W911RZ-24-Q-0024 Combine Synopsis (Digital Wayfinding).pdf

Combined Synopsis

Solicitation

MEDDAC Digital Wayfinding Service

W911RZ-24-Q-0024

This is a combined synopsis/solicitation for service to install a Digital Wayfinding

System in Evans Army Community Hospital. The system will assist patients, visitors, and staff in navigating to various locations within the main hospital campus and to clinics across Fort Carson. The system will be comprised of a wayfinding software that will display 3-D directions and office information that will operate on hardware, including

(7) 32-inch touchscreens and (3) 65-inch touchscreens strategically placed throughout the building. The entire system must operate on a platform capable of supporting 10G

(gigabits per second) data transfer speeds.

This solicitation is prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and other items necessary to perform this non-personal service as defined in the PWS. The dates for the contract are 01

August 2024 to 31 July 2025. The Contractor shall perform to the standards in this contract.

Solicitation number W911RZ-24-Q-0024 is issued as a Request for Quote (RFQ). No award will be made under this solicitation until funds are available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror(s) for any cost. This will be awarded as a Small Business Set Aside.

• Product Service Code (PSC): DA01 – IT and Telecom – Business

Application/Application Development Support Services (Labor)

• NAICS Code: 541512 – Computer Systems Design Services

• Period of Performance: 1 August 2024 – 31 July 2025

• Contract Type: Firm Fixed Price (FFP)

• Contracting Office Address: 918th Contracting Battalion (CBN) MICC-Fort

Carson 1676 Evans St., Bldg. 1220, 3rd Fl. Fort Carson, CO 80913-5198

Questions concerning this synopsis/solicitation should be e-mailed to SFC Cardenas, Matthew, Contracting Specialist, at matthew.a.cardenas2.mil@army.mil. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding submissions. All questions must be submitted no later than 08 July 2024, at 07:00 am MST to the Contract Specialist at the above email address. This Solicitation will close 12 July 2024, at 07:00 am MST.

Section SF 1449 - CONTINUATION SHEET

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination N/A Destination Government

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Digital Wayfinder System

FFP

Digital Wayfinder Supplies and Service for Installation. See PWS for further instructions.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012122043-0001

PSC CD: DA01

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Each Warranty

FFP

5 year Warranty FOB: Destination

PSC CD: DA01

NET AMT

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-AUG-2024 TO

31-JUL-2025

N/A FORT CARSON

FORT CARSON

FORT CARSON

COLORADO SPRINGS CO 80913

HT0788

0002 POP 01-AUG-2024 TO

31-JUL-2025

N/A FORT CARSON

FORT CARSON

1650 COCHRANE CIRCLE

FORT CARSON CO 80913

HT0788

52.212-1 ADDENDUM

52.212-1 ADDENDUM

52.212-1 Instructions to Offerors Addendum General Instructions:

This is a Request for Quote (RFQ) competed IAW FAR PART 13, Simplified Procedures for Certain Commercial Items; FAR PART 12, Commercial Items.

All offerors shall submit their quotations using the requested contract line item (CLIN) structure/ according to the specifications outlined in the Statement of Work (SOW) // Performance Work Statement (PWS) to the email address stated herein by the date and time specified herein. The offer shall include the name, address, and telephone number, unit price, an overall total price, description of service being offered in sufficient detail to evaluate compliance with the requirements in the solicitation and the SOW/ PWS, any discount terms, cage code, Unique Identity ID (UEID), size of business, taxpayer ID number, and acknowledgement of solicitation amendments.

Quotations must be received no later than the solicitation closing date and time listed on the solicitation. The Offeror is responsible for verifying that their quotation package was received before the solicitation closing date and time.

Only e-mail submissions will be accepted. Quotes shall be valid for a minimum of 60 calendar days. The Closing Date and time for this Solicitation is 12 July 2024, at 07:00 am MST. The Offeror shall submit electronic copies of their quotation package via email with the subject line W911RZ-24-Q-0024, to the following points of contacts:

Contracting Specialist: SFC Matthew Cardenas at matthew.a.cardenas2.mil@army.mil; and Contracting Officer:

Julia Gomez at: julia.e.gomez.civ@army.mil. Quotation received after this date and time will be considerate late in accordance with FAR 52.212-1(f) and will be not evaluated.

Offerors should mark each page of their quote as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarifications if later determined by the Contracting Officer to be necessary.

Request for Information (RFI). The Contractor shall submit all questions and concerns in writing via email.

