W911S0-16-R-0001-0001_Solicitation_Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 1 is being issued to:

1. Provide Attachment 1 - Sample Consent Letter, Attachment 2 - Specif ic Relevant Contracts Sheet, Attachment 5 - Pricing Worksheet, and

Questions and Answ ers.

2. Updated Section L. Please see changes that are in bold.

3. Updated Section M, b. Aw ard for All of the Work, to remove the sentence that stated "Offers received from small business concerns shall be evaluated against other small business offers."

4. Updated the Extended Descriptions on Contract Line Item Numbers (CLINs) 1001AA, 2001AA, 3001AA, and 4001AA.

5. The closing date for the solicitation is unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911S0-16-R-0001

X 9B. DATED (SEE ITEM 11)

02-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jul-2016

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD SUITE 126

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911S0-16-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 1001AA

The CLIN extended description has changed from:

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 0001AB.

Number of hours will be specified as part of the Task Order Request (TOR)

To:

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 1001AB.

Number of hours will be specified as part of the Task Order Request (TOR).

SUBCLIN 2001AA

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 0001AB.

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 2001AB.

SUBCLIN 3001AA

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 0001AB.

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 3001AB.

SUBCLIN 4001AA

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 0001AB.

Class & Materials Preparation - Resident Training. IAW PWS Par C-4.7.To be used together with CLIN 4001AB.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

SECTION L – INSTRUCTION TO OFFERORS

Instructions to Offerors

A. Proposal Submittal and Inquiries.

1. One hard copy of your propsal shall be submitted prior to the closing date and time identified on the SF 33, to the following address:

Mission and Installation Contracting Command Center – Fort Eustis

ATTN: Mr. Curtis M. Arthur II (W911S0-16-R-0001)

705 Washington Blvd. Suite 126

Fort Eustis, VA 23604-5538

Offers may be mailed through a commercial/Government carrier or hand carried.

2. Electronic submissions via email will be accepted. Email offers will be submitted to the following email addresses:

Mr. Curtis M. Arthur II, curtis.arthur.civ@mail.mil

Ms. Rhoda C. Harrison-Spence, rhoda.c.harrison-spence.civ@mail.mil

3. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer via the Contract Specialist. Address all questions or concerns you may have to the Contract

Specialist and Contracting Officer. All questions regarding this solicitation shall be submitted in writing via email

(email is the preferred method) to:

Mr. Curtis M. Arthur II, curtis.arthur.civ@mail.mil

Ms. Rhoda C. Harrison-Spence, rhoda.c.harrison-spence.civ@mail.mil

B. General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Part 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for

Award.” Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and the proposed contract type.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best

Mission Capability, Past Performance, Small Business Participation and Cost proposal in their initial proposal submission. However, IAW FAR Part 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR Part 15.306 (c)(2).

4. These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

5. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The offeror is mailto:curtis.arthur.civ@mail.mil mailto:rhoda.c.harrison-spence.civ@mail.mil mailto:curtis.arthur.civ@mail.mil mailto:rhoda.c.harrison-spence.civ@mail.mil reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

6. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

7. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

8. Debriefings. The KO will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506.

Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

C. Proposal Preparation Instructions

1. Offeror’s proposal shall consist of five (5) separate volumes: General, Mission Capability, Past Performance, Small Business Participation Proposal (if applicable) and Cost/Price.

2. Proposal Format

(a) Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal.

(b) Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the

Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement/

Portion

Rationale &

Impact

Section B, PWS/SOO/

SOW, etc.

Applicable

Page and

Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe

The rationale and impact of the exception

(c) The proposals shall be organized into five (5) volumes. Each volume of the proposal should be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. The same identifying data should be placed on the spine of each binder. All text shall be single spaced and printed black on white paper (Black and white requirement does not apply to graphics, photos, etc., Company stationary and logo’s are acceptable). Printing shall be easily readable (12-pitch type or 10 point proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies shall be provided on CD-ROM disk in

Microsoft Word, PowerPoint and/or Excel. File names to be “Company Name – Initial” for the first submission.

