Presentation Slides.ppt

Mission & Installation Contracting Command

PREPROPOSAL CONFERENCE & SITE VISIT

For W911S6-09-R-0005 Environmental Support Services

Presented by Eric S. Vokt, Contract Specialist

July 14, 2009

Pre-proposal Conference Agenda Welcome & Introductions

Housekeeping Issues

Contracting Presentation – Eric S. Vokt

Purpose

General Information

Acquisition Milestones

Solicitation Document

RFP Attachments

Evaluation Criteria

Site Visit

Submitted Questions

Technical Presentation – DEP Pre-proposal Conference Agenda (Cont.)

Eric S. Vokt

Contract Specialist, Mission & Installation Contracting Command, Dugway Proving Ground, Directorate of Contracting

Jane Lemmon

Contract Specialist, Mission & Installation Contracting Command, Dugway Proving Ground, Directorate of Contracting

John Bate

Contracting Officer’s Representative; Directorate of Environmental Programs

Welcome & Introductions

Jane Lemmon, Contracting Officer jane.lemmon@us.army.mil

(435) 831-2108

Eric Vokt, Contract Specialist eric.s.vokt@us.army.mil

(435) 831-2107 Contracting Team

Cameras – No cameras are authorized. Includes cell phones with cameras.

Restrooms Housekeeping Issues

To familiarize contractors with the Government’s requirement and the RFP.

Invite additional questions (in writing).

View facilities.

Purpose

All RFP information (e.g., RFP, technical exhibits) are available on the Federal Business Opportunities website.

Eric Vokt and Jane Lemmon are the ONLY points of contact for this requirement.

Any remarks, explanations, or answers to questions at this conference shall not qualify the terms of the solicitation.

Terms of the solicitation shall remain unchanged unless they are formally amended in writing and issued by the Contracting Officer.

Questions during this conference must be submitted in writing to Jane Lemmon (jane.lemmon@us.army.mil) to be formally addressed.

General Information

All other questions should be submitted in writing no later than seven (7) calendar days prior to the closing date of the solicitation (28 July 2009). Questions received after that time may not receive a response.

The requirement is set-aside for competition amongst certified HUBZone small business concerns.

The information from today’s presentations, including a list of the participants, will be made available as an attachment on the Federal Business Opportunities website.

General Information (Cont.)

Presolicitation Notice Posted: 20 January 2009

Request for Proposals Posted: 25 June 2009

Pre-Proposal Conference and Site Visit: 14 July 2009

Submission Deadline for Proposals: 28 July 2009

Anticipated Date for Award: 25 September 2009

Acquisition Milestones

Standard Form 1449

RFP has an issue date of 25 June 2009 and a submission deadline of 5:00 PM [local prevailing time at U.S. Army Dugway Proving Ground] on 28 July 2009.

Complete boxes 17a and 30a through 30c of Standard Form 1449.

Solicitation Document

Section B: Supplies or Services and Prices/Costs

CLIN 0001: Phase-In

CLINs 0101, 1101, 2101, 3101, and 4101: Environmental Support Services

CLINs 0102, 1102, 2102, 3102, and 4102: Manpower Personnel Reporting

CLIN 9999: Phase-Out

Solicitation Document (Cont.)

Section C: Description/Specs./Work Statement

Provides the performance work statement for this requirement.

Section E: Inspection and Acceptance

Specifies the inspection and acceptance locations (at Government)

Section F: Deliveries or Performance

Specifies the period of performance for the contract for each year of the contract.

Specifies the terms and conditions related to performance (e.g., Stop Work Order)

Section G: Contract Administration Data

Specifies the terms and conditions related to contract administration (e.g., post award conference, Wide Area Work Flow instructions, etc.)

Section H: Special Contract Requirements

Specifies the special contract requirements related to performance (e.g., Insurance Requirements, Government Contractor Relationships)

Section I: Contract Clauses

Specifies the majority of contract clauses (by reference and by full text) that are specific to the this requirement.

Section J: List of Documents, Exhibits and Other Attachments

Technical Exhibit 1: Deliverables Technical Exhibit 2: Acronyms Technical Exhibit 3: Regulations Technical Exhibit 4: Performance Requirements Summary Technical Exhibit 5: Quality Assurance Surveillance Plan Technical Exhibit 6: Government Furnished Facilities Technical Exhibit 7: Historical Level of Effort Technical Exhibits 8 through 13: Administrative Policies Technical Exhibits 14 through 34: Standard Operating Procedures Technical Exhibit 35: Past Performance Questionnaire

Section K: Representations, Certifications and Other Statements of Offerors

Provides the representation and certifications required by each offeror in response to the RFP. The offerors representations and certifications shall be completed online at the ORCA website.

Section L: Instructions, Conditions, and Notices to Offerors

Provides general instructions, volume contents, and volume format.

Four (4) volumes are required: Mission Capability (Original + electronic copy); Past Performance (Original + electronic copy); Small Business Participation (Original + electronic copy); and Contract/Price (Original + electronic copy)

Describes the requirements for Mission Capability Proposal: TAB A – Organization; TAB B – Key Personnel; TAB C – Capabilities & Experience; TAB D – Quality Control; and TAB E – Phase-In/Phase-Out.

