Conditioning

AHU: Air Handling Unit

BTU: British Thermal Unit

CBJTC: Camp Blanding Joint Training Center

FLANG: Florida Air National Guard

FY: Fiscal Year

KO: Contracting Officer

COR: Contracting Office Representative

EAL: Entry Authorization Letters

HVAC: Heating, Ventilation and Air Conditioning

SOW: Scope of Work

202RHS: 202nd RED HORSE Squadron

125FW: 125th Fighter Squadron

131TRF: 131st Weather Training Flight

EPA: Environmental Protection Agency

OSHA: Occupational Safety and Health Agency

2.4 Requirements: The contractor shall:

2.4.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Florida Air National Guard, 202 RHS via a secure data collection site.

2.4.2 The contractor shall completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY19), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2019. Contractors may direct questions to the help desk at http://www.ecmra.mil.

DoDAAC: W911YN

UIC: FF53F0

2.5 Applicable Publications: Publications applicable to this PWS are listed below:

Publication

(Chapter/Page)

Date of

Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

Defense Federal Acquisition Regulation

Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ind ex.html or http://farsite.hill.af.mil/

DoDM 1000.13-M-V1

DoD Identification (ID) Cards

(Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/dodm/

Federal Information Processing Standards

(FIPS) Publication 201-2

Personal Identity Verification (PIV) of

Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-

2.pdf

DoDM 5200.2 Regulation 5200.02

Procedures for the DoD Personnel

Security Program (PSP)

04/03/2017 http://www.dtic.mil/whs/directives/corres/pub1.html http://www.ecmra.mil/ http://www.ecmra.mil/ https://www.acquisition.gov/?q=browsefar http://farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://farsite.hill.af.mil/ http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://www.dtic.mil/whs/directives/corres/pub1.html

Army Directive 2014-05

Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared

Contractors

03/07/2014 http://www.apd.army.mil/ProductMaps/PubForm/Arm yDir.aspx

AR 190-13

The Army Physical Security Program

02/25/2011 http://www.apd.army.mil/ProductMaps/PubForm/AR.a spx

Homeland Security Presidential Directive

(HSPD)-12

Policy for a Common Identification

Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDD 5400.11

Department of Defense Privacy Program

10/29/2014 http://www.dtic.mil/whs/directives/corres/dir.html#

DoD 5400.11-R

Department of Defense Privacy Program

05/14/2007 http://www.dtic.mil/whs/directives/corres/pub1.html

DoDD 8140.01

Cyberspace Workforce Management

08/11/2015 OK http://www.dtic.mil/whs/directives/corres/dir.html

DoD 8570.01-M

Information Assurance Workforce

Improvement Program

12/19/2005

(Change 4:

11/10/2015)

OK http://www.dtic.mil/whs/directives/corres/pub1.html

AR 25-2

Information Assurance

10/24/2007 OK http://armypubs.army.mil/ProductMaps/PubForm/AR.

aspx

AR 530-1

Operations Security

09/26/2014 OK http://armypubs.army.mil/ProductMaps/PubForm/AR.

aspx

DoD 5220.22-M

National Industrial Security Program

Operating Manual

02/28/2006

(Change 2:

05/18/2016)

OK http://www.dtic.mil/whs/directives/corres/pub1.html

AR 381-12

Threat Awareness and Reporting

Program (TARP)

(Section II, 2-4.b)

06/01/2016 OK http://armypubs.army.mil/ProductMaps/PubForm/AR.

aspx

Applicable Forms: Forms applicable to the PWS are listed below:

http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/ArmyDir.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx http://www.apd.army.mil/ProductMaps/PubForm/AR.aspx https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://www.dtic.mil/whs/directives/corres/dir.html http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/corres/pub1.html http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9

Employment Eligibility Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Jan 2017 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method / By

Whom

PWS paragraph

1.1 & 1.2 and

Professional

Cleaning to remove mold spores from interior of two (2) dorms.

After Professional Cleaning-return to levels safe for long-term occupancy of members. Air

Quality test performed after professional cleaning must show reduced to safe levels for occupancy or eliminated all levels of spores.

Less than 1% level in each space or levels deemed safe for long-term occupancy of members

The COR will monitor and review the QASP from contractor. In addition, the mold reports will state the progress factually.

1.2

Contractor will prep interior of dorms for cleaning

The contractor shall remove and relocate all furnishings as needed and apply plastic covering if required.

Meets the standard 100% of the time.

Random monitoring / COR

1.3

Contractor will provide all materials, PPE and rental equipment

The contractor shall comply with having all materials on hand, equipment and making sure their personal have PPE items for tasks.

Meets the standard 100% of the time.

Random monitoring/COR

1.4 Remediate

mold from both facilities; each facility is approx.

Remediate interior surfaces to include interior windows, walls, ceilings, carpet, furnishings, blinds, storage closets, chairs, drapes, HVAC supply/return ducts, attic, spaces, AHUs, wall mounted PTACS and dehumidifiers- using bleach/water solution

Less than 1% level in each space or levels deemed safe for long-term occupancy of members.

Lab reports for post professional cleaning must verify current levels. Annotate new levels reading, reports must illustration, rooms safe for long-term occupants.

1.5 Air Quality

Test

Perform air quality test; submit lab samples for approx. thirty-five

(35) total rooms, (2) attic spaces

Less than 1% level in each space or levels deemed safe for long-

Lab reports for post professional cleaning must verify current levels. Annotate and inside ductwork of both facilities after professional cleaning term occupancy of members.

new levels reading, re illustration, rooms safe for long-term occupants.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

1.1 AT Level 1

Awareness Training

Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic

Submission

COR

1.2

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic

Submission

COR

1.3

Training Certificates

Provide within 15 calendar days after employee completes training.

1 Electronic

Submission

COR

1.4. OPSEC Level II

Certification for

OPSEC Coordinator

Provide NLT 15 days after employees completed certification

1 Electronic

Submission

COR

1.5 Identification

Media

Return within 14 days of employee’s departure from contract performance.

1 Listing Electronic

Submission (List all workers, prime and sub-contractors)

KO

1.6

Safety Data Sheets

(SDS) for products for

Approval

Submit within 14 days prior to beginning work

2 Electronic

Submission

KO/COR

1.5

Quality Assurance

Plan (QAP) by

Contractor

Submit within 14 days prior to beginning of work

1 Electronic

Submission

COR

1.6

Company Warranty for Professional

Cleaning

Submit within 7 days of completion of work

2 Electronic

Submission

KO/COR

1.7 Air Quality Test

Reports

Submit within 7 days prior to close out/walk thru portion of contract

2 Electronic

Submission/Hard

Copies

COR