PWS_Hazardous_Waste_Services_Re-Compete_2019_to_2024.doc

PERFORMANCE WORK STATEMENT

Environmental Compliance Services at West Point, NY

Section 1 – Table of Contents

TABLE OF CONTENTS

PART 1, GENERAL INFORMATION

1. GENERAL

1.1 DESCRIPTION OF SERVICES/INTRODUCTION

PART 2, DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

PART 3, GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

PART 4, CONTRACTOR FURNISHED PROPERTY AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AN SERVICES

PART 5, SPECIFIC TASKS

5. SPECIFIC TASKS AND DELIVERABLES

PART 6, APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

7. APPENDICES

APPENDIX I Hazardous Waste Management Services

APPENDIX II Sample Hazardous Waste Satellite Monthly Inspection Form APPENDIX III Sample Hazardous Waste 90 Day Weekly Inspection Form Appendix IV Sample DRMS Form 1930 Appendix V Sample DD Form 1348 Section 2 – Performance Work Statement Environmental Compliance Services at West Point, NY

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide Environmental Compliance Services to the U.S. Army Garrison at West Point, NY. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform technical support for Environmental Compliance Services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Objectives: The objective of this requirement is to provide technical support to installation Environmental Compliance Programs at U.S. Army Garrison West Point. All work performed under this contract is intended to fulfill the need for labor, data, analysis or planning necessary for the installation to remain in compliance with regulatory programs.

1.3 Scope: The Contractor’s services shall include managing installation hazardous waste for the U.S. Army Garrison West Point as explained further in Part 7 and Appendices to this PWS.

1.4 Period of Performance: The period of performance shall be a five (5) year period from Notice to Proceed (NTP).

1.5 General Information

1.5.1 Quality Control: Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government.

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all work performed is in accordance with (IAW) the PWS and contract requirements are met. The Contractor’s QCP is the means by which the Contractor assures compliance with the requirements of the contract. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The Contractor shall upon request provide to the Government their quality control documentation. The Contractor shall submit the QCP with the Contractor’s proposal; two copies (one each) of a comprehensive written QCP shall be submitted to the KO and COR within five (5) working days when changes are made thereafter. After acceptance of the QCP plan the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QCP. The contractor shall coordinate with the COR to ensure that the QCP is acceptable to the Government.

1.5.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract IAW the Performance Requirements Summary (PRS; Technical Exhibit A of this TO) and with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the Contractor has performed in accordance with the requirements of the contract. Government surveillance of tasks not listed in the PRS or by methods other than those listed in the PRS may occur during the performance period of this contract. Any action taken by the KO as a result of surveillance will be IAW the terms of this contract and are intended for use by the Government only. The Contractor is not entitled to rely on Government evaluations and inspections for contract compliance and warranties.

1.5.3 Federal Government Holidays: The Contractor is not required to perform services on Federal holidays:

New Years Day

1st day of January

Martin Luther King Jr.'s Birthday 3rd Monday of January

Presidents Day

3rd Monday of February

Memorial Day

Last Monday of May

Independence Day

4th day of July

Labor Day

1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day

11th day of November

Thanksgiving Day

4th Thursday of November

Christmas Day

25th day of December

1.5.4 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:45 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at U.S. Army Garrison at West Point, NY.

1.5.6 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.5.7 Security Requirements: The Contractor shall address all security requirements ensuring proper security clearances are in place to perform all work. All classified information shall be protected by the Contractor to the degree and extent required by Army regulations, policies, and procedures. All Contractor personnel shall be responsible for the physical security of their work areas. This work as described will be unclassified and the contractor is not required to obtain a security clearance.

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the Contracting Officer in accordance with FAR 42.5, Postaward Orientation. The Contracting Officer (KO), Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings will be at no additional cost to the Government.

1.5.9 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

1.5.9.1 Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (yellow badge) versus the NACI, which requires fingerprinting and submission of EQIP. NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

1.5.9.2 The Contractor will ensure that the USMA Personnel Background Check is completed for each Contractor employee working on the installation.

1.5.9.3 Will ensure that the Personnel Background Check is completed within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded and work is scheduled to start. Waivers are made for the 10 day suspense on a case by case basis, in emergency situations as needed only.

1.5.9.4 Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission, prior to being issued a CAC and/or given access to the government computer network.

1.5.9.5 Will ensure that all government issued identification are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD, DES and/or the COR.

