Solicitation.pdf

PDF 383 KB Posted Aug 23, 2017

Attached to: Photography Services
Solicitation number: W911SF-17-R-0104
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Benning

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Proposals will not be accepted after 10:00 AM on 26 September 2017. Questions will not be accepted after 10:00 AM on 7 September 2017.

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SEE ADDENDUM

(No Collect Calls)

W911SF-17-R-0103 23-Aug-2017

b. TELEPHONE NUMBER

706-545-5710

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 26 Sep 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SAUNDRA M. LOVE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010978449-0003

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT BENNING

6650 MELOY DRIVE

BLDG 6, SUITE 250

FORT BENNING GA 31905-1300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W56DTY 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W6NF USA MANEUVER COE

JOHN TONGRET

CRP 6881 IVY ROAD BLDG 9057

FORT BENNING GA

TEL: 706-6261309 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

541922

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911SF-17-R-0103

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Months Photographic Services

FFP

Photographic Services Labor Four Month Base Year FOB: Destination

PURCHASE REQUEST NUMBER: 0010978449-0003

NET AMT

0002 1 Job Travel Cost

COST

Contractor to be reimbursed for required/authorized travel in accordance with the Joint Travel Regulation for the period 7 December 2017- 6 April 2018.

(Travel Cost for Four Month Base Year)

ESTIMATED COST

0003 1 Each Manpower Reporting

FFP

Manpower Reporting Four Month Base Year

1001 12 Months OPTION Photographic Services

FFP

Photographic Services Labor for OY1

1002 1 Job OPTION Travel Cost

COST

Contractor to be reimbursed for required/authorized travel in accordance with the Joint Travel Regulation for the period 7 April 2018 - 6 April 2019.

Travel Cost for travel for Option Year One (1).

1003 1 Each OPTION Manpower Reporting

FFP

Manpower Reporting for OY1

2001 12 Months OPTION Photographic Services

FFP

Photographic Services Labor for Option Year 2

2002 1 Job OPTION Travel Cost

COST

Contractor to be reimbursed for required/authorized travel in accordance with the Joint Travel Regulation for the period 7 April 2019 - 6 April 2020.

Travel Cost for travel for Option Year Two (2).

2003 1 Each OPTION Manpower Reporting

FFP

Manpower Reporting for Option Year 2

3001 12 Months OPTION Photographic Services

FFP

Photographic Services Labor for Option Year Three

3002 1 Job OPTION Travel Cost

COST

Contractor to be reimbursed for required/authorized travel in accordance with the Joint Travel Regulation for the period 7 April 2020 - 6 April 2021.

Travel Cost for travel for Option Year Three (3).

3003 1 Each OPTION Manpower Reporting

FFP

Manpower Reporting for Option Year Three

4001 12 Months OPTION Photographic Services

FFP

Photographic Services Labor for Option Year Four

4002 1 Job OPTION Travel Cost

COST

Contractor to be reimbursed for required/authorized travel in accordance with the Joint Travel Regulation for the period 7 April 2021 - 6 April 2022.

Travel Cost for ravel Cost for Option Year Four (4)

4003 1 Each OPTION Manpower Reporting

FFP

Manpower Reporting for Option Year Four

Section C - Descriptions and Specifications

PWS

PERFORMANCE WORK STATEMENT

MCoE PUBLIC AFFAIRS PHOTOGRAPHY SERVICES

CONTRACT

Period of Performance. The period of performance shall be for one (1) Base Period of four (4) months and four (4) 12 month option years. The Period of Performance is:

Base Period: 7 December 2017 through 6 April 2018 Option Year 1: 7 April 2018 through 6 April 2019 Option Year 2: 7 April 2019 through 6 April 2020 Option Year 3: 7 April 2020 through 6 April 2021 Option Year 4: 7 April 2021 through 6 April 2022

C.1. GENERAL

C.1.1. Scope of work. The Contractor shall provide photography services for the coverage of simultaneous events on Fort Benning, at its satellite locations, in and around the Chattahoochee Valley area. On an intermittent basis, coverage may be required throughout the southeast region, in accordance with the Joint Travel Regulation. The work includes a wide scope of photography services that communicate the Fort Benning and U.S. Army Maneuver Center of Excellence command messages and objectives via the medium of photography throughout Fort Benning, the World Wide Web and other print or broadcast products produced in support of the mission of the MCoE.