Questions shall be emailed to: matthew.a.cardenas2.mil@army.mil no later than 08 July 2024, at 07:00 am MST. The body of the email shall be numbered per question and contain questions in a clear and concise manner with specific reference to the page number and section of the solicitation, if applicable. All questions will be consolidated and answered on one document. Questions and answers will be available in the form of an amendment to the solicitation. The Government is not obligated to award a contract because of this notice, nor does it obligate the Government to pay for any offer preparation costs.

Site Visit: The Government intends on conducting one in-person site visit and highly recommends that all contractors registered in SAM.gov attend all site visits. Site visits will be conducted prior to the submission of quotes. Visit https://home.army.mil/carson/ for current post access procedures. It is the responsibility of the contractors to ensure post access and adherence to site visit location and times identified in the request for quote.

The day of the site visit will be 02 July 2024 at 2:30 PM MST at Evans Army Community Hospital, 1650 Cochrane Cir, Fort Carson, CO 80913. Meeting location will be Room 0507 Basement Level (Facilities Management) of the Main Hospital.

SAM Registration: In accordance with the FAR 4.1102(a) Policy, offerors are required to be registered in SAM at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirement. The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation Unique Entity Identifier (UEID) followed by the unique entity identifier that identifies the Offeror's name and address. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one.

Emergencies: If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

52.212-2 ADDENDUM

52.212-2 ADDENDUM

The provision at 52.212-2, Evaluation—Commercial Products and Commercial Services applies to this acquisition.

The Government will award a Firm Fixed Price (FFP) resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government according to FAR Part 12 and FAR Part 13, price and other factors considered.

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standard for non-cost factors. Non-cost factors are: Technical Acceptable.

The following factors shall be used to evaluate offers: (a) Technically ability to provide and perform to the Services and Standards of the Performance Work Statement, (b) Lowest evaluated price.

Technical Acceptable. The contractor’s quote must demonstrate its ability and understanding in performing the requirements of the Performance Work Statement (PWS). Merely restating the requirement of the PWS does not demonstrate the contractor’s technical ability and understanding of the PWS and will be evaluated as such. In order to be considered for further evaluation, an Offeror must first be determined acceptable in the Technical factor. If an offer cannot comply with every requirement, that offer will not be technically acceptable. Technical Acceptable and Unacceptable Ratings

Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

Price. The offeror shall complete the CLIN pricing of this solicitation. The offeror’s price will be evaluated for award purposes by adding the total price for base year. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the Offeror’s quote. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

The Government intends to evaluate offers and make award without discussions; however, this does not preclude the Government from seeking clarifications if it is in the best interest of the Government to do so.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Digital Wayfinding System

Part 1

General Information

GENERAL REQUIREMENTS. This is a contract between the Government, who will hereinafter be referred to as the Government and the selected contractor, who will hereinafter be referred to as The Contractor. This contract is to provide A Digital Wayfinding System with the 10G option, as specified in the salient characteristics. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the services and to provide the products specified in the detailed requirements from the Government. The Contractor shall furnish all equipment, to include vehicles, material handling equipment, containers, hand-trucks, hand-tools, and personal protective equipment to meet the requirements of the scope of the quote. The Contractor will leave the area clean and free from any residue or debris from the project.

The Contractor shall complete all work detailed in this contract for the agreed amount).

The Government shall not exercise any supervision or control over the contract service/product providers performing the services and providing products herein. Such contract providers shall be accountable solely to The Contractor who, in turn is responsible to the Government.

Description of Services, Products, and Introduction.

1.1 Background. Evans Army Community Hospital will have a state-of-the-art Digital Wayfinding System to support patients, visitors, and staff in our healthcare system. The system will provide directions to assist patients, visitors, and staff navigate to locations on the main hospital campus, to clinics located throughout Fort Carson. 3-D directions will be provided to locations on the main hospital campus and 2-D directions will be provided for off campus locations. The system will be capable of operating on a 10G network.

1.2 Scope.

Services and Products.