File name of later submissions (if necessary), shall be “Company Name – Revision X’ with X indicating the number of the revision. Page limitations are as follows:

VOLUME TITLE NO. OF COPIES PAGE LIMITS

I General 1 hard copy and 1 CD None

II Mission Capability 1 hard copy and 5 CDs 60 pages

III Past Performance 1 hard copy and 5 CDs 3 pages per reference

IV Small Business Participation 1 hard copy and 2 CDs None

V Cost/Price 1 hard copy and 2 CDs None

(d) Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

(e) Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(f) Page Limit does not include training materials list, instructor resumes, instructor-training materials, or required syllabi and lesson plans. Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted. .

(g) What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

(h) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

(i) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

3. Proposal Content

(a) Volume I – General. Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments). All final monetary extensions shall be in whole dollars only. Failure to follow the below Contract

Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. The

Contract Volume shall be organized as follows and contain the identified information.

TAB A, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, SF 33 - The SF 33 shall be submitted fully completed upon submission. The offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The contractor shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 with Section L, FAR

52.215-1 (b), Instruction to Offerors—Competitive Acquisition. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the

Government.

TAB C, Section B (Supplies or Services and Prices/Costs) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items (CLINS).

TAB D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

TAB E, Small Business Subcontracting Plan: Offeror that are classified as “Large

Business” shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR Clause

52.219-9. This plan shall be submitted separately from the Small Business Participation Proposal, which applies to both Large and Small Businesses. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a Large Business and it will be incorporated into any resultant contract. The

Department of Defense has established small business goals to ensure that small businesses will have maximum practicable opportunity to participate in performance of DoD contracts. The recommended MICC Office of Small

Business Program (OSBP) goals for this acquisition are as follows and are based on the total proposed subcontracted effort:

• Small Business - 40%

• Small Disadvantaged Business - 5%

• Women-Owned Small Business - 5%

• Historically Underutilized Business Zone (HUBZone) Small Business - 2%

• Service-Disabled Veteran-Owned Small Business - 3%

NOTE: For purposes of subcontracting, Historically Black Colleges and Universities/Minority Institutions

(HBCUs/MIs) should be included in the small disadvantaged business category.

(b) Volume II – Mission Capability Volume

(1) The Government will assess the Offeror’s ability to successfully conduct foreign-language training in response to DoD requirements. The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Mission Capability subfactors defined in

Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide rationale and supporting products to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their capabilities, past performance, and facilities, and will base its evaluation on the information presented in the offeror's proposal – the proposal must stand on its own. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(2) The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement (PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail and specificity to enable the

Government to make a thorough evaluation of the contractor’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Mission Capability volume shall be organized according to the following general outline:

-Table of Contents

-List of Table and Drawings

-Cross Reference Matrix

-Exceptions/Assumptions (Identification and explanation of any exceptions or deviations.

Additionally, identify any assumptions used in preparing the proposal)

-Mission Capability

-- Subfactor 1: Institutional Capability and Management

-- Subfactor 2. Methodology and Materials

-- Subfactor 3. Instructional Personnel

-- Subfactor 4. Facilities

TAB F, Subfactor 1. Institutional Capability and Management. The Government will assess the

Offeror’s methods of recruiting, training, and retaining instructors and orienting them to the needs of the United

States Government customer.

The Government will assess the qualifications of the personnel charged with day-to-day management of training, including supervision as defined in the PWS. The Government will assess the Offeror’s process and procedures for ensuring adherence to the terms of the contract, identifying discrepancies, taking corrective action, and addressing areas for improvement.

A. Offerors must submit the following:

1. Supervisor resumes to include proof of the highest degree obtained. For foreign degrees, vendor must provide an explanation (or documentation, if available) of equivalency to US degrees.