C.1.2. Contract services that are within the scope of the photojournalism services to be provided under this contract include, but are not limited to, photography, writing cutlines;

digital image organization and archiving; integration of photography into Website and social networking site design; photo-finishing; field and flight photography; photo editing; graphic design, desktop publishing and using images and software to produce photo graphics to support command messages. As part of field and flight photography, the contractor will provide photo coverage of training to include units on or associated with Fort Benning. The contractor shall provide the necessary personnel, equipment and services to accomplish the requirements specified herein, if an event requires multiple photographers. The contractor understands that all images produced pursuant to this contract remain the property of the U.S.

Government and all images shall be public domain once published to the government’s online photo site, in accordance with the data rights and special works clause. Images produced under this contract shall not be independently sold or traded by the photographer or another third party. This is not a personal services contract.

C.1.3 Personnel. The Contractor shall provide a Project Manager to act as his or her representative with the government for all matters pertaining to the contract. The Contractor shall provide the name and telephone number of this individual for scheduling and coordination of services. The name and telephone number of the designated individual will be provided to the Contracting Officer and the Contracting Officer’s Representative (COR) at the start of the contract period.

C.1.3.1. Security Requirements: A SECRET (NACLC) security clearance is required for this PWS. Any Contractor personnel assigned to this requirement shall be U.S. citizens and have a favorable National Agency Check with Local Agency and Credit Checks (NACLC).

Contractor employees shall have an interim SECRET completed within 30 days from commencement of duties and prior to access to classified information or meetings via DD254.

All Contractor employees shall complete the Defense Information System Agency (DISA) INFOSEC Awareness CD-ROM course as a minimum training requirement. The Contractor employees shall also receive basic Computer Security Awareness Training provided on-line at https://www.benning2.army.mil/security/issm%20docs/user.pps.

C.1.4. Operating/Work Hours. Public Affairs Office’ normal hours of operation is 0800 to 1700, during a standard five day work period, excluding legal federal holidays. However, these operating hours and days may vary based on mission requirements. Contractor personnel work schedules may be flexed to meet manpower requirements to covering different events and may include weekends, holidays and unusual hours, coverage for multiple events occurring simultaneously, and multi-day events requiring extensive photo coverage. The services outlined in this contract could be required anywhere from 80 hours per week up to 120 hours per week.

C.1.4.1. Place of Performance: The primary place of performance is Public Affairs Office, 1 Karker Street, Suite W-141, Fort Benning, GA 31905.

C.1.5. Quality Control. The Contractor shall maintain a quality control system that will ensure the quality of services and materials provided meets or exceeds contract requirements.

C.1.6. Quality Assurance. The Government will monitor and inspect services performed under this contract pursuant to the INSPECTION OF SERVICES – FIXED PRICE clause.

C.1.6.1. Quality Assurance Plan Objective. The purpose of this plan is to provide a quality surveillance plan for the MCoE PAO Photography Services Contract. This plan provides a basisfor the COR to evaluate the quality of the Contractor’s performance. The oversight provided for in the contract and in this plan will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, this plan provides the COR with a proactive way to avoid unacceptable or deficient performance.

C.1.6.2. Performance Standards:

C.1.6.2.1. Quality Level. By monitoring the Contractor, the COR will determine whether the performance levels set forth in the contract have been attained. Quality standards (i.e., performance standards) for all tasks are specified in this Performance Work Statement

(PWS).

C.1.6.2.2. Frequency. During the performance of this contract, the COR will take periodic measurements (i.e., conduct surveillance), as specified, and will analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

Adjustments may only be made by a modification to the contract.

C.1.6.2.3. Management Responsiveness. The COR will determine whether the Contractor has managed the contract effectively and efficiently, as specified in the quality standards set forth in this section. The COR will confirm whether the Contractor has satisfactorily met all reporting requirements, including subcontracting reports when applicable.

C.1.6.3. Evaluation Methods. The COR will conduct performance evaluations based upon the required performance levels set forth in the contract. The following techniques will be used to perform surveillance:

C.1.6.3.1. Service Level Monitoring. The Contractor is required to complete assignments on time and at a quality level that meets the contract requirements outlined in this section.

C.1.6.3.2. Inspections. In accordance with the Performance requirements Summary below, the COR will conduct 100 percent inspections of all contract work and services rendered.

