SSS_PWS.pdf

PERFORMANCE WORK STATEMENT

4ID Human Performance Optimization Program

7-Jun-17

PERFORMANCE WORK STATEMENT (PWS)

CERTIFIED STRENGTH & CONDITIONING SPECIALIST (CSCS) SERVICES

HUMAN PERFORMANCE OPTIMIZATION PROGRAM (HPOP)

FORT CARSON, COLORADO

19 JUNE 2017

PART 1

GENERAL INFORMATION

1. GENERAL:

1.1. Description of Services/Introduction: This is a non-personal services contract to provide Athletic Trainer (AT) and Certified Strength and Conditioning Specialist (CSCS) support services. The government shall not exercise any supervision or control over the contract service providers providing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government. The contractor shall provide all personnel, materials, supervision, other items, and non-personal services necessary to perform AT and CSCS duties as defined in this PWS except for those items specified as government furnished property and services. The contractor will perform to the standards in this contract.

1.2. Background: The 4ID Human Performance Optimization Program (HPOP) was developed in 2011 as an intervention strategy to decrease injury rates, enhance Soldier performance, and improve readiness across 4ID and Fort Carson. It supported the 2006 findings and recommendations of the DOD Military Injury Prevention Priorities Working Group and the 2008 findings and recommendations of the Joint Services Physical Training Injury Prevention Work Group. Over time, the program has matured from focusing solely on one combat brigade to all combat brigades under 4ID. It has grown from two Certified Athletic Trainers (ATC) and two CSCS to two ATC and three CSCS. Athletic Trainers have directly assisted brigade Physical Therapists by treating acute injuries while the CSCS have focused on educating individual Soldiers, small teams and leaders on fitness and sports related injury prevention, and personally coaching numerous programs designed to improve individual strength, flexibility, and endurance. Despite being the largest series of field investigations of injuries and physical fitness in operational Army units to date, draft findings compiled by the Army Public Health Center (January 2017) from 2011 to 2014 indicate that injury occurrence did not change with the original implementation of the 4ID HPOP. However, data that is more recent indicates a significant decrease in in injury rates and musculoskeletal profiles greater than 90 days since the implementation of the current HPOP contract in 2014 and the data suggests we are continuing a downward (positive) trend.

1.3. Objectives: The key objective of this contract is to improve combat readiness across 4ID and Fort Carson by enhancing individual Soldier physical wellness and performance, decreasing injury rates, and reducing limited duty profile duration, severity and chronicity. The contract achieves this through the provision of CSCS personnel serving as Head Strength and Conditioning Coaches to combat units on Fort Carson.

1.4. Scope: The contractor shall provide the following services:

1.4.1. Head Strength and Conditioning Coach/Site Lead: The Head Strength and Conditioning Coach/Site Lead works directly with the Division Surgeon and the Director of Human Performance Programs to design, organize, implement, facilitate, oversee, and evaluate all aspects of the 4ID strength and conditioning program. The Head CSCS/Site Lead supervises ATs and subordinate CSCSs. The Head CSCS/Site Lead works closely with the Garrison Directorate Family and Morale, Welfare, and Recreation (DFMWR) fitness facility staff, US Army Medical Command (MEDCOM) sports medicine and physical therapy staff, and unit leadership. This position serves in an advisory role to the 4ID Commanding General and the Garrison Commander and evaluates all aspects of physical readiness for Soldiers.

1.4.2. Athletic Trainer: The Athletic Trainer will collect and analyze injury data (compare with previous injury surveillance) for 4ID and Fort Carson units. They will provide data and analysis to the Division Surgeon, Health Protection Officer, and Safety Officers regarding recommendations for decreasing/minimizing injuries and risks. The ATC will work directly with Headquarters and Headquarters Battalion (HHBN), 4ID providers and medics to evaluate and treat Soldiers assigned to the battalion.

1.4.3. Strength and Conditioning Coach: Strength and Conditioning Coaches will work directly with unit leadership to design, organize, implement, facilitate, oversee, and evaluate all aspects of the 4ID strength and conditioning program under the supervision of the Head Strength and Conditioning Coach/Site Lead.