2. A detailed description of recruiting, training, and retention strategies and practices to include procedures for ongoing instructor performance evaluation

Pre-service training plan and all supporting instructional materials

A list of instructor in-service training events offered within the last year and the outline and materials used for two such events

3. Three actual student observation and counseling forms (personal student information deleted) that provide meaningful feedback on student performance, areas of strengths and weaknesses, and action plan

4. A Quality Control Plan that demonstrates an inspection system/location of on-site records and method of identifying and preventing deficiencies.

TAB G, Subfactor 2. Methodology and Materials. The Government will assess the degree to which the Offeror’s statement of methodological approach demonstrates an understanding and ability to apply those principles to the classroom. The Government will also assess the submitted, weekly schedules, lesson plans, and tests. Offerors shall submit the following:

(a) A detailed description of the proposed technical (i.e., methodological) approach for executing the requirements specified in Performance Work Statement of the solicitation. Offeror may also include an Executive

Summary (NTE 2 pages) but this summary will be included in the page count limit.

(b) Three (3) sample course packages; 1) initial acquisition training in a Category I language for a one-on-one setting; 2) initial acquisition training in a Category III or IV language for a group setting (assume four students of varying language aptitude and/or language backgrounds); 3) non-beginner training in a language of your choosing.

Each basic course package (#1 & #2) will include:

Overall class syllabus -- each syllabus shall include objectives, a list of the instructional materials and content areas and how they are sequenced in the course. Syllabus shall also include a timeline for assessment.

Weekly schedules (grid format preferable) for the first six weeks of the course, the three middle weeks, and the last three weeks – assume this is a full basic course for 1 and 2 above. Must include learning objectives, references to specific materials used, activity and skill focus for each hour, grammar points and area studies (where relevant), and homework.

One separate hourly lesson plan (IAW specifications of paragraph C-10.4) from each segment above (first six weeks of the course, the three middle weeks, and the last three weeks). While the Government expects skill integration in all lessons, the focus for the first plan is grammar, the second plan focus is listening, and the third plan focus is speaking.

A sample of three typical tests, one from each segment of the basic course above. Both achievement and proficiency-oriented tests must be included, based on the level of the lesson.

For #3 (non-beginner): Include weekly schedules for the first three weeks of the course; please also include one hourly lesson plan focusing on the weakest skill identified.

(c) The Offeror must demonstrate the ability to identify and procure learning materials in all media appropriate to the variety of languages and levels anticipated. The Offeror must submit a list of instructional materials, including course books, references and authentic materials, either on hand or readily accessible, which are proposed for use in carrying out the work of the project. As a reflection of the breadth and depth of the Offeror's capability in terms of both languages and levels of instruction, this listing should be as complete as possible, rather than a sampling.

TAB H, Subfactor 3. Instructional Personnel. The Government’s assessment of the education and experience of cited instructors will include level and relevance of both academic credentials and of work experience.

Offerors shall submit:

a. Resumes of instructional personnel (by language) who will be available to teach under the contract. Instructor information should not exceed two pages per teacher and must clearly convey: the academic credentials (including degrees granted and fields of concentration); foreign language teaching experience (at least four years’ experience in teaching the target language to adult learners in an intensive, proficiency-oriented environment) (type of programs and students, locations, and dates);

other relevant work experience; and professional publications and awards. For foreign degrees, vendor must provide an explanation (or documentation, if available) of equivalency to US degrees.

b. For instructors whose background does not clearly demonstrate their status as an educated native speaker of the target language, the Offeror must provide other supporting documentation (e.g. oral proficiency interview scores from a known testing agency, secondary and post-secondary education in the country, etc.).

c. As an indicator of the breadth and depth of the Offeror's capabilities, this portion of the submission should be as complete as possible, rather than a sampling of available personnel. The number and mix of languages in which the Offeror indicates capability to provide training will be a factor in the award.

B. The Government will assess the breadth and depth of the offeror’s capability in the following languages after reviewing submissions in Subfactors 2 and 3.

