W911SA23Q3078 Solicitation (f).pdf

SEE ADDENDUM

(No Collect Calls)

W911SA23Q3078 13-Apr-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

10:00 AM 27 Apr 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911SA9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MELISSA T LARSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011920050

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT MCCOY

BLDG 1108 SOUTH R ST

FORT MCCOY WI 54656-5153

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W90724 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

JERRY LAWSON

YAVE CANELA

JOLON/CA SC 93928

TEL: FAX:

(608) 388-3798FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$9,000,000

NAICS:

562991

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF75

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911SA23Q3078

Section SF 1449 - CONTINUATION SHEET

SUPPLEMENTAL INFORMATION

1. An Award for this requirement will be made pursuant to FAR 13.5, Simplified Procedures for Certain Commercial Items.

2. The period of performance is anticipated to be June 8, 2023 to June 26,2023.

3. Quotes shall be emailed to melissa.t.larson.civ@army.mil. Quotes are due to the Government on or before the date/time listed on the solicitation in central time. It is the contractor’s responsibility to ensure their quote is received by the due date and time. As an Addendum to FAR 52.212-1, contractor shall submit all items in accordance with the Supplemental Information by the solicitation closing date and time. The contractor SHALL provide all required documents with submission of quotes.

Signed SF 1449 Completed information from the Supplemental Information section of the solicitation Signed Amendments (if applicable)

If all required documents are not provided with the quote submission, your quote MAY NOT be considered for award.

4. If a quote is based on a teaming/partnering relationship or a joint venture, the contractor shall provide, with the quote, all required solicitation information for all parties including a copy of the teaming/partnering or joint venture agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering or joint venture relationship.

5. This procurement is Set Aside as 100% Total Small Business NAICS Code 562991 with a size standard of $9.0 Million.

6. Period for acceptance of quotes. The contractor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

7. Site visit: There will be NO SITE VIST for this Requirement.

The POC for the solicitation is Melissa T. Larson email: melissa.t.larson.civ@army.mil

8. Written questions must be furnished to the Government no later 10:00 a.m. local time on 24 April 2023 in order to ensure a timely response is provided by the solicitation closing date. All questions are to be submitted in writing at the time indicated in the solicitation or they may not be addressed before solicitation closing date; therefore, contractors are advised to submit questions as soon as possible. Please provide your company name, telephone, point of contact, e-mail address, and solicitation number on all questions.

The Government will respond to questions via the issuance of an amendment which incorporates the question and the Government’s response.

9. SAM Unique Entity ID: ______________________________.

10. TAXPAYER ID #______________________________.

11. CAGE CODE __________________________________.

12. SYSTEM for AWARD MANAGEMENT (SAM) REGISTRATION: An Active SAM Registration is required of all Department of Defense contractors. SAM registration enables electronic funds transfer of contract payments. If your company is not already actively registered, please register in the SAM database at www.sam.gov. If your company is currently registered and close to expiring, begin/complete the process for SAM registration renewal.

a. A SAM Unique Entity ID is required for SAM registration. If your company does not have a DUNS #, obtain one by calling 800-333-0505.

b. Whether your company is a current or new registrant in the SAM database, your registration must indicate that you are a provider of NAICS 562991, or a NAICS of similar business size, under the Goods – Services section of the registration to be eligible to receive a contract for this solicitation.

c. If the prospective awardee for this request for quotes is not actively registered in the SAM database by close of solicitation, including NAICS 562991, or a NAICS of similar business size, under the Goods – Services section, depending on mission requirements, the government reserves the right to proceed to award to the next otherwise successful actively registered contractor.

d. Within the SAM Representations and Certifications, please ensure you company has selected that you wish to bid on, or currently hold Department of Defense (DoD) issued or DoD funded Contracts. The DFARS provisions in SAM must also be completed by solicitation closing date and time.

e. Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

13. Contract Administrator: TBD at time of award.

If you have questions pertaining to this contract after contract award (i.e. questions regarding delivery, invoice procedures, etc.), please request assistance from the Contract Administrator. Be sure to include the contract number in your request for assistance. Requesting contract administration assistance from any other individual could result in a delayed response.

