PWS_Forklift_Rental_and_Maintenance_20_NOV_17_Final.DOC

PERFORMANCE WORK STATEMENT (PWS)

DPTMS Equipment Rental and Related Service(s): Forklifts

Part 1

General Information

1. General: This is a non-personal services contract to provide Forklift Rental and Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Forklift Rental and Maintenance Services at Westbrook/McGregor Base Camp, New Mexico and Biggs Field/Fort Bliss, Texas as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The Directorate for Plans, Training and Mobilization (DPTMS) has a requirement for Forklift Rental and Maintenance at Westbrook/McGregor Base Camp New Mexico and Biggs Field/Fort Bliss, Texas. In support of contingency operations for Mobilization and Demobilization Units. Forklift equipment is critical for warehouse daily operations, Bunkers Snake Pit Missions.

1.3 Objectives: The objective of this contract is to provide both scheduled and unscheduled maintenance for forklifts allowing the Army to meet contingency operations for Mobilizing and Demobilizing Units.

1.4. Scope: This contract includes all functions, tasks and responsibilities normally performed by Equipment Rental Provider of Forklift rentals. The Contractor shall be responsible for both scheduled and unscheduled maintenance. The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Texas State Law, Occupational Safety and Health Administration (OSHA) regulations, Army and installation regulations.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and one (1) 12-month option years. The Period of Performance reads as follows:

Base Year:

13 January 2018 to 12 January 2019 Option Year I:

13 January 2019 to 12 January 2020

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall deliver the QC Plan within 30 days after contract award. After acceptance of the quality control plan the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable deficiency rate(s) as illustrated within the PWS and the Performance Requirements Summary (PRS).

1.6.3 Recognized Holidays: The Contractor shall perform services on Federal Holidays as required by this PWS.

New Year’s Day

1st day of January

Martin Luther King

3rd Monday of January

Presidents Day

3rd Monday of February

Memorial Day

Last Monday of May

Independence Day

4th day of July

Labor Day

1st Monday of September

Columbus Day

2nd Monday of October

Veterans Day

11th day of November

Thanksgiving Day

4th Thursday of November

Christmas Day

25th day of December

1.6.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:30AM and 4:30PM (MST Mountain Standard Time) Monday thru Friday and Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons the COR will contact the Project Manager. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Westbrook/McGregor Base Camp and Biggs Field/Fort Bliss, New Mexico and Texas.

1.6.6 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: Not applicable.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: Not applicable

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees have the proper licenses and certifications for the state of Texas and New Mexico to properly operate and maintain equipment. IAW with OHSA and State requirements.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager and Assistant Project Manager. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The project manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The project manager or assistant shall be available between the hours of 7:30 A.M. and 4:30 P.M. (MST Mountain Standard Time) Monday thru Friday and Federal holidays. When the Government facility is closed for administrative reasons the COR will contact the Project Manager.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service. The badge can be from their company to identify them as contractors.

1.6.13 Contractor Travel: Not applicable.

1.6.14 Other Direct Costs: Not applicable.

1.6.15 Data Rights: Not applicable.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In/Phase Out Period: Not applicable.

1.7. Safety Requirements: The Contractor shall establish and maintain a safety plan of which a draft plan shall be submitted to the KO at the time of proposal. Contractor’s final Safety Plan shall be submitted no later than (NTL) 30 calendar days after contact award to the KO and COR. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contact, the Contractor shall comply with Safety Accident Prevention Standard(s): 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with that above and all other applicable DoD, Army, Federal, State and Local safety and health requirements.

1.7.1. Reporting of Fire and Safety Hazards: The Contractor shall train personnel to recognize fire and safety hazards and encourage personnel in the performance of their duties to report fire and safety hazards and unsafe conditions to their supervisor. The Contractor shall take corrective action to remedy reported deficiencies IAW the terms of this contract. The COR shall be notified of deficiencies beyond the terms of this contract.