1. All offerors must demonstrate the ability to provide language training in all of the following languages from Group A: Chinese-Mandarin, Vietnamese, Greek, Hindi, and Polish.

2. All offerors must demonstrate the ability to provide language training in all of the following languages from Group B: Spanish, Russian, Norwegian, French, and Hebrew

3. In addition, all offerors must demonstrate the ability to provide language training in at least 20 (twenty) of the remaining languages in either Group A or Group B.

TAB I, Subfactor 4. Facilities. The Government Contract requires the use of established, professional foreign language schools. The Offeror shall include a detailed description of the facilities proposed to be used for carrying out the work of the contract. The Government will assess the location, capacity, and furnishings of the

Offeror’s facility, their suitability for intensive language learning, and ready access to equipment like computers, internet, audio and video support (IAW paragraph C-11 of PWS). The Government will not only assess the physical plant but will also evaluate the Offeror’s overall experience with the day-to-day operations of a professional language school. Government reserves the right to visit facilities as part of the evaluation process.

a. The specific requirements for facilities are defined in Paragraph C-11 of the PWS.

b. Offerors will be evaluated on their experience of running day-to-day operations of a professional language school.

c. If the Offeror has the required experience in running a professional foreign language school but such facility is outside the Washington DC metropolitan area (as defined in the PWS), Offeror must submit:

i. A video of the current language school that clearly shows the classroom space and other common facilities.

ii. A plan to establish a facility, as required, in the Washington DC metropolitan area with a detailed timeline and plan showing how the Offeror may comply with this requirement by the start of the period-of-performance.

(c) Volume III – Past Performance. The Government will perform a Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Confidence Assessment represents the evaluation of an Offeror's past work record to assess the Government's confidence in the Offeror's probability of successfully performing as proposed. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort. Past Performance information described herein is required on the offerors and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 25 percent of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

(1) The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years from the date of the proposal for the submitted data. The past performance data shall document a successful history of past contract performance.

(2) In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror’s Past Performance Volume and information obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract

Management Agency (DCMA) and commercial sources.

(3) Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. In the case of an offeror without any relevant past performance history, Offeror’s without a record of relevant past performance or for whom information will not be evaluated favorably or unfavorably on past performance and, as a result, will receive an " Unknown/Neutral Confidence" rating for the Past

Performance factor. A strong record of relevant present and past performance may be considered more advantageous to the Government than an "Unknown/Neutral Confidence" rating.

(4) All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

Offerors with no past performance may provide the equivalent information on company officials and/or personnel proposed for this action. If the offeror has no relevant past performance, they will be rated as “Unknown/Neutral

Confidence” rating.

(5) Submission Requirements. The offeror shall submit a Past Performance

Volume containing the following:

Table of Contents

Summary Page describing the role of the offeror and each subcontractor, teaming partner, and /or joint venture partner that the offeror is required to provide Past Performance Specific Relevant

Contract Reference Sheets for the past performance experience in accordance with Attachment 1.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information. A sample consent letter is attached as Attachment 1).

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the

Government receives information from other sources.

Specific Relevant Contracts Format - Sheets in accordance with Attachment 2. The offeror shall provide documentation outlining the offeror’s past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire - See Attachment 3, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to Mr. Curtis M. Arthur II, curtis.arthur.civ@mail.mil and Ms. Rhoda C. Harrison-Spence, rhoda.c.harrison-spence.civ@mail.mil.

Any questionnaires not returned directly to the KO will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received that the Offeror has not previously had an opportunity to address, the contractor will be given an opportunity to provide rebuttal. A minimum of three (3) Questionnaires must be received by KO prior to the date and time established for the RFP closing. New entities that have no past customers shall annotate on the Summary Page that they have mailto:curtis.arthur.civ@mail.mil mailto:rhoda.c.harrison-spence.civ@mail.mil had no previous clients and that the minimum number of questionnaires cannot be provided. If the offeror has no relevant past performance, they will be rated as “Unknown/Neutral Confidence” rating.