Photography services provided will be reviewed for accuracy and completeness. Results of the inspections will be documented, and the COR will review these results for compliance with the contract.

C.1.6.4. Performance Requirements Summary Table 1

For use of this form, see AR 5-20; The proponent agency is ACSIM Required Service Para

No.

Standard Maximum

Allowable Degree of deviation from requirement

(ADDR)

Method of Surveillance and Frequency

The Proportion Of

Required Service To

Total Contract Price

Task 1 – REPORTING FOR PHOTOGRAPHY SERVICES

1. Shooting MCoE/Fort Benning events – between 15 and 20 per week

C.5.1.c. IAW AR 360-1 &

PWS

standards

None. 100% Inspection – by assignment

Pro rata cost (PRC) of the task

2. Technical expertise in Photo Shop, InDesign Illustrator and Freehand

C.5.1.b. IAW AR 360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

3. Write accurate cutline information for all published images

C.5.1.e. IAW AR 360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

4. Provide digital copies to all stakeholders;

uploading images to photo site

C.5.1.f. IAW AR 360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

5. Support PAO products

C.5.1.g. IAW AR 360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

Task 2 – ADMIN DUTIES PHOTOGRAPHY SERVICES

6. Upload all images and maintain a consistent and uniform photo

C.5.1.i. IAW AR 360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

7. Products must be completed for uploading within 24 hours, in order for products produced to be timely and newsworthy.

C.5.19. IAW AR

360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

8. Photographers acquire and maintain a Vision ID and upload photos to DIMOC and DVIDS at the discretion of the team lead or COR.

C.5.20. IAW AR

360-1 &

PWS

standards

None. 100% Inspection – by assignment

PRC

C.1.6.5. Travel. Travel predominately will be in and around Fort Benning, but may include Fort Benning satellite locations, in and around the Chattahoochee Valley area and on an intermittent basis, coverage may be required throughout the southeast region. Travel to other locations is less than 10 percent. All travel is at the contractor’s expense and reimbursed in accordance with the Joint Travel Regulation. Travel associated with this contract shall be executed as approved by the COR.

C.1.7 Qualification Requirements.

C.1.7.1. The Contractor shall provide uninterrupted performance of the designated services which are known for such a position within the department of labor guidelines; however, due to the diversity of events, assignments and command schedules, the Contractor shall stand ready to support, regardless of location (in or out of state), weather (cold and hot, outdoor/indoor temperatures) or complexity (possibly the need to pull additional photographers in to support special events).

C.1.7.2.The Contractor shall be able to work in various environments to include wooded areas, uneven terrains and heights and may be required to shoot photos and video from a military aircraft. Strenuous physical activity is often involved in covering Fort Benning events.

C.1.7.3.All photographers employed by the Contractor to perform services under this contract, shall have at least three (3) years of professional photography experience in the photography industry and shall be knowledgeable in the use and application of Adobe for photographers, PhotoShop, InDesign, Illustrator and Freehand. The contractor shall have specific experience in all aspects of digital photography, to include published photo essays that demonstrate the ability to document an event.

C.1.7.4.All photographers employed by the Contractor to perform services under this contract, shall have at least two (2) years of experience in computerized photo editing and post-production software systems, graphic design, desktop publishing; including a thorough working knowledge of Adobe PhotoShop, InDesign, and Illustrator is required. A contractor’s graphic design samples must be provided to the MCoE Public Affairs office for review before contractor is approved for hire.

C.1.7.5.The contractor will have a complete understanding and experience in maintaining photo archives. Organizational skills are a must.

C.1.7.6. All photographers employed by the contractor must be able to gather journalistic information in order to write and edit newsworthy and accurate cutlines.

C.1.7.7. All photographers provided by the contractor hereunder must have the knowledge, ability, and skills to train PAOs and Unit Public Affairs Representative (UPAR) how to take photos; as needed.

C.7.7.8. The Contractor shall ensure that its photographers are not allowed to accept outside work or compensation for providing photojournalism services with respect to the same events covered under this contract.

C.17.9. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjucdicated National Agency Check with Inquiries (NACI).