14. Contracting Officer: TBD at time of award.

15. Contracting Officer’s Representative (COR): TBD at the time of Award.

16. The Government intends to evaluate quotes and award a contract without discussions. Therefore, the contractor’s initial offer should contain the contractor’s best terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotes if such action is in the public interest and waive informalities and minor irregularities in quotes received.

17. Service Contract Reporting (SCR): Contractors will report manpower data relating to the performance of service contracts into the system for Award Management (SAM) (https://sam.gov) consistent with existing service contract reporting requirement under the federal acquisition regulation subpart 4.17- Service Contracts Inventory. SAM will only enable reporting for entities with contract that meet the SCR threshold at FAR 4.1703. As part of its quote, the vendor must include the estimated total cost (if any) incurred to comply with the Service Contract Reporting requirement.

18. Post Award Conference: In the event the Contracting Officer decides to conduct a Post Award Conference in accordance with DFARS 242.5, the awardee will be notified and will be required to attend. The Contracting Officer’s notification will include specific details regarding the date, time, and location of the conference, any need for attendance by subcontractors, and information regarding the items to be discussed.

19. ABILITYONE DESIGNATED ITEMS: In accordance with 52.208-9, contractors are referred to the web site of the Committee for Purchase from People Who Are Blind or Severely Disabled, the independent federal agency that administers the AbilityOne (formerly Javits-Wagner-O'Day or JWOD) Program for the lists of designated products and services http://abilityone.gov/procurement_list/product_buy.html

20. In accordance with FAR 52.223-2, Affirmative Procurement of Bio-based Products under Services and Construction Contracts, contractors are required to submit annual bio-based reports to the reporting module in the System for Award Management (SAM) at https://www.sam.gov.

21. The “Equal Employment Opportunity Is The Law” notice (poster) referenced in FAR Clause 52.222-

26(b)(3), is located at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf .

22. In accordance with FAR Clause 52.222-41(g), the contractor must notify each service employee working on this contract of the minimum wage and fringe benefits required to be paid pursuant to this contract, or shall post a copy of the wage determination and Department of Labor Form WH-1313 in a prominent place at the worksite. The applicable wage determination is incorporated into the contract. The WH-1313 poster is located at http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

23. In accordance with FAR 52.222-42, In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5 332.

This Statement is for Information Only. It is not a Wage Determination.

Employee Class Monetary Wage -- Fringe Benefits Laborer WG-3; Step 2

24. Required insurance:

The contractor shall provide, within ten (10) calendar days after contract award. The Contractor shall provide the Certificate of Insurance (COI) via email to the Post Award Contracting Officer and Post Award Contract Specialist. The COI shall be updated and sent to the Post Award Team on an annual basis.

In accordance with FAR clause 52.228-5 entitled, “Insurance--Work on a Government Installation” the following minimum amounts of insurance are required.

Workmen’s Compensation As required by state laws

Employer’s Liability Insurance $100,000 per accident General Liability Insurance - Bodily Injury Liability $500,000 per occurrence

Auto Liability Insurance $200,000 per person

Bodily Injury $500,000 per occurrence

Property Damage $20,000 per occurrence Contractor shall require the insurance company to specify contract number in the Description of Operation block of the Certificate of Insurance (COI) and the below statement.

"The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective- (1) For such period as the laws of the State in which this contract is to be performed prescribe; or (2) Until 30 days after the Insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer."

25. Legal compliance: The Contractor shall comply with all Federal, State, and Local Laws, codes and regulations applicable to his performance under this contract, and shall be solely responsible for all costs associated with said compliance.