1.5.10 Key Contractor Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer (KO). The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.. The Contract Manager or alternate shall generally be available between 7:45 a.m. to 4:30 p.m. EST, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.5.11 Identification of Contractor Employees: The Company will have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities (central area/Restricted area). Documentation of these checks will be made available to the COR upon request.

1.5.11.1 The company will provide to the COR, ten days in advance of the event, names of all employees who will be entering Army-controlled installations or facilities.

1.5.11.2 The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

1.5.11.3 The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

1.5.11.4 The Contractor (to include subcontractors) shall wear and display an Identification (ID) Badge. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. All Contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.5.11.5 To obtain an ID, the Contractor must complete a listing of “Contractor Personnel”. This listing shall include Contractor employees (to include subcontractors) that will enter the Mission Essential Vulnerable Area (MEVA). The permanent MEVA is defined as Cadet Mess Hall and Barracks area bounded by and including Pershing Barracks, Grant Barracks (minus Grant Hall), Lee Barracks, the access ramp at the South end of Lee Barracks, Sherman Barracks, Bradley Barracks, Washington Hall, Scott Barracks, MacArthur Barracks, Eisenhower Barracks, and that portion of The Plain south west of diagonal walk. In addition, each Contractor and subcontractor employee (on the listing) must complete a Standard Form (SF) 85, Questionnaire for Non-Sensitive Positions and obtain a FD 258, Fingerprint Card; Contractors are encouraged to allow for “substitute” employees on their ‘Contractor Personnel’ listing. The Contractor is responsible for duplicating the SF85 for each employee and subcontractor employee.

1.5.11.6 There will be two (2) types of Contractor badges; long term and short term. Long term is identified as Contractors working on the installation for longer than 6 (six) months. The long-term badges will have a photograph and will only be issued after completion of all requirements identified at 1.5.11.1. Short term is identified as Contractors working on West Point less than 6 (six) months.

1.5.11.7 The Contractor shall obtain their contractor ID’s at the West point Visitor’s Center. All above processes (fingerprints, questionnaires, ID processing. etc.) will take place at the DES Visitor’s Control Center inside the Visitor’s Center.

1.5.11.8 Contractor employees (to include subcontractors) will not be allowed into the Central Area without their identification badge; therefore it is imperative that the COR receive the completed forms within fourteen (14) days after notification of contract award. The badges must be worn at all times. Failure to have appropriate identification visible while working in the Central Area is grounds for removal. Failure to complete this requirement and obtain badges will not constitute an excusable delay in the performance of this contract.

1.5.11.9 Listed below is the location and hours of operation for the West Point Visitor’s Center and DES ID issuance point (Visitor’s Control Center). The Contractor must adhere to the hours and days of operation.

Visitor Control Center Bldg. 2107 New South Post Road, West Point, NY 10996, Tel: (845) 938-0390 or (845) 938-0392 Monday-Friday from 6 a.m. to 6 p.m.

1:00 pm to 2:00 pm

1.5.11.10 Upon completion of the contract or termination of an employee, the Contractor (to include subcontractors) shall be responsible for collection of and turn-in of ID Badges to the Contracting Officer’s Representative (COR). Any contract employee added after the initial start up, must follow the same process to obtain a badge that is described herein.

1.5.11.11 Failure to turn-in Contractor (to include subcontractors) ID Badges (upon completion of contract or exit of employee) may result in a deduction of $500.00, per employee badge, from the final contract payment. If final contract payment is less than $500.00, the lesser amount may be deducted.

1.5.12 Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.5.12.1 Contractor Vehicles: The authorized parking area for construction vehicles (Contractors to include subcontractors) is within the designated staging area or as identified on their Cadet Area pass. The COR overseeing the contract will review and coordinate all contractor pass requests. All maintenance vehicles will park in locations as identified on the Cadet Area pass and must be working in the Cadet Area.

1.5.13 Contractor Travel: The Government will not reimburse the Contractor for any travel associated with the performance of this contract Travel to and from the installation for such purposes as to attend meetings and to perform field work may be required incidental to this task order, the cost for which shall be included in the total price for the task order.

1.5.14 Data Rights: The Government has unlimited rights to all documents/material handled and produced under this contract. All documents and materials shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purposes.

1.5.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.16 Applicable Laws and Regulations: It shall be the Contractor’s responsibility to identify all applicable federal, state, local and Army regulations and to apply them to all work performed under this contract.

