Automatic_Door_maint_PWS.pdf

PDF 307 KB Posted Jan 10, 2019

Attached to: Automatic Door Maintenance-Fort Drum NY
Solicitation number: W911S2-19-U-DOOR
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Drum

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2019_ADA_Door_list.pdf	PDF	Jan 10, 2019
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SECTION 1: PERFORMANCE WORK STATEMENT

PART 1 – GENERAL

1. GENERAL: If there is conflict among any law, regulation, specification, standard, or policy, the most stringent will apply. The following provisions shall apply to the performance of work under this contract:

1.1. SCOPE OF WORK: Provide all resources necessary to perform semi-annual preventative maintenance/inspections and service calls in order to maintain the safe and effective operation of automatic door operators, at various facilities located at Fort Drum, NY IAW the PWS; all attachments; and subject to the terms and conditions of the contract.

1.2. HOURS OF OPERATION: Contractor operating hours shall be consistent with normal core duty hours of

Fort Drum unless otherwise directed by the Contracting Officer (KO) or his designated representative. Normal core duty hours are 7:30 AM - 4:00 PM, Monday through Friday, excluding Government holidays. Certain restrictions apply to designated Physical Training (PT) areas on Fort Drum during PT hours.

1.3. CONTRACTOR PERSONNEL: For the purpose of this contract, the term “Contractor personnel” applies to all Contractor employees, subcontractor employees, or any other person(s) acting for or on behalf of the Contractor to perform work on this contract.

1.3.1. Project Manager: Prior to contract performance, the Contractor shall designate in writing, to the

Contracting Officer, a Project Manager (PM), who shall be responsible for the overall management, coordination, and supervision of the work performed. The PM shall have knowledge of the terms and conditions of the contract.

This PM shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The PM shall be available, by phone, anytime Contractor personnel are performing services on Fort Drum.

1.3.2. Contractor Employees:

1.3.2.1. General Qualifications: Contractor employees shall be trained, qualified, certified and/or licensed under the requirements specified in this contract prior to starting work. The Contractor shall maintain records of training qualifications, certifications, and licenses and provide them to the Contracting Officer upon request. The

Contractor shall ensure that the employees remain fully qualified to perform work under this contract. The

Contractor shall maintain the work force in such a manner as to ensure that the employees remain fully qualified.

The Contractor shall only employ persons able to speak, read, write, and understand English for those positions interacting with Government personnel, and where English is used or essential to provide the product, record, data, information, or service. Contractor personnel shall be physically capable of performing work under all climatic conditions.

1.3.3. Employee Conduct: The Contractor shall not allow any employee to perform work who has illegal possession of, or who is under the influence of alcohol or controlled substances. Government rules, regulations, laws, directives, and requirements, which are in place or issued during the contract term shall be applicable to all

Contractor employees or representatives who enter the Installation or who travel using Government transportation.

Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site. Individuals who violate such rules, regulations, laws, directives, or requirements may be denied access to the Installation, either temporarily or permanently.

Contractor personnel receiving a driving under the influence (DUI) conviction may be prohibited from driving on the installation.

1.3.4. Employee Appearance: Contractor employees shall be appropriately dressed including any necessary individual protective clothing and equipment.

1.3.5. Personnel Constraints:

1.3.5.1. Conflicts of Interest: The Contractor shall not hire for this contract, any person whose employment would result in a conflict of interest, or employment which is prohibited by Department of Defense Regulation

5500.7-R entitled "Joint Ethics Regulation (JER)", Dated August 30, 1993.

1.3.5.2. Restricted Personnel: The Contractor shall not employ persons for work on this contract if such employee is considered by the Installation Commander or designated representative to be a potential threat to the health, safety, security, general well-being, or operational mission of the Installation and its population.

1.3.6. Personnel Background Checks:

1.3.6.1. The Contractor shall screen its employees prior to employment under this UNCLASSIFIED contract and before being authorized access to the military installation/Government facility. The Contractor shall assume all costs involved in this screening. The screening checks will include:

1.3.6.1.1. A Local Law Enforcement Check conducted in the employee’s county of residence and county of employment. These checks shall cover the past four (4) years.

1.3.6.1.2. The Contracting Officer or an appointed representative may request, in writing, a copy of the screening for an employee. If information is found, that presents a conflict with any law or regulation or the terms and conditions of this contract, the Contracting Officer can request in writing that the employee be removed from work under this contract.

