PWS_Sanitary_Refuse_vd.doc

PERFORMANCE WORK STATEMENT

PERMANENT AND PORTABLE LATRINE SUPPORT

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide permanent and portable latrine support to various locations on Fort Leonard Wood, Missouri and at Lake of the Ozarks Recreation Area (LORA) in Linn Creek, Missouri. The goal is to support mission accomplishment by providing collection and disposal of sanitary refuse at latrines identified in this contract. To meet this goal, close coordination is required between the Contractor and the Contracting Officer’s Representative (COR) to efficiently provide sanitary refuse services while minimizing disruptions to operations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Scope of Work: The Contractor shall provide all labor, material, tools, equipment, supervision and other items necessary for the collection and disposal of all sanitary refuse from Government owned latrines, Contractor furnished latrines and septic tanks. The Contractor shall also perform cleaning, deodorizing, and winterizing of all latrines, movement of portable latrines and all functions as specified in this performance work statement (PWS).

1.2 Objectives: The Contractor shall provide support for permanent and portable latrines on Fort Leonard Wood and at LORA in a manner that is in accordance with (IAW) this PWS. Technical Exhibits (TE’s) 2 – 4 identify the type and number of latrines, the frequency of collection, and the location of the latrines.

1.3 Period of Performance: The period of performance (POP) shall be for one (1) base year of 12 months and four (4) 12 month option years. The POP reads as follows:

Base Year 1 November 2017 – 31 October 2018

Option Year I 1 November 2018 – 31 October 2019

Option Year II 1 November 2019 – 31 October 2020

Option Year III 1 November 2020 – 31 October 2021

Option Year IV 1 November 2021 – 31 October 2022

1.4 Federal Observed Holidays: The Contractor shall submit to the COR an alternate schedule for those services that will be affected by federally observed holidays no later than (NLT) ten (10) working days prior to the holiday. The schedule shall include dates for make-up of all services affected by the following federal holidays:

New Year’s Day

Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.5 Place of Performance: The work to be performed under this contract will be performed on the Fort Leonard Wood Military Installation in Fort Leonard Wood, Missouri and at LORA in Linn Creek, Missouri. Many of the latrines are located in wooded, muddy and difficult to access areas.

1.6 Schedule of Work

1.6.1 Hours of Operation: The Contractor is responsible for providing services between the hours of 7:30am and 4:00pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.2 Routine Collections: A schedule for routine collections shall be provided by the Contractor as part of the Capability Statement to be submitted with the offeror’s proposal. The schedule shall include day of the week for weekly collections and day of the month for monthly/every other month collections. A list of the latrines and collection frequencies for each can be found in TE’s 2 thru 4.

1.6.3 Scheduled Collections: The Contractor shall check-in with the Directorate of Public Works (DPW) Contract Inspector at building 2202 the last workday of each week between 12:00pm and 4:00pm to obtain a list of scheduled collections and moves required for the following week. In addition to this weekly list, the DPW Contract Inspection Branch may have to contact the Contractor during the week for additional/new requirements or deletions not known at week’s start. Same-day collections requested by the DPW Contract Inspection Branch before 12:00pm on regular business days shall be treated as scheduled collections. Historical data shows scheduled collections to be an average of 400 one-hole latrines, 3 four-hole latrines and 2 six/eight-hole latrines per month. (This information is included for informational purposes only and shall not bind the government to these numbers.)

1.6.4 After Hours Collections: After hours collections of sanitary refuse shall be made on the day specified by the DPW Contract Inspection Office with a minimum four-hour notification. Same-day collections requested by the DPW Contract Inspection Branch after 1200 hours on regular business days shall be treated as an after-hours collection. Special events may require after-hours servicing, which historically occurs approximately twelve times per year and accounts for an average of four hours per event. (This information is included for informational purposes only and shall not bind the government to these numbers.) Payment for after-hours collections shall be made per the applicable task item.

1.6.5 Monthly Service Requirements: The Contracting Officer (KO) will furnish estimated service quantities to the Contractor at the beginning of each POP. The quantities included on the delivery orders represent the quantities the Government, in good faith, believes will be needed during the given period, however additions and deletions may occur.