26. Contract performance:

Purpose. IAW with FAR Subpart 42.1500 contractor past performance information (PPI) is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor's record of conforming to contract requirements and to standards of good workmanship; the contractor's record of forecasting and controlling costs; the contractor's adherence to contract schedules, including the administrative aspects of performance; the contractor's history of reasonable and cooperative behavior and commitment to customer satisfaction; and generally, the contractor's business-like concern for the interest of the customer. Contractor past performance information is one of the tools that support Army efforts to acquire best value and is used to evaluate performance risk in source selection. The feedback provided by the government to the contractor in collecting PPI, and the knowledge that PPI will be used in future source selection decisions, should result in improved performance and a greater contractor focus on customer satisfaction.

Contractor Performance Assessment Reports System (CPARS): CPARS shall be prepared IAW AFARS Subpart 42 upon physical completion of the contract. If the period of performance will exceed 18 months, an “interim” assessment report shall be prepared at the completion of 12 months performance and annually thereafter until the contract is physically complete. An out-of-cycle or “addendum” report may be prepared if there is a need to record an extraordinary event prior to the next regularly scheduled evaluation or if it is necessary to report a meaningful occurrence during the period between physical completion of the contract and contract closeout. Additionally, addendum reports may be prepared to record contractor’s performance relative to contract closeout and other administrative requirements (e.g.

final indirect cost proposals, technical data, etc.).

Completion Due Date. The government will complete the CPARS within 60 days after the end of the assessment rating period (if applicable).

Evaluators. The Contracting Officer and the Contracting Officer’s Representative will jointly complete the performance assessment.

Contracts Performance Elements. The contractor’s performance shall be assessed in accordance with elements and rating system set forth in AFARS Subpart 42.

Contractor Review. The Contracting Officer will furnish a copy of the CPARS to the contractor requesting that the contractor submit comments, rebutting statements, and/or additional information to the Contracting Officer within 30 calendar days of receipt. Failure to respond within the designated timeframe will be taken as agreement with the assessment.

Contract Concurrence. Where a contractor concurs with, or takes no exception to a CPARS, such report shall be considered final and releasable for use in source selection and other deliberative purposes.

Contractor Rebuttal. Where a contractor takes exception to a performance report, the Contracting Officer will review the contractor’s rebuttal or comments and make appropriate changes. If the Contracting Officer makes changes, the changed rating will be reflected in the narrative. The Contracting Officer will make all reasonable efforts to reconcile the report and the contractor’s comments. However, it is not necessary that they reach agreement on the report where such is clearly impracticable. The contractor’s rebuttal or comments shall be made part of the CPARS.

Resolving Disagreements between the Government and the Contractor. In the event disagreements between the parties regarding the CPARS occur, the Contracting Officer will review the rebuttal and make appropriate changes. If no agreement is reached, the CPARS is forwarded to the Reviewing Official (Director of Contracting) along with the Contracting Officer’s Findings and Recommendation and supporting documentation. The decision of the Reviewing Official is final. Copies of the CPARS and the contractor’s response and review comments, if any, shall be retained as part of the evaluation.

Release of Contractor Performance Evaluation Information. The evaluation will not be released to other than government personnel and the contractor whose performance is evaluated. The performance evaluation information will be input into the applicable module within Contractor Performance Assessment Reporting System (CPARS) database (or Government system in use at time of the evaluation).

Source Selection Information. Departments and agencies will electronically access the CPARS information to support future award decisions.

27. Alternate disputes resolution: In furtherance of Federal policy and the Administrative Dispute Resolution Act of 1990 (ADR Act), Public Law 101-552 and FAR Clause 52.233-1, Subparagraph (d) (2) (1) (B) (2), the Contracting Officer will try to resolve all post award acquisition issues in controversy by mutual agreement of both parties. Interested parties are encouraged to use alternative dispute resolution procedures to the maximum extent practicable, in accordance with the authority and requirements of the ADR Act.

