W911SA-19-Q-3066_Amendment_1.docx

W911SA19Q3066

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 15-Jul-2019 10:00 AM to 19-Jul-2019 10:00 AM.

The following have been added by full text:

RESPONSE TO VENDOR QUESTIONS

Question Number

Answer: The PWS has been updated to state “Contractor shall provide Soldiers and units with realistic training event that replicates conditions and threats which may be experienced when deployed. Battle Space Immersion Support may include a mix of the following: Operational Environment Role Players (non-Foreign Language Speakers (FLS) (see TE 1), Area of Operation Specific Role Players-FLS (see TE 2), Opposing Forces (OPFOR) (see TE 3), Opposing Forces, Command and Control (OPFOR C2) (see TE 4), Battlefield Effects Support (see TE 5), Observer Coach/Trainer (OC/Ts) (TE 6), Live Video Support (LVS) (see TE 7) and Multiple Integrated Laser Engagement System (MILES) support (TE 8)”.

Please see PWS section 1.4 Scope for further information.

Answer: Not until we receive actual requirements from our customer. TE 1 gives guidelines for a “generic Operational Environment” and TE 2 lists guidelines for “AO specific Operational Environment” to give the contractor some idea of the scope of possibility, but we will not have actual requirements until the customer outlines them with a training plan. The contractor is expected to provide a level of expertise and understanding of the industry standards for military training to anticipate and provide a “realistic training event that replicates conditions and threats that may be experienced when deployed”

Answer: The government will only provide OPFOR personnel if our customer exercises CLIN x016 OPFOR C2 (TE4).

Answer: Generally yes. OPFOR are required to support these training events. Guidelines for OPFOR are outlined in TE 3 CLIN x013-15. But again we will not have actual requirements until our customer outlines them. The contractor is expected to provide a level of expertise and understanding of the industry standards for military training to anticipate and provide a “realistic training event that replicates conditions and threats that may be experienced when deployed”

Answer: No, some weapons and equipment may be government furnished property, but the contractor needs to be prepared to provide weapons and equipment outlined in TE 3 CLIN x013-15

Answer: No, the contractor assumes the costs for purchase, storage, and maintenance of OPFOR weapons. These are not a reimbursable cost.

Answer: We won’t have a maximum daily requirement, until our customer outlines a training plan. Historical requirements are outlined in TE 3 CLIN x013; generally for most of our customers OPFOR requirements are modest (squad/platoon sized, 9-30 OPFOR); however our intent is to be able to support a company sized OPFOR element if required (100-150 OPFOR weapons)

Answer: When the contractor provides OPFOR for TE 3 CLIN x013-15 the “weapons” should not be fully functioning firearms, they must be purpose built training systems or modified weapons capable of firing blank ammunition only.

Section 4.3 of the PWS has been updated to state ‘4.3. Equipment: MILES compatible individual weapons and belt fed machine guns capable of firing blank ammunition. Weapon systems include but are not limited to the AK family of weapons: SVD, RPD and PKM. All OPFOR weapons must be purpose built training systems or modified weapons capable of firing blank ammunition only. Contractor personnel may not carry actual weapon systems or functioning firearms. Additionally contractor shall provide all blank ammunition, support vehicle(s) to transporting the OPFOR, role players and other contractor personnel, and OPFOR vehicle(s) to serve a weapons platform as required (see TE #5)’.

Section 5.1.4 of the PWS has been updated to state ‘5.1.4. For exercise safety no contractor employee will carry or discharge any actual weapon system or firearm. Contractor employees may be in the vicinity of training explosions and special effects and may be required to handle, transport, and employ other simulated weapon systems in support of the training scenario.

Contractor is responsible for verifying that all OPFOR weapon systems brought on to Fort McCoy property for authorized activities meet Army Regulation 190-11 registration requirements through the Directorate of Emergency Services (DES) Police Department.

OPFOR weapon system that requires registration must be registered with the police department prior to entrance or immediately upon entering any lands identified as Fort McCoy property. The registration will be completed by use of Fort McCoy Form 433 and provided by the DES Physical Security Office. Registration forms can be processed during normal business hours within building 35 at the Visitor Control Office (608) 388-4988 or during nonduty hours at the Fort McCoy Police Department building 1681, or may be emailed to usarmy.mccoy.imcom-central.mbx.des-fire-arm-registration@mail.mil Firearms that are registered with the police department will be entered into the Army Law Enforcement Reporting and Tracking System (ALERTS) weapons-registration module. ALERTS is utilized by and available only to Army law-enforcement professionals.