1.6.6 Contractor Work Report: The Contractor shall provide the DPW Contract Inspector a weekly report on the first workday of each week that lists the number and location of all collections and moves from the previous week, a list of any latrines that were not serviced due to inaccessibility, etc., and a list of portable latrine repairs for the week. The Contractor shall also contact the DPW Contract Inspector within thirty minutes when a collection or movement cannot be accomplished due to inaccessibility, customer direction/desire, etc.

1.6.7 Communications: The Contractor shall have a cell phone or other approved means for direct communication with the KO and/or DPW Contract Inspection Branch, during normal duty hours and after hours. If communication methods become unreliable, the KO may require the Contractor to check in between 1100 hours and 1200 hours during normal duty hours at no additional cost to the Government.

1.7 Quality Control Program (QCP): The Contractor shall develop, implement and maintain an effective QCP to ensure services are performed IAW this PWS. The QCP, including changes, shall be forwarded to and accepted by the contracting officer (KO). The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies and shall review the plan with his onsite personnel to ensure complete understanding. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. The QCP must be provided within 30 days of the notice to proceed and shall be kept current, reflecting the pertinent contract modifications and building changes or conditions, with updates being submitted within five (5) days of changes being made. The QCP must be IAW TE 1, Performance Requirements Summary (PRS), of this contract. The plan shall include but is not limited to the following:

· The name of the Project Manager.

· A method of direct and indirect communication with the Government regarding performance of the contract.

· An inspection system that covers all of the services listed on the Performance Requirements Summary. The inspection plan shall specify the areas to be inspected on both a scheduled or unscheduled basis and the individual who will perform the inspection.

· The method(s) for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

· On site records of all inspections conducted by the Contractor and necessary corrective action taken. This documentation shall be made available to the KO and/or COR during the term of the contract.

1.8 Quality Assurance

1.8.1 The Government will monitor the Contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the quality assurance procedures specified in the PRS found in TE 1. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Nothing in this paragraph precludes the Government from conducting inspections under the Inspection of Services Clause and the Termination for Convenience and Default Clauses (52.212-4) contained in this contract.

1.8.2 The Government reserves the right to make such inspections and tests as and when it deems necessary to ascertain that the requirements of this contract are being fulfilled. The Government’s agent may accompany the Contractor’s personnel during performance on this contract to observe and/or request explanation of work performed. Deficiencies noted shall be corrected within four hours at no additional cost to the government.

1.9 Spills: The Contractor shall correct all refuse spills. Spills shall be immediately reported to the DPW Environmental Office at (573) 596-0882. Information to report on the spill include: location, size, cause, and methods used to clean up the spill. The Contractor shall notify the DPW Contract Inspection Branch within one working day of the spill.

1.10 Contingency Plan: The Contractor shall develop a contingency plan to provide for continuing service of latrines per these specifications in the event of employee’s absences, strikes, or work stoppages. A copy of the plan shall be submitted to the KO upon request. Work stoppage or strike participation by Contractor personnel against the Contractor does not in any way relieve the Contractor of his/her responsibility to fulfill the requirements of these specifications.

1.11 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment and materials shall be secured.

1.12 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.12.1 Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.12.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.12.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

1.13 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO and COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.14 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) will be utilized for nomination, tracking, documentation, and management of CORs. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.15 Personnel

1.15.1 Contractor Key Personnel: The Contractor shall provide an on-site contract manager who shall be responsible for the performance of the work and shall be the central point of contact with the Government. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30a.m. to 4:00p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Since this is a performance-based contract, the manpower and labor mix of employees to perform this contract remain the discretion of the Contractor for all services addressed in the Technical Exhibits.

1.15.2 Other Personnel: The Contractor may not hire off-duty Government Quality Assurance Evaluators (QAE) or any Government employee causing a conflict with Department of Defense (DOD) Directive 5500.7-R, Joint Ethics Regulation.

1.15.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.15.3.1 Rosters: For installation security purposes, the Contractor shall provide the KO and the Government designated COR a list of all employees who will perform work under this contract. The list shall include name, badge number and work assignment of each employee. The Contractor shall maintain revisions and updates to this list and submit them to the COR monthly.