1.3.7. Security Badges: Contractor personnel shall wear a distinctive Contractor furnished security (ID) badge readily identifying the individual as a Contractor employee. The badge shall be worn in a conspicuous place at all times when performing work under the contract.

1.3.8. Personnel Safety: The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work. The Contractor shall comply with all applicable federal, state, local, and Fort Drum laws and regulations including, but not limited to environmental, safety, and occupational health laws and regulations. Except as otherwise stated in the contract, if the Contractor encounters material on the project site reasonably believed to be hazardous (such as ammunitions), the Contractor shall immediately stop work in the affected area and give notice of the condition to the Contracting Officer or designated representative and Range Control (772-7152). Work in the affected area shall not resume without written permission of the Contracting Officer or designated representative.

1.4. SERIOUS ACCIDENT AND INCIDENT REPORTING:

1.4.1. The Contractor shall report serious accidents and incidents incurred while performing work under this contract immediately by the most expeditious means possible but not more than one hour following the accident or incident to the Fort Drum Directorate of Emergency Services, the Safety Office, and Contracting Officer. Serious accidents and incidents include, but are not limited to, those defined in AR 385-10 and AR 190-40 respectively or referenced in other applicable directives. Examples are as follows: One or more lives lost, one or more persons critically injured, three or more persons hospitalized due to one incident, property damage estimated to exceed

$2,000, fire causing major damage to structures, equipment, or vehicles, and HAZMAT, hazardous substances, and

HAZWASTE incidents.

1.4.2. Record of Injury Form: Immediately after a job-connected injury, the Contractor shall prepare a record of the incident/accident and forward it to the Contracting Officer's Representative (COR). The COR will forward the incident/accident report to the Command Safety Office. If more information is required the Command Safety office will coordinate with the COR for the required information.

1.5. CLAIMS LIABILITY ARTICLE: The Contractor shall indemnify, save harmless, and defend the

Government from and against any and all claims, damages, actions, debts, liabilities, and attorneys' fees arising out of or in any manner predicated upon loss of or damage to the property of and injury to or death of any and all persons whatsoever, in any manner caused or contributed to by the Contractor, his agents, servants, employees or subcontractors while in, upon, or about the military installation wherein this work is located, or while going to or departing from the same; and to indemnify and save harmless the Government from, and on account of damage of any kind which the Government may suffer as the result of acts of negligence, fraud or misconduct of any of

Contractor's agents, servants, employees, or subcontractors in or about said military installation.

1.6. INSTALLATION ACCESS AND CONTROL:

1.6.1. Installation Access: Entry to the installation requires the following: current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and picture identification for other personnel.

Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The Government will not be responsible for damages due to delay/stoppages caused by failure to comply.

1.6.2. Search and Control: Fort Drum is a controlled access post. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Contractor vehicles (Contractor-owned and personal), Contractor employees, and their personal property shall be subject to searches and seizure of contraband and/or unauthorized Government property upon entering or leaving the Installation. The search and seizure provisions of AR 190-16 shall apply to Contractor personnel entering or leaving Fort Drum.

1.7. ENVIRONMENTAL COMPLIANCE:

1.7.1. The Contractor shall comply with all Federal, State, and local regulations covering environmental protection. In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply.

If a Federal, State, or regulatory agency assesses any fine, penalty, or fee against the Government that is attributable to Contractor noncompliance with any environmental law or regulation, the Contractor shall indemnify the

Government for the amount of the fine and other Government costs attributable to the violation (e.g., the cost of cleaning up a hazardous waste spill). In the event of Contractor noncompliance with any applicable environmental law or regulation, the Contracting Officer will determine whether the Government or the Contractor is responsible for abating or correcting the violation. This provision is not intended in any way to waive the Government’s rights under any other provision of this contract. The Contractor shall fully comply with current and future Fort Drum regulations, plans and changes.

1.7.2. Non-Hazardous Products: In all instances where a product containing non-hazardous components can be substituted for a product with hazardous components, the Contractor shall use the product containing non-hazardous components. Provide information on substitutions to the Contracting Officer.