PWS

PERFORMANCE of WORK STATEMENT (PWS) 84th TC / 87th TD WAREX 87-23-01 Shower and Laundry Support

AGENCY HEADQUARTERS: 84TH TRAINING COMMAND

230 OLD IRONSIDES AVENUE, BLDG 203

FORT KNOX, KENTUCKY 40121-4132

PART 1

GENERAL INFORMATION

1.1. General. The 84TH Training Command (TC) conducts and validates realistic Combat Support Collective Training, Leader Developments, and Mission Command in a Decisive Action Training environment to prepare Soldiers and units for combat operations. This is a firm fixed price (FFP) non-personal services contract to provide shower and laundry support for the 84th Training Command (TC) and the 87th Training Division (TD) during its United States Army Reserve exercise (WAREX 87-23-01) from 8 June 2023 to 26 June 2023. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.2. Scope of Work. The contractor shall provide all personnel, equipment, supplies, facilities, materials, supervision, other items and non-personal services necessary to support the shower and laundry requirements of the 84th TC and 87th TD as defined in this PWS except for those items specified as Government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and with the established standards in this PWS.

1.3. Place of Performance: Fort McCoy, Wisconsin 54656

1.4. Services include:

1.4.1. Shower Trailer Rental and Services

1.4.2. Laundry Trailer Rental and Services

1.5. Period of Performance. 08 June 2023 to 26 June 2023

1.6. Hours of Operation. The Hours of Operation will be individually outlined per task.

1.7. Federal Government Holidays.

New Year’s Day 1st day of (JAN) Martin Luther King Jr.'s Birthday 3rd Monday (JAN) January Presidents Day 3rd Monday (FEB) Memorial Day Last Monday (MAY) Juneteenth 19th day (JUN) Independence Day 4th day (JUL) Labor Day 1st Monday (SEPT) Columbus Day 2nd Monday (OCT) Veterans Day 11th day (NOV) Thanksgiving Day 4th Thursday of (NOV) Christmas Day 25th day (DEC)

1.8. Key Personnel. The Contractor shall provide a Contract Manager responsible for the performance and supervision of the work. The contract manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager shall be available 8:00am to 4:00pm, for the entire contract period of performance. A list of personnel by position, including contact information, shall be submitted by email to the Contracting Officer Representative (COR) no later than (NLT) 14 days prior to the contract start date and updated NLT 14 days prior to new employees commencing performance under this contract when personnel changes occur.

1.9. Special Contractor Employee Qualifications. RESERVED.

1.10. Identification (ID) of Contractor Employees. The Contractor shall provide each employee, to include subcontractor employees, an ID Badge, which includes at a minimum, the company Name, employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor shall be responsible for collection of ID Badges upon completion of the contract or termination of an employee.

An ID Badge list shall be submitted by email to the COR NLT 5 days after to the contract start date and updated NLT 5 days after new employees commencing performance under this contract when personnel changes occur. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves.

1.11. Background Checks. RESERVED.

1.12. Contractors Requiring Common Access Card (CAC). RESERVED

1.13. Anti-Terrorism (AT) Level I Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training. AT Level I awareness training certification for all employees shall be submitted to the COR NLT 7 days after the contract start date, or within 5 days after new employees commence performance under this contract. The COR will provide a copy to the requiring activity Anti-Terrorism Office (ATO). AT Level I awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf. When available, classroom training may also be coordinated locally through the ATO. Contact the COR for availability of this local classroom training.

1.14. iWATCH Training. The contractor shall brief all contractor employees, including subcontractor employees, on the local iWATCH program. The training standards will be provided to the contractor by the COR who will obtain the locally developed training from the requiring activity ATO. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employee’s where/how to report suspicious activity. An iWATCH training certification for all employees shall be submitted to the COR within 45 calendar days after the contract start date, or within 5 days after new employees commence performance under this contract and annually within 5 days after the start of the option period. COR will provide a copy to the requiring activity ATO.

1.15. Operations Security (OPSEC) Awareness Training. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete "OPSEC Awareness" training. The online course is called "OPSEC Awareness for Military Members, DoD Employees and Contractors" and is found at https://securityawareness.usalearning.gov/opsec/. An OPSEC training certification for all employees shall be submitted to the COR NLT 8 days after the contract start date, or within days after new employees commence performance under this contract. The COR will provide a copy to the requiring activity ATO.