1.15.3.2 Employee Badges: The Contractor shall furnish each employee a contract identification badge that shall be conspicuously displayed when working. The ID badge shall include the full name of the employee, company name, a badge serial number and the employee’s picture.

1.16 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, Joint Ethics Regulation, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 USC 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the Installation.

1.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.18 Phase In/Phase Out (PIPO): To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have key personnel on board during the thirty 30 day PIPO periods. The Contractor shall, upon the KO's written notice, (1) furnish PIPO services for up to 30 days after this contract expires and (2) negotiate in good faith a plan with a successor to determine the nature and extent of PIPO services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the KO's approval. The Contractor shall provide sufficient experienced personnel during the PIPO to ensure that the services called for by this contract are maintained at the required level of proficiency.

1.19 Antiterrorism and Operations Security

1.19.1 Antiterrorism (AT) Level 1 Training: All contractor employees to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level 1 awareness training available at https://atlevel1.dtic.mil/at within ten (10) calendar days of contract award; or for new employees within ten (10) working days of beginning performance on this contract. The Contractor shall submit certificates of completion for all personnel to the COR within five (5) calendar days of completion of the training. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual AT Level 1 awareness training.

1.19.1.1 In the event that the automated system at https://atlevel1.dtic.mil/at/ is not available (e.g., server problems), Level 1 AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided to the KO or designee along with all associated cost or schedule impacts to the contract.

1.19.1.2 AT performance (Level 1 AT Awareness Training attendance and compliance) may be documented as a performance metric under this contract, and be part of past performance information in support of future source selections.

1.19.2 iWatch Training: The contractor and all associated sub-contractors shall brief all employees on the local iWatch program. The Fort Leonard Wood Directorate of Emergency Services (DES) web link for iWatch training is located at http://www.wood.army.mil/LEC/iWatch/iWatch.htm. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within ten (10) calendar days of contract award and within ten (10) working days of new employees commencing performance with the results reported to the COR no later than five (5) calendar days of completion of the training.

1.19.3 Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, DES, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, Headquarters Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.19.4 Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government information system (IS) must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.19.5 Operations Security (OPSEC) Training: Pursuant to AR 530-1, Operations Security, new Contractor personnel must complete Level I OPSEC training within 30 calendar days of beginning performance on this contract. All contractor employees must complete annual OPSEC awareness training. For contracts that cross fiscal years, or for contracts with option years, all contractor personnel shall complete annual OPSEC awareness training. The Maneuver Support Center of Excellence (MSCoE) Requiring Activity/COR will ensure the contractor is aware of the MSCoE OPSEC Plan and is in compliance with the MSCoE OPSEC Plan during contract performance. A MSCoE OPSEC Officer will provide the training.

1.20 Emergency Services

1.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor’s personnel shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions: Definitions of special terms and phrases used herein are included in AR 310-25 with the addition of the following:

2.1.1 Acceptable Quality Level (AQL): The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

2.1.2 After Hours: Hours other than regular duty hours including weekends and legal public holidays. Regular duty hours are from 0730 to 1600 hours, Monday through Friday, legal public holidays excluded.

2.1.3 Building Monitor: Occupant from each building or area, appointed as custodian monitor, who informs the COR of nonperformance of custodial tasks, unauthorized changes in frequencies of the performance, or any other violation of the terms and conditions of the contract.

2.1.4 Cannibalize: Remove parts from Government property for use or for installation on other Government property.

2.1.5 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.6 Contractor Acquired Property: Property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the Government has title.

2.1.7 Contracting Officer (KO): A person duly appointed with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.8 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.9 Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.10 Deliverable: Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.11 Equipment: A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale, and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

2.1.12 Government Furnished Property: Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.13 Government Property: All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.14 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.15 Loss of Government Property: Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

· Items that cannot be found after a reasonable search

· Theft

· Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition

· Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair

2.1.16 Material: Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.17 Non-Personal Services: The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.102, under general contracting authority, and do not require specific statutory authorization.

2.1.18 Performance Requirements Summary: Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

2.1.19 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.20 Property: All tangible property, both real and personal.

2.1.21 Property Administrator: An authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a contractor.

2.1.22 Property Records: Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.23 Provide: To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.24 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.25 Quality Assurance Surveillance Plan: An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.26 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.27 Real Property: See Federal Management Regulation (FMR) 102-71.20 (41 CFR 102-71.20).