1.7.3. Fort Drum has implemented an Environmental Management System (EMS) to proactively deal with the environmental impacts of its processes, activities, and services. Fort Drum uses the ISO 14001:2004 as the standard for its EMS. All personnel performing work for or on behalf of Fort Drum must be aware of and understand Fort

Drum’s Environmental Policy. Fort Drum offers EMS General Awareness Training in the form of a printed

Handout. All Contractors and their employees are required to be made aware of EMS General Awareness Training and have posted EMS handout in the workplace that are available to all employees. Contractors are also responsible for ensuring all subcontractors hired on their behalf receive EMS General Awareness Training handouts and that they are posted at the subcontractor’s site. The Contractor is also responsible to ensure that all goods and services used by the Contractor or any of its subcontractors do not deviate from the installation Environmental Policy, and objectives and targets of the EMS.

1.7.4. Environmental Awareness Information can be found at the following link:

http://www.drum.army.mil/PublicWorks/Pages/nepa.aspx

1.8. TOXIC/HAZARDOUS MATERIAL AND WASTE MANAGEMENT

1.8.1. The Contractor shall have available at each work site where hazardous materials are used and stored, the applicable Material Safety Data Sheets (MSDS). The Contractor shall use the DoD Hazardous Material Information

System (HMIS) to research the availability of and to order MSDS. The MSDS shall be readily available to employees and the Contracting Officer or designated representative. The Contractor shall ensure employees are trained in the proper handling of hazardous materials.

1.8.2. The Contractor shall use Contractor-obtained environmentally preferred products for the performance of this contract. The Contractor shall provide the Contracting Officer or designated representative with a listing of hazardous materials, quantities to be used, and copies of applicable MSDS. All hazardous materials shall be stored

IAW requirements in the MSDS and Installation Fire, Safety and Environmental regulations.

1.8.3. The Contractor shall cooperate with the Hazardous Materials Control Center to support inventories of hazardous materials IAW the Emergency Planning and Community Right-to-Know Act (EPCRA), 40 CFR 303 ET.

Seq. and AR 200-1. The Contractor shall immediately notify the Contracting Officer or designated representative of any emergency releases of hazardous materials in the format required by EPCRA, 40 CFR 355.40.

1.8.4. If this contract results in generation of hazardous materials/waste, the Contractor shall comply with the

Fort Drum Hazardous Waste Management Plan (HWMP) regarding the use, storage and disposal of generated hazardous wastes. The Contractor shall properly manifest and timely dispose all hazardous waste generated in accordance with New York State Department of Environmental Conservation (NYSDEC) Laws and Regulations.

1.9 REPORTS:

1.9.1. The Contractor shall complete responses in a timely manner to all requirements for reports and requests for information and data, both one-time and recurring.

1.9.2. Contractor Manpower Reporting: The Office of the Assistant Secretary of the Army (Manpower &

Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL

Contractor labor (including subcontractor labor) required for performance of services under this contract. The

Contractor is required to provide all of the information requested and in the format required, using the following web address https://cmra.army.mil. The requirement is: Data must be entered into the CMR application after completion of each fiscal year (ending 30 September); the deadline to enter data is 31 October.

1.10. QUALITY CONTROL PLAN (QCP): The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires. The Contractor shall submit its QCP to the

Contracting Officer not later than five calendar days after contract award.

PWS PART 2: DEFINITIONS AND ACRONYMS

http://www.drum.army.mil/PublicWorks/Pages/nepa.aspx

2.1. DEFINITIONS: The definitions set forth below are those unique to this contract. Definitions for technical terms or words that are included in this contract can be found in the technical documents referenced in the individual functional areas of the PWS. The definitions provided below are oriented to Fort Drum’s PWS. In many cases, definitions are specific by situation. The listing of definitions is not all-inclusive, but it has been derived from official publications (e.g., regulations and technical manuals) when available.

Acceptable Quality Level (AQL): The AQL is a designated value (percent) of defective outcomes/service that the

Government indicates will be accepted using acceptable sampling techniques and procedures.

Alternate Contracting Officer’s Representative (ACOR): An alternate individual from the functional activity appointed by the Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions in the absence of the COR .

Army Regulations (ARs): Publications issued by Department of the Army (DA) which are directive in nature and contain missions, responsibilities, policies and administrative procedures necessary to insure uniform compliance with those policies.