C.2. DEFINITIONS

C.2.1. AP Style – The Associated Press Stylebook and Briefing on Media Law, usually called the AP Stylebook, is a style and usage guide used by newspapers and in the news industry in the United States. Reporters, editors and others use the AP Stylebook as a guide for grammar, punctuation and principles and practices of reporting. Although some publications use a different style guide, the AP Stylebook is considered a newspaper industry standard and is also used by broadcasters, magazines and public relations firms. It includes an A-to-Z listing of guides to capitalization, abbreviation, spelling, numerals and usage.

C.2.2. Chattahoochee Valley – This area encompasses the counties that surround Fort Benning, Ga., including Muscogee, Talbot, Marion, Webster, Harris, Chattahoochee, Stewart and Taylor counties in Georgia, and Barbour, Russell and Lee counties in Alabama.

C.2.3. Cutline – A cutline is an accurate in-depth written explanation or description accompanying an illustration or a photograph. A cutline includes accurate information like names of individuals, the date the photograph was taken, where it was taken and describes the action taking place in the photograph. Cutlines shall be written for all photographs that are published on behalf of Fort Benning and the MCoE, whether online, in a print or broadcast medium, and they should adhere to the standard for cutlines as set forth in the Soldier's Manual and Trainer's Guide for Public Affairs Specialists and Chief of Public Affairs NCOs (STP 46-46QZ14-SM-TG), Section 224-276-1314 and the AP Style guide. Duplicate cutlines can be used for similar pictures but one caption shall not be used for an entire gallery.

Cutlines should explain what the viewer is looking at to include names of subjects, when possible.

C.2.4. Field photography – Photography assignments where the subject may be military training located on Fort Benning, at Fort Benning satellite locations, or in and around the Chattahoochee Valley area. On an intermittent basis, coverage may be required at locations throughout the southeast region, in accordance with the Joint Travel Regulation. May require the photographer to shoot fast-action sequences, in low-light situations, move from location to location quickly while traversing uneven terrain, wearing personal protective equipment and photographing from heights.

C.2.5. Flight photography – Photos taken from inside a military aircraft during flight operations to include any type of helicopter, airplane or any other aircraft supporting military operations.

C.2.6. Minimum photography requirements – The standards for photographs as set forth in the Soldier’s Manual and Trainer's Guide for Public Affairs Specialists and Chief of Public Affairs NCO (STP 46-46QZ14-SM-TG), sections 224-276-1410 through 224-276-1540.

C.2.7. Post-production – Processing the images that are photographed and preparing/editing them for publishing including, but not limited to, cropping, color correction, dodging, burning, limited restorative work (removing unwanted items from group photos) resizing, embedding/uploading cutline/byline information, making duplication/printing, organizing and updating archives and uploading finished and approved images and cutlines to the Internet.

C.2.8. Pre-production – Any planning and coordination that goes into the preparation of a photography assignment including, but not limited to, phone calls, range coordination and communication with other stakeholders.

C.2.9. Satellite Locations – Fort Benning has two satellite locations. They are Camp Merrill near Dahlonega, Ga., and Camp Rudder at Eglin Air Force Base, Fla.

C. 3. GOVERNMENT FURNISHED PROPERTY AND EQUIPMENT

C.3.1 Government Furnished Property (GFP) and Services. The government will provide one personal working space including a desk, desk phone, computer and photo printer access. In addition, the government will provide all necessary photo-printing supplies for printing photos on the government-owned system.

C.3.1.1. Answering Telephones and attending meetings - Contractor personnel shall identify themselves as Contractor employees when answering Government telephones, or working in situations where their actions may be construed as official Government acts.

C.3.1.2. Utilizing Electronic Mail. When prime Contractor or subcontractor personnel send E-mail messages, as a part of the requirement performance (or otherwise relating to contract matters), each sender shall include his/her name (both first and last names), E- mail address and the name of the individual's employer. The word "Contractor" in the email address shall be displayed.

C.3.2 When necessary, the government will provide personal protective equipment. The Contractor understands this equipment – a military helmet and body armor – can weigh up to 40 pounds. Hearing protection will be provided by the government during activities involving gunfire.

C.3.3. The government will provide Contractor limited-use access to its online photo archiving accounts, as well as government-owned uniform resource locator (URL) redirect domains, for the purpose of uploading and archiving finished images. The Contractor is authorized to use the government-owned online photo account and domain name during the life of the contract. Use of this government-owned property shall no longer be authorized upon the termination or expiration of the contract, whichever occurs first.