Formal background checks will not be conducted as part of the firearms-registration process. The police department will verify the weapon is legally possessed and has not been reported as stolen’.

Teaching and Training. Know the unit, enemy doctrine, and understand the major points of emphasis the commander is teaching and the results the commander expects. Teach the OPFOR and then train them well enough to achieve the commanders objectives for the training event.

Question: How many days prior to an exercise STARTEX are the OPFOR personnel to be available for training?

Answer: We will not know this until our customer identifies the requirement. Historically 2-7 days prior to the exercise, but this could increase. Army Reserve and National Guard customers may ask for 2-3 days of training during a weekend drill 1 or 2 months prior to the exercise

Answer: No. All building space and storage requirements “outside of the training event” are the contractor’s responsibility. All building requirements to support the “training event” are government provided.

Answer: No, the contractor assumes the costs for purchase, storage, and maintenance of OPFOR weapons. These are not a reimbursable cost

Answer: No, unless it is part of the “training event” and specified in the requirements.

Answer: No, the contractor assumes the costs for purchase, storage, and maintenance of OPFOR blank ammunitions. These are not a reimbursable cost

Answer: Installation storage requirements for Government issued Battlefield Effect devices must meet all requirements outlined in Army Regulation 190-51. The Contract expected to provide storage if required.

Answer: We will not know exact requirements until our customer identifies training requirements; general guidelines for individual “roles” are identified in the technical exhibits for role players and OPFOR; the contractor is required to provide foreign attire and props to create a “realistic training event”

Answer: Yes they are required. Please see the answer 3 for further information.

Answer: CLIN x013-x015 require the use of OPFOR weapons.

Answer: The contractor provides OPFOR weapons, uniform, and equipment; see #6

Answer: Yes if required, contractor will provide support vehicles (I.E to transport OPFOR/role players in and around Fort McCoy training areas) or they may be required to replicate hybrid and near-peer threats. Such threats include, but are not limited to civilian “technicals” and gun trucks, light skinned armored cars, armored personnel carriers (APC), and armor VISMOD vehicles

Answer: If required to support coordination between the government and the contractor, communication equipment is provided by the government; the contractor is responsible for providing communication equipment to synchronize OPFOR and role player training events consistent with our customers training requirements

Answer: Yes if required, contractor will provide support vehicles to transport BFE Techs in and around Fort McCoy Training areas.

Answer: Yes if required by the customer; Contractor provides trained/certified operators IAW CLIN x022-024; Requirements will based on the number of platoons identified using the guidelines in scenario 1-3; the government provides Army approved battlefield effects and simulators

Answer: Yes if required by the customer IAW CLIN x31-33 Requirements for company operations will based on the number of platoons identified using the guidelines in scenario 1-3

Answer: The government is responsible for collecting and editing the LVS raw video. CLIN x025-030 OC/T support may entail collection and editing LFX raw video for AAR production using government provided equipment

Answer: That is the government’s responsibility that we generally delegate to our customer based on training requirements

Answer: the contractor is responsible unless otherwise specified by a task order

Answer: Yes the customer will designate a OC/T or exercise controller to set priorities, direct, and provide feedback to LVS personnel

Answer: Yes MILES if government provided; our customer will hand receipt MILES and all other government provided equipment to the contractor IAW Part 3

Answer: Contractor furnished

Answer: Contractor furnished property, unless otherwise specified in the task order.

Answer: As stated in the Solicitation – Supplemental Information 28)’ Submission Instructions – Offerors shall respond to the following questions in two paragraphs or less for each question’.

Answer: Not Applicable

Answer: Not Applicable

Answer: The current contract is using a conformance of classification and wage rate that was not listed on the wage determination in order to provide role player support, supplies, equipment, supervision, non-personnel and other items that were necessary to perform training services for the U.S. Military at Fort McCoy, WI. The Classification for this conformance was Operational Role Player.

In order to determine the labor category for the Follow-on-Contract the Conformance Process would need to be followed in accordance with the Wage Determination.

As stated in the Wage Determination ‘The contracting officer shall require that any class of service employee which is not listed herein and which is to be employed under the contract’.

As further stated ‘1) When preparing the bid, the contractor identifies the need for a conformed occupation(s) and computes a proposed rate(s).

2) After contract award, the contractor prepares a written report listing in order the proposed classification title(s), a Federal grade equivalency (FGE) for each proposed classification(s), job description(s), and rationale for proposed wage rate(s), including information regarding the agreement or disagreement of the authorized representative of the employees involved, or where there is no authorized representative, the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work’.