Business Day: Monday through Friday, except for Government recognized holidays and days the Fort Drum installation has been closed for all but emergency business.

Contracting Officer (KO): An individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer's Representative (COR): An individual from the functional activity appointed by the

Contracting Officer and delegated specific authority to monitor contract performance and to perform specific contract administration functions.

Contract Discrepancy Report (CDR): A formal method documenting unsatisfactory Contractor performance

(contract deficiencies and defects against the AQL) in the contract file.

Defective Service: A unit of service, which contains one or more defects and does not conform to specified requirements.

Federal Acquisition Regulation (FAR): Provides uniform policies and procedures for acquisitions by executive agencies of the federal Government.

Government Furnished Property: All tangible property of Government furnished to Contractor.

Hazardous Waste: A waste as defined in title 40, CFR, Part 261.3. Special handling procedures and disposal facilities are required for their disposal in compliance with federal, state and local regulations.

Performance Requirements Summary (PRS): The PRS identifies key performance indicators and standards that represent logical service outputs that will be evaluated by the Government to assure the Contractor is fulfilling the terms of the contract.

Performance Standard: A measurable output or result associated with the performance-based description of a requirement found in the PWS.

Quality Control: Those actions taken by the Contractor to control the in-process performance of goods or services to ensure that contract quality standards are met.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the Government for quality assurance surveillance.

2.2. ACRONYMS: For the purpose of the resultant contract, the acronyms listed below shall apply:

AQL Acceptable Quality Level

CFR Code of Federal Regulations

DA Department of the Army

DA Cir Department of the Army Circular

DA Pam Department of the Army Pamphlet

DEC Department of Environmental Conservation

GFP Government Furnished Property

MSDS Material Safety Data Sheets

NYSDEC New York State Department of Environmental Conservation

POV Privately Owned Vehicle

PWS PART 3: GOVERNMENT FURNISHED RESOURCES

3.1. GENERAL: This section describes those items that will be furnished by the Government to the Contractor for performance of the requirements of this contract. The Contractor shall not make use of any property or services described in this section for any purpose other than performing the requirements of this contract. Contractor personnel are responsible for safeguarding GFP, equipment, and facilities. The Contractor shall be required to reimburse the Government for lost, damaged, or misappropriated property for which Contractor personnel are responsible.

3.2. GOVERNMENT FURNISHED SERVICES:

3.2.1. Emergency Services:

3.2.1.1. Emergency Medical Treatment: Government furnished medical service is not available to

Contractor personnel, except in emergency on-the-job situations when Contractor personnel suffer serious injury or acute pain. Government emergency treatment will be provided as the first point of medical care. Transfer to non-

Government facilities shall be affected as soon as possible and as determined by attending medical authorities.

Contractor employees experiencing emergency on-the-job injuries or illnesses may use Guthrie Clinic. The

Contractor shall be responsible for any charges resulting from treatment at Guthrie Clinic. The hours of operation for Guthrie Acute Care Clinic are 9am -9pm. Any arrangement between the Contractor and Contractor employees relative to health care, and insurance(s) for health care, shall not interfere with the Government's right to reimbursement in the manner selected by the Government for each occurrence where emergency medical service is rendered. The Emergency Medical Services (EMS) telephone number is 911 (or 766 from a cell phone).

3.2.1.2. Fire Protection: The Government will provide fire protection and prevention services to the contract site. These services are obtained by calling the Fort Drum Fire Department for non-emergencies at 772-

4131 and by dialing 911 (or 766 from a cell phone) for emergencies.

3.2.1.3. Police Protection and Law Enforcement: The Government will provide Police Protection and Law

Enforcement services to the Contractor and Contractor personnel on the installation. This service shall also include any investigative services related to physical security of Government owned property and incidents involving

Contractor owned property inclusive of privately owned property of Contractor personnel if the incident occurs on the installation. These services are obtained by calling the Directorate of Emergency Services.

3.3. GOVERNMENT FURNISHED SUPPLIES: None

3.4. GOVERNMENT FURNISHED PROPERTY: None

3.5. GOVERNMENT FURNISHED FACILITIES: None

PWS PART 4: CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1. GENERAL: With the exception of items specifically identified as Government furnished in Part 3, the

Contractor shall furnish all supplies, equipment, supervision, materials and services necessary to perform the requirements of this contract.

