SAMPLE_INSTRUCTIONS.docx

SAMPLE INSTRUCTIONS

INSTRUCTION FOR SAMPLES

Instructions to Offeror –Black Cloth, Melton, Wool and Nylon Sample

All offerors interested in submitting a quote for this requirement need to follow these instructions. If an offeror does not comply with these instructions, they shall be excluded from consideration of a contract award.

All offerors shall send a Full Fabric Width (2 to 3 yards in length), based on the specifications attached in the solicitation to Bob Pizzano at Bldg. 681 Hardee Pl, RM-104 West Point, NY 10996. Robert.l.pizzano.civ@mail.mil by close of Solicitation date by 19 February, 2019 at 10am (Eastern Time). The mailed sample must contain the following information: Name of Company, Contact Name (First & Last), Mailing Address, City, State, Zip Code, Direct Phone Number, and Email Address. Please include the Solicitation Number (W911SD-19-R-0029) on package.

All samples must be submitted with the offerors proposal by the closing date of the solicitation. The Government shall make one contract award. Therefore, if an offeror doesn’t submit samples with their proposal, they shall not receive consideration for contract award. The Government shall not be liable for any lost or misdirected proposal and or samples.

EVALUATION CRITERIA

Addendum - 52.212-2 Evaluation -Commercial Items

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Major Characteric - One (1) Characteristic Fail, as listed in Table 1, shall fail the sample and be considered unacceptable to the government.

a. Basis for Contract Award. This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR) 13, Simplified Acquisition Procedures, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).

The Simplified Acquisition Procedure authorized under FAR Subpart 13.5 is applicable to this acquisition. Award will be made to a single offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose offer is technically acceptable, conforms to the solicitation requirements, and whose offer, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the lowest price.

b. Award for All of the Work. The Government intends to award one Firm Fixed Price Contract. Proposals received for less than the stated number of items listed in the Price Schedule will be considered ineligible for award. The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

c. Evaluation Criteria. Product samples. The sample unit shall be a Full Fabric Width (2 to 3 yards) in length. The sample shall be submitted at no expense to the Government. Samples will be evaluated in accordance with the evaluation criteria listed below. Evaluation criteria consist of factors. The proposals will be evaluated under two (2) evaluation factors: Technical and Price.

Factor 1 – Technical. The Sample will receive one of the ratings defined below.

Table 1. Technical Factor Acceptable/Unacceptable Ratings

In order to receive a pass rating, the sample submissions must not contain any characteristic failures as stated in the evaluation criteria listed in Attachment 1 for the attached specifications in Attachment 2.

Factor 2 – Price. Price will not be scored or rated. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3(a). Through these techniques the Government will determine whether prices are reasonable.

d. Notice of Award. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

IN ORDER TO BE CONSIDERED FOR AWARD, A SAMPLE MUST BE RECIEVED.

THE SAMPLE UNIT OF A FULL FABRIC WIDTH RECEIVED ON OR BEFORE

THE LISTED DATE IN BLOCK 8 ON PAGE 1 OF THE SOLICITATION.