1.5. Period of Performance: The period of performance is one 12-month base period and one 12-month option period.

1.6. General Information:

1.6.1. Quality Control Program (QCP) / Quality Assurance Surveillance Plan (QASP): the contractor will develop and maintain an effective QCP that ensures all services are performed in accordance with this PWS. The contractor will develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract. The contractor will deliver the QCP 30 days after the government awards the contract. Following the government’s acceptance of the QCP, the contractor will receive any proposed changes to the QCP in writing from the contracting officer (KO). The government will evaluate the contractor’s performance under this contract in accordance with the QASP. This plan focuses on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards are applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2. Quality Control Reports: The contractor will submit a monthly Quality Control Report (QCR) for each functional area identified in the contract. The report will be submitted to the COR and KO on the last working day of the month for review as part of the contractor’s QCP.

1.6.3. Recognized Holidays: The contractor is not expected to perform duties on the following federally recognized holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.6.4. Hours of Operation: The contractor will provide all services 8 hours per day Monday through Friday (except federal holidays) not to exceed 40 hours a week. Total coverage for all services will start no earlier than 6:00AM (0600) and end no later than 6:00PM (1800).

1.6.5. Place of Performance: Contracted personnel will perform their work at various locations within the boundaries of Fort Carson, Colorado. This includes DFMWR fitness facilities and unit Physical Readiness Training (PRT) locations across the entirety of Fort Carson.

1.6.6. Absences: The contractor will provide qualified substitute personnel whenever a regular employee is absent. This includes scheduled and unscheduled absences.

1.6.7. Type of Contract: The government will award a firm-fixed-price purchase order

1.6.8. Security Requirements:

1.6.8.1.Access and General Protection/Security Policy and Procedures: All work and deliverables provided under this PWS are unclassified. All onsite personnel are required to pass a trustworthy National Agency Check with Inquiries (NACI). The Contract Oversight Representative (COR) will verify compliance using the Joint Personnel Adjudication System (JPAS) before contractors may work under the PWS. The contractor will provide all information required to complete background checks and is responsible for all costs associated with the NACI. Contractor workforce must comply with all personal identity verification requirements as outlined in Title 48 Code of Federal Regulations (CFR) Federal Acquisition Regulation (FAR) Clause 52.204-9 (Personal Identity Verification of Contractor Personnel) or as directed by Department of Defense (DOD), Headquarters, Department of the Army (HQDA), and/or local policy. In addition to the changes otherwise authorized in the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes to contractor security matters or processes.

1.6.8.2.Identification Cards: Contractors are required to carry their ID cards at all times while on Fort Carson. The government will issue identification (ID) cards to contracted personnel in accordance with DOD Instruction 5200.02 (DOD Personnel Security Program) and Army Directive 2014-05 (Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors). The COR will assist contracted personnel in obtaining proper identification.

Contracted personnel, including replacements or additional personnel, are required to submit a request for a DOD Common Access Card (CAC) within five days of contract award or start of work. Proof of a favorable NACI must accompany the request and contracted personnel will submit a request for deletion of their CAC when access is no longer required. The contractor is responsible for returning government issued ID cards to the COR no later than one business day following an employee’s last working day.

1.6.8.3.Network Access: Personnel who require U.S. Government internet system access must comply with all security requirements as outlined in Army Regulation (AR) 25-2 (Information Assurance). Any contractor provided computer hardware must meet DOD configuration standards and will be re-imaged before being allowed access to the network. All users must complete online Information Assurance (IA) training and sign the Acceptable Use Policy (AUP) before the government will grant access to the network.

1.6.8.4.Physical Security: The contractor is responsible for safeguarding all government equipment, information, and property provided for contractor use. The contractor will secure government facilities, equipment, and materials at the close of each work period.

1.6.8.5.Key Control: The contractor will establish and implement a key control program that ensures all keys/key cards issued by the government are not lost, misplaced, or used by unauthorized persons. This program will be included in the QCP.

1.6.8.5.1. Government issued keys/key cards may not be duplicated. The key control program will include the turn-in of keys by personnel who no longer require access to locked areas. The contractor will report the loss or duplication of keys/key cards to the KO immediately. In the event keys/key cards, other than master keys, are lost or duplicated, the contractor will re-key or replace the affected lock or locks under the direction of the KO. The government has the option to replace the affected lock or locks or perform the re-keying. When the government performs lock replacement or re-keying, the total cost of the work and materials will be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, the government will replace all locks and keys for that system at the cost of the contractor.

1.6.8.5.2. The contractor will prohibit the use of government issued keys/key cards by anyone other than the contractor’s employees. The contractor will prohibit the opening of locked areas by employees to permit entrance of persons other than contractor employees engaged in the performance of their work or personnel authorized entrance by the KO.

1.6.9. Special Qualifications:

1.6.9.1.Information Assurance (IA) Training and Certification: All contracted employees that require access to Army networks will complete online IA training and sign an Acceptable Use Policy (AUP) statement within 14 days following employment or within 30 days of the contract’s start date. Contracted employees will submit certificates of completion to the COR in hard copy. Training can be completed online at the following website: https://ia.signal.army.mil/DoDIAA/default.asp. Recertification is required annually.

1.6.9.2.Antiterrorism (AT) Level 1 Training: All contracted employees that require access to Army installations, facilities, and controlled access areas will complete AT Level 1 awareness training within 14 days following employment or within 30 days of the contract’s start date. Contracted employees will submit certificates of completion to the COR in hard copy. Training can be completed online at the following website: Recertification is required annually.

1.6.9.3.iWATCH Training: iWATCH is a program that was created to give the community a more active role in reporting suspicious activity. This training informs employees of the types of behavior to watch for and instructs employees to report suspicious behavior to the COR. Contractors will complete iWATCH awareness training within 14 days following employment or within 30 days of the contract’s start date.

Contracted employees will submit certificates of completion to the COR in hard copy. Training can be completed online at the following website: http://www.carson.army.mil/DES/pmo/iwatch.html.

1.6.9.4.Operations Security (OPSEC) Training: In accordance with AR 530-1 (Operations Security), all contracted employees will complete OPSEC training within 14 days following employment or within 30 days of the contract’s start date. Contracted employees will submit certificates of completion to the COR in hard copy. Training can be completed online at the following website: http://cdsetrain.dtic.mil/opsec/ Recertification is required annually.

1.6.9.5.Health Insurance Portability and Accountability Act (HIPAA) Training: Health Insurance Portability and Accountability Act (HIPAA) and Privacy Act training is required of all contractor personnel. The mandatory HIPAA and Privacy Act training course must be completed within 30 days of on boarding and annually, thereafter. The course can be accessed at the following website: https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf?ORG=MHS

1.6.9.6.Basic Life Support (BLS) Training: All contracted employees must present a valid certification card to the COR within 14 days following employment or within 30 days of the contract’s start date. The contractor will provide all information required to complete training and is responsible for all costs associated with certification and recertification.

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems. Appropriate action will be taken to resolve outstanding issues. These meetings will be at no additional cost to the government.

1.6.11. Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, specifications; monitor contractor's performance and notifies both the KO and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12. Key Personnel: The government considers the Site Manager and Alternate Site Manager as key personnel. The contractor shall have a Site Manager and an Alternate Site Manager on-site at Fort Carson by the Phase-In start date.

https://ia.signal.army.mil/DoDIAA/default.asp http://www.carson.army.mil/DES/pmo/iwatch.html http://cdsetrain.dtic.mil/opsec/ https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf?ORG=MHS

1.6.12.1. The government defines on-site as being physically located at the site location. At least one of these personnel shall be on-site every day during normal installation operating hours (identified as Monday through Friday from 0700-1530), excluding Federal holidays.

1.6.12.2. Mission requirements may dictate extended hours to include weekends and holidays. Fort Carson will also have a Site Lead on-site that will act as on-site management for daily operations. The Site Lead is required on-site by the first day of Phase-in. The site management personnel must have a minimum of five (5) years’ experience in the management of a similar or related multifunction operation.

1.6.12.3. Site management personnel will act as central points of contact (POC) with the Government, COR, and/or customers and shall be required to attend briefings, conferences, and other Government designated meetings.

1.6.13. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed The Contractor's employees shall wear clothing of the Contractor's choice and are expected to maintain a professional appearance while performing daily duties. All employees shall be appropriately dressed for their work requirements and all current and future Installation Dress Code(s) are to adhere to OSHA regulations.

1.6.14. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by The Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. Any software created by the contract that is authorized to install on Government equipment will give the Government unlimited rights to the software.

1.6.15. Organizational Conflicts of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.). Contractor or subcontractor personnel may perform evaluation services that may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements, which may be affected by the OCI.

1.6.16. Phase Out Period: At the end of this contract, to minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the ten (10) day phase out period. During the phase out period, the Contractor shall assist any potential new Contractor with becoming familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS & ACRONYMS:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to The Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by The Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by The Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. A workday is the hours of 0600 through 1800.

2.1.13. WORK WEEK: Workweek is Monday through Friday.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ATC Certified Athletic Training AT Certified Athletic Trainer CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CSCS Certified Strength & Conditioning Specialist DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation HPOP Human Performance Optimization Program KO Contracting Officer MD Medical Officer NATA National Athletic Trainer’s Association NSCA National Strength and Conditioning Association OCI Organizational Conflict of Interest PA Physician Assistant PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PT Physical Therapist PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SC Senior Commander SOP Standard Operating Procedure WAWF Wide Area Work Flow

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Government Furnished Equipment: The Government will provide the Head Strength and Conditioning Coach/Site Lead and the ATC with office space, required office equipment and supplies, and access to a government computer, telephone, and fax machine for official business outlined in this task order. The Contractor is responsible for physical security and accountability of all equipment made available to them to include maintaining information assurance in accordance with AR 25-2 for equipment in their use.

3.2. Computers and Automation Equipment: The government will not provide contracted employees with computers, cell phones, or other kinds of automation equipment. The Head Strength and Conditioning Coach/Site Lead and the ATC will have access to a government computer, telephone/telefax, and printer provided by the 4ID Division Surgeon. This automation will remain the property of and under the direct control of the Division Surgeon’s representative.

3.3. Facilities: The government will not provide dedicated facilities for contractor personnel. Contacted personnel will have access to DFMWR and unit facilities as allowed by facility managers, DFMWR administrators, and unit leadership.

3.4. Utilities: The Government provides all utilities used in the performance of tasks outlined in this PWS.

The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off lights, water faucets, or valves after using the required amount to accomplish tasks.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND SERVICES:

4.1. General: The contractor will provide all supplies, equipment, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.1.1. The contractor will provide all employees with computers, cell phones, and other automation equipment to perform work under this contract.

4.1.2. All computers must meet government configuration requirements. All computers will receive a new image in order to meet local network access requirements. The COR will provide configuration requirements once the contract is awarded.

4.2. Materials: The contractor is authorized to re-use materials that are turned in from units at no cost to the contract or the government.

4.3. Equipment: The contractor will provide any specialty exercise equipment that is required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall comply with the guidelines established by the NATA, NSCA and the State of Colorado and the requirements of this PWS under the guidance of government healthcare providers and strength/conditioning specialist.

5.2. Specific Requirements & General Responsibilities:

5.2.1. Certified Athletic Trainer:

5.2.1.1.Experience and qualifications sufficient to perform the requirements of this PWS including, at a minimum, two years of experience working with large groups. Military, collegiate, or professional/semi-professional sports organization experience is preferred.

5.2.1.2. Must have current NATA certification and be licensed to practice in the state of Colorado.

5.2.1.3. Collect and analyze injury data. Brief the chain of command and medical authorities regarding recommendations for decreasing/minimizing injuries and risks. Instruct monthly Tactical Athlete Medic Course (TAMC). The intent of the TAMC is increase the non-trauma skills of 4ID 68Ws and ultimately reduce the severity of injuries sustained during physical readiness training, field training, or real-world missions. The TAMC will include (at a minimum): protective taping, wrapping, padding, and bracing. It will instruct 68Ws on the improvisation of protective devices to protect specific body parts from injury/re-injury using materials available.

5.2.1.4. Identify Soldiers who are pre-disposed or have a high risk of injury through medical records review or individual screening. Provide assessments to brigade and battalion commanders and providers as required.

5.2.1.5. Develop checklists and assess the division’s pregnancy and postpartum physical training program and brigade and battalion-level reconditioning PRT programs. These assessments will be part of the division’s organization inspection program.

5.2.1.6. Conduct staff assistance visits to assist brigade and battalion commanders in optimizing their individual reconditioning PRT programs.

5.2.1.7. Plan, organize, and implement injury prevention programs to reduce injuries.

5.2.1.8. As required, set up and organize temporary treatment sites at field training events in order to evaluate and triage injuries. Examples include Army Physical Fitness Tests (APFT), Ironhorse Week Athletic Events, intramural sporting events, Army 10 Miler trials, Expert Field Medical Badge, Expert Infantryman’s Badge, Best Medic Competition, Best Sapper Competition, and Best Ranger Competition.

5.2.1.9. Attend and participate in the Division’s monthly Physical Resilience Working Group.

5.2.2. Certified Strength and Conditioning Specialist/Site Manager:

5.2.2.1. In addition to the requirements/tasks listed below and in paragraph 5.2.3., the Site Lead provides management and supervision of the ATC and all subordinate CSCSs.

5.2.2.2. Experience and qualifications sufficient to perform the requirements of this PWS including, at a minimum, two years of experience working with large groups. Military, collegiate, or professional/semi-professional sports organization experience is preferred.

5.2.2.3. Master’s Degree in a related field is preferred with a minimum of five (5) years’ experience working in collegiate Strength and Conditioning or a related area.

5.2.2.4. Must possess two of the following certifications:

5.2.2.4.1. NSCA (National Strength and Conditioning Association Certification)-CSCS (Certified Strength and Conditioning Specialist)

5.2.2.4.2. CSCCa (Collegiate Strength and Conditioning Coaches Association Certification-SCCC (Strength and Coach Certified)

5.2.2.4.3. USAW (USA Weightlifting)-Level 1 Club or Sports Performance Coach Certification

5.2.2.4.4. Must be First Aid/CPR/AED certified within the first 30 days of employment.

5.2.3. Certified Strength and Conditioning Specialist:

5.2.3.1.Possess a minimum of three (3) years’ experience working in collegiate Strength and Conditioning or a related area.

5.2.3.2.Must possess two of the following certifications:

5.2.3.2.1. NSCA (National Strength and Conditioning Association Certification)-CSCS (Certified Strength and Conditioning Specialist)

5.2.3.2.2. CSCCa (Collegiate Strength and Conditioning Coaches Association Certification-SCCC (Strength and Coach Certified)

5.2.3.2.3. USAW (USA Weightlifting)-Level 1 Club or Sports Performance Coach Certification

5.2.3.2.4. Must be First Aid/CPR/AED certified within the first 30 days of employment.

5.2.3.3.Develop direct support relationships with brigade command teams. Serve as the brigade’s head strength and conditioning coach and principle advisor to the commander on physical performance improvement.

5.2.3.4.Assist brigade and battalion command teams in developing PRT programs that support unit training programs and cycles, increase individual and organizational performance, and decrease injuries in the formation.

5.2.3.5.Evaluate and assess the knowledge, skills, and efficacy of school trained Master Fitness Trainers and appointed Unit Fitness NCOs. Provide assessments and recommendations to brigade and battalion command teams as required.

5.2.3.6.Evaluate and assess the knowledge, skills and efficacy of exercise leaders and instructor trainers appointed to the division’s pregnancy and postpartum physical training program. Provide additional training as required.

5.2.3.7.Develop checklists and conduct assessments of brigade and battalion level Master Fitness Trainers. These assessments will be part of the division’s organization inspection program.