1.16. Access to Government Information Systems. RESERVED

1.17. Security Clearance Requirements. RESERVED.

1.18. Organizational Conflict of Interest. Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in Federal Acquisition Regulation (FAR) Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.19. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.20. Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.212-4, Contractor Terms and Conditions – Commercial Items). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the Contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.21. Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract and reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

1.21.1 Non-conforming Supplies or Services. When a contractor’s performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non-conformance. Non- conforming services shall be re-performed at no increase in contract price. If non-conforming services cannot be re-performed, are recurring, or the services fail to achieve to the performance standard listed within the specific task and/or Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record and may issue a Nonconformance Report (NCR). Non-conformance will be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re- performance or late performance. The Government can reduce payment to the contractor IAW the PRS or reduce payment to reflect the value of the services performed or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.21.1.1 Level I (Minor) non-conformance. Defined as a non-conformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

Minor non- conformance usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the COR to the contractor. Minor non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor non-conformances are recurring or re- performance is not completed in full and within the specified time a Level II non-conformance may be issued to the contractor by the Contracting Officer (KO).

1.21.1.2 Level II (Major) non-conformance. Defined as a non-conformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non-conformances, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major non-conformance. Major non-conformances will result in the issuance of a written NCR from the KO to the contractor requiring the development of a Corrective Action Plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.21.1.3. Level III (Critical) non-conformance. Defined as a non-conformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II NCRs; or is for a non-responsive contractor to a level II NCR. Critical non-conformances shall result in the issuance of a written NCR from the KO, or higher level within the contracting office, to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific non-conformance and the date CAs will be completed.

1.22. Invoicing through Wide Area WorkFlow. Contractor shall submit payment requests and receiving reports in electronic form using Wide Area WorkFlow (WAWF). The Contractor shall prepare and furnish to the Government a receiving report at the time of each delivery of supplies or services under this contract or task or delivery order.

1.23. Service Contract Reporting

1.23.1. System for Award Management (SAM) Service Contract Report (SCR): The Contractor shall report ALL Contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for the U.S. Army Reserve via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address:

www.sam.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

1.23.2. Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select

View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract

Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime Contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subContractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service Contract page where you can create other SCRs or edit an existing SCR.

1.23.3. Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an

Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

STD: All information provided by the Contractor shall be accurate, complete, and not exceed suspense dates noted in corresponding paragraph above.

AQL: 100% Compliant

PART 2

DEFINITIONS

2.1. DEFINITIONS.

2.1.1. CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed in writing by the Contracting Officer, a copy of which is sent to the Contractor, to assist with all technical aspects of the contract and in contract administration. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP).

Property in the possession of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are acceptable IAW established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. WORK WEEK. Monday through Friday, except for Federal holidays unless specified.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation AT Anti-Terrorism ATCTS Army Training Certification Tracking System ATO Anti-Terrorism Office CA Corrective Action CAC Common Access Card CAP Corrective Action Plan CFR Code of Federal Regulations CMR Contract Manpower Reporting CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DIR Directive DMDC Defense Man Pressure Data Center DOD Department of Defense DPW Directorate of Public Works FAR Federal Acquisition Regulation FPCON Force Protection Condition GFP Government Furnished Property HQDA Headquarters Department of Army IA Information Assurance IAC Installation Access Card IAW In Accordance With ID Identification IT Information Technology KO Contracting Officer NACI National Agency Check with Inquiries NCIC III National Crime Information Center Interstate Identification Index NCR Nonconformance Report NLT No later than OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

TSDB Terrorist Screening Database

U.S.C. United States Code

WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services.