Please see the Wage Determination for further guidance.

Answer: No; all contracted personnel are expected to be qualified and licensed as required by law and regulation to operate vehicles, battlefield effects and OPFOR weapon systems

Answer: Yes IAW Fort McCoy Regulation 350-1 each customer is responsible for conducting a deliberate risk assessment and implementing controls to mitigate risk within the training event. This includes a medical evacuation plan for all participants; this is usually provided by the government, but it may also be provided by local medical providers; however the contractor is responsible for all costs associated with medical evacuation if required.

Answer: Yes hardstand or portable latrines are provided for most training venues. OPFOR may be required to utilize field latrines (cat hole/slit trench) if required to support mission requirements

Answer: AARs and hot washes may be conducted on site in an urban or woodland training environment or they may be in one of our permanent AAR facilities depending on the customers training requirements.

Answer: Yes, it is acceptable to submit a signed SF1449, All Amendments, and completed Price Schedule.

Answer: The Conformance Process would need to be followed in accordance with the Wage Determination after award.

As stated in the Wage Determination; ‘The contracting officer shall require that any class of service employee which is not listed herein and which is to be employed under the contract’.

As further stated ‘1) When preparing the bid, the contractor identifies the need for a conformed occupation(s) and computes a proposed rate(s).

2) After contract award, the contractor prepares a written report listing in order the proposed classification title(s), a Federal grade equivalency (FGE) for each proposed classification(s), job description(s), and rationale for proposed wage rate(s), including information regarding the agreement or disagreement of the authorized representative of the employees involved, or where there is no authorized representative, the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work’.

Please see the Wage Determination for further guidance.

Answer: Yes, Plug Numbers should be used for CLINs X036 and X037 for the Base year and the Option years.

Answer: Yes.

Answer: Yes, the PWS has been updated section 4.4 to reflect this in Amendment 1.

Answer: Yes, the PWS has been updated in section 5.2 to reflect this in Amendment 1.

Question: Is the increase from $75,000 on the incumbent contract to $125,000 on the current RFP provided in CLIN 0037 meant to cover MILES equipment? Can the government expound upon what MILES gear will be furnished by the contract and what will be furnished by the government? (PWS 3 & 4, Attachment 3, Technical Exhibits, Technical Exhibit 8)

Answer: Part A: An increase from the incumbent contract is due to the annual increase in the number of exercises requiring this support during the next 5 years.

Part B: All MILES gear will be furnished by the government; OPFOR weapons must be MILES compatible

Section 3.1.1 of the PWS has been updated to state ‘3.1.1 Each Military Unit requesting contracted services will hand receipt Training Aids and Devices (to include MILLES systems) used to create battlefield effects to the contractor per event’.

Question: Will the government provide a separate CLIN for the Project Manager/Alternate positions? If not, can these positions be filled with personnel who are actively filling other positions on the contract while in performance of duties? Example: The OC/T is currently performing on a Training Event but is acting as the Project Manager/Alternate for the event/contract. (PWS 1.6.11)

Answer: No, there is not a separate CLIN provided for the Project Manager/Alternate Project Manager positions. These duties are determined by the contractor based on the size of the project and the skills required. A small team of 3 or 4 may only require an additional duty project manager. Larger teams may require a full time project manager based on the assessment of the contractor in order to control personnel, resources, and locations throughout the installation.

Question: Will the government provide a list of qualified incumbent workers?

Answer: Not at time of Solicitation. However, in accordance with FAR 52.222-17 ‘The contracting officer shall provide the certified service employee list to the successor contractor, and, to employees of the predecessor contractor or subcontractors or their authorized representatives, if requested’.

Question: Can the government elaborate on specific requirements of video/audio capture during the exercise? Specifics such as resolution, number of angles, drone footage, IR footage, etc. (Attachment 3, Technical Exhibits, Technical Exhibit 7)

Answer: Live video support utilizes hand held audio/video cameras that meet current industry standards at the time of the exercise (e.g. HD, MP4, IR capable, SD card); exact technical requirements and parameters will be outlined when our customer determines their training requirements and venue.