5.2.3.8.Maintain certification from the National Strength and Conditioning Association (NSCA) and be licensed to practice in the State of Colorado.

5.2.3.9.Management experience of a strength & conditioning staff, as well as a history of teaching and developing strength & conditioning specialist.

5.2.3.10.Design and supervise weight training and conditioning programs

5.2.3.11.Assist Master Fitness Trainers and Unit Fitness NCOS with the operation and maintenance of unit weight rooms.

5.2.3.12.Teach strength and conditioning classes as needed that increase strength, speed, power, endurance, and prevent fitness and occupational injuries

5.2.3.13.Build a working relationship with brigade and battalion leadership that fosters a culture of fitness and performance

5.2.3.14.Plan and schedule a regular program of weight training and conditioning practice in coordination with unit NCO leadership

5.2.3.15.Assist Master Fitness Trainers and Unit Fitness NCOs with the set up and monitoring of all rules and regulations that are to be followed in unit weight rooms and assist with overseeing the safety condition of the weight room facility.

5.2.3.16.Recommend purchase of equipment and supplies as is appropriate.

5.2.3.17.Assist brigade and battalion leadership with developing a unit fitness training meeting.

5.2.3.18. Assess and monitor Unit Master Fitness Trainers and Unit Fitness NCOs. Provide routine assessments to unit commanders and recommendations on continued service as a master fitness trainer or fitness NCO.

5.2.3.19. Develop education programs for Soldiers identified to attend the Army’s Unit Master Fitness Training Program and continuing education programs for school trained Master Fitness Trainers, Unit Fitness NCOs and P3T Program Exercise Leaders.

5.3. Progress Inspections: The Government will randomly inspect work in order to ensure adequate progress and to examine the quality of the Contractor’s work. The Government will note any deficiencies and notify the Contractor in writing. The Government can inspect any of the work for contract compliance at any point during the work. The Contractor shall correct any deficiencies noted.

5.4. Contractor Manpower Reporting (CMR): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for C-MRT via a secure data collection site. The Contractor is required to complete all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk also at: http://www.ecmra.mil

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1. The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures

6.2. Health Insurance Portability and Accountability Act of 1996 (HIPAA) Compliance Agreement:

DEPARTMENT OF DEFENSE

BUSINESS ASSOCIATE AGREEMENT

INTRODUCTION:

GENERAL USE AND DISCLOSURE PROVISIONS:

In accordance with DoD 6025.18-R “Department of Defense Health Information Privacy Regulation,” January 24, 2003, the Contractor meets the definition of Business Associate. Therefore, a Business Associate Agreement is required to comply with both the Health Insurance Portability and Accountability Act (HIPAA) Privacy and Security regulations. This clause serves as that agreement whereby the Contractor agrees to abide by all applicable HIPAA Privacy and Security requirements regarding health information as defined in this clause, and in DoD 6025.18-R and DoD 8580.02-R, as amended. Additional requirements will be addressed when implemented.

(a) Definitions. As used in this clause generally refer to the Code of Federal Regulations (CFR) definition unless a more specific provision exists in DoD 6025.18-R or DoD 8580.02-R.

Individual has the same meaning as the term “individual” in 45 CFR 160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g).

Privacy Rule means the Standards for Privacy of Individually Identifiable Health Information at 45 CFR part 160 and part 164, subparts A and E.

Protected Health Information has the same meaning as the term “protected health information” in 45 CFR 160.103, limited to the information created or received by the Contractor from or on behalf of the Government pursuant to the Contract.

Electronic Protected Health Information has the same meaning as the term “electronic protected health information” in 45 CFR 160.103.

Required by Law has the same meaning as the term “required by law” in 45 CFR 164.103.

Secretary means the Secretary of the Department of Health and Human Services or his/her designee.

Security Rule means the Health Insurance Reform: Security Standards at 45 CFR part 160, 162 and part 164, subpart C.

Terms used, but not otherwise defined, in this Clause shall have the same meaning as those terms in 45 CFR 160.103, 164.501 and 164.304.

(b) The Contractor shall not use or further disclose Protected Health Information other than as permitted or required by the Contract or as Required by Law.