4.2. PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS: The Contractor shall, at his own expense, obtain all necessary permits, give all notices, pay all license fees and applicable taxes, comply with municipal, State, and Federal laws, ordinances, rules and regulations applicable to the business carried on under this contract.

4.3. CONTRACTOR OWNED PROPERTY:

4.3.1. Condition of Property: All Contractor property shall be in an operable condition and meet all applicable

Federal, State, Local, and Installation requirements for its operation. Equipment shall also have complete and intact design and safety features as if they were new excluding the appearance of fair wear and tear on the equipment.

4.3.2. Identification and Markings:

4.3.2.1. Equipment: All Contractor furnished equipment shall be inscribed, engraved, stamped, or otherwise permanently marked to identify it as Contractor Owned property. The method of marking and information shall be at the Contractor's discretion except that it shall minimally identify the name of the Contractor’s concern.

4.3.2.2. Vehicles: The Contractor shall provide and maintain sufficient vehicles required to fulfill the terms of this contract. Contractor Vehicles shall bear the name of the Contractor's concern on both right and left side of the vehicle. Identification affixed to vehicles shall be in bold text letters not less than one half (1/2) inch in stock and not less than three (3) inches high. Color and style of text are at the Contractor's discretion providing the text is in clear and sharp contrast to the surrounding area.

4.3.2.3. Operation: All Contractor owned equipment shall be operated according to applicable Federal, State, Local, and Installation laws and regulations as they apply to the equipment. This includes the requirement that Contractor personnel shall be adequately trained and possesses all necessary licenses, certification, or other required documents to operate the equipment.

PWS PART 5: SPECIFIC TASKS

5.1. GENERAL: Provide all resources necessary to perform semi-annual preventative maintenance/inspections and service calls in order to maintain the safe and effective operation of automatic door operators, at various facilities located at Fort Drum, NY IAW the PWS; all attachments; and subject to the terms and conditions of the contract.

5.1.1. Preventative maintenance and service calls include, but are not limited to the following repair parts: electric motors, operators, gears, worm drives, chains, bushings, bearings, tracks, springs, guides, slide pieces, electric motion sensors, batteries, manual on/off and automatic switches associated with the free and complete operation of doors. This does not include pivots; thresholds; weather stripping; glass; panic hardware; and security systems.

5.2. LOG IN–OUT: The Contractor shall contact the COR when the prior to starting any work on this contract, and when they complete work. The contact for this award is Brian O’Keefe who can be reached at 315-523-2060 or brian.d.okeefe.civ@mail.mil.

5.3. SEMI-ANNUAL INSPECTIONS/PREVENTATIVE MAINTENANCE:

5.3.1. The Contractor shall perform two inspections, to include preventative maintenance service on all doors per the 12- month ordering period (see Attachment 1- Maintenance Schedule).

5.3.2. The Contractor shall inspect, lubricate; adjust; and repair doors to fully functional condition if necessary

IAW with the original manufacturer procedures and specifications (see Attachment 1- Maintenance Schedule for manufacturer).

5.3.3. The Contractor shall provide an itemized service report to the COR within five working days from the date the semi-annual inspection/maintenance is completed. The report shall include dates; door location; door number;

and a list of any deficiencies found and repaired.

5.4. NON-EMERGENCY SERVICE CALLS FOR INOPERABLE DOOR

5.4.1. The Contractor shall respond to non-emergency service calls made during normal business hours by contacting the COR within one business day, and to repair doors and return them to a fully functional condition in

IAW the original equipment manufacturer procedures and specifications within 24 hours. This does not include pivots; thresholds; weather stripping; glass; panic hardware; and security systems (see page 1, paragraph 1.2. for normal business hours).

5.4.2. The Contractor shall respond to non-emergency service calls by contacting the COR within one business day.

5.4.3. The Contractor shall repair doors and return them to a fully functional condition in IAW the original

Equipment manufacturer procedures and specifications.

5.4.4. The Contractor shall provide an itemized service report to the COR within five working days from the date the semi-annual inspection/maintenance is completed. The report shall include dates; door location; door number;

and a list of any deficiencies found and repaired.