2.1.28 Routine Collection: A routine collection is any collection with a frequency of weekly, monthly, or every other month. See Technical Exhibits 2 thru 4.

2.1.29 Scheduled Collection: A scheduled collection is any collection provided to the Contractor on a weekly basis from the DPW Contract Inspection Branch with a frequency of “As requested”. See TE’s 2 thru 4. A scheduled collection may also include collections for special events during regular duty hours.

2.1.30 Sensitive Property: Means property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

2.1.31 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.32 Unit Acquisition Cost:

· For Government-furnished property: The dollar value assigned by the Government and identified in the contract.

· For contractor-acquired property: The cost derived from the contractor’s records that reflect consistently applied generally accepted accounting principles.

2.1.33 Wide Area Work Flow (WAWF): A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.34 Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.35 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms:

Ac Acceptance Number

AQL

Acceptable Quality Level

AR

Army Regulation

AT

Antiterrorism

ATCTS

Army Training Certification Tracking System

CDR

Contract Discrepancy Report

CFR

Code of Federal Regulations

CMRA

Contractor Manpower Reporting Application

COR

Contracting Officer’s Representative

DA

Department of the Army

DES

Directorate of Emergency Services

DOD

Department of Defense

DPW

Directorate of Public Works

EO

Executive Order

FAR

Federal Acquisition Regulation

FMR

Federal Management Regulation

FPCON

Force Protection Condition

FSC

Federal Service Code

HQDA

Headquarters, Department of the Army

IAW

In Accordance With

IA

Information Assurance

IS

Information System

IT

Information Technology

KO

Contracting Officer

LORA

Lake of the Ozarks Recreation Area

MSCoE

Maneuver Support Center of Excellence

NTL

No Later Than

OCI

Organizational Conflict of Interest

OPSEC

Operations Security

PA

Property Administrator

PIPO

Phase In/Phase Out

POC

Point of Contact

POP

Period of Performance

PRS

Performance Requirements Summary

PWS

Performance Work Statement

QAE

Quality Assurance Evaluator

QASP

Quality Assurance Surveillance Plan

QCP

Quality Control Program

Re

Rejection Number

TA

Training Area

TE

Technical Exhibit

UIC

Unit Identification Code

USC

United States Code

VCE-ARC

Virtual Contracting Enterprise-Acquisition Resource Center

WAWF

Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Latrines: All permanent and portable latrines, except those required by the Contractor as discussed in paragraphs 4.4 and 5.6. Permanent latrine locations and quantities are listed in Technical Exhibits 2 thru 4.

3.2 Storage Yard: Fenced storage yard adjacent to DPW compound for storage of Government-owned portable latrines and miscellaneous equipment. No storage yard is available at LORA.

3.3 Water Supply: Water supply point for filling trucks is located on FLW 1 adjacent to the airfield. No water supply is available at LORA.

3.4 Refuse Disposal Sites: Disposal site for pumped refuse is a manhole located east of Nutter Field House, building 1067. Bulk refuse shall be disposed in an installation dumpster specified by the DPW Contract Inspector. Refuse pumped from the LORA latrines can be disposed in the sanitary sewer system on the property.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: It is the responsibility of the Contractor to furnish all equipment and material necessary to meet the requirements of this contract that are not listed under Part 3 of this PWS. Failure to furnish the equipment and material in the quantity, and of the type and quality necessary to perform the prescribed work in accordance with the provisions of this contract shall be cause for termination pursuant to the "Default" clause (52.212-4) of the contract.

4.2 Equipment: The Contractor shall keep all service equipment (vehicles) clean and as odor free as possible. Experience has shown that at least the following equipment, fully operational and exclusive of that dead-lined for maintenance or repair, is necessary to accomplish the work required by the contract:

4.2.1 Dual tank pump truck capable of holding 300 gallons of fresh water: This vehicle shall be equipped with a backflow preventer to prevent contamination of potable water system while filling the tank with water. An adequate water supply is essential to properly clean and deodorize 1-hole latrines, particularly in bivouac areas. It is essential that the vehicle used to pump portable latrines in bivouac areas is four-wheel drive.