Question: Are there minimum experience and knowledge requirements for the Observer Coach/Trainer (OC/T) and Opposing Forces Command and Control (OPFOR C2), and MILES Contact Team positions? (Attachment 3, Technical Exhibits, Technical Exhibits 4, 6, & 8)

Answer: OC/T and OPFOR C2 minimum experience and knowledge requirements are identified by our customer when they develop a training plan; these may include tactical and/or technical expertise (e.g. infantry, communications, or military intelligence) as well as relevant military training expertise (e.g. Combat Training Center (NTC or JRTC) experience) MILES contact team personnel need a level of training and experience to meet the requirements outlined in the TE and to properly safeguard and maintain all government furnished property.

Question: What SCA Occupation Codes are currently being used for the incumbent contract?

Answer: The current contract is using a conformance of classification and wage rate that was not listed on the wage determination in order to provide role player support, supplies, equipment, supervision, non-personnel and other items that were necessary to perform training services for the U.S. Military at Fort McCoy, WI. The Classification for this conformance was Operational Role Player.

Question: Does the government anticipate overlap in training events or combining training events? Is there historical data based on the incumbent contract to show this? If so, how often and which training events?

Answer: There may be concurrent training events utilizing aspects of the training support contract; however each training event will be resourced and supported independently of other events, based on our customers identified training requirements. Fort McCoy’s historical high usage period is during the summer months May-Aug. We have identified a probable maximum simultaneous requirement for OPFOR CLIN at company level (150 OFPOR), but the government reserves the right to increase this based on future requirements; there is no maximum requirement for CLINs; we would expect the contractor to be able to resource and support all identified requirements in a compressed timeframe up to the option year fiscal limit.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

New Training Support Contract

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to provide Training Support.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Training Support as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Fort McCoy has become the training site of choice for satisfying both individual and collective training requirements. The installations varied terrain, state-of-the-art ranges, new, as well as renovated facilities extensive support infrastructure combine to afford military personnel with excellent environment in which to develop and sustain the skills necessary for mission success.

1.3 Objectives: To enhance Fort McCoy’s military value through improved training area utilization, land use initiatives and expand Fort McCoy’s military training customer base. Fort McCoy requires an avenue to provide a diverse range of Military Training to replicate scenarios in a combat environment.

1.4 Scope: Contractor shall provide Soldiers and units with realistic training event that replicates conditions and threats which may be experienced when deployed. Battle Space Immersion Support may include a mix of the following: Operational Environment Role Players (non-Foreign Language Speakers (FLS) (see TE 1), Area of Operation Specific Role Players-FLS (see TE 2), Opposing Forces (OPFOR) (see TE 3), Opposing Forces, Command and Control (OPFOR C2) (see TE 4), Battlefield Effects Support (see TE 5), Observer Coach/Trainer (OC/Ts) (TE 6), Live Video Support (LVS) (see TE 7) and Multiple Integrated Laser Engagement System (MILES) support (TE 8).

Training Events are separated into two categories: those using a generic Operational Environment, meaning no special language or country specific cultural skills required, and Area of Operation specific Operational Environment requiring AOR/country specific language, cultural skills and dress.

0. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and Four (4) 12-month option years. The Period of Performance reads as follows:

1.6 General Information

1.6.1 Quality Control:

Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements). A formal Quality Control Plan (QCP) is not required for this commercial service. However, the contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders for acceptance those items or services that conform to the requirements of this contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor IAW the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the Contractor for any related cost incurred, or may terminate this contract for default.

1.6.2.1 Nonconforming Supplies or Services: When a Contractor’s performance does not meet Contract requirements and/or approved work schedules and/or timeframes it is considered a nonconformance. Nonconformance shall be classified in one of three categories: level I (Minor), level II (Major) or level III (Critical). The Government may re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

1.6.2.1.1 Level I (Minor) nonconformance: is defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor nonconformance usually can be corrected on the spot, where no further corrective action (CA) response is necessary, and can be issued by the COR to the contractor either through a verbal or written nonconformance report (such as a Contractor Notification of Observation of Unacceptable Performance, Incidental Observation or through a validated customer complaint, etc.). Minor Non-conforming services shall be re-performed within a specified time frame at no increase in contract price. If minor nonconformance are recurring or re-performance is not completed in full and within the specified time a Level II nonconformance may be issued to the contractor by the Contracting Officer (KO).

1.6.2.1.2 Level II (Major) nonconformance: is defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor nonconformance, or a non-responsive contractor, indicating a trend or failure of the contractor’s quality control, can also be classified as a Major nonconformance. Major nonconformance’s shall result in the issuance of a written CDR from the KO to the contractor requiring the development of a corrective action plan (CAP) by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance, the date the CAs will be complete, and the date the CAs will be complete.