1.7.2. Environment and OSHA: The Contractor shall comply with all local, State, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, State, and Federal environmental and occupational safety laws, rules, regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the Contracting Officer or authorized representative for final resolution. The Contractor shall notify the Contracting Officer or authorized representative in writing in addition to any verbal notification of such conflict. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local State, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the Contracting Officer or authorized representative to halt any and all Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of a serious hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall notify the Contracting Officer or designated representative and COR.

1.7.3. Reporting Mishaps: The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to GFM, GFP, or GFE provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

1.7.4. Personnel Safety: The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the Contracting Officer, designated representative or COR, and shall notify the Contracting Officer of the corrective action to be taken.

1.7.5. Conflict of Interest & Employment of Government Personnel: The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7.R, Joint Ethics Regulations (JER) by the individual’s commanders or director. A copy of the authorization will be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

1.7.6. Conduct of Employees: Employees shall conduct themselves IAW installation policies concerning conduct and DOD 5500.7-R, Joint Ethics Regulation.

1.7.6.1. All Contractor vehicles shall be readily identifiable. Identification shall include displaying Contractor’s name in a clear and unobstructed location on the vehicle.

1.7.6.2. Motor vehicles entering Fort Bliss Operational Area shall be properly licensed, insured, and registered with the Installation Access Pass Office.

1.7.7. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.7.8. Installation’s Rules That Apply to the Contractor: Rules, regulations, direction, and requirements issued by the Commander, DOMAD, Fort Bliss and Security personnel apply to all personnel who enter at Westbrook/McGregor Base Camp NM and Biggs Field/Fort Bliss Texas, owned or controlled areas.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.13. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.2. ACRONYMS:

ACOR

Alternate Contracting Officer's Representative

AFARS

Army Federal Acquisition Regulation Supplement

AR

Army Regulation

CCE

Contracting Center of Excellence

CMR

Contract Manpower Reporting

CFR

Code of Federal Regulations

COCO

Contractor-Owned/Contractor Operated

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

COTR

Contracting Officer's Technical Representative

COTS

Commercial-Off-the-Shelf

DA

Department of the Army

DD250

Department of Defense Form 250 (Receiving Report)

DD254

Department of Defense Contract Security Requirement List

DFARS

Defense Federal Acquisition Regulation Supplement

DMDC

Defense Manpower Data Center

DOD

Department of Defense

FAR

Federal Acquisition Regulation

HIPAA

Health Insurance Portability and Accountability Act of 1996

KO

Contracting Officer

OCI

Organizational Conflict of Interest

OCIE

Organizational Clothing and Individual Equipment

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

ODC

Other Direct Costs

PIPO

Phase In/Phase Out

POC

Point of Contact

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QA

Quality Assurance

QAP

Quality Assurance Program

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

TE

Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide licensed individuals for proper operation of Forklifts.

3.2 Facilities: Not applicable.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Not applicable

3.5 Materials: Not applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the overhead of the Contractor.

4.1.1. The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not applicable

4.3. Materials: The Contractor shall provide materials to meet the performance of this contract such as but not limited to: repair parts, fluids for forklift(s) (oil/grease), batteries, and tires due to operating in different terrain and environment.

4.4. Equipment: The Contractor shall provide equipment to meet the performance of this contract.

4.5. Responsibilities of the Contractor: The Contractor shall provide a safe working environment for key consultants and all persons in his/her employ as prescribed by 29 CFR 1910 “Occupational Health and Safety”. The Contractor shall be responsible for all damages to persons and property that occur in connection with the work and service under this contract, without recourse against the Government.

4.5.1. Contractor shall exercise extreme caution to protect building finishes, private property military property, etc., from damage during the performance of these contract requirements. Contractor shall be responsible for all loss or damage or whatever kind and nature to all government property, while in the performance of these contract requirements, which results in whole or in part from the negligence or missions of Contractor, any of his subcontractors or any employee, agent or any representative of the Contractor or subcontractor(s).

4.5.2. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, 50 State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall obtain base identification passes for all personnel and are required to wear or prominently display installation identification badges or contractor-furnished, Contractor identification badges while visiting or performing work on the installation.