5.5. EMERGENCY SERVICE CALLS FOR INOPERABLE DOOR

5.5.1. The Contractor shall respond to emergency service calls made after normal business hours (see page 1, paragraph 1.2. for normal business hours) by calling the DPW Dispatcher (number provided by the COR) and arriving on the site to make repairs within six hours from the time of the dispatcher service call request when required, providing all of the labor, materials, and equipment (repair parts). This does not include pivots;

thresholds; weather stripping; glass; panic hardware; and security systems.

5.5.2. The Contractor shall report to the facility Point of Contact (POC) prior to beginning any work and upon completion of service call. The Contractor shall obtain signature of POC on service work order along with printed

(legible) name and telephone number.

5.5.3. The Contractor shall repair doors and return them to a fully functional condition in IAW the original

Equipment manufacturer procedures and specifications.

5.5.4. The Contractor shall provide an itemized service report to the COR within five working days from the date the service is completed. The report shall include dates; door location; door number; and a list of any deficiencies found and repaired.

mailto:brian.d.okeefe.civ@mail.mil

5.6. CLEAN UP: The Contractor shall clean up all debris and discarded materials resulting from its operations at the end of each workday. Materials shall be disposed of off post IAW applicable local, state and federal laws and regulations. In case of conflict among these laws and regulations, the most stringent law or regulation will apply.

No open burning will be allowed.

PWS PART 6: APPLICABLE PUBLICATIONS

6.1. GENERAL: The following regulations/documents are applicable to this contract. The documents are

Mandatory and shall be complied with. Supplements or amendments to these mandatory publications may be issued during the life of the contract. Supplements and amendments to mandatory publications shall be considered to be in full force and effective immediately upon publication. Publications are coded as Advisory (A) or Mandatory (M).

PUBLICATION TITLE/SUBJECT A/M

AR 190-40 Serious Accident Report M

AR 190-13 The Army Physical Security Program A

FD Reg 190-2 Fort Drum Traffic Code M

FD Reg 385-3 Fort Drum Safety M

FORMS

DA Form 285 United States Army Accident Investigation Report M

End of Performance Work Statement

SECTION 2: INSPECTION AND ACCEPTANCE

1. INSPECTIONS: Government inspections are for the sole benefit of the Government and do not relieve the

Contractor of his responsibility for providing adequate quality control measures. The Government will perform quality assurance (QA) of the Contractor's performance under this contract using the method of surveillance specified in the Quality Assurance Surveillance Plan (QASP). The Government’s QASP may be provided to the

Contractor after contract award. The COR may compare results of inspections performed by the Contractor’s inspectors with the actual conditions observed during Government inspections. The Government reserves the right to conduct 100% inspections.

2. ACCEPTANCE: The Government will accept all work when the Contractor performs and completes the work within the standards described in the PWS.

3. NON-CONFORMANCE: Failure by the Contractor to perform the work in accordance with the Performance

Work Statement shall be considered a non-conformance, shall constitute a contract deficiency, and may be grounds for contract deduction in accordance with the QASP.

4. GOVERNMENT'S RIGHTS: The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in these documents. Specifically, the Government reserves its rights under the Terms and Conditions clause; reference FAR Clause 52.212-4. Any deductions shall reflect the reduced value of services performed under the contract. The Contractor shall not be relieved of full performance of the services hereunder. The Government may modify the type and frequency of inspection of items.

SECTION 3: DELIVERIES OR PERFORMANCE

1. PERFORMANCE: Refer to the Performance Work Statement.

2. FEDERAL HOLIDAYS: Beyond the observance of Federal Holidays or uniquely occurring national events, the

Contractor may observe other dates of public or religious significance; however, the occurrence and observation of such shall not relieve the Contractor from full performance of any contract requirement or specified delivery dates.

Federal Holidays are as follows:

New Year’s Day 1 January

Martin Luther King Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day last Monday in May

Independence Day 4 July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veteran’s Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

SECTION 4: CONTRACT ADMINISTRATION DATA

1. CONTRACT ADMINISTRATION: After award, the Directorate of Contracting, Contracting Division, will administer the contract. The Contractor shall, after receipt of the contract, direct all questions concerning the contract to:

Mission & Installation Contracting Command

Contracting Division, Post Award

45 West Street

Fort Drum, NY 13602-5220

2. IMPORTANT NOTICE: The Contractor shall not accept any instructions issued by any person other than the

Contracting Officer or his/her authorized representative acting within the limits of his/her authority. No information other than that which may be contained in any authorized amendment to this solicitation or any authorized modification to any resulting contract issued by the Contracting Officer, which may be received from any person employed by the U.S. Government or otherwise, shall be considered as grounds for deviation from any provisions, conditions or other terms of these documents.