1.5.17 Access to Government Information Systems: All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DoD Information Assurance (IA) Awareness Training prior to access to the information system and then annually thereafter. All Contractor employees and associated subcontractor employees must complete the DoD IA Awareness Training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and Army Regulation (AR) 25-2, Information Assurance within six (6) months of employment.

1.5.17.1 DoD Level I Antiterrorism Training (AT): Pursuant to Department of Defense Instruction Number 2000.16, “DoD Antiterrorism (AT) Standards”, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I Awareness Training within five (5) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the KO, if a COR is not assigned) within five (5) calendar days after completion of training or within five (5) days from the date that its new employees start work on the Federal installation (whichever comes first). This is required for all Contractor employees and subcontractor personnel. AT Level I awareness training is available at https://jko.jten.mil/.

Note: There are two (2) training courses described under Section 1.5.17. DoD Information Awareness Training is addressed at paragraph 1.5.17.1 and the Antiterrorism Level I Awareness Training addressed in this paragraph. The website for the Information Awareness Training is https://ia.signal.army.mil/DoDIAA/ and the website for the Antiterrorism Level I Awareness Training is https://jko.jten.mil/. Completion of both is solely the responsibility of the Contractor.

1.5.17.2 In the event that the automated system at https://jko.jten.mil/ is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the KO or designee along with all associated cost or schedule impacts to the contract.

1.5.17.3 Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

1.5.17.4 Force Protection Conditions (FPCON’s):

1.5.17.4.1 During higher Force Protection Conditions (FPCON’s) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation. Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

1.5.17.4.2 Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

1.5.17.4.3 Access control roster (personnel and vehicles) must be provided. Names / vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

1.5.17.4.4 All Contractor personnel (to include subcontractors) and vehicles are subject to search while on the installation

1.5.17.4.5 In the event of an identified restricted/exclusion area, the Contractor personnel will not be authorized without specific permission or an escort.

1.5.17.4.5.6 Access may be denied during increased readiness or FPCON’s.

1.5.18 Geospatial Data Requirements: The Contractor shall adhere to all applicable federal, DOD, and Army geospatial data standards for tasks and deliverables in this PWS. The Contractor shall submit raw data and documentation on their collection process for Government use in creating data layers and complete metadata for submission to “Army Mapper.” The horizontal accuracy of any geospatial data created by the contractor shall be tested and reported in accordance with the National Standard for Spatial Data Accuracy (NSSDA) and the results shall be recorded in the metadata. All data must have a datum of WGS84 and a defined projection.

1.5.19 The Contractor will develop and maintain a detailed Project Management Plan (PMP). The PMP, based on the schedule prepared as part of the Contractor proposal, will specify the schedule, technical approach, and resources required for the planning, execution, and completion of the performance objectives. The draft PMP and subsequent revisions will be subject to Army review and approval through the COR. As part of the PMP, the Contractor will develop and maintain an activity-based schedule that fully supports the technical approach and outlines the due dates for all milestones and payable deliverables. A payment plan will be included with the schedule that allows for payments to the Contractor based on successful completion of interim milestones proposed by the Contractor. It is the Army’s intent to make all payments after verification of progress in accordance with this schedule. The Contractor will coordinate activities with the COR to ensure that the proposed project schedule does not conflict with other contractor activities on site, or interrupt Installation mission activities.

1.5.20 Alien Employment: The contractor shall not employ any alien who does not have a valid US Immigration I-551 or I-94. The contractor shall provide valid social security numbers and citizenship status of all employees to the Government, upon request.

1.5.21 E-Verify: E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees. E-Verify is currently free to employers and is available in all 50 states. E-Verify provides an automated link to federal databases to help employers determine employment eligibility of new hires and the validity of their Social Security numbers. E-Verify are the best means for determining employment eligibility of new hires and the validity of their Social Security numbers.

1.5.21.1 Contractors shall use E-Verify on all employees that will be working on this installation, under this contract. This shall be done prior to the employee starting work on the installation.