(c) The Contractor shall use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Contract.

(d) The Contractor agrees to use administrative, physical, and technical safeguards that reasonably and appropriately protect the confidentiality, integrity, and availability of the electronic protected health information that it creates, receives, maintains, or transmits in the execution of this Contract.

(e) The Contractor agrees to mitigate, to the extent practicable, any harmful effect that is known to the Contractor of a use or disclosure of Protected Health Information by the Contractor in violation of the requirements of this Clause.

(f) The Contractor shall report to the Government any security incident involving protected health information of which it becomes aware.

(g) The Contractor shall report to the Government any use or disclosure of the Protected Health Information not provided for by this Contract of which the Contractor becomes aware.

(h) The Contractor shall ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, or created or received by the Contractor, on behalf of the Government, agrees to the same restrictions and conditions that apply through this Contract to the Contractor with respect to such information.

(i) The Contractor shall ensure that any agent, including a subcontractor, to whom it provides electronic Protected Health Information, agrees to implement reasonable and appropriate safeguards to protect it.

(j) The Contractor shall provide access, at the request of the Government, and in the time and manner reasonably designated by the Government to Protected Health Information in a Designated Record Set, to the Government or, as directed by the Government, to an Individual in order to meet the requirements under 45 CFR 164.524.

(k) The Contractor shall make any amendment(s) to Protected Health Information in a Designated Record Set that the Government directs or agrees to pursuant to 45 CFR 164.526 at the request of the Government, and in the time and manner reasonably designated by the Government.

(l) The Contractor shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by the Contractor, on behalf of the Government, available to the Government, or at the request of the Government to the Secretary, in a time and manner reasonably designated by the Government or the Secretary, for purposes of the Secretary determining the Government’s compliance with the Privacy Rule.

(m) The Contractor shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45

CFR 164.528.

(n) The Contractor shall provide to the Government or an Individual, in time and manner reasonably designated by the Government, information collected in accordance with this Clause of the Contract, to permit the Government to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR 164.528.

SPECIAL USE AND DISCLOSURE PROVISIONS

(a) Except as otherwise limited in this Clause, the Contractor may use Protected Health Information for the proper management and administration of the Contractor or to carry out the legal responsibilities of the Contractor.

(b) Except as otherwise limited in this Clause, the Contractor may disclose Protected Health Information for the proper management and administration of the Contractor, provided that disclosures are required by law, or the Contractor obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and used or further disclosed only as required by law or for the purpose for which it was disclosed to the person, and the person notifies the Contractor of any instances of which it is aware in which the confidentiality of the information has been breached.

(c) Except as otherwise limited in this Clause, the Contractor may use Protected Health Information to provide Data Aggregation services to the Government as permitted by 45 CFR 164.504(e)(2)(i)(B).

(d) Contractor may use Protected Health Information to report violations of law to appropriate Federal and State authorities, consistent with 45 CFR 164.502(j)(1). Obligations of the Government

PROVISIONS FOR THE GOVERNMENT TO INFORM THE CONTRACTOR OF PRIVACY PRACTICES

AND RESTRICTIONS

(a) The Government shall provide the Contractor with the notice of privacy practices that the Government produces in accordance with 45 CFR 164.520.

(b) The Government shall provide the Contractor with any changes in, or revocation of, permission by Individual to use or disclose Protected Health Information, if such changes affect the Contractor’s permitted or required uses and disclosures.

(c) The Government shall notify the Contractor of any restriction to the use or disclosure of Protected Health Information that the Government has agreed to in accordance with 45 CFR 164.522.

PERMISSIBLE REQUESTS BY THE GOVERNMENT

(a) The Government shall not request the Contractor to use or disclose Protected Health Information in any manner that would not be permissible under the HIPAA Privacy Rule, the HIPAA Security Rule, or any applicable Government regulations (including without limitation, DoD 6025.18-R and DoD 8580.02-R) if done by the Government, except for providing Data Aggregation services to the Government and for management and administrative activities of the Contractor as otherwise permitted by this clause.