Pre-Quote_Site_Visit,_Agenda_and_Contracting_Discussion.pdf

AGENDA FOR PRE-QUOTE SITE VISIT

Request For Quote (RFQ) No. W911WN20Q8000, issued 31 October 2019

Stilling Basin Joint Sealing

Mosquito Creek Dam

Thursday, 07 November 2019, 10:00 a.m. ET

Purpose of Site Visit

To Improve contractor understanding of the Government’s requirement

Speaker Topic

Jane Roney Contract Specialist

Welcome Introduction of USACE Attendees Request For Quote Discussion

David Noll, Project Engineer/Technical

POC

Overview of Project/Technical Requirements

Mosquito Creek Dam Staff Jim King, Maintenance Mechanic and/or Adam Warren Resource Manager (Acting)

Safety Brief

David Noll, Project Engineer/Technical

POC

Mosquito Creek Dam Staff

Tour of Work Sites

Jane Roney Contract Specialist

Collect Question Cards Closing Remarks

REMINDERS

We will not be answering ANY specific contractor questions at the site visit. Index cards are provided for participants to write questions. These cards will be collected at the end of the site visit. Also, contractors may email Questions on the request for quote or from this site visit to LRP.CONTRACTING@USACE.ARMY.MIL by 11:00 AM ET on Wednesday, 13 November 2019 with SUBJECT identified as “W911WN20Q8000 – Questions”. Responses will be consolidated into one amendment and posted to the Federal Business Opportunities website (fbo.gov).

Quotes are due by 05:00 PM ET on Friday, 22 November 2019. Quotes may be emailed, faxed, or mailed. All quotes must be in the Government’s possession by the due date/time.

Pre-Quote Site Visit Stilling Basin Joint Sealing

Mosquito Creek Dam 07 November 2019, 10:00 am

Contracting Discussion

Introduction

Good morning, my name is Jane Roney, I’m the Contract Specialist for this Request For Quote (RFQ). I want to welcome everyone to the pre-quote site visit for the Mosquito Creek Dam, Stilling Basin Joint Sealing project.

The Contracting Officer is Matt Reed.

The Administrative Contracting Officer will be Kevin Cannon.

To begin, I’ll let the Government attendees introduce themselves.

Reason for this Pre-Bid Conference

The reason for this pre-bid conference is that we hope to improve your understanding of the Government’s requirement for this project.

Everyone was given (or will be given) a couple of note cards. These cards are to be used by you with questions that you may have. I will collect these at the end of the Site Visit. The questions and concerns brought up today will be addressed by an Amendment which will be posted to the Federal Business Opportunities (FBO) website, https://www.fbo.gov.

We will consider any constructive comments or recommendations that you make, but it must be in writing.

The Sign-In Sheet and my discussion here will be posted to the *Federal Business Opportunities (FBO) website.

*FBO.gov will be decommissioned and its functionality will be transferred into beta.SAM.gov on 12 November 2019. The website will be known as Contract Opportunities.

You are cautioned that any remarks made at this site visit conference shall not qualify the terms of the request for quote (solicitation) unless the request for quote is amended in writing.

The one thing we will not do at this conference is to make any comment or opinion regarding your particular bid or approach that you may take for this requirement – this is up to you.

Mosquito Creek Dam 07 November 2019, 10:00 am

1. The Request For Quote (RFQ) Number is W911WN20Q8000 which was issued on 31 October 2019 on Standard Form (SF) 18.

2. QUOTES DUE, FRIDAY, 22 November 2019 by 5:00 PM ET. All Quotes including Acknowledgement of Amendments (if applicable) must be in the Government possession by this time. Quotes will be accepted by Email, Fax, or by Mail (see page 7 of 31 on the RFQ).

3. NAICS Code 237990 (Other Heavy and Civil Engineering Construction) – Small Business Size Standard $39.5M.

4. Estimated Magnitude of Construction is between $100,000 and $250,000.

5. Restricted Procurement: 100% Small Business Set-Aside.

6. System for Award Management (SAM) – must have an ACTIVE registration, AND IT MUST BE ACTIVE PRIOR to Quote submission. If awarded this contract, your SAM Status including your Representations and Certifications (Reps & Certs) must remain CURRENT throughout the contract period. If you are not already registered in SAM or your registration requires renewal, be sure to do it right after the site visit because it can take a few days to process. Registration is FREE. Internet Site: http://www.sam.gov .

SAM now requires a Notarized Letter for new activations and for renewals. This process can take 1 week to 30 days to be “fully” activated by GSA in SAM.

7. This is a Firm Fixed Price Contract.

8. Term of the contract will be 365 calendar days after Notice to Proceed (NTP). The time stated for completion shall include final cleanup at the project site.

9. Documents to submit with your Quote Package include,

a. Entire Request For Quote (or Selected Pages) and any other pages in the RFQ for exceptions. The pages that must be submitted include, Pages 1 & 2 and Page 12.

b. Price Schedule (on FBO Posting, https://www.fbo.gov/). Identification of a Unit Price and Total Price for each item on Price Schedule.

10. Page 7, Para. 00 21 00 - 04 Award. Award will be made as a whole to one responsive/responsible offeror submitting the lowest price.

11. Provisions and Clauses – Provisions are conditions used in RFQs/Solicitations and apply before contract award. Clauses are conditions in both RFQs/Solicitations and contracts and apply before and after contract award. The VAST majority of provisions and clauses in this RFQ are included by reference only; that means, we’ve only given you the Number, the Title

Mosquito Creek Dam 07 November 2019, 10:00 am and the Date. It is up to you to go online to the website provided – www.acquisition.gov/ – and look up each one whether FAR and DFARS.

12. Questions are due by Wednesday, 13 November 2019 11:00 AM ET. Email:

LRP.CONTRACTING@USACE.ARMY.MIL with Subject identified as “W911WN20Q8000 Questions”.

13. Liquidated Damage are applicable to this contract, see clause 52.211-12. Liquidated Damages on this project is $390.00 for each calendar day of delay until the work is completed or accepted.

14. WAGE Determination, OH20190001, Heavy and Highway Construction Projects, dated 10/25/2019 is to this project. If it is updated prior to receipt of bids, an amendment will be issued and posted to fbo.gov.

That is the Contracting portion of the meeting.

Next, David Noll, Project Engineer and Technical Point of Contact for this Project, will now provide an overview of the project’s technical requirements. After that, the tour will take place.

Thank you all for attending today.