1.5.21.2 For E-Verify information: www.dhs.gov/E-Verify 1-888-464-4218

1.5.21.3 The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Additional information about trafficking in persons may be found at the website for the Department of State’s Office to Monitor and Combat Trafficking in Persons’ at http://www.state.gov/g/tip. Government contracts shall —

1.5.21.3.1Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from —

1.5.21.3.1.1 Engaging in severe forms of trafficking in persons during the period of performance of the contract;

1.5.21.3.1.2 Procuring commercial sex acts during the period of performance of the contract; or

1.5.21.3.1.3 Using forced labor in the performance of the contract;

1.5.21.3.2 Require contractors and subcontractors to notify employees of the prohibited activities described in paragraph (a) of this section and the actions that may be taken against them for violations; and

1.5.21.3.3 Impose suitable remedies, including termination, on contractors that fail to comply with the requirements of paragraphs (a) and (b) of this section.

1.5.22 Contractor Vehicles – ensure the contractor understands the parking policy dated 29 July 2013.

1.5.22.1 Contractors and construction vehicles can only park in pre approved designated staging areas or as identified in their contract. Central Area Parking is reserved for Staff and Faculty and requires a special pass. In accordance with AR 190-5, persons who operate a motor vehicle on West Point shall be deemed to have given consent for the removal and temporary impoundment of the privately owned vehicle (POV) and construction equipment when it is:

1.5.22.1.1 Parked illegally

1.5.21.3.3.2 Interfering with operations

1.5.21.3.3.3 Creating a safety hazard

1.5.21.3.3.4 Left unattended in a restricted or controlled area

1.5.21.3.3.5 Parked in a Central Parking Area (CPA) lot without the proper CPA Pass

1.5.22.3.3.6 Parked in a reserved space authorized by the Installation Commander

1.5.22.2 The COR overseeing the contract will review and coordinate all contractor pass requests.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. DEFINITIONS:

2.1.1 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO). A person with authority to enter into, administer, modify, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Contracting Officer's Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service. A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Government-Furnished Property (GFP) or Government Property (GP). Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.7 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance (QA). The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.9 Quality Assurance Specialist. An official Government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the KO in these areas.

2.1.10 Quality Assurance Surveillance Plan (QASP). An organized, written document specifying the surveillance methodology to be used for Government surveillance of contractor performance.

2.1.11 Quality Control (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 Subcontractor. One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 Work Week. Monday through Friday, except for Federal Holidays unless specified otherwise.

2.2 ACRONYMS

AG

Adjutant General

AR

Army Regulation

AST

Above Ground Storage Tank

AT

Antiterrorism Training

ATCTS

Army Training Certification Tracking System

CFR

Code of Federal Regulations

CLIN

Contract Line Item Number

CMR

Contractor Manpower Reporting

CONUS

Continental United States (excludes Alaska and Hawaii)

COR

Contracting Officer Representative

CPARS

Contractor Performance Assessment Reporting System

DFARS

Defense Federal Acquisition Regulation Supplement

DHS

Department of Homeland Security

DOD

Department of Defense

DPW

Department of Public Works

EMB

Environmental Management Branch

EPA

Environmental Protection Agency

FAR

Federal Acquisition Regulation

FTE

Full Time Equivalents

FPCON

Force Protection Conditions (FPCON)

GIS

Geographic Information System

GFP

Government Furnished Property

GP

Government Property

GPS

Global Positioning System

GSA

General Services Administration

HVAC

Heating, Ventilation, and Air Conditioning

HEPA

High Efficiency Particulate Air

IA

Information Assurance

IAW

In Accordance With

ID

Identification

KO

Contracting Officer

MEVA

Mission Essential Vulnerable Area

MSDS

Material Safety Data Sheet

NEC

Network Enterprise Center

NSSDA

National Standard for Spatial Data Accuracy

NYCRR

New York Codes, Rules and Regulations

NYSDEC

New York State Department of Environmental Conservation

NYSDOL

New York State Department of Labor

NYSDOH

New York State Department of Health

OCI

Organizational Conflict of Interest

OCONUS

Outside Continental United States (includes Alaska and Hawaii)

OWS

Oil Water Separators

POC

Point of Contact

POM

Provost Marshal Office

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QASP

Quality Assurance Surveillance Plan

QC

Quality Control

QCP

Quality Control Program

SAP

Satellite Accumulation Points (for hazardous waste)

SF

Standard Form

SSA

Social Security Administration

TE

Technical Exhibit

USMA

U.S. Military Academy

UST

Underground Storage Tank

WAWF

Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1 Services. The Government will provide escorts as required to conduct field work on installations.

3.2 Facilities. The Government will provide office space in Bldg 1236 to provide the support outlined in the PWS.

3.3 Utilities. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Materials.

3.4.1 The Government will provide maps, permits, and reports listed for each project in the separate project appendices attached to this contract.