C.3.3.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

C.3.3.2 Display of ID Badges - Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending Government meetings and conferences. Unless otherwise specified in the Task Order, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

C.4. CONTRACTOR FURNISHED ITEMS

C.4.1. The Contractor shall provide all equipment necessary to complete the services in this PWS. The contractor shall provide its own transportation to and from assignments, as well as any personal storage devices including discs and drives and cell phones. All contractor photography equipment shall be compatible with current government equipment. The Government will not be held liable for the loss or damage of contractor equipment.

C.4.1. The Contractor is authorized to create hyperlinks to the government-owned online photo account and domain from its own Web page, at its discretion during the life of the contract. The contractor understands that this authorization expires upon the termination or expiration of the contract, whichever occurs first.

C.5. SPECIFIC TASKS

C.5.1. The Contractor shall perform all tasks associated with this PWS independently.

C.5.2. The contractor shall provide photographers who can immediately undertake the management, administration and technical services of the photography required for performance within the MCoE Public Affairs Office at Fort Benning.

C.5.3. All pre- and post-production work shall be performed using government-provided resources or resources that are compatible with government-owned software and hardware. Some photo coverage assignments may require immediate, on-site post-production, such as tournaments and special events. These requirements shall be executed on contractor-owned equipment that is compatible with government-owned software and systems.

C.5.4. The contractor shall be assigned tasks such as:

C.5.5. Photographing groups, both large and small, and editing the image to include the command logo and visit information to it prior to printing copies for presentation.

C.5.5.1. Group photos may involve set up of contractor-owned lights and other photographic equipment. There are between 8 and 12 requirements for group photos per month and the Contractor shall maintain the ability to cover other events that may be scheduled during these group photos.

C.5.5.2. Often, the contractor will be required to print a number of copies of the group photo for members of the group prior to its departure from the installation. Photo coverage shall continue while these office duties are taking place.

C.5.6. Photographing daily interactions or special events involving the commanding general or other VIPs.

C.5.6.1. VIP visits may require total coverage from the beginning to the end of the visit. On average, there are between four (4) and six (6) of these events each month. During these events, not only shall the Contractor be required to provide dedicated photo coverage for the visiting dignitary, he/she shall also cover mission-related events of a routine and special nature simultaneously.

C.5.6.2. Often, the Contractor shall be required to print a selection of images for VIPs prior to the VIP’s departure. Photo coverage shall continue while these office duties are taking place. The Contractor shall keep an archive of all images produced on the government-owned online photo site, and shall include the appropriate cutline information for each photograph.

C.5.7. Capturing the best images at special events where time is of the essence and the Contractor shall move from place to place quickly. The Contractor shall photograph installation events with high command priority including, but not limited to, presentations, meetings with news-makers, general officer visits, training events, environmental and other activities that support command priorities and mission.

C.5.7.1. The Contractor shall cover between 18 and 22 events of this nature per month. These events may be scheduled or last-minute in nature, consequently the Contractor shall be prepared to provide simultaneous coverage in the event of multiple activities conflicting. The Contractor shall archive all photos from events covered online, including a detailed cutline for each image uploaded to the photo site.

C.5.8. The Contractor shall be required to select and provide photos for publication in Public Affairs products.

C.5.9. The Contractor shall be responsible for providing management and guidance related to capturing critical photographs in various environments and situations while also organizing and archiving past and present photographs. During assignments, photographers shall work independently of any direct supervision and with extreme discretion due to the sensitive nature of the events to be captured.

C.5.10. The Contractor shall provide cutline information for each photo taken including, but not limited to, name and contact information of any photographed individuals, locations and event information, including date and a detailed description of what’s taking place in the photograph. AP Style cutlines (minus the contact info) will be uploaded to the online archive with their corresponding image. Contact information will be recorded by the Contractor and provided to the COR as needed.

C.5.11. The Contractor shall keep an archive of all images produced on the government-owned online photo site. The Contractor shall make digital duplication of photographs for distribution as necessary and deliver to appropriate outlets/individuals in a timely manner.

Hosted photo galleries shall be consistent and all galleries and photos shall be uploaded in a manner to maintain uniformity.

C.5.12. The Contractor shall provide photo support including, but not limited to, photo searches, photo editing and photo graphics to all Public Affairs products as specified by the

COR.