4.2.2 Additional Pump Truck: The vehicle used to pump 4-hole latrines, vault latrines, comfort trailers and septic tanks should have a minimum tank capacity of 1800 gallons, a minimum 4" hose size, and a vacuum pump powerful enough to remove inorganic items such as beverage cans, paper plates, paper towels, etc.

4.2.3 Latrine Moving Vehicle: The vehicle used to move portable latrines to and from bivouac areas should be four-wheel drive. (Note that this vehicle may be same as one of the other vehicles listed above).

4.3 Products: The Contractor shall submit product samples to the DPW Contract Inspection Branch for approval prior to starting work.

4.3.1 Disinfectant: “Big Pine” disinfectant as produced by Intercon Chemical Company, or approved equal.

4.3.2 Latrine Deodorant: “Safe-T-Fresh” as produced by Satellite Industries, Inc., or approved equal.

4.3.3 Anti-freeze Solution: Antifreeze shall be propylene glycol (RV type).

4.3.4 Toilet Paper: Paper shall meet National Stock Number (NSN) 5303770. Salient features include roll form, one thousand sheets per roll, single ply; sheet dimensions 4-1/2” by 4-1/2”.

4.4 Portable Latrines: Contractor-provided portable latrines shall be one-hole type with urinal, in good serviceable condition, to include functional locks, clean/sanitized, with no graffiti, either written or carved into walls, etc. Latrines shall have toilet paper roll holders.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Collections:

5.1.1 One-hole Latrines: A collection from one-hole latrines shall consist of collecting all liquid, organic solids, inorganic solids; sweeping and removal of all litter including wasp and rodent nests; scrubbing with soap, detergent, or scouring powder so that the seat, top of tank, rim of tank, urinal, and walls will be free of all foreign material; disinfecting the seat, top urinal tank, and walls with disinfectant; adding latrine deodorant at a mix ratio recommended by the manufacturer in the minimum amount of four gallons; and the bagging and disposal of items too large to pump. Payment for collection from one-hole latrines shall be made per the applicable task item.

5.1.2 Four-hole Latrines: A collection from four-hole latrines shall consist of complete pumping of the pit (185 gallon capacity) then adding back four inches of clean water within twelve hours; sweeping and removal of all litter including wasp and rodent nests; scrubbing the seat, seat rim, area around the seat, and urinal with soap, detergent, or scrubbing powder to remove all foreign material; and the disinfecting of the seat, seat rim, area around the seat, and urinal with disinfectant. Payment for collection from four-hole latrines shall be made per the applicable task item.

5.1.3 Vault Latrines: A collection from vault latrines shall consist of complete pumping of the pit, cleaning the tanks, then adding back 4 inches of clean water within twenty-four hours; sweeping and removal of all litter including wasp and rodent nests; scrubbing the seat, seat rim, area around the seat, and urinal with soap, detergent, or scrubbing powder to remove all foreign material; and the disinfecting of the seat, seat rim, area around the seat, and urinal with disinfectant. Tank cleaning shall include pressure washing, rinsing with bleach, and pumping the water/bleach mix. Payment for collection from vault latrines shall be made per the applicable task item.

5.1.4 Lake of the Ozark Recreation Area (LORA): The Contractor shall pump two pit latrines at LORA per TE 3. The latrines, designated as buildings 400 and 401, have 1000-gallon capacity pits. The contractor shall completely pump and clean the pits, and add back two hundred gallons of clean water to each pit. Pit cleaning shall include pressure washing, rinsing with bleach, and pumping the water/bleach mix. The contractor shall sweep and remove all litter including wasp and rodent nests; scrub the seats, seat rims, seat rim area, and urinal with soap, detergent or scrubbing powder to remove all foreign material; and disinfect the seat, seat rim, area around the seat, and urinal with disinfectant. Payment for collection from LORA latrines shall be made per the applicable task item.

5.1.5 Septic Tanks, Comfort Trailers and Containerized Latrine Systems: Collection from septic tanks, comfort trailers and containerized latrine systems shall consist of collecting all liquid, organic solids and inorganic solids. Payment for collection from septic tanks and comfort trailers shall be made per the applicable task item.