3.4.2 The Government will provide waste containers and spill absorbents.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FUNRISHED ITEMS AND SERVICES

4.1 General. Except as described in Part 3 of this PWS, the Contractor shall furnish all labor, plant, facilities, vehicles, equipment, fuel and services to meet the requirements under this contract. The Contractor shall repair or replace at the Contractor’s expense anything that has been damaged or destroyed as a consequence of the Contractor’s performance of work under this contract.

4.2 Materials. The Contractor shall furnish all materials to meet the requirements under this PWS except as described in Part 3 of this PWS.

4.3 Equipment. The Contractor shall furnish all equipment to meet the requirements under this PWS except as described in Part 3 of this PWS. The Contractor is responsible for providing a vehicle capable of transporting the waste materials included in this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS AND DELIVERABLES

5.1 Basic Services. The Contractor shall provide services of managing installation hazardous waste for the U.S. Army Garrison West Point as described further in Part 7, Appendices I, II and III of this PWS.

5.2 Participate in Kick-Off Meetings. The Contractor shall plan for and attend a kick-off meeting with Army stakeholders at West Point. The intent of the kick-off meeting will be to introduce stakeholders, review the scope of the project, and discuss expectations. The Contractor shall provide a draft project management plan (described in section 1.5.19) at minimum of 15 days in advance of a kick-off meeting. The kick-off meeting is to be conducted within 60 days of Notice to Proceed.

5.3 Prepare Reports. The Contractor shall prepare a monthly status report describing the work accomplished for each of the projects covered under this TO. Each report shall contain all required data to satisfy the deliverables described in each project appendix attached to this contract.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions)

6.1 The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.2 DEPARTMENT OF THE ARMY

(a) Army Regulation 25-2, Information Assurance

(b) Army Regulation 530-1 Operations Security

(c) Army Regulation 420-1 Army Facilities Management

(d) Army Regulation 200-1, Environmental Protection and Enhancement

6.2. New York STATE REGULATORY

(a) 6 NYCRR 370-374, Hazardous Waste Regulation

6.3 CODE OF FEDERAL REGULATIONS

(a) 40 CFR 260-273, Hazardous Waste

(b) 29 CFR 1910 Subpart I Personal Protective Equipment

6.4 WEST POINT USAG

(a) West Point USAG Policy 26

PART 7

APPENDICES

Title Description Pages Appendix I Hazardous Waste Management Services

Appendix II Sample Hazardous Waste Satellite Monthly Inspection Form 1 Appendix III Sample Hazardous Waste 90 Day Weekly Inspection Form 1 Appendix IV Sample DRMS Form 1930 1 Appendix V Sample DD Form 1348 1

APPENDIX I

HAZARDOUS WASTE MANAGEMENT SERVICES

1. BACKGROUND INFORMATION.

1.1Mission: West Point, The U.S. Military Academy, is a four-year co-educational federal undergraduate college located 50 miles north of New York City. The world's preeminent leader development institution, it was founded in 1802 as America's first college of engineering. Its mission remains constant: to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the values of Duty, Honor, and Country.

1.2 Location: The United States Military Academy (USMA) at West Point is located approximately 50 miles north of New York City on the Hudson River in the Town of Highlands in Orange County. All visitors to West Point must enter through either Thayer or Stony Lonesome Gates. The nearest airport to West Point is the Stewart Airport. Driving directions and other information on West Point can be found at http://www.usma.edu/Visiting/SitePages/Home.aspx.

1.3 Size: The campus and central post area comprise only a small portion, approximately 2,000 acres, of the nearly 16,000 acre reservation. According to the Department of Defense Base Structure Report Fiscal Year 2008 Baseline, West Point Military Reservation occupies 16,068 acres. It supports a population of military, civilian and other employees/students. There are 962 buildings with a total square footage of 9,906,822. http://www.acq.osd.mil/ie/download/bsr/BSR2008Baseline.pdf

1.3.1 West Point operates a central 90-Day hazardous waste accumulation site at Bldg 1241 where most hazardous waste is consolidated prior to shipment for disposal. Hazardous waste is accumulated in other buildings across post in satellite accumulation points. Once the accumulation at a satellite point is reached, or upon request, the waste is transported to the central 90-day site. Hazardous waste can also be generated at any facility on post. A copy of the last hazardous waste annual report is included at the end of this appendix. In addition to hazardous waste, the site is used to consolidate universal waste, used oil, and other non hazardous wastes that are unsuitable for disposal in a standard solid waste dumpster. Other wastes managed at the central site include but are not limited to fluorescent lamps, batteries, used oil, used antifreeze, spill debris, oily rags and waste paint.