3. CONTRACTING OFFICER'S REPRESENTATIVES AND THEIR AUTHORITY:

3.1. The Contracting Officer will designate individual(s) to act as the Contracting Officer’s Representative

(COR) under this contract. Such designations will be made by letter from the Contracting Officer with an information copy furnished to the Contractor. The COR will represent the Contracting Officer in the administration of the contract but will not be authorized to change any of the terms and conditions of the contract.

3.2. No oral statements of any person, whomsoever, will in any manner or degree modify, or otherwise affect the terms and conditions of this contract. The Contracting Officer shall be the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, said authority shall remain solely with the Contracting Officer.

4. INVOICE SUBMISSION:

4.1. All invoices shall be sent to DFAS Indianapolis via https://wawf.eb.mil/ in accordance with DFARS

Clause 252.232-7003, Electronic Submission of Payment Requests. The full text of this clause can be found at:

http://farsite.hill.af.mil/.

4.2. When submitting an electronic invoice, it is recommended that the “Invoice as 2-in-1 (Services Only)” be selected. This option will enable the creation of two documents from the same data entry session. If the recommended option is chosen, please ensure the following is selected when creating a 2-in-1 invoice:

Acceptor DoDAAC W8100J Issue DoDAAC W911S2

Inspector DoDAAC W8100J Administration DoDAAC W911S2

4.3. WAWF Inquiries: Questions concerning WAWF can be addressed by contacting the WAWF Army Help

Desk Monday - Friday between the hours of 0630-1800 EDT at: Toll Free 1-877-2-DA-WAWF (1-877-232-9293);

Local: 317-510-0625; or sent via email to: cco-ec-army-wawf-helpdesk@dfas.mil

4.4. Payment Inquiries: Payment questions can be addressed by calling Customer Service, DFAS-Indianapolis, IN at (888) 332-7366.

https://wawf.eb.mil/ http://farsite.hill.af.mil/ mailto:cco-ec-army-wawf-helpdesk@dfas.mil

4.5. Activity Responsibility: Upon receipt of items from the Contractor, the Government will process the receiving report in WAWF.

5. CONTRACT PAYMENT/ELECTRONIC FUNDS TRANSFER: Reference FAR clause 52.232-33

Mandatory Information for Electronic Funds Transfer Payment (OCT 2003). This clause requires that contract payments be made by electronic funds transfer by the Finance Office. The Contractor shall provide information required concerning the financial institution to receive electronic funds transfers to the designated payment office.

SECTION 5: SPECIAL CONTRACT REQUIREMENTS

1. MINIMUM INSURANCE REQUIREMENTS: A current certificate from the Prime Contractor showing the following minimum amount of insurance is required to be submitted prior to beginning work on a Government installation.

TYPE AMOUNT

I NYS Workmen’s Compensation As required by state law

II Employer’s Liability $100,000, if occupational diseases are not included in the State’s Worker’s Compensation Coverage.

III General Liability for Bodily Injury $500,000 per occurrence

IV Automobile Liability

Bodily Injury

Property Damage

$200,000 per person

$500,000 per occurrence

$ 20,000 per occurrence

2. PERFORMANCE REQUIREMENTS SUMMARY (PRS): The following Performance Requirements

Summary (PRS) indicates the desired outcomes, performance objectives, performance standards, and Acceptable

Quality Levels (AQLs). Refer to the Performance Work Statement for the actual descriptions.

PWS

Para #

PWS Requirement Performance

Threshold

Disincentive

5.1.

Provide all resources necessary to perform semi-annual preventative maintenance/inspections and service calls in order to maintain the safe and effective operation of automatic door operators, at various facilities located at Fort

Drum, NY IAW the PWS; all attachments; and subject to the terms and conditions of the contract.

95%

Trends of less than acceptable performance could result in reductions in payments at the discretion of the Contracting Officer.

Additionally a negative past performance review of the Contractor could affect future contract awards.

5.2.

The Contractor shall contact the TR when the prior to starting any work on this contract, and when they complete work. The contact information will be provided at the time of award.