(d) Volume IV – Small Business Participation Proposal – All offerors are required to submit a Small Business

Participation Proposal individually addressing the following areas:

(1) the extent in which the small business programs listed in FAR Part 19 and Part 26 (small business, small disadvantaged business, woman-owned small business, HUBZone small business, service-disabled veteran-owned small business, Historically Black Colleges and Universities/Minority Institutions, etc.) are specifically identified in the Small Business Participation Proposal;

(2) the extent of commitment to use such firms (for example, enforceable commitments such as signed teaming agreements are to be considered more heavily than non-enforceable ones);

(3) the complexity and variety of the work small business firms are proposed to perform in completion of this contract;

(4) the extent of utilization of small business firms on prior contracts; and

(5) the extent of participation of small business firms on this acquisition in terms of the value of the total acquisition. This shall be represented both in dollars and percentages for the base year and for each individual option period.

The Small Business Participation Proposal shall be organized as follows:

(i) Prime Contractor type of business (check all that apply):

{ } Large

{ } Small (also check type of small business)

{ } Small Non-Disadvantaged Business

{ } Small Disadvantaged Business

{ } Woman-Owned Small Business

{ } HUBZone Small Business

{ } Veteran-Owned Small Business

{ } Service-Disabled Veteran-Owned Small Business

(ii) Value of the Total Acquisition (including options): $ __________

(iii) Dollar value of Offeror’s participation as prime contractor: $ ________

(iv) Dollar value and percentage of proposed subcontracted effort based on value of the total acquisition:

Dollar Percentage of Total

Value Value of Acquisition

Large $__________ %__________

Total Small $__________ %__________

Small Non-Disadvantaged $__________ %__________

Small Disadvantaged $__________ %__________

Small Woman-Owned $__________ %__________

Small HUBZone $__________ %__________

Small Veteran-Owned $__________ %__________

Small Service-Disabled

Veteran-Owned $__________ %__________

All representations above shall be accompanied by detailed supporting documentation regarding individual commitments.

NOTE: The sum of the dollar values and percentages of “Small Non-Disadvantaged” and “Small Disadvantaged” should equal the entries for the “Total Small.” However, the sum of all the percentages need not equal 100% since the prime contractor is not included and individual subcontractors may be counted toward more than one category.

Small Businesses proposing as prime contractors may include their contract performance in the dollars and percentages in the chart above as part of their small business participation proposal.

(v) List principal supplies/services (be specific) to be subcontracted to:

Name of Type of

Company Supply/Service

Large:

Small Non-Disadvantaged:

Small Disadvantaged:

Small Woman-Owned:

Small HUBZone:

Small Veteran-Owned:

Small Service-Disabled Veteran-Owned:

NOTE: For purposes of subcontracting, Historically Black Colleges and Universities/Minority Institutions

(HBCUs/MIs) should be included in the small disadvantaged business category.

(vi) Prior Performance Information: Provide information substantiating the offeror’s track record of utilizing small business on past contracts. For Large Businesses, include SF 294 and SF 295 (or Individual

Subcontracting and Summary Subcontracting Reports in eSRS) information for government contracts with these reporting requirements for the last three years. If offeror has had no contract in the last three years with these reporting requirements, a statement to that effect must be included. For Large and Small Businesses, provide descriptive information for all small business categories. Any information concerning long-term relationships with

Small Business subcontractors, such as mentor-protégé relationships should also be provided.

(vii) Extent of Commitment: Provide documentation regarding enforceable commitments to utilize any small business category, as defined in FAR Part 19 and Part 26, as subcontractors.

(e) Volume V: Cost/Price.

(1) All information relating to the proposed price must be included in both hard copy and electronic format.

Electronic versions of the cost/price proposal shall be submitted on a CD-ROM in a format compatible with

Microsoft Office (2007 or earlier) as further delineated below, and files should not be read only or password protected. All Excel formulas, lookup tables, and links should be intact, and no links should exist to files not included with the submission. Excel workbooks should not contain hidden spreadsheets. PDF or flat files will not be considered adequate. For the Cost/Price Volume, the electronic version will take precedence for any differences noted between the hard and electronic versions of an offeror’s proposal. Failure to comply with these formatting requirements may result in rejection of your proposal. Offerors’ submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists.

(2) Certified cost or pricing data is not anticipated for the award of contracts due to expected competition; however, the Government reserves the right to request such information should it become necessary consistent with FAR

Subpart 15.4, Contract Pricing. Data Other Than Certified Cost or Pricing Data is required to determine the proposed price fair and reasonable.

(3) Volume Organization. The Cost/Price Volume shall be comprised of two parts:

(a) Cost/Price.

(i) The offeror’s response shall consist of a cost/price proposal corresponding to CLINs 0001 - 4005.

Contractor shall fill out the attached Pricing Worksheet (Attachment 5). The Cost/Price proposal for all the CLINs contained in Schedule B shall contain two Sections: the Cost Narrative Section and the Cost Proposal Section.

Offerors shall use Government provided Not-to-Exceed estimates for Travel, Instructional Materials, and ODCs.

(ii) Cost Narrative portion in MS Word or compatible format, with a Table of Contents. The cost narrative shall provide the basis of estimate for all major elements of cost proposed. The Cost Narrative Section shall contain all the narrative explanations used in deriving calculated costs (including appropriate references to individual spreadsheets as they appertain). These narratives shall clearly explain the methodologies, calculations, exceptions and assumptions used in developing each cost element. At a minimum, the offeror shall address the items identified in paragraph (b) below.

(b) In the Cost/Price Narrative Section, provide an explanation of the method of cost build-up, including the basis used in applying rates and factors. The source of rates and factors shall be identified. The indirect rates proposed should reflect the offeror’s actual cost accounting practices and indirect rate structure. In the event that a Forward

Pricing Rate Agreement is not in effect for the Prime or any subcontractor the proposal(s) shall include the following information as applicable: Fringe rates, Labor Overhead rates, and all applicable Other Indirect rates and factors (including General and Administrative ‘G&A’ rate). All indirect rates and factors shall be supported by calculations. The components of the calculations must be broken down into the individual elements that comprise them. These elements must be fully explained, including how the amounts were computed both in text and figures.

The details of each individual cost pool and base shall be provided. In addition, any services that are provided to the contract through G&A shall be listed and explained (the base of allocation shall be explained). If the offeror is in a teaming arrangement, then the calculation details and assumptions leading to all subcontractor’s rates shall be identified, except as limited in (d) below.

(c) In the event that portions of the requirement are proposed to be satisfied by subcontractors, the prime’s proposal shall provide pass-through methodology and limitations.

(d) The prime contractor is responsible to enter its subcontractor pricing.

i. If a subcontractor does not want to reveal proprietary information to the prime offeror, the Government will accept a direct submission of the pricing spreadsheets from the subcontractor in order to protect its proprietary information. Such direct submission must include the same information as specified in (b) above, in the same format and media, and must exactly mesh with the prime contractor’s proposal.

ii. The submission shall identify the prime contractor on the cover sheet

iii. Prime contractors are responsible for conducting price analyses to establish reasonableness of proposed subcontractors’ prices, and to include the results of these analyses in the pricing narrative.

iv. It is also the responsibility of prime contractors to ensure their subcontractor (s) pricing proposal is submitted by the closing date/time. Proposals received that do not contain complete pricing for both the prime and all subcontractor(s) may not be considered for award.

(e) Accounting System Adequacy.