1.3.2 Fluorescent lamps are accumulated at various large facilities across post in fiberboard drums provided by Department of Public Works (DPW). Once the drums are full, or when the drums have been on site for 8 months, the drums are transported to Bldg 1241.

1.3.3 The Contractor is responsible for providing a suitable vehicle and equipment for transporting waste and other materials from various locations on the military reservation to the central 90-day accumulation site.

1.3.4 This task does not include shipping waste off site for disposal. The Contractor shall coordinate with West Point personnel who will arrange for pickup of waste from the 90-day storage site for disposal thru another contract and/or agency.

2. DESCRIPTION OF DESIRED OUTCOME AND DELIVERABLES.

2.1. The objective of this project is to maintain and operate the installations central 90-day hazardous waste accumulation site, prepare and conduct training, pickup and transport waste and materials to the central accumulation site, track and transport universal waste lamps. Tasks in this project include the following:

2.1.1. Respond to requests within 2 days to remove hazardous waste from satellite accumulation points (SAP) and other waste generators on the installation and transport the waste to the installations central 90-day hazardous waste accumulation site.

2.1.2. Manage the central 90-day hazardous waste accumulation site at Bldg 1241 and accommodating chemical storage lockers. Complete weekly inspections, properly containerize waste, properly store wastes, properly label containers, clean and keep the site in compliance with applicable regulations.

2.1.3. Inspect and maintain the existing fire extinguishers and eye wash. The GOV will purchase the eye wash saline or additive solution.

2.1.4. Remove snow from the entrance, ramps, and storage lockers at Bldg 1241. Snow removal of the roads will be performed by others.

2.1.5. Load waste in over-pack cardboard boxes and on pallets supplied by the installation. Wastes handled this way include cans of paint, oily rags and batteries.

2.1.6. Maintain an up to date inventory with Safety Data Sheets (SDS) or waste profile sheets for each item stored in Bldg 1241. The Contractor is responsible for providing and populating a Waste Profile DRMS Form 1930, when one is not received for the waste generator. The inventory will be maintained at Bldg 1236. The list shall be updated as wastes are moved to the 90-day site and provided to the COR in the monthly report and upon request (See Appendix VI for a Sample Inventory Log). Blank DRMS Form 1930’s will be provided by the Government.

2.1.7. Characterize wastes to determine handling, storage and disposal requirements. When possible the Contractor shall use an SDS provided by the generator or analysis results provided by the COR. If an SDS is not available from the generator, the Contractor shall conduct research to obtain an SDS. If lab analysis is required the contractor shall determine the lab analyses required to characterize the waste and provide this to the COR. The COR shall coordinate sampling and analysis through a separate contract. Waste characterization includes populating and providing a Form DD 1348. This form is required to identify each waste; to include the DOT shipping information, waste characterization, packing group information, disposal cost, weight, type of container. This form is required to set up the disposal and shipment schedule with the DLA agency and their disposal contractor. All 1348’s shall be completed timely to insure all waste is scheduled for disposal promptly to avoid being in violation with the regulated waste disposal timeline and waste generator regulations (90 days, 120 days, 270 days). All hazardous waste shall be targeted to be shipped every 90 days no matter what the regulated disposal timelines are in effect. Blank DD Form 1348’s will be provided by the Government.

2.1.8. Conduct monthly site visits of the satellite hazardous waste accumulation points and complete a compliance checklist. Report any deficiencies immediately to the COR (using the compliance checklist).

2.1.9. Support cadet summer training. Support cadet summer training by providing containers, spill pallets, and spill kits to the military units conducting training. As needed the Contractor shall instruct personnel on the proper storage and handling of waste materials. Upon request or at the conclusion of training remove waste materials to Bldg 1241.

2.1.10. Develop and conduct training for installation personnel accumulating hazardous waste. Training shall be conducted annually and tailored to each location. The training shall instruct personnel in managing hazardous waste in compliance with Environmental Protection Agency (EPA), New York State Department of Environmental Conservation (NYSDEC), West Point, and Army regulations. Briefings shall be provided once each year at each SAP. Briefings shall be tailored to each SAP to address the specific waste and processes at each location.

