PWS_Attachment_2,_Cleaning_&_Custodial_Tasks_&_Frequency_of_Services.pdf

(as of 23 January 2017)

1) NICHOLSON BUILDING

CLEANING & CUSTODIAL SERVICES SCHEDULE

Task # Task Description Frequency

2a Vacuum carpeted floor in dinning areas, fitness centers, and all entrance mats Daily

2b Vacuum all other carpeted floor areas including hallways, offices, conference rooms, elevators, stairway landings, and other common areas

1 x weekly

Daily - individual receptacles

As Req'd - Dumpsters or Compactor

4 Clean/Sanitize all water coolers, kitchenette sinks, and kitchenette counter tops Daily

Clean/sanitize all restroom toilets, urinals, sinks, grab bars, flush valves, hand dryers, door push/pull plates, mirrors and dispensers

Daily

5a Refill all restroom dispensers (includes personal hygiene items in ladies restrooms) Daily

5b Deodorize all restroom areas Daily

5c Clean/Sanitize all restroom floors Daily

5d Clean/Sanitize all restroom walls and partitions 2 x weekly

5e Clean/Sanitize all restroom surfaces (top scrub) 2 x annually

5f Clean/Sanitize all showers and benches, including shower curtains and water faucets/handles. Daily

5g Clean/Sanitize lockers (inside and outside) 1 x weekly

Glazing on all building entrance and exit doors and adjacent side-lights shall be washed and/or cleaned

Daily

6a Glazing on all CMS enclosure entrance and exit doors and adjacent side-lights shall be washed and/or cleaned

Daily

6b All other interior window surfaces shall be washed and/or cleaned 4 x yearly

8 Sweep and clean stairway treads/risers IAW floor manufacturer's recommended procedure Daily

9 Emergency call As specified

Steam or chemically clean all accessible carpet in office and common areas using the floor manufacturer's recommended procedure

2 x annually

11 Clean/Sanitize all fitness equipment, all surfaces Daily

FACILITIES TO RECEIVE ALL SPECIFIED SERVICES AND FREQUENCIES (example; every restroom, dinning area, fitness center, etc., in "EACH" facility shall receive the services specified in those spaces at the frequencies indicated with the exception of specified exclusions):

Section J Attachment 2, Cleaning & Custodial Tasks & Frequency of Services

All interior/exterior waste receptacles, baskets, cans, urns, containers shall be emptied and the contents gathered for removal from the building to a central exterior dumpster(s) or compactor(s).

Dumpsters and compactors shall be policed and emptied as required to prevent overflow (includes shredded document waste).

1a Clean "no-wax" finish floors in Lobbies, SCIF entrance areas, and fitness centers IAW floor manufacturer's recommended procedure

Daily

1b Clean all other "no-wax" finish floors IAW floor manufacturer's recommended procedure. Clean sealed and plain concrete floors.

2 x weekly

2) ULC1- Includes Main Entry Lobby (MEL) and floor levels 2, 3 and 4; ( EXCLUDED for Task16, Exterior Window Cleaning).

3) NGIC Warehouse and RDF areas are EXCLUDED from routine custodial services, but may have limited services requested under the PWS level-2 maintenance provisions.

7b Clean finger prints and smudges from light fixtures, around door casings, door hardware, hand railings, and where necessary

1 x weekly

Clean all accessible desks, cabinets, shelves, chairs, tables, blinds and window sills w/appropriate materials and supplies

1 x weekly

7a Dust all accessible ledges and fixtures and wall hangings 1 x weekly

12 Clean/Sanitize all SCIF kitchenette refrigerators/freezers, all surfaces Quarterly

Re-Cycling Service: As a minimum, aluminum, cardboard and plastics shall be considered recyclable materials. The contractor shall be responsible for collection of these materials to central re-cycling containers located in exterior service area/s. All cardboard shall be broken down, bound, neatly stacked or put into containers in loading dock areas and taken to central outside containers daily. The government will provide inside re-cycling containers on each floor, in the cafeteria, and in the self-serve food purchase area. Contractor shall provide and maintain plastic bags in these containers for re-cycle collection. Contractor shall remove recyclable materials from building locations to the exterior central collection containers provided on the station.

Daily

Replenish fitness area approved disinfectant spray/wipes for patron use on equipment and non-lotion facial tissues for patron use.

Daily

Clean/Sanitize all kitchenette and self-serve food area external surfaces exposed to workforce, including all installed government owned coffee makers, ice/water dispensers, cabinet door fronts and counter top surfaces

Daily

Perform exterior window cleaning to incl. all glazing, seals, stiles, soffits, canopies, grilles, shade screens, metal and glass doors, and concrete parapets. (*ULC1 is EXCLUDED from this service)

2 x annually

17 Clean out grease separators as required by condition or use. monthly

Clean all government owned (not privately owned) wheelchairs and scooters with approved antibacterial cleaner weekly

19 Provide after-hours trash pick-up and vacuum floors after special activities. average1 x monthly

20 Exterior (patio area) dining furniture top surfaces, clean & sanitize.

Weekly & Special Events

21 Special Areas Cleaning Services As defined below.

VISITORS TO RIVANNA STATION

Checklist #21- SPECIAL AREAS CLEANING SERVICES:

Nicholson Building - Kitchen/Food Preparation/Food Serving/Dining Areas:

When estimating required stocks for cleaning supplies the Contractor is advised that, in addition to the on-station population, Rivanna Station hosts an estimated 19,000 official government visitors every year. The Contractor shall plan for and manage the stated visitor workloads within the PWS level-1 preventive maintenance services.

Custodial contractor will dust the dining area and clean carpeted floors in the dining area. Contractor will perform trash removal in kitchen, food prep and dining areas. Contractor shall clean all restrooms in dining and kitchen areas as specified in Tasks 5, 5a, 5b, 5c, 5d. The Custodial Contractor shall remove trash from kitchen, food preparation, and dining areas no less than twice a day. If food service operations require an additional collection during the day, that service shall be added. No food waste shall be permitted to remain in these spaces over night. The Custodial Contractor shall perform a top-down scrub of all walls, ceilings, air conditioning vents and diffusers, equipment, and behind equipment in food preparation areas of the kitchen 6 x annually. These cleaning services must be scheduled/coordinated with the Food Service Manager and the IMCOM BASOPS contractor to avoid scheduling conflicting dates or times.

Work by Others - The food service contractor (others) will be responsible for daily cleaning of all food service related equipment, cleaning dining area tables and chairs during hours cafeteria is open, floor cleaning in food preparation and service areas with tiled floor surfaces.

Nicholson & ULC1 Buildings - Mechanical Rooms, Computer Server Room, UPS Room and Electrical Closets on all floors:

Custodial contractor shall clean these spaces a minimum 6 x year and additionally as required to maintain equipment in good operating condition. Only qualified technicians, familiar with the hazards in each space, shall clean these areas. See Attachment #5 Clean Room Checklist for specific guidelines.