Describes the requirements for the Past Performance Proposal.

Describes the requirements for Small Business Participation Proposal.

Describes the requirements for the Contract/Price Proposal: TAB 1 – Exceptions/Assumptions; TAB 2 – SF 1449; TAB 3 – Section B; and TAB 4 – Certifications/Representations.

Section M: Evaluation Factors for Award

The Government will select the best overall offer, based upon an integrated assessment of Mission Capability, Past Performance, Small Business Participation, and Price Factors. The contract may be awarded to the offeror who is deemed responsible in accordance with the FAR, as supplemented; whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L of this solicitation); and is judged by an overall assessment of the evaluation factors to represent the most advantageous to the Government.

As a basis for award, trade-offs between price and non-price factors are permitted. THEREFORE, THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PROPOSED PRICE.

The relative importance of each factor is as follows: The Mission Capability factor is significantly more important than the Past Performance and Small Business Participation factors. The Past Performance factor is approximately equal to the Small Business Participation factor. In accordance with FAR 15.304(e), all evaluation factors other than Price, when combined, are significantly more important than price.

The section identifies all the rating definitions for the mission capability, small business participation, and past performance factors.

Price will be evaluated for fair and reasonableness. The Government will evaluate the Offeror’s price proposal (along with the application of judgment) to determine how well the Offeror’s proposed price represents what the price of the contract should be, assuming reasonable economy and efficiency.

Presentation by the Directorate of Environmental Programs.

Technical Presentation

Site/Project Manager (1 FTE) RCRA Specialist (1 FTE) CAA Specialist (1 FTE) Lead Environmental Technician (2 FTE) Environmental Technician (8 FTE) Administrative Assistant (1 FTE) Analytical Chemist (1-2 FTE) Compliance Specialist/Risk Assessor (0.5-1 FTE) Training Coordinator (0.5 FTE) Hazardous Materials Coordinator (0.5 FTE) Natural Resources Support (Est. 1-2 FTE)

TOTAL HISTORICAL = 17-20 FTE

Historical LOE

Site/Project Manager 1 FTE on-site (see C-5.2.1.1) Supervise all aspects of contract Ensure compliance with all applicable rules, laws and regulations (Dugway, Utah, DoD, RCRA, CAA, DOT, OSHA, CERCLA, etc.)

Experienced in TSDF management, Utah compliance, F999/P999

RCRA Specialist 1 FTE on-site (see C-5.2.1.2) Ensure compliance with all hazardous waste management regulations Write and maintain RCRA Part B permit (modules 1-7 and attachments) Conduct internal compliance audits, arrange for public meetings, etc.

BS/CHMM, experienced in RCRA regulations, Utah compliance, F999/P999, technical writing, etc.

CAA Specialist 1 FTE on-site (see C-5.2.1.3) Ensure compliance with all applicable clean air regulations Write and maintain CAA permits Conduct quarterly opacity measurements Prepare required reports BS, experienced in CAA regulations, Utah compliance, technical writing, etc.

Lead Environmental Technician 2 FTE on-site (see C-5.2.1.4*) Ensure compliance with all HW management and transportation requirements Supervise and schedule HW activities Experienced in HW management and applicable regulations

Environmental Technician 8 FTE on-site (see C-5.2.1.5*) Perform HW identification, HW management, inspections, spill response, sample collection, record keeping Experienced in HW management and applicable regulations, CDL

Administrative Assistant 1 FTE on-site Manage office, order materials & supplies, review invoices, data entry, etc.

Manage contractor equipment and GFP

Analytical Chemist 1-2 FTE on-site and off-site (see C-5.5.7) Consult DEP regarding analytical chemistry, RCRA Permit & Utah F999/P999 requirements and laboratory QA docs Perform independent data validation for RCRA analyses Perform on-site QC review for F999 GC, GC/MS and MINICAMS agent monitoring Troubleshoot agent decon processes and chemistry Perform QC audits of on-site and off-site labs Conduct training for QA Plan and agent decon

Compliance Specialist/Risk Assessor 0.5-1 FTE on- and off-site (see C-5.2.1.2 and C-5.16.2) Review IR documents Prepare RCRA permit modifications for IR program (Modules IV and VII) Perform internal audits of IR activities

Training Coordinator

0.5 FTE on-site (see C-5.11)

Coordinate with DPG managers to determine training requirements (site personnel, generators, emergency responders, etc.)

Develop and maintain training database tracking personnel, courses and recurring requirements Arrange for on-site, off-site and online courses (HAZWOPER, DOT, OSHA, site-specific RCRA, QAPP, etc.)

Hazardous Materials Coordinator

0.5 FTE on-site (see C-5.15)

Track HM purchases Maintain MSDS file Inventory HM locations Provide reports for EPCRA compliance

Natural Resources Support Anticipate 1-2 FTE on-site Data management (see C-5.18.1*) Ecosystem monitoring (see C-5.18.2*) Additional resources (see C-5.1.7, C-5.8.6)

Other Personnel Contract management (traditional) Database development (as needed) Technical experts (reach-back)