2.1.11. The Contractor shall deliver empty labeled containers and pick up full containers of fluorescent lamps and batteries or containers that have reached their accumulation time limit as needed and transport them to the 90-day accumulation site at Bldg 1241.

2.1.12. The contractor shall maintain the storage locker used to store radioactive waste. The waste consists primarily of spent emergency exit signs and military compasses. The contractor shall maintain a log of materials stored in the locker. The contractor shall pick up waste materials from generators or accept delivery of materials from post personnel, store them in the locker, and update the log. The final inventory and coordination of disposal of this material will be the responsibility of the Government Garrison Safety Office.

2.1.13. The Contractor shall maintain the 5 chemical storage lockers located around building 1241. These lockers shall be utilized to store all hazardous waste to include all flammable, corrosive, toxic, poison, reactive and oxidizing material and waste. Building 1241 MAG 9 shall be used only for non-hazardous waste storage, unless otherwise directed by the GOV COR or Representative.

2.1.14. Cleanup minor spills around post. This task involves the cleanup of small non-hazardous spills and on rare occasion’s specific minor hazardous spills around post. Minor hazardous spills are defined as those that do not pose any immediate danger and those that have been defined as being able to be safely handled within the Contractor’s capabilities. Larger spills or spills of hazardous materials is not included in this task. Initial spill response and clean-up of all spills is performed by the West Point Fire Department or activity responsible for the spill to include laying down absorbents and booms to stabilize the site. The WPFD is responsible for all spill clean-up but may, at times need assistance. The contractor shall use absorbents or other methods to collect remaining contamination and remove all visibly contaminated absorbents and soil. Contaminated materials shall be transported to the 90-day site for storage. Once notified of a spill during normal duty hours the contractor shall begin cleanup within one hour. This task does not include weekend response. A list of persons authorized to provide notice to the contractor for all clean up actions will be established along with written guidance in more detail for response procedures. The contractor is responsible for the training of their personnel and to maintain their PPE. The government will supply all required absorbents and containers. The government will provide a set amount of materials at Building 1241 for use by the contractor and establish a minimum quantity to be maintained. When available supplies are expended and the available amount approaches or reaches the minimum quantity, the contractor will notify the DPW, EMB Point of Contact of the shortage.

2.2. It shall be the Contractor’s responsibility to identify all applicable federal, state, local and Army regulations and to apply them to all work performed under this TO including but not limited to references listed below.

2.2.1. State Regulatory Reference: 6 NYCRR 370-374, Hazardous Waste Regulation

2.2.2. Federal Regulatory Reference: 40 Code of Federal Regulation (CFR) 260-273, Hazardous Waste

2.2.3. Army Regulatory Reference: AR 200-1, Environmental Protection and Enhancement and West Point USAG Policy 26

2.3. Project Report Deliverable: In accordance with Section 5.4 of this TO, the Contractor shall prepare a monthly report for this project describing the work accomplished. The report for this project must include:

2.3.1. A narrative description of the work completed during the month.

2.3.2. Inspection forms completed during the month.

2.3.3. Training syllabus and sign in sheets for all training completed during the month.

2.3.4. Copy of the waste inventory

3. AVAILABLE INFORMATION. The following information is available along with this TO:

3.1. List of hazardous waste accumulation areas (Subject to change).

3.2. West Point USAG Policy 26

3.3. Annual Hazardous Waste Report

3.4. Log of Waste Stored at Central 90-day Accumulation Site

Hazardous Waste Accumulation Areas

Central Hazardous Waste 90-day Accumulation Site

Current Hazardous Waste Satellite Accumulation Points

The Hazardous Waste Satellite Accumulation Points and 90 Day Accumulation Points are subject to change. Due to unforeseen circumstances, some accumulation points may be added and some may be subtracted.

Appendix II

Sample Hazardous Waste Satellite Monthly Inspection Form

Appendix III Sample Hazardous Waste 90 Day Weekly Inspection Form Appendix IV Sample DRMS Form 1930

Appendix V

Sample DD Form 1348

Section 2 – List of Exhibits or Other Attachments

Title Description Pages TE A Performance Requirements Summary

TE B

Deliverables Schedule

TECHNICAL EXHIBIT A

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Performance Objective

(from PWS Section 5)

PRS # 1.

The Contractor shall provide Customer Satisfaction and Quality of Service.

Section…