1.6.2.1.3 Level III (Critical) nonconformance: is defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected level II CDRs; or is for a non-responsive contractor to a level II CDR. Critical nonconformance shall result in the issuance of a written CDR to the contractor requiring the development of a CAP by the contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date the CAs will be complete.

1.6.2.1.4 The Contractor will be notified of Government inspection results. The Contractor shall acknowledge receipt of the inspection results. The Contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When Government inspectors are unable to contact the Contractor to notify the Contractor of inspection results, acceptance or rejection of work, will be made on the basis of the initial inspection.

1.6.3 Federal Government Holidays: Contractor may be required to work federal holidays

1.6.4 Hours of Operation: The contractor is responsible for conducting business as events require. To include weekends, days or nights, Monday thru Sunday and Federal holidays except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Fort McCoy, WI and with a radius of 50 miles

1.6.6 Type of Contract: The government will award a Firm Fixed Price Indefinite Delivery/Indefinite Quantity (IDIQ) Contract.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract may be required to obtain a security clearance.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Access and General Protection/Security Policy and Procedures: This provision/contract text is for contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control), will add the following language in the PWS." The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program".

1.6.8 Special Qualifications: All Contractor-provided pyro technicians (to include sub-contractors) shall possess current alcohol, tobacco, firearms license and pyrotechnics license for each Contractor that will initiate pyrotechnic devices. They shall possess licensing as Rocket, Firework, High Explosive, and Theatrical Pyro technicians, as well as Federal Explosive Licenses (FEL). Contractors are required to provide the pyro technicians license/certificate at the request of the COR, within the first 30 days of receiving award. If a new technician is employed for this contract, the contractor must submit the proper licensing to the COR prior to the start of employment and within 30 days of employment.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government:

1.6.11.1. Contract Manager/Alternate Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall respond to Government inquiries within four (4) hours.

1. Project Manager/Alternate shall have 5 years’ experience performing, providing or coordinating support to military training exercises that require at a minimum; opposing forces, role players and foreign language speakers.

1. Project Manager/Alternate shall have 5 years’ experience in supervising or managing full/part-time employees.

The contract manager or alternate shall be available between 8:00 a.m. to 4:30 p.m. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the COR prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All Contractor (to include subcontractors) must be US Citizens.

1.6.13. Supervision of Contractor Employees: The Government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor employees.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7 Invoicing: The contractor shall submit an invoice for mobilization and travel expenses to the COR and KO for concurrence prior to submission to the COR and the KO for concurrence prior to submission into the Procurement Integrated Enterprise Environment (PIEE), Wide Area Work Flow (WAWF) module. If the invoice contains travel vouchers for approved travel requests the invoice shall reference the travel request number associated with the travel. The contractor shall submit all supporting documentation for each travel voucher for review with the invoice. Contractor’s documents shall be detailed to ensure tracking can be done on all travel completed. Documents shall include at the minimum, the approved travel request, flight receipts, all baggage receipts, car rental receipts, gas receipts, Google map print out of mileage, per diem screen shots, tolls receipts, parking receipts, and the actual vs estimated statement. All documents must be legible when scanned. The COR will submit with concurrence or non-concurrence the reviewed and verified invoice package to the KO for review/approval. Once the invoice is submitted to the KO, it will be reviewed. Approval by the KO shall be obtained prior to submission into WAWF.

1.7.1 Mobilization. The only authorized reimbursable travel is for travel of personnel in support of training based on task order. The Contractor shall submit all reimbursable travel requests and supporting documents to include estimates to the COR for approval, at least 14 days prior to the date the required travel is to begin. All travel requests will be processed through email to the COR for approval. In the event all CORs are unavailable the Contractor will contact the Contracting Officer for instructions. The Contractor shall have in place a system allowing the Contractor employees to travel efficiently, effectively and free from any delay due to funding of travel, lodging or per diem. The costs will not exceed the Joint Travel Regulation (https://www.defensetravel.dod.mil/site/travelreg.cfm) allowance and per diems rates (https://www.gsa.gov/travel/plan-book/per-diem-rates). Lodging costs will be reimbursed alt actual cost not to exceed the per diem rates. Contractor employees that are traveling shall make every attempt to fully utilize rental vehicles (maximum capacity), hotel accommodations and shall not permit Contractor employees to utilize personally owned vehicles as a mode of transportation unless advantageous to the Government and is approved by the COR prior to travel.

1.8 Antiterrorism (AT) and Operations Security (OPSEC).

1.8.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to `Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel.