W911S8-16-R-0001_draft_PWS_Paul_V2.docx

Performance Work Statement (PWS)

Landing Services 62D Airlift Wing Joint Base Lewis-McChord-McChord Field, WA Port Of Moses Lake, WA

SECTION 1

General Information

1. GENERAL: This is a non-personal services contract to provide landing services and additional services for grounds support personal at Grant County Airport in Moses Lake, WA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services / Introduction: The Contractor shall provide runway and landing services in one location not more than 45 minutes flying time from Joint Base Lewis-McChord (JBLM), McChord Field, WA, and the landing services shall be provided in accordance with all applicable laws, regulations, standards and commercial practices.

1.2 Background: Joint Base Lewis-McChord (JBLM) consists of JBLM-Main, JBLM-North, and JBLM-McChord Field. This contract currently includes JBLM-Main and McChord Field.

1.3. Objective: The Contractor shall provide the support necessary to accomplish all required landing services and ground personnel support services included in this PWS.

1.4. Scope: Services to be performed include: The Contractor shall make available to the 62nd AW, in conjunction with any other Air Force flying activities, the use of all runways, aprons, and taxiways capable of accepting the weight of the C-17 (a 502,000 lbs. aircraft with triple tandem landing gear). The Government requires standard FAA approved markings and lighting (for day and night operations) on all available movement and non-movement areas (except the Assault Landing Zone – see below), and all other conveniences for local flight and landing operations. A "landing" is defined as either a full stop and subsequent take-off, or a touch and go, but shall not include approaches where the aircraft executes an approach without touching the runway surface. The Contractor shall provide and maintain all appurtenances, facilities, services and systems required for safe operations, including the clearing and removal of snow, rubber, vegetation, stones and any other foreign matter from the runways and taxiways to appropriate FAA standards.

1.5. Period of Performance: The contract shall consist of one (1) Base Year of 12 months and four (4) 12 month Option Years. The Period of Performance is as follows:

1.6. General Information:

1.6.1. Hours of Operation: The Contractor is responsible for conducting business seven days per week. Air Traffic Control services shall be provided from 0600-2200 (local time) daily. Crash/Fire/Rescue response shall be available from 0600-0200 (local time) daily (and any other times requested 48 hours in advance). Required Government support staff shall be allowed access 24/7.

1.6.1.1. Performance of services During Crisis Declared by the National Command Authority or Overseas Combatant Commander: All the services to be performed under the contract have been determined to be essential for performance during crisis. According to the Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DoD Contractor Services During a Crisis, and Air Force implementation thereof, it is determined that the contractor shall perform all services required during a crisis during the hours specified in this contract.

1.6.2. Place of Performance: The work to be performed under this contract will be performed at Grant County Airport in Moses Lake, Washington.

1.6.3. Quality Control Program (QCP): Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government. The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written QCP. The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractor’s QCP shall contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP as a minimum shall address:

· Continuous process improvement

· Procedures for scheduling, conducting and documentation of inspection

· Discrepancy identification and correction

· Corrective action procedures to include procedures for addressing Government discovered non-conformances

· Procedures for root cause analysis to identify the root cause

· Root cause corrective action to prevent re-occurrence of discrepancies

· Procedures for trend analysis

· Procedures for collecting and addressing customer feedback/complaints.

A comprehensive written QCP shall be submitted to the Contracting Officer (KO) and Contracting Officers Representative (COR) within 30 days after contract award and within 5 working days when changes are made thereafter. After acceptance of the QC plan, the Contractor shall receive the KO’s acceptance in writing of any proposed change to their QC system. The Contractor shall upon request provide to the Government its QC documentation.

1.6.4. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.5. Type of Contract: The Government will award a Fixed-Price Requirements contract.

1.7. Contracting Officer’s Representative (COR): The COR Tracking Tool (CORT) is used for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the Contracting Officer (KO) and Contractor of any deficiencies; coordinate availability of Government-furnished items, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order or contract.

1.8. Key Personnel: Within seven (7) working days from contract award, the Contractor shall provide the KO the name and contact information for a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be delivered via e-mail to the KO. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The PM or alternate shall be available between 7:30 a.m. to 4:00 p.m. Monday through Friday except Federal holidays or due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.8.1. Special Qualifications: The Service Provider staff shall possess all necessary licenses, certifications, and endorsements needed to accomplish the work associated with this PWS.

1.8.2. Anti-terrorism (AT) and Operations Security (OPSEC):

1.8.2.1. AT Level I Training: The Contractor and all associated sub-contractors shall be required to take this on-line course, Welcome to JS-US007 Level 1 Antiterrorism Awareness Training at: http://jko.jten.mil/courses/atl1/launch.html, The purpose of this required training is to increase your awareness of terrorism and to improve your ability to apply personal protective measures, and instruct employees to report suspicious activity to the COR. This training shall be completed within 45 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. The KO estimates this requirement will take less than 2 hours to complete.

1.8.2.2. Operations Security: The contractor shall provide security at the appropriate level as prescribed by the FAA during the hours of operation indicated in 1.6.1.

1.8.4. Hazardous or Unhealthy Conditions: The Contractor shall arrange for personnel, in the performance of their duties, to report to their supervisor fire hazards, unsafe conditions, and items in need of maintenance. The Contractor shall notify the KO or COR immediately of fire hazards and unsafe conditions.

1.9. Records, Reports, and Forms: The Contractor shall submit and provide, maintain, and submit all contract estimates, plans, schedules, records, and reports including data accumulation, record keeping, and reporting of any deficiencies, which are encountered during the normal performance of duties under this contract. All contract records shall immediately be provided to the COR upon request, and copies turned over to the COR at the termination of the contract. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office 2007, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office 2007 or later version component without any discernible effect on the text (e.g., loss of data) or the formatting of the document.

SECTION 2

Definitions, Acronyms, and Abbreviations

2. Definitions and Acronyms:

2.1 Definitions:

2.1.1 Cannibalize. Remove parts from Government property for use or for installation on other Government property.

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Contractor Acquired Property. Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Equipment. A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.9 Government-Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but are not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but are not limited to:

1. Items that cannot be found after a reasonable search;

1. Theft:

1. Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

1. Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject; either by the contracts terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees, in accordance with FAR 37.101.

2.1.15 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Administrator. An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.18 Property Records. Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

2.1.19 Provide. To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

2.1.20 Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.21 Quality Assurance Surveillance Plan. An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

2.1.22 Quality Control. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.23 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.24 Sensitive Property means property potentially dangerous to the public safety or security if stolen, lost, or misplaced that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.25 Subcontractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.26 Unit Acquisition Cost means.

1. For Government-furnished property, the dollar value assigned by the Government and identified in the contract; and

1. For Contractor-acquired property, the cost derived from the Contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.27 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

2.2 Acronyms:

SECTION 3

Government-Furnished Property, Equipment, and Services

3.0 Government Furnished Items and Services: The Government shall make available to the Contractor a C-17 tow bar for the sole purpose of quick removal of a disabled C-17 from any active runways. This tow bar shall be secured and safeguarded by the Contractor. The Government shall ensure the tow bar is inspected and maintained in accordance with appropriate Air Force Instruction (AFI). This may require the Government to swap tow bars as needed. The Government shall provide any needed training in the operation of the tow bar.

SECTION 4

Contractor-Furnished Items and Services

4. Contractor-Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish a building (and all required utilities) for the 62d OSS/OSKZ staff. This building must meet the minimum standards identified in this PWS, all appropriate code standards, and be either on or very close proximity to the airport. The contractor is responsible for all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide an invoice for reimbursement of any materials purchased to complete repairs or maintenance of the assault runway or any other airport area identified and agreed to by the Government representatives.

4.3. Equipment: The Contractor is responsible for their own equipment to meet the requirements under this PWS.

SECTION 5

Specific Tasks

5. Specific Tasks:

5.1. Basic Services: The Contractor shall provide:

5.1.1. Task 1: Paved Assault Landing Zones (ALZ): The Contractor shall have at least one paved runway suitable for C-17 assault landing training operations. This ALZ shall measure 90-100 ft. wide and 3500-5000 ft. long. This runway shall be capable of accepting a triple-tandem aircraft (C-17) weighing 502,000 pounds for 100,000 passes, a Traffic Area as per the requirements in UPC 3-260-02 Pavement Design. The pavement shall be all Portland Cement Concrete (PCC), or Asphalt Cement Concrete (ACC) with PCC areas for turning movements (e.g., turn-a-rounds, star turn areas, traffic areas). The ACC may be ACC over PCC and the PCC may be PCC over ACC. Resin Modified Pavement (RMP) may be used in lieu of PCC.

5.1.2. Task 2: Airfield Lighting Systems: The Contractor shall provide "standard commercial" (overt) lighting on all airport movement areas, including the boundary lights, landing lights, approach lights, and beacons. The contractor shall provide an overt/covert (pilot operated) lighting system for the ALZ. The Government is responsible for the cost of repairs and maintenance to all ALZ lighting systems.

5.1.3. Task 3: Emergency Crash/Fire Coverage: The Contractor shall provide sufficient Aircraft Rescue and Fire Fighting (ARFF) vehicles to meet requirements of the Federal Aviation Administration (FAA) ARFF Index D, to respond to a C-17 crash or fire. All ARFF support must meet the standards specified in Title 14, Part 139. Sufficient personnel must be available during the hours of operation indicated in the Performance Work Statement, Paragraph 4.3, to operate all required vehicles and to deliver the required rates and quantities of water and foam at the airplane. The Government shall provide a C-17 static trainer annually, for the purpose of familiarization of local crash and fire personnel.

5.1.4. Task 4: Ground Operations Area / Ramp: The Contractor shall have and maintain a ground operations or ramp area for the ALZ. This ramp area shall have space adequate for parking one C-17 adjacent to the ALZ, located such as not to hinder operations on the ALZ, and located outside the runway zone.

5.1.5. Task 5: Snow Removal: The Contractor shall clear the ground operations area / ramp, taxiway Foxtrot, and the ALZ to a minimum Runway Condition Reading (RCR) of 12, within 12 hours of the primary instrument runway being cleared.

5.1.6. Task 6: Rubber removal: The Contractor shall accomplish rubber removal on the ALZ as needed but not less than twice per year. The Contractor must complete all rubber removal during hours not scheduled for government aircraft.

5.1.7. Task 7: Bird Activity and Wildlife Strike Hazard (BASH) Reporting: The Contractor shall have a mandatory wildlife activity reporting program in place to provide timely activity reporting and collection of historical data to the government. Historical data must be provided to the Government monthly.

5.1.8. Task 8: Maintenance/Damage / Special Items: The Contractor is responsible for completing all minor repairs to the ALZ (including the Ground Operations Area) markings, signage, lighting and surfaces (including reapplication of sealant to cracked or damaged areas, and repairs to spalls. The Contractor shall complete the repairs as soon as possible but not later than 72 hours. If additional time is required, this shall be coordinated with the Government as early as possible, but not later than 48 hours after notified of the needed repair(s). All other aspects of the ALZ and Ground Operations Area shall be maintained to appropriate FAA/DoD standards. The Contractor shall be reimbursed by the Government for each repair to the ALZ. The Contractor shall be reimbursed by the Government for maintenance or repairs needed at Grant County International Airport caused by 62d Airlift Wing aircraft. The Contractor shall provide the KO a copy of the invoice for each occurrence. The amount paid to the contractor shall be the actual invoice amount.

5.1.9. Task 9: Operations Support Building: The Contractor shall provide a building for government operations support personnel, their equipment and vehicles. This building must be at least 4000 square feet, include a three bay garage, 300 square feet of office space, a break room, and a bathroom. All utilities must be included (high speed internet, electricity, heating, basic cable/dish service, water, sewer, and trash.

5.1.10. Task 10: Portable Toilets: The Contractor shall provide two portable toilets for operations support personnel. One toilet will be located near the Ground Operations Area / Ramp and the other at the lighting vault building.

5.1.11. Task 11: Airport Access: The contractor shall provide initial training, annual training and airport access badges to a maximum of 12 (62d AW approved) personnel annually. The contractor shall provide access (24/7) to authorized Air Force personnel to all required airport non-movement and movement areas.

5.2. Contractor Manpower Reporting (CMR):

The Contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DOD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October of each calendar year, beginning with 2013. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil.

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.

5.3.

SECTION 6

Applicable Publications

6. Applicable Publications (Current Editions)

PUBLICATION TITLE DATE

AFI 13-213 Airfield Driving Most current version

AFI 13-217 Landing Zone Operation Most current version Section 3A

Lighting Criteria

UFC 3-260-02 Pavement Design for Airfields 6-30-2001

AMCI 11-208 Tanker/Airlift Operations Most current version

Title 14 Part 139 Certification of Airports Most current version

** Note: Some of the publications cited above are available digitally at the following web sites:

http://www.e-publishing.af.mil/ http://www.ecfr.gov The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor-provided publications shall be procured and maintained at Contractor’s expense.

SECTION 7

Attachment/Technical Exhibit Listing

7. Attachment/Technical Exhibits:

a) Technical Exhibit 1 – Performance Requirements Summary

a) Technical Exhibit 2 – Deliverables Schedule

b) Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Required Services

(Tasks)

PWS

Para

Allowable Degrees of Deviation from Requirement

Landing Services:

Provide an Assault Runway and use of other (weight capable) surfaces, emergency response vehicles and personnel, FAA ATCT services (0600-2200 local) to facilitate 62 AW C-17 flight training operations for the hours specified in paragraph 1.6.1.

Snow Removal

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Electronic (Paper copy must be provided if requested)

JBLM MICC:

clinton.d.hays.civ@mail.mil

COR

COR

COR

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

1. Workload estimates and calculations for this contract are based on 8500 landings per year. A landing consists of any approach where the wheels of the aircraft touch the surface of the runway.

2. The Operations Support Building square footage is based on the current requirements of the 62d OSS/OSKZ staff, the support operations required and necessary vehicles. The staff consists of 4 GS Civil Service employees. These employees support all 62d AW assault zone training in Eastern Washington. To conduct their required support operations they have 3 ea. Crew Cab 4x4 diesel trucks, 2 ea. flatbed trailers , 1 ea. 6x6 Polaris ATV and 1 ISU-90 storage container. Much of their required support is at Grant County Airport and being co-located is ideal for security and safety. Their work requires a 24/7 office staff capable of responding to the changing needs of training aircrew.