Signature_Technical_Support_Solicitation_Modification_2.pdf

W911W5-16-R-0008

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to correct the follow ing administrative error:

a. Change verbiage in L.4.5.2.

b. It should read, " Offerors shall provide an IDIQ proposal to perform w ork on the Sample Task Order in Section J."

c. Nothing else follow s.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 19

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 20-May-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911W5-16-R-0008

X 9B. DATED (SEE ITEM 11)

22-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

20-May-2016

CODE

CDR, HQUSAINSCOM (NGIC)

2055 BOULDERS ROAD

CHARLOTTESVILLE VA 22911-8318

W911W5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFEROR

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES:

L.1 The INSCOM Acquisition Center is releasing this RFP in electronic format only. The electronic version of this RFP is the official version for this acquisition. No hard copy of the RFP will be issued. Any amendments to this RFP will be sent to all contractors electronically.

Proposals submitted in response to the RFP shall be formatted as stated below and furnished in the number of copies stated herein. The acceptable electronic formats for proposals shall be compatible with Microsoft (MS) Office 2007, specifically MS Word and MS Excel. The proposal shall be labeled with the RFP number, as well as the name, address, and telephone number of the offeror. Proposals shall only be submitted as described herein.

L.1.1 PROPOSAL PREPARATION COSTS - The Government will not be obligated to pay any costs incurred by a contractor in the preparation and submission of a proposal in response to this RFP.

L.2 GENERAL INSTRUCTIONS

L.2.1 The proposal shall be clear and concise and include sufficient detail for effective evaluation. The contractor should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the contractor intends to meet those requirements. The contractor should assume the

Government has no prior knowledge of its capabilities and experience. The Government will base its evaluation on the information presented in the contractor’s proposal in response to this RFP, including the Contractor’s proposal in response to the Performance Work Statement (PWS). Offerors shall format their proposals so that their responses correspond to the specific section of the solicitation. The proposal shall contain a table of contents or matrix that corresponds to the solicitation requirements. Proposals that are not organized in this manner risk elimination if the evaluators are unable to find where the solicitation requirements are specifically addressed.

L.2.2 Award may be made from the initial RFP without discussions (except clarifications as described in FAR

15.306(a)). Therefore, initial proposals should contain the contractor's best terms from a technical and price standpoint. The Government reserves the right to conduct discussions. If discussions are held, discussions will only be held with those proposals determined to be in the competitive range.

L.2.3 Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not given extra credit.

L.2.4 Proposals submitted after the time and date specified for receipt of the RFP will be considered LATE in accordance with FAR 52.215-1, Instructions to Contractors – Competitive Acquisition.

L.2.5 Separate volumes for the elements of proposals shall be prepared in accordance with Table 1, proposed organization table, and instructions set forth herein. All proposal volumes shall be at the UNCLASSIFIED level.

Every submission must be properly identified and marked with the proper security classification. Each volume shall be written or presented on a stand-alone basis. Information required for proposal evaluation that is not found in its designated volume or presentation will be assumed to have been omitted from the proposal.

L.2.6 QUESTIONS – The cutoff date for questions is 02 May 2016 by 4:00 PM, Eastern Standard Time (EST).

Offerors are to email questions to quammie.j.semper.mil@mail.mil, jessica.c.mullins.civ@mail.mil and mailto:quammie.j.semper.mil@mail.mil mailto:jessica.c.mullins.civ@mail.mil usarmy.charlottesville.ngic.mbx.ngic-contracting@mail.mil. Any questions received after this cutoff date may not be answered. Any responses to questions will be in the form of an amendment to this solicitation and sent electronically to all offerors.

All questions and requests for clarification shall identify the applicable RFP number in the subject line. In the body of the message reference shall identify the RFP section, and paragraph number for each question. If attachments are used, they must be in Microsoft Word format. (No Charts or Graphs will be accepted). Prospective Offerors are cautioned against contacting other Government personnel concerning this solicitation prior to award. Prospective

Offerors are also cautioned to advise potential subcontractors or teaming contractors of this instruction. If such contact occurs and is found to be prejudicial to competing Offerors, the Offeror (including subcontractors or teaming contractors) making such contact may be excluded from award consideration. Only responses from the Contracting

Officer in writing shall be considered for the purposes of award of this procurement.

L.3 GENERAL INFORMATION

L.3.1 POINT OF CONTACT - The contract specialist (CPT Quammie Semper) is the point of contact for this acquisition and can be reached at 434-980-7516 or at quammie.j.semper.mil@mail.mil. If the contract specialist can’t be reached, contact the Contracting Officer at jessica.c.mullins.civ@mail.mil or at 434-951-1653.

L.3.2 To award the task order, the Government must have received an acceptable proposal. A proposal is acceptable when it meets all of the terms and conditions of the RFP, which includes the PWS. The Government may declare an offer to be unacceptable if it does not meet all such terms and conditions.

L.3.3 Proposals for this RFP are due no later than 4:00 PM Eastern Standard Time (EST) on 23 May

2016. Under the terms of the RFP, your company is to submit an electronic proposal to quammie.j.semper.mil@mail.mil, jessica.c.mullins.civ@mail.mil and usarmy.charlottesville.ngic.mbx.ngic-contracting@mail.mil in response to this RFP.

L.3.4 PROPOSAL VALIDITY - The contractor shall specify the proposal validity period in the Proposal

Summary. The contractor shall make a clear statement in the proposal as to the expiration date of the proposal and the stated expiration date shall be valid for all proposed subcontractors as well.

L.3.5 PROPOSAL RETENTION - In accordance with FAR Subpart 4.8, Government contract files, the

Government will retain one copy of all unsuccessful proposals. Unless the contractor requests otherwise, the

Government will destroy extra copies of such proposals.

L.4 PROPOSAL DOCUMENTS

L.4.1 PROPOSAL VOLUMES AND ORGANIZATION. The contractor shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in the table. The completion and submission to the Government of documents identified in the Proposal Organization Table shall constitute an offer and shall indicate the contractor’s unconditional consent to the terms and conditions of the RFP.

Table L.1 PROPOSAL ORGANIZATION TABLE

Volume Section L

Reference

Page Limit

Total

Copies

I. Proposal Summary L.4.1.2 5 1

II. Proficiency Assessment Test (PAT)

To include – Acoustic, Infrasound/ Seismic, Electro-Optical/Infrared, and Computer Aided

Design Modeling and Infrared Predictive CPEDs

L.4.2 12 1 mailto:usarmy.charlottesville.ngic.mbx.ngic-contracting@mail.mil mailto:quammie.j.semper.mil@mail.mil mailto:jessica.c.mullins.civ@mail.mil mailto:quammie.j.semper.mil@mail.mil mailto:jessica.c.mullins.civ@mail.mil

III. Volume III

Technical Capability Section

Technical Approach to the IDIQ: 3 pages

Technical Approach to the Sample Task Order: 2 pages

Management Section (Mark to differentiate from the

Technical Capability Section)

Program-Specific Management Plan: 1 Pages

Subcontractor Management: 1 Page

Security Plan: 1 Page

Staffing: 1 Page

Transition: 1 Page

Program Management Plan (do not include Resumes here): 1 Page

Quality Control Plan: 3 Pages

Personnel Resumes: 6 Pages

Total Pages Volume III: 20- Pages

L.4.3 20 1

IV. Past performance (includes degree of relevancy and quality of performance)

L.4.4 12 1

V. Cost/Price L.4.5 No Limit 1

Contractors are to provide their response to this RFP as follows:

L.4.1.1 The contractor’s response to this RFP shall be organized in accordance with Table

L.1.

L.4.1.2 VOLUME I PROPOSAL SUMMARY. The Proposal Summary shall include:

• RFP number

• Date submitted

• Solicitation Number

• Contractor’s name

• Contractor task leader contact information

• All proposed subcontractor(s) (as applicable)

• Reference to any unique terms or conditions, or any requests to deviate from standard contract terms and conditions

• Deliverables and Schedules

• Task Order Validity Period. The contractor shall specify a period of not less than ninety (90) days from date of closing. This date may be extended by mutual agreement.

• Statement of compliance indicating either complete compliance with the solicitation or a detailed analysis of any objections, exceptions, or contingencies to the terms of the solicitation.

• Statement regarding the Offeror’s compliance with FAR 9.104-1 (General Standards for Responsible

Prospective Contractors).

• Complete business address of the Offeror, the corporate name to be used on any resultant contract, and the remittance address if different from above. If this name does not identify a “parent company” or sponsoring “corporation” name, also provide such identity, as appropriate and the Offeror’s CAGE code

• Offerors should confirm that the On-Line Representations and Certifications Application (ORCA) via the

System for Award Management (SAM) website (https://sam.gov/) has been completed.

• No more than two names, telephone numbers, and e-mail addresses of personnel to be contacted for clarification or questions of the Offeror’s proposal

L.4.2 VOLUME II - PROFICIENCY ASSESSMENT TEST (PAT). The PAT is a four-part test that exercises the offeror’s technical knowledge and experience in the geophysical modalities (acoustic, seismic, and infrasound) and the electro-optic (EO) infrared (IR) modality both imaging IR and predictive

IR. The PAT also covers all technical portions of the PWS in regards to the required technical tasks for the STS Contract. The proficiency test is designed to test the offeror’s present and past experience in

Collection, Processing, Exploitation/ Analysis, and Dissemination (CPED) of signature data including the offeror’s knowledge of the physics and engineering involved and how that knowledge can be used to create a CPED structure for each modality. The offeror is expected to demonstrate, starting with a given source of geophysical or IR energy, how and what intelligence information can be derived from the collected data. The intelligence results are to be presented and organized within a succinct report or an assessment as if it was for a customer seeking intelligence from a source’s signature. You can find the

PAT as Attachment 3 at the end of the RFP.

L.4.3 VOLUME III – Technical Capability Section. In the Technical/Management volume, the offeror shall provide a Technical capability proposal section including technical approach to the IDIQ and the Sample Task Order.

1) Technical Capability Section

(a) Understanding of the Requirements – The offeror shall include a narrative defining the offeror’s understanding of the technical requirements and objectives of this acquisition and a description of the proposed approach to performing the tasks of the IDIQ contract.

(b) Itemized response to the IDIQ Performance Work Statement – The offeror shall ensure the accuracy, clarity, completeness, reasonableness, realism, and credibility of their response to the solicitation by ensuring all pertinent work tasks and deliverables have been addressed.

(c) Sample Task Orders - The offeror shall submit an unclassified narrative presenting their technical understanding and detailing their technical approach to satisfy the tasks required by the PWS of each

Sample Task Order.

L.4.3.1 VOLUME III - Management Section. In the Management volume, the offeror shall provide a

Management proposal section including a Quality Control Plan (QCP).

(a) The offeror shall submit a program-specific management plan that consists of a narrative defining the offeror’s proposed plan to manage and be responsive to program objectives. This plan shall include at a minimum a discussion of the overall management approach, program management plan (including roles / responsibilities / relationships between leaders at all levels), reporting, subcontractor management plan, security plan, transition plan, staffing plan, risk management, and information on the proposed Project Manager, Technical Lead, and

Requirements Manager. The offeror shall provide a clear, concise, program-specific Quality Control Plan to meet the objectives of the PWS and QASP. The offeror shall also describe how they will be responsive to changing requirements during the life of the contract.

(b) Subcontractor Management – The offeror shall describe any teaming and/or subcontracting arrangement(s) for the contract; qualifications of teaming partners and subcontractors and their responsibilities; and the approaches, processes, and responsibilities for teaming partners and subcontractor management. At a minimum, offerors shall describe the lines of authority, assignment of responsibilities/division of work, and reporting https://sam.gov/ procedures. Management approaches and/or controls that will be implemented to ensure subcontractors perform seamlessly within the framework of the contract objectives should also be described in detail.

(c) Security Plan - The security plan shall describe the offeror's policies and procedures to ensure compliance with the security requirements of the PWS and the DD Form 254. Personnel involved in this contract require TS/SCI clearances; therefore, the offeror must take into account the extended period of time which may be required to conduct appropriate investigation process for clearance determination.

(d) Staffing – The offeror shall describe its strategies and methods for staffing to include defining and maintaining qualified, security cleared, diverse, experienced and trained contractor workforce. The staffing plan shall include a statement indicating how the offeror plans to staff this effort with personnel having the appropriate clearances on the first day of the period of performance. Training shall include annual mandatory training requirements or other training as appropriate. The offeror shall describe the relationship between the various management levels and the number of individuals required for each function. The offeror shall identify lines of authority, responsibilities, and methods of communication to be maintained throughout the life of the contract. The offer shall specifically identify, and substantiate the realism for, all proposed labor resources (labor categories; hours per labor category; minimum qualification for each labor category) required to execute the proposed technical approach. The staffing approach will include buildup rationale, based on the task order scopes of work and background information supporting the task order, on how the offeror arrived at the proposed labor categories and labor hours per category.

(e) Transition – The offeror shall describe its planned transition for both the phasing in and phasing out process, giving particular attention to discussing plans and methodologies for ensuring the smooth transition of critical missions while sustaining operations. The offeror’s transition plan shall address their understanding of the operational environment and management of risk in this area.

(f) Program Management Plan – The Program Management Plan shall include organizational structure, proposed key positions and functions, and proposed labor categories. This plan shall be consistent with the offeror’s staffing and retention of personnel, continuity of services, and the transition. Offeror’s proposal must address how they will provide key contractor personnel who have worked as a team on projects of similar size and relevance. The offeror must submit job descriptions for key positions proposed for the organization which the offeror plans to utilize in the conduct of this contract as part of the offeror’s management proposal. The offeror shall provide the resume for the proposed Project Manager intended for assignment to this contract, and provide the relevance of the employee’s technical qualifications, knowledge, skills, and certifications and experience in performing the tasks required by the Performance Work Statement. The offeror shall also submit resumes for the proposed Technical Lead and Requirements Manager for the STOs, including the relevance of the employee’s technical qualifications, knowledge, skills, and certifications and experience in performing the tasks required by the

Performance Work Statement. Evaluation of the expertise of proposed individuals will be based solely upon information in the resumes; additional information provided elsewhere in the proposal regarding individuals’ qualifications will not be considered.

(g) Quality Control Plan (QCP) – The offeror is responsible for the management and quality control actions necessary to meet the quality standards set forth in the contract and follow-on task orders. The offeror is responsible for the submission of a QCP to be used as a guide and to rigorously document the implementation of the required management, quality assurance, and quality control actions to achieve the specified results.

(h) Personnel resumes- Required for Key personnel (see section 3.0 of the PWS) to include the Geophysical and IR analyst. Of benefit will be section 1.4, 1.5, and 1.6 of the PWS. Key personnel are those persons, whether employed by the Offeror or a subcontractor, who will occupy any key personnel positions for the Task Order. The Geophysical and IR analyst are required and may be treated as being key personnel by the contractor. The Offeror shall submit resumes for key personnel proposed for assignment as part of the Offeror’s technical proposal. In addition to the key personnel proposed, the Government requests the résumés of the geophysical and IR analyst whether or not they are considered as key personnel. The person’s name shall appear centered at the top of the first page of the resume. Each resume shall conform to the following outline:

Proposed Personnel position

Planned duration of the assignment

Current Assignment: Position presently occupied, to include title and organization and employer

Availability/ Allocation: Relationship to the Offeror (full/part-time, prime Contractor employee/subcontractor employee), Percentage of time to be committed. A Letter of Commitment shall be provided for all key personnel (such letters shall be signed by both the employee and the appropriate representative of the Offeror). Submission of resumes of individuals not currently employed by or with whom the Offeror does not have a bona fide employment contract (contingency resumes) shall also provide a phase in plan showing the availability of the qualified personnel and length of time required to reach full support. Contingency resumes shall include a Letter of

Commitment signed by the individual being proposed that clearly states their commitment to enter into employment with the Offeror and the proposed salary.

Education: Degree, school, majors, minors, and year graduated

Relevant Qualifications and Specialties: A brief summary of training, qualifications, achievements, honors, awards, publications, and professional organizations

Employment History and Experience: A list showing the programs on which the individual has worked, the highest position held on each program and the duration (including the starting and ending dates) of assignment to each program

Security Clearance: Current security clearance status, date of most recent Single Scope

Background Investigation (SSBI) or SSBI Periodic Reinvestigation (PR), polygraph(s) date, type (Counterintelligence [CI], Lifestyle, or Full Scope), and adjudicating agency

The key personnel must have at least a Master's or Doctoral Degree with with 5 to 10 years of experience performing CPED tasks within the PWS and hold a Top Secret SCI security clearance.

L.4.4 VOLUME IV - PAST PERFORMANCE. Offerors shall submit no more than three (3)

Government contracts for the prime offeror and no more than three (3) for each major subcontractor in performance or awarded during the past three years, from the issue date of this solicitation, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the Signature Technical Support requirement. Data concerning the offeror shall be provided first, followed by each proposed major subcontractor, in alphabetical order. The Offeror shall also submit the written consent of its major subcontractors to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for all major subcontractors for their past performance to be considered. This volume shall be organized into the following sections:

(1) Section 1 – Contract Descriptions. This section shall include the following information.

(a) Contractor/Subcontractor place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, also provide the name of the prime contractor and

Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

(b) Government contracting activity, and current address, Procuring Contracting Officer’s name, e-mail address, telephone and fax numbers.

(c) Government’s technical representative/COR and current email address, telephone and fax numbers.

(d) Government contract administration activity and the Administrative Contracting

Officer’s name, and current e-mail address, telephone and fax number.

(e) Government contract administration activity’s Pre-Award Monitor’s name, and current e-mail address, telephone and fax numbers.

(f) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

(g) Contract Type (specific type such as Fixed-Price (FP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type

(Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

(h) Awarded price/cost.

(i) Final or projected final price/cost.

(j) Original delivery schedule, including dates of start and completion or work.

(k) Final or projected final, delivery schedule, including dates of start and completion of work.

(2) Section 2 – Performance. Offerors shall provide a specific narrative explanation of each contract listed in Section 1, Contract Description, describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation.

(a) For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The offerors shall also provide copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the offeror or proposed subcontractor. The offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

(3) Section 3 – New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the offeror shall discuss in detail the role performed by such persons in the prior contracts cited. Information should be included in the files described in the sections above. Letters of

Commitment shall be included in the proposal for these employees in order to be considered.

(4) Past Performance Questionnaire. For all contracts identified in Section 1, Contract

Descriptions, a Past Performance Questionnaire (Attachment 5-Section J) must be completed and submitted. The offeror shall complete Part I of the Past Performance Questionnaire and e-mail the questionnaire to both the Government contracting activity and technical representative responsible for the past/current contract. The POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the Contracting Officer at

Jessica.c.mullins.civ@mail.mil and the Contract Specialist at Quammie.j.semper.mil@mail.mil within 30 days of the release of the solicitation. The offeror shall e-mail to the Contracting

Officer and the Contract Specialist a list of all the POCs who were sent a questionnaire. The

Government must receive this list within 30 days of the release of the solicitation. The POC List shall be submitted in Word for Windows Table Format to include the following fields:

Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC E-mail Address; and Date E-Mailed to

POC (month/day).

(5) Submissions. Offerors are discouraged from providing points of contact with another contractors’ facility, in case an offeror (or one of his/her team members) is in a subcontract with another contractor who has submitted a proposal on the same requirement. Offerors shall provide and submit the prime contract number and all Governmental agency POCs in lieu of subcontract numbers or prime contract POCs in situations as described above.

L.4.5 VOLUME V- COST/PRICE. It is the Government’s intent to use the proposed cost/price as the basis to negotiate price and establish the TO value. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L.4.5.1 The Contractor shall give its most beneficial terms on the initial proposal.

mailto:Jessica.c.mullins.civ@mail.mil mailto:Quammie.j.semper.mil@mail.mil

L.4.5.2 The Contractor shall provide a Firm Fixed Price proposal to perform the work identified in the sample task order (Section J) for the period of performance.

L.4.5.3 The Contractor shall utilize a separate table substantially similar to Table L.4 below for the period of performance to identify labor costs/price, other direct costs/price, and total estimated costs/price. The labor category titles shall be a verbatim match with the labor category titles used in the technical volume to ensure a positive correlation between the technical volume and the cost/price volume.

Contractors shall list all positions proposed in the Staffing Plan under the appropriate section in the table below.

Labor category titles shall be a verbatim match with the staffing plan labor category titles, for both the prime and the subcontractors, to facilitate a cross-walk of the technical offering presented and the labor which is priced in the cost/price volume.

TABLE L 4- Pricing Summary Table Submittal for each Period

Performance Period

Prime Direct Labor Category

Hourly Rate

(Fully Burdened) Number of Hours Total Dollars

TOTAL DIRECT LABOR $

ODC (Breakout As Applicable Per Task Order PWS) $

TOTAL TASK ORDER PRICE (Total Direct Labor + ODC) $

**** Other Direct Cost (Travel/Materials) plug number is: $14,500.00

(Table L.4 Pricing Summary Table Submittal for each Period (Firm Fixed Price for Labor and Cost for ODC’s)

L.4.5.4 The offeror shall submit pricing data substantiating the price proposed to complete the requirements identified in the sample Task Order Performance Work Statement. The offeror’s price proposal shall contain sufficient factual information to establish the reasonableness and completeness of the proposed prices.

Reasonableness – a price that a prudent and competent buyer would be willing to pay.

Completeness – all aspects of the proposal are represented appropriately in the price proposal.

The Contractor shall utilize a separate table substantially similar to Table L.4 which is provided in MS Excel format for use as needed. The overall cost for the transition period, shall be included in the base period, but annotated in the

Excel spreadsheet.

L.4.5.5 Basis of Estimate—Contractors shall include a narrative on the basis of estimate (BOE) detailing how the burdened rates for each labor category were determined.

L.4.5.6 Direct Labor – A complete labor breakout shall show the proposed quantity of labor hours and the total price with traceability of all formulas. The Offeror shall indicate the source and construction of proposed labor rates, including whether the rates are Government-approved, the Offeror shall provide the date of latest approval, and the name and address of the Government agency approving the rates. The offeror shall provide these rates as firm fixed prices.

L.4.5.7 Other Direct Costs– Other Direct Costs represent the Government's anticipated expenses, to include travel, material, and supplies (i.e. small parts and tools). This category may also include overhead on ODCs. All travel expenses shall be in accordance with FAR part 31.205-46 (Travel Costs). The contractor shall use a plug number of $14,500 for ODC's in their proposal.

L.4.5.8 Labor Category Descriptions—The Government requires visibility into the labor/skills mix inherent in the proposal to make a complete evaluation.

The labor category description and qualifications shall match with what was provided in the technical volume.

The labor category titles shall be a verbatim match with the labor category titles used in the technical volume to ensure a positive correlation between the technical volume and the cost/price volume. Additionally, if not unique to their effort, the subcontractor labor category titles shall be a verbatim match with the prime contractor labor category titles and those of any other subcontractors.

Sample Task Orders – Offerors shall use the applicable labor categories and labor costs to develop a proposal for each Sample Task Order. The total proposed price for each of the Sample Task Orders will be evaluated for award purposes. All information relating to proposed prices, including all supporting information shall be included in

Volume 5. Under no circumstances shall cost/price information and documentation be included elsewhere in the proposal. The offeror shall give its most beneficial terms on the initial proposal. The government reserves the right to use a Sample Task Order provided in the solicitation as the initial awarded Task Order.

L.4.5.9 Contractor Responsibility – The submitted data shall include a statement regarding the offeror’s compliance with the requirements of FAR 9.104-1 (General Standards for Responsible Prospective Contractors).

L.5 PROPOSAL PREPARATION.

L.5.1 Proposals will be classified no higher than the classification of the RFP. Proposals MUST BE

PROPERLY MARKED WITH ITS SECURITY CLASSIFICATION - (i.e. UNCLASSIFIED).

L.5.2 COST AND PRICING INFORMATION - No cost or pricing information shall be referenced or included in any volume other than Volume 5.

L.5.3 GLOSSARY OF ABBREVIATIONS AND ACRONYMS - Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for the respective volumes.

L.5.4 PAGE LIMITATIONS - Page limitations shall be treated as maximums and are specified for each volume in Table 1, Proposal Organization Table. Page limitations include charts and graphic material. The title page, table of contents, a list of acronyms, glossary of terms, and cross-reference matrix do not count toward the total page count of each volume and will not be evaluated. Pages not in the page count shall be numbered using roman numerals.

A “page” will consist of print on one length of 8.5-inch by 11-inch paper. Foldouts shall not exceed 10 percent of the total volume page count for any single volume. Each 11x17 foldout page shall count as two pages against the page limitations. Page margins will be a minimum of one inch on top, bottom, and each side. Volume 3 is exempt from the one-inch margin rule for mandatory forms, boilerplate, and exhibits that are preformatted and do not conform to the one-inch margin requirement. Partial pages count as a full page for page limitation purposes.

All pages within a page-limited section shall be consecutively numbered, starting at page one, and shall not exceed the page limitation.

L.5.5 DOCUMENT FORMAT - Minimum type size shall be 12 point Time New Roman standard font with single spacing (not to exceed 46 lines per page). Typesetting, font compression, or other techniques to reduce character size or spacing are not permitted and are considered a deliberate attempt to circumvent the page limitations. Prohibited techniques include setting the paragraph line spacing, a feature of MS Word, “exactly at 12 point.” Pages shall be numbered sequentially by volume. No pen and ink changes are allowed.

Legible tables, charts, graphs, and figures may be used, wherever practical, to depict organizations, systems, layout, and implementation schedules, etc. These displays shall not exceed 11 by 17 inches in size. Foldout pages may be used only for large tables, charts, graphs, diagrams and schematics; not for pages of text. For tables, charts, graphs, and figures, the text shall be no smaller than:

Art: 10 point Times New Roman

Tables: 10 point Times New Roman

Titles: 10 point Times New Roman, bold, initial cap

L.6 ELECTRONIC SUBMISSION.

L.6.1 This section is intended to provide information to the contractor on the electronic format and application software to be used for submitting electronic proposals. Use of the software and procedures described in this section reduces the amount of time and effort needed by the Government to receive proposals.

The information regarding electronic productions listed below should not be construed as Government endorsement for such products. Efforts by the Government to clarify electronic proposal submission in accordance with FAR 15.207(c) will not be considered discussions. Contractors are encouraged to load and use their soft-copy submission on a system equivalent to the Government’s to ensure that the Government will be able to load the soft-copy submission.

L.6.2 Proposals will be submitted electronically to the KO via email at quammie.j.semper.mil@mail.mil, jessica.c.mullins.civ@mail.mil and usarmy.charlottesville.ngic.mbx.ngic-contracting@mail.mil. The inbox ‘Time of Receipt’ will be used to determine if the proposal was timely. Contractors are responsible for verifying receipt of the proposal prior to the submission deadline.

L.6.3 Software: All proposals shall be submitted in MS Office (Word, Excel, and Project) 2007 or compatible version. The contractor’s Task Order cost proposal shall be submitted in Microsoft Excel. No files shall be password protected.

L.6.4 Multimedia - Contractor shall not use embedded sound or video files in proposal documents.

Embedded Graphics - Graphics embedded into documents shall be kept as simple as possible. Complex graphics require longer periods for the computers used in the evaluation system to draw and redraw these figures, and scrolling through the documents is slowed significantly. When considering graphics, use the following guidelines:

Limit colors to 256 colors at 1024 x 768 resolution; avoid color gradients

Simplify the color palette used in creating figures

Be aware of size for graphic files. Large files are discouraged

Avoid scanned images

L.6.5 LINKS – Proposal submissions may contain hyperlinks or cross-references when reference is made to other sections, tables, or figures within a given proposal volume. Contractor shall make the existence of hyperlinks or cross-references obvious by using a different font color, underlining, or other methods to highlight hyperlinks. Each proposal volume shall contain a table of contents with hyperlinks to facilitate ease of navigation within the proposal volume. Features inherent to no later than Microsoft Office 2007 applications should be used to accomplish this navigation feature. Hyperlinks or cross- references shall not be used to link items among the different proposal volumes.

mailto:jessica.c.mullins.civ@mail.mil

L.6.6 FILE NAMING CONVENTIONS - Contractor shall name files using standard naming conventions clearly identifying the file. Contractor shall insert the file name in the header of each document.

NGIC Contracting Office April 22, 2016

Attachment 5

SUBJECT: Offeror Past Performance Assessment in Support of Request for Proposal (RFP) Number W911W5-16-

R-0008

Dear Sir or Madam;

The US Army Intelligence and Security Command, NGIC is acquiring Services to fulfill its mission. The US Army

National Ground Intelligence Center (NGIC) Signatures Division (STS-ST) has the mission to collect, process, evaluate, review, recommend for validation and distribute signature intelligence of assigned foreign/threat military systems in the areas of active/passive infrared, radar, microwave, millimeter wave, seismic, acoustic, magnetic and spectral; and to otherwise support DOD sensor and weapons programs.

The US Army is conducting a performance confidence assessment in anticipation of a possible contract award. An offeror interested in proposing on this work has identified you as a Point of Contact (POC) on a past or present contract which the offeror deems relevant to this effort. We are, therefore, requesting your assistance in completing the attached Past Performance Assessment Questionnaire so that we may evaluate the offeror under the Factor of past performance. Please provide your comments regarding the overall assessment of the offeror’s performance on the contract identified and any additional information that your organization deems relevant to our evaluation team.

It is important that your information be as factual, accurate and complete as possible to preclude the need for follow-up by the evaluators.

Please complete and submit the Questionnaire within 3 days of receipt via e-mail to the Contract Specialist:

quammie.j.semper.mil@mail.mil. If you have any questions relative to the enclosed Questionnaire, please contact me.

Thank you in advance for your assistance.

Sincerely, MARK G. O'DONNELL

Division Chief

PAST PERFORMANCE/RISK ASSESSMENT QUESTIONNAIRE

Please provide your candid responses. The information that you provide will be used in the awarding of federal contracts. Therefore, it is important that your information be as factual, accurate and complete as possible to preclude the need for follow-up by the evaluators. If you do not have knowledge of or experience with the company in question, please forward this Questionnaire to the person who does. Please return the completed

Questionnaire to the Contracting Officer identified in the cover letter within 3 days.

Adjectival Rating Definitions:

Outstanding: Performance meets contractual requirements and exceeds many requirements that benefit the end user. Work was accomplished with few, if any, minor problems for which corrective actions taken by the contractor were highly effective.

Good: Performance meets contractual requirements and exceeds some requirements that benefit the end user.

Work was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Acceptable: Performance meets contractual requirements. Work was accomplished with some minor problems for which corrective actions taken by the contractor were satisfactory.

Marginal: Performance does not meet some contractual requirements. Serious problems with contractor performance were experienced for which the contractor has either not yet identified corrective actions or the corrective actions taken appear only marginally effective.

Unacceptable: Performance does not meet most contractual requirements. Serious problems with contractor performance were experienced for which the corrective actions were ineffective.

PART I. (To be completed by the Offeror)

A. CONTRACT IDENTIFICATION

Contractor/Company Name/Division:

Address:

Program Identification/Title:

Contract Number:

Contract Type:

Prime Contractor Name (if different from the contractor name cited above):

Contract Award Date:

Forecasted or Actual Contract Completion Date:

Nature of the Contractual Effort or Items Purchased:

B. IDENTIFICATION OF OFFEROR’S REPRESENTATIVE

Name:

Title:

Date:

Telephone Number:

E-mail Address:

PART II. EVALUATION (To be completed by Point of Contact – Respondent)

A. Compliance of Products, Services, Documents, and Related Deliverables to Specification Requirements and Standards of Good Workmanship

Outstanding (Explanation must be provided in Comments field below)

Good

Acceptable

Marginal (Explanation must be provided in Comments field below)

Unsatisfactory (Explanation must be provided in Comments field below)

Comments:

B. Effectiveness of Project Management (to include use and control of subcontractors).

Acceptable

C. Timeliness of Performance for Services and Product Deliverables.

Acceptable

D. Effectiveness in Forecasting and Controlling Estimated Costs (Use this Question on Cost Reimbursement

Type Contracts Only).

Acceptable

E. Commitment to Customer Satisfaction and Business-like Concern for its Customers’ Interest

Acceptable

F. General Comments. Provide any other relevant performance information.

G. Other Information Sources. Please provide the following information:

Are you aware of other relevant past efforts by this company?

If yes, please provide the name and telephone number of a point of contact:

H. Respondent Identification. Please provide the following information:

Organization:

Name:

Title:

Date:

Telephone Number

E-mail Address:

PART III. RETURN INFORMATION

Please return this completed Questionnaire via e-mail to the Contracting Officer and Contracting Specialist identified in the cover letter.

Thank you for your assistance.

(End of Summary of Changes)