It is anticipated that cost reimbursable type task orders will be awarded under any resulting contract.

i. Prime contractors must have an accounting system that has been determined adequate by the Defense

Contract Audit Agency (DCAA) for accumulating and reporting incurred costs under cost type contracts in order to compete for cost-reimbursable award.

ii. The offeror shall provide evidence of an adequate accounting system as determined by the Defense

Contract Audit Agency (DCAA). Please note that an adequate accounting system is not an evaluation criterion, but rather a regulatory requirement. An opinion rendered by a Certified Public Accountancy (CPA) cannot be substituted for the DCAA determination.

(f) Offerors shall submit a fully completed cost breakdown in the format specified in Attachment 5. A separate breakdown shall be submitted for each option year and these shall be rolled up to the contract or summary level, which shall be traceable to the amounts inserted in Schedule B. All labor proposed on the previously discussed breakdown sheets shall be linked to this labor summary.

(g) Regarding labor costs, the Cost/Price Proposal Section shall be submitted using the Direct Labor Table format below, or other similar comprehensive formats which include the similar information as referenced below. The references in parentheses refer to the subparagraphs below.

PWS

Para (f.i)

Labor

Category

(f.ii)

AWD

Code

(f.iii)

Exempt

Non-

Exempt

(f.iv)

FTE

(f.v)

Labor Hrs

(Reg)

(f.ii)

Wage Rate

(f.vi)

Fringe

Benefits

(f.vii)

Indirect

Burden

(f.viii)

Fee Total

* Applicable Overhead or G&A factor(s)

Respecting labor, the following information shall be included in the Cost Narrative Section.

(i) PWS Para. If multiple PWS paragraphs are being performed by cross-utilized employees, identify such approach by cross-referencing the cost of such PWS paragraphs.

(ii) Labor Category/Hours. The Offeror shall identify the estimated hours for the proposed prime and each subcontractor for each labor category. The proposed hours should reflect a realistic assessment of each Team

Member’s expected participation/contribution to this effort.

(iii) Area Wage Determination (AWD) Code. If the position is Non-exempt then the offeror shall provide the five digit AWD code for the corresponding position title.

(iv) Exempt/Non-Exempt. The offeror shall identify whether the proposed position is classified as Exempt or Non-exempt. The terms “Exempt” and “Non-exempt” refer to applicability of the Fair Labor Standards Act

(FLSA) and the Service Contract Act (SCA) requirements as reflected in the applicable AWD’s. Further instructions are indicated below.

(v) Full Time Equivalent (FTE). The offeror shall provide hours utilized for a productive work year and describe the methodology used to derive the number of productive hours from available hours. “Available hours” refers to the standard number of annual work hours in accordance with the provisions of the FLSA (normally 52 weeks of 40 hours; 2,080 total).

(vi) Wage Rate. The offeror shall identify the applicable wage rate for each labor category. If the position is

Exempt, the offeror shall clearly explain the basis for the proposed wage rate. Additionally, the Offeror shall ensure that the non-exempt rates are compliant with the applicable AWD.

(vii) Fringe Benefits. In the Cost Narrative Section of the cost proposal, the offeror shall explain how fringe benefits were developed. If the position is Non-exempt then the offeror shall specify how the benefits meet

(or exceed) the minimum requirements delineated in the DOL Wage Determination.

(viii) Indirect Burden. The offeror shall provide the applicable indirect burden rates and explanation of the basis for application.

Materials/Supplies/Other Direct Costs (ODCs) shall be listed on a separate spreadsheet or area of each worksheet, to include the type of item, quantity, and unit price (U/P) proposed. Provide a code (with legend) that identifies the basis of each U/P: quotes, historical data (e.g., purchase order), Interdivisional Transfer at Cost. These shall be linked to the totals shown on the cost breakdown sheets.

The following have been deleted:

INSTRUCTION TO OFFERORS

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been added by full text:

SECTION M – EVALUATION FACTORS FOR AWARD

Evaluation Factors for Award

a. Basis for Contract Award

(1) This is a best value source selection conducted in accordance with Federal Acquisition Regulation (FAR)

15.3, Source Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Army Federal Acquisition Regulation Supplement (AFARS).