4.5.3. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Services. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Forklift Rental and Maintenance Services at Westbrook/McGregor Base Camp New Mexico and Biggs Field/Fort Bliss, Texas The Government will relocate Forklifts as needed.

5.2. Forklifts: The Contractor shall provide forklifts that meet the following performance requirements; all forklifts shall meet the standards of 29 CFR 1910.178, OSHA – Powered Industrial Trucks. All forklifts shall be free of rust, excessive soil and damage to both the interior and exterior. All forklifts shall be equipped with a working horn, backup alarm, seat belt/safety harness, and brakes, emergency brakes, lights, fire extinguisher and hazards lights. All forklifts shall have a readable capacity plate in an unobstructed location. All forklifts shall utilize only 36/48 inches in width by 4 feet in length (minimum) attachments. All forklifts shall have a location for the Operators Daily Inspection Checklist. Forklifts shall be year 2010 or later.

5.3. Types of Forklifts: The Contractor shall provide the following types of Forklifts:

5.3.1. Forklifts shall have adjustable and interchangeable forks; 36/48 inches in width by 4 feet in length (minimum).

5.3.2. Forklifts shall have at least a 1 stroke engine.

5.3.3. Forklifts shall operate on Diesel fuel, electric and propane.

5.4. Services: The following services shall be provided by the Contractor; the Contractor shall perform both scheduled and unscheduled maintenance at Westbrook/McGregor Base Camp New Mexico and Biggs Field/Fort Bliss, Texas or the Contractor’s facility shop. The Contractor shall provide all the parts, labor, and expertise necessary to complete required maintenance tasks. Rental prices shall include both scheduled and unscheduled maintenance. Parts include those items that must be replaced due to fair wear and tear such as windshield wipers, tires, headlamps, filters, fluids, and lubricants. The cost of parts and labor for maintenance on damages resulting from operator negligence may be submitted through the contracting officer for consideration of payment.

5.4.1. Scheduled Maintenance: The Contractor shall be responsible for all normal maintenance repairs and services, and includes routine (PMCS) Preventative Maintenance Checks during the contract period. The Contractor shall furnish all maintenance and services, such as lubrication, and all other operational expenses, parts, or supplies, including, but not limited to tire change(s) and repair(s).

5.4.2. Contractor shall develop and provide a preventive maintenance schedule for all forklifts. Contractor’s Maintenance Plan shall be submitted no later than (NTL) five (5) calendar days after contract award to the KO and COR.

5.4.3. If a forklift will be non-operational for more than 24 hours the Contractor shall provide replacement equipment that meets the same specifications to the Government within 24 hours. If a replacement cannot be provided, the Contractor shall pro-rate the lease fee to the Government on a daily basis rate. The Contractor shall show the daily rate multiplied by the number of days the equipment was non-operational and deduct that charge from the invoice.

5.4.4. Recovery: Upon service call notification from the COR, the contractor has 24hrs to recover disabled forklifts. If the recovery service is not available when necessary, alternatives must be negotiated and agreed to with the Contracting Officer.

5.4.5. Replacements: Replacements shall be provided for all forklifts that are inoperable due to mechanical or safety issues. If no replacement forklift is provided within 24hrs, the KO has the authority to adjust the contract cost during the period of time that the equipment is out of service to the Government. The COR must performed an inspection in order to accept loaners and replacement forklifts. Contractor compliance response times will be tallied for CPAR reporting periods and the results of the data will be used to substantiate objective ratings of Contractor performance. Trends of less than acceptable performance could result in reductions in monthly payments at the discretion of the Contracting Officer.

5.4.6. The Contractor must notify the COR of any damages to the supplied equipment 20 days or less after the damage occurs. Payments of any damages will be negotiated between the KO and Contractor.

5.5. Unscheduled Maintenance: The Contractor shall be responsible for unscheduled repairs and services. The Contractor shall furnish all maintenance and services, such as lubrication, parts, supplies, including tire change(s) and repairs to ensure forklifts are continually operational.

5.5.1. The Contractor shall respond to calls for service and repairs within two (2) hours of notification between the hours of 7:30 A.M. and 4:30 P.M (MST Mountain Standard Time) Monday thru Friday and within (6) hours after duty hours.

5.5.2. The Contractor shall attempt to make repairs on-site when feasible and if needed the equipment would be taken to the shop for repairs and/or services.

5.6. Emergency Services: On occasion, services may be required to support an [activation/exercise of contingency plan/special event] outside the normal duty hours described above; [weekend/holiday/ special event] services are considered emergency services and are to be distinguished from routine services. Emergency services will be authorized by the KO

5.7 Rental Rates:

5.7.1. Equipment shall be rented on monthly basis. The use of a 28 day month is an industry standard and is equivalent to four separate seven day periods.

5.7.2 The Contractor shall provide a full topped-off fuel tank/fully charged battery at the time the equipment is leased, or at the time of delivery. Upon return of the equipment, the Government will be responsible for refilling the fuel tank/recharging the batteries

5.7.3. The Contractor shall provide unlimited hours of operation for all forklift equipment on the contract. (Equipment is tracked by hours used not miles)

5.8. Deliverables:

5.8.1 Spill Prevention & Control Procedures. The Contractor shall maintain spill prevention and control procedures which shall be submitted to the COR no later than 15 calendar days after contract award. At a minimum the procedures shall cover spill kits and reporting of spills that may occur during maintenance/repair.

5.8.2 Material Safety Data Sheets (MSDS). The Contractor shall provide the MSDS of all proposed chemicals to be used in the performance of this contract at the time of the proposal. If at any time after the commencement of work the chemicals are to be changed the Contractor shall provide the new proposed chemical MSDS to the KO and COR for approval 15 calendar days prior to proposed change.

5.8.3 Monthly Reports:. The Contractor shall provide a Monthly Report to the COR not later than (NLT) the 5th calendar day of each month. At a minimum the report shall contain performed repairs (scheduled and unscheduled) to include equipment identifier; pro-rating for period if applicable; and any noted trends to issues.

5.8.4 Contractor shall provide a monthly invoice to the COR before submitting it into Wide Area Work Flow (WAWF) each month by the 10th.

5.9. Inspection Requirements: The Contractor shall provide quality services and/or products IAW this contact.

5.9.1 Joint Inspection: The Contractor and the COR shall conduct a joint inspection of the equipment being delivered. All equipment serial numbers shall be noted upon delivery on a delivery invoice, receipt or equivalent form. An inspection checklist provided by the COR shall be used to identify discrepancies in the condition of the units. Any discrepancies shall be noted on the checklist or receipt form at time of delivery to include the equipment’s serial number, and a description of the specific discrepancy. The names of the Contractor COR shall be printed on the receipt form and then signed and dated. The Contractor shall be responsible for obtaining and the required information and signatures.

5.9.2 The Contractor and the COR shall retain a copy of the receipt and checklist form. This form will become a permanent part of the contract file.

5.9.3 Management Plan: The Contractor is required to submit in writing an Equipment Management Plan with the Contract Proposal to the COR no later than 15 calendar days after contract award. A joint inspection will be conducted by the COR and Contractor every time a piece of equipment is removed and/or delivered to the designated locations.

5.10. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also know as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

Engineering Manual (EM) 385-1-1, General Safety Requirements

29 CFR 1910, Occupational Health and Safety

29 CFR 1910.178, OSHA – Powered Industrial Trucks

DoD 5200.08-R, Physical Security Program

32 CFR 147.24, The National Agency

6.2. Forms. Mandatory records and report forms are listed below.

DD254- Department of Defense Contract Security Classification Specification

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance

Objective

Performance

Standard Performance

Threshold Incentive/

Disincentive

First failure will result in the issuance of a Contractor Deficiency Report (CDR) Continuance of not meeting performance standard (2 or more) a corrective action plan will be developed at the discretion of the KO