5.2 Cleaning of Vault Latrines: The bid item corresponding to this work will be used when a cleaning, but not collection, is required. Cleaning of vault latrines shall include sweeping and removing all litter including wasp and rodent nests; scrubbing the seats, seat rims, seat rim area, and urinal with soap, detergent or scrubbing powder to remove all foreign material; and disinfecting the seat, seat rim, area around the seat, and urinal with disinfectant. NOTE: This work is primarily required for bivouac areas that do not have running water. Payment for cleaning of vault latrines shall be made per the applicable task item.

5.3 Winterizing: The Contractor shall winterize one-hole, four-hole and vault latrines with a minimum of four gallons of approved anti-freeze solution after collection from December 1st to March 1st, or any time two consecutive days fall below thirty-two degrees Fahrenheit (32°F). The anti-freeze solution shall protect from freezing down to zero degrees Fahrenheit (0°F). Payment for winterizing latrines shall be included in the applicable task items for collection from latrines and no other payment shall be made.

5.4 Movements: Movement of one-hole latrines shall be accomplished under the direction of the DPW Contract Inspection Branch. Latrines shall be empty of sanitary refuse when moved. The Contractor shall employ a method of moving latrines that does not cause damage to them. The method and vehicle for moving latrines must be approved by the Government prior to beginning work. Payment for movement of 1-hole latrines shall be made per the applicable task item.

5.5 Toilet Paper: The Contractor shall provide toilet paper, as necessary, in portable and permanent latrines in conjunction with collection of latrines denoted as “Public Use” in TE’s 2 thru 3 or in conjunction with a movement or collection as directed by the Contracting Officer. Rolls shall be mounted on latrine roll-holders if available. Payment for providing toilet paper shall be made per the applicable task item.

5.6 Contractor Provided Portable Latrines: Upon request, the Contractor shall provide portable latrines to supplement Government provided latrines for special events, for example 4th of July festivities, concerts, etc. The unit price for providing a latrine shall include movement to and from the service location, two rolls of toilet paper, one collection, and up to one-week in service. If more than one collection is required, the task item for1-hole latrine collection will be used to pay for the service(s). Payment for providing contractor-owned latrines shall be made per the applicable task item.

5.7 Repairs: The Contractor shall make repairs to one-hole latrines as required and directed by the KO. Repairs encountered during servicing shall be submitted to the KO for approval before repairs are made. If repairs are deemed necessary, the KO will issue a notice to proceed for the repairs. The Contractor shall maintain and furnish all repair parts. Satellite Industries, Inc. manufactures the majority of the latrines presently in use. Other manufacturers include Synergy World, Olympic and Hampel Corporation, with a few miscellaneous plastic and fiberglass brands. Material and labor shall be included in the bid price for the applicable task items for various repairs.

PART 6

Contractor Manpower Reporting Application (CMRA)

6. contractor manpower reporting application (cmra): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes:

6.1 Contract number, including task and delivery order number

6.2 Beginning and ending dates covered by reporting period

6.3 Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data

6.4 Estimated direct labor hours (including sub-Contractors)

6.5 Estimated direct labor dollars paid this reporting period (including sub-Contractors). The reporting period is the preceding fiscal year (i.e. Contractors shall report applicable information NLT 31 October for the portion of the preceding fiscal year that applied to work performed under the applicable contract).

6.6 Total payments (including sub-Contractors)

6.7 Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different). FSC for this requirement is J099.

6.8 Estimated data collection cost

6.9 Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information)

6.10 Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website)

6.11 Presence of deployment or contingency contract language

6.12 Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year.

6.13 Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 7

APPLICABLE PUBLICATIONS

7. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

PART 8

DELIVERABLES SCHEDULE

COR

KO

Quality Control Plan (QCP)

KO

Key Control Procedures

KO & COR

OCI Mitigation Plan

AT Level 1 Certificates of Completion (1)

iWatch Certificates of Completion (1)

Notes:

(1) Complete training within ten (10) calendar days of contract award; or for new employees within ten (10) working days of beginning performance on this contract

PART 9

TECHNICAL EXHIBIT LISTING

9. Technical Exhibit List

9.1 Technical Exhibit 1 – Performance Requirements Summary

9.2 Technical Exhibit 2 – One Hole Latrines

9.3 Technical Exhibit 3 – Vault Latrines

9.4…