C.5.13. The Contractor shall maintain an assignment-completion deadline of 72 hours from the end of coverage. All images pertaining to an event/assignment shall be edited and uploaded to the photo site no later than 72 hours after the completion of the event. This task does not apply to certain VIP coverage as stated in items C.5.5., C.5.6. and C.5.7.

C.5.14. Normally, the government will provide a week’s notice for events requiring coverage. However, occasionally, the contractor shall be required to provide services with a little as 10 minutes advanced notice during normal duty hours -- Monday through Friday, 8 a.m. to 5 p.m. During non-duty hours, the government will provide at least two hours advanced notice of last- minute photo requirements.

C.5.15. The Contractor shall receive all assignments through the Contracting Officer’s Representative and will be responsible for completing work by stated deadlines.

C.5.16. Production meetings will be held weekly to discuss upcoming events, ideas and concerns. The Project Manager shall attend.

C.5.17. The Contractor shall submit a monthly report summarizing the work performed to the COR within 10 days following the end of the month. The Contractor shall include the following information: number and types of events covered, total number of photos uploaded per event, and the total hours spent working each event (pre- through post-production).

C.5.18. The Contractor shall submit a monthly report to the COR that provides detailed analytics of visitor activity to the government-owned online photo site. This report shall be due during the first weekly production meeting each month. The Contractor shall be prepared to brief the report during the production meeting.

C.5.19. The Contractor’s products must be completed for uploading within 24 hours, in order for products produced to be timely and newsworthy.

C.5.20. All photographers under this contract shall acquire and maintain a Vision ID number in order to upload photos to DIMOC and DVIDS. Photographers under this contract are required to upload photos to DIMOC and DVIDS at the discretion of the team lead or COR.

C.6. REFERENCES

C.6.1. Army Regulation 640–30, Photographs for Military Human Resources Records. C.6.2. Army Regulation 360-1, The Army Public Affairs Program.

C.6.3. Army Regulation 25-1, Army Knowledge Management and Information Technology. C.6.4. AP Stylebook and Briefing on Media Law.

C.6.5. Soldier’s Manual and Trainer's Guide for Public Affairs Specialists and Chief of Public

Affairs NCO (STP 46-46QZ14-SM-TG).

C.6.7. Army Regulation 600–25, Salutes, Honors, and Visits of Courtesy. C.6.8. Army Regulation 600–20, Army Command Policy.

OPSEC REQUIREMENTS

1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or the contracting officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel.

AT level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

AT level I training is an annual requirement if option years are exercised.

2. Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.a. Common-Access Card. For contractors requiring Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

3. AT Awareness Training for Contractor Personnel Traveling Overseas: US based contractor employees and associated sub-contractor employees to make available and to receive government provided area of responsibility (AOR) specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the Installation ATO being local point of contact.

4. iWATCH Training: The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within XX calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

5. Access to Government Information Systems: All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

6. OPSEC Standing Operating Procedure/Plan: The contractor shall adhere to the Government's Operations Security (OPSEC) Standard Operating Procedure (SOP)/Plan during the entire period of performance.

7. Operation Security (OPSEC) training: In accordance with AR 530-1 all personnel, to include contractor employees and associated sub-contractor employees must complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually). All personnel within the first 30 days of arrival in the organization must receive initial training to include a briefing on the organizations critical information (Essential Elements of Friendly Information) and read/sign the OPSEC Individual User Compliance Agreement form. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information.

The following link is provided: https://www.iad.gov/ioss/index.cfm click on training, click OPSEC Fundamentals Course, then OPSE-1301 CBT.

8. Information assurance (IA)/information technology (IT) training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

9. Information Assurance (IA)/Information Technology (IT) certification: Per DoD 8570.01- M, DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

10. Contractors Authorized to Accompany the Force: DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations;

humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

11. Performance or Delivery in a Foreign Country: DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors outside the US. The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country.

This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

12. Handling or Access to Classified Information: Contractor shall comply with FAR 52.204- 2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-1 Contractor Inspection Requirements APR 1984 52.246-4 Inspection Of Services--Fixed Price AUG 1996

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 07-DEC-2017 TO

06-APR-2018

N/A W6NF USA MANEUVER COE

JOHN TONGRET

CRP 6881 IVY ROAD BLDG 9057

FORT BENNING GA

706-6261309

W56DTY

0002 POP 07-DEC-2017 TO

06-APR-2018