3.2. The Government will be responsible for the refueling of generators suppling power to shower trailers.

3.3. The Government will be responsible for the refueling of generators suppling power to laundry trailers.

3.4. The Government will be responsible for the daily cleaning of the contracted shower trailers.

3.5. The Government will be responsible for the daily cleaning of the contracted laundry trailers

3.6. Facilities. Outlined in PART 5 SPECIFIC TASKS.

3.7. Utilities. Outlined in PART 5 SPECIFIC TASKS.

3.8. Equipment. N/A

3.9. Materials. N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4.1. Materials. Outlined in PART 5 SPECIFIC TASKS.

4.1.1. The Contractor Shall supply the first tank of fuel for all contractor supplied equipment.

4.2. Equipment.

4.2.1. Nine (9) shower trailers.

4.2.1.1. Each shower trailer shall have less than ten (6) showerheads providing hot and cold water.

4.2.1.2. No less than two (2) sinks with mirrors providing hot and cold water.

4.2.1.3. Drainage system and bag or other containment system capable of receiving gray water (Used) Water) quantities consistent with the quantity of the freshwater tank.

4.2.1.4. The Contractor shall provide lighting capable of keeping the immediate area around the Portable Showers/Shower Trailers illuminated.

4.2.1.5. Indoor lighting and venting system

4.2.1.6. Two (2) serviceable fire extinguishers per power generator.

4.2.2. Five (4) laundry trailers.

4.2.2.1. Each laundry trailer structure must have no less than six (6) washer and six (6) dryer units.

4.2.2.2. Each laundry trailer structure must have a freshwater tank consistent with required daily output.

4.2.2.3. Two (2) serviceable fire extinguishers per power generator.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS.

5.1. Shower Support. The Contractor shall provide all personnel, labor, supplies, facilities, material, and supervision to provide rental, delivery, set-up, and retrograde of nine (9) showers trailer structures.

5.1.1. Place of Performance: Five (5) shower trailers (one designated female) shall be set up at TTB Independence. Four (4) shower trailers (one designated female) will be set up at the Sandy Lake Training Area. The Government will coordinate site access with the installation and escort the Contractor at time of delivery. (See Technical Exhibit A for tentative placement and grid coordinates)

5.1.2. Period of Performance: The contractor shall ensure shower trailers are operational and available for use 08 June 2023 to 26 June 2023.

5.1.3. Hours of Operation: Contractor shall ensure that shower trailers are available for use and operational from 4am to 10am and 6pm to 12am. Government will communicate adjustment in operating hours no less than forty-eight (48) hours prior.

5.1.4. Key Equipment Features: The contractor shall ensure that each shower trailer have at a minimum:

5.1.4.1. Each shower trailer shall have no less than six (6) showerheads providing both hot and cold water capable of rate of two gallons per minute.

5.1.4.2. Each shower trailer shall have no less than two (2) sinks with mirrors providing both hot and cold water.

5.1.4.3. Potable water containment system capable of pumping fresh potable water quantities consistent with daily use.

5.1.4.4. Pump and drainage system with bag or other containment system capable of receiving gray water (wastewater) quantities consistent with daily use and quantity of the freshwater tank.

5.1.4.5. Shall be capable to facilitate the frequent removal of gray water and refilling of Potable water.

5.1.4.6. Indoor lighting and ventilation system.

5.1.4.7. Slip resistant stairs and flooring.

5.1.4.8. Each unit must be equipped with a fire extinguisher and an emergency shut-off capability.

5.1.4.9. Each unit must be grounded, ensuring that grounding rods are installed to full length.

5.1.4.10. The Contractor shall provide the first tank of fuel for all Contractor supplied shower equipment.

The Government will refuel diesel fuel during the period of performance.

5.1.5. Contractor shall be responsible for delivery of fresh water to shower units. Shower units shall be refilled once capacity of trailer has been reduced by 80%. Contractor shall deliver and distribute water in accordance with local, state, federal laws, policies, and procedures to include drivers and operators having required licenses, endorsements and certifications.

5.1.6. The Contractor shall provide lighting capable of keeping the immediate area around the Portable Showers/Shower Trailers illuminated.

5.1.7. The contractor shall ensure any necessary repairs are performed to return shower units to good working order within twenty-four (24) hours, or replace with a serviceable unit.

5.1.8. The Government will coordinate and provide potable water location or source.

5.1.9. The Government will be responsible for the daily cleaning of the contracted shower trailers. The Government will be responsible for the refueling of generators suppling power to Shower Trailers.

5.1.10. Gray Water Removal and Disposal.

5.1.10.1. The contractor shall be responsible for the removal of gray water (wastewater) from shower trailers. Gray water shall be removed once units have reached 80% of its collection capacity. The contractor shall remove and dispose of gray water in accordance with local, state, federal laws, policies, and procedures to include drivers and operators having required licenses, endorsements and certifications.

5.1.10.2. The Government will provide location for gray water disposal NLT seven (7) days prior to the period of performance.

5.1.10.3. The contractor shall ensure gray water storage are emptied prior to and throughout the operating hours to facilitate continuous use of shower service during operating hours and throughout the period of performance without incidents of gray water overflow, backflow, or spills.

5.1.11. Deliverables:

5.1.11.1. Service/Use Schedule. The Contractor shall maintain a log detailing the services and quantities rendered against each unit to include but not limited to gallons of Potable Water provided, gallons of Gray Water removed, propane use. Detailed log will be emailed to COR NLT 7 days after the period of performance.

5.1.11.2. Overflow/Backflow Reporting. The Contractor shall maintain a log of overflow or backflow event wherein gray water reverted into the main shower stall area, leaked onto the ground, or any mixture thereof. The Contractor shall maintain Overflow/Backflow reports throughout the period of performance to include but not limited to notification time, response time, nature and description of the incident, resolution, and resolution time. The contractor shall submit the report to the COR daily as situations occur and a consolidated list NLT 7 days after the period of performance.

5.1.11.3. Repair Log. The contractor shall maintain a log of repair, replacement, or other services conducted on that containerized washer and dryers throughout the period of performance to include but not limited to notification time, response time, nature and description of the incident, resolution, and resolution time. The contractor shall submit the report to the COR daily as repairs occur and a consolidated list NLT 7 days after the period of performance.

5.2. Washer and Dryer Support. The Contractor shall provide all personnel, labor, supplies, facilities, material, and supervision to provide rental, delivery, set-up, and retrograde of four (4) laundry trailers.

5.2.1. Place of Performance. One (1) laundry trailer will be set up at TTB Liberty; One (1) laundry trailer will be set up at ITTB Freedom; One (1) laundry trailer will be set up at TTB Independence; and One (1) laundry trailer at Big Sandy Lake. The Government will coordinate site access with the installation and escort the Contractor at time of delivery. (See Technical Exhibit A for tentative placement and grid coordinates)

5.2.2. Period of Performance: The contractor shall ensure laundry trailers are operational and available for use 08 June 2023 to 26 June 2023.

5.2.3. Hours of Operations: The contractor shall ensure the laundry trailers are open and available to the Government 6:00am to 12:00pm and 06:00pm to 12:00am during the entire period of performance.

Government will communicate adjustment in operating hours no less than forty-eight (48) hours prior.

5.2.4. Key Equipment Features: The contractor shall ensure that each laundry trailer have at a minimum:

5.2.4.1. Each laundry trailer structure must have no less than six (6) washer and six (6) dryer units.

5.2.4.2. Each laundry trailer structure shall be equipped with a drainage system and bag or other containment system capable of receiving gray water quantities consistent with the quantity of the freshwater tank and additional output.

5.2.4.3. Each unit must be diesel powered and delivered with a full tank of fuel.

5.2.4.4. Each unit must be grounded, ensuring that grounding rods are installed to full length.

5.2.4.5. Each unit must be outfitted or accompanied with a fire extinguisher.

5.2.4.6. Each laundry trailer structure shall be equipped with its own power generating source.

5.2.4.7. Equipment must be equipped with an emergency cut-off capability.

5.2.4.8. The Contractor shall provide the first tank of fuel for all Contractor laundry supplied equipment.

The Government will refuel diesel fuel during the period of performance.

5.2.5. The Contractor shall ensure laundry water reservoirs are filled prior to and throughout the period of performance of this task.

5.2.6. The Contractor shall be responsible for delivering and filling necessary Potable Water for all Laundry Trailers. Potable Water shall be provided once any of the units have reached 20% of its capacity.

5.2.7. The Contractor…