Content Management System Requirements:

• Proprietary Content Management System must utilize and leverage modern technologies for hosting and delivering a robust operations environment including:

o Leverage best-in-class cloud or hosting of content management servers o Utilize modern coding techniques to provide responsive updating portals for use at a computer, mobile, or tablet device o All management of the digital directory must be done centrally through a Centralized Cloud Based or hosted password authenticated server o All listings and content must be backed up to a secondary or

“cloud-based” location for redundancy o Vendor must offer and support unlimited cloud-based backups & hosting

• Must be able to provide Directory with building name and departments, announcements, and standard directory functionality such as:

o Must be able to provide instant directory updates for department, physician, specialties, suite, and building location updates.

o All directory updates shall automatically update maps, wayfinding, routes, and connected to defined campus or in-building locations o Client shall be able to search any department by name or skill/disciplines/specialty type using key words and search by category

• Digital directory and content updating should be designed for ease of use through common sets of requirements including:

o All content updating should be designed to be executed by non-technical staff with contextual help for the operator o Operators must be able to instantly update messaging with Real Time messaging takeover o Must be able to have unlimited user accounts for updating with no additional cost for additional updating licenses

• Systems must be capable of maintaining directory and wayfinding functionality for an indefinite period in an unconnected or offline state without internet connectivity

• Digital directory and wayfinding must be delivered in a mobile experience and delivered via QR-code

• Content Management system must be capable of supporting additional content types including:

o News, weather, traffic, and local amenity maps o Must be able to support additional content creative include seasonal messaging and evergreen public health messaging

Design and Content Requirements:

• Must be able to provide a client branded design aligned to align with required functionality

• Vendor must be able to provide graphic design, content design, and initial content development to the county to support the user interface

• Vendor must be able to provide initial setup and must be able to offer full initial input of department data, creation of all wayfinding maps, and any modifications to design through service or support offers

Accessibility Requirements:

• Must support ADA requirement for display and interactivity including:

o Must not protrude more than 4 inches from the wall o Must maintain a maximum touchable height of 48” with a reach of

10” o Must be installed a minimum of 27” off the floor

• Must support at least 2 languages in an interactive program with clear visual indicators to transition to alternative languages. Alternative language support is defined as:

o Main menu support o Secondary and tertiary location identifiers o Mapping identifiers o Navigation identifiers

Wayfinding Requirements:

• All mapping must provide animated wayfinding through 2-D and 3-D animation

• All mapping must be able show traversal of elevators and stairs

• All mapping must show “You are Here” finding

• All mapping must be able to be sent to users via QR

Security Requirements:

• Administrator access should be capable of multi-factor authentication processes

• All communication from the client-side device must be outbound only over HTTPS or other encrypted protocols

• Onsite client devices must be deployed on a Linux operating system that can be customized to limit all unnecessary applications, protocols, and ports

• All remote access must be initiated via outbound-only communication and via HTTPS or similar secure connectivity

• Any Vendor must be able to provide results of a 3rd party External Web Application Penetration test within the last 2 years

Software Support Requirements

• Systems must be capable of notification to a Colorado-based support desk in the event of an outage or downtime event

• Must provide US-based support answered by English speaking operators with technical skills to support the products, Colorado Preferred

• Must be able to provide a 5 year software support contract

• Support software must auto-detect when media player or program is non-functional and proactively notify support desk

• Vendor must provide unlimited access to software updates, patches, and upgrades while supported by the installed media players

• One Support desk required for all hardware and software support needs, full turnkey support.

W911RZ24Q0024

Hardware Requirements:

• Products must be the standard of manufactures regularly engaged in the production of Electronic Directory and Digital Wayfinding solutions

• Must have onsite evaluation and compatibility with existing functional hardware onsite wall mounted 32” touchscreen units (7 units)

• Identify and provide additional wall mounted 65” touchscreen units at locations (3 units)

• Must be commercial grade, HD or UHD Resolution Flat Panel LED/LCD monitors built for 24x7 use

• Enclosures must be fabricated in a US based facility

• Commercial Grade with 12 Gauge Steel

• Requires 10 Gig data (5 years) for units onsite to ensure off network solution to update and maintain all displays.

Hardware Warranty:

• Products must have been certified by the commercial display manufacturer for a minimum of 5 years of performance

• Must be able to provide a minimum 5 year warranty with on-site next day replacement and quarterly proactive maintenance with on-site technician.

The Contractor shall take measures and implement processes to prevent damage to the facilities utilizing floor protectors, corner guards, and any items/materials necessary to ensure safety and protect items and facilities. The contractor will be responsible for damage to buildings and damaged or lost items or products specified in the quote.

1.3 General Information:

1.3.1. Hours of Operation. The Contractor is responsible for providing services, between the hours of 0730 and 1600, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.3.2. Quality Assurance. The Government shall evaluate The Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that The Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.3.3. Place of Performance. The work to be performed under this contract will be performed at Evans Army Community Hospital, 1650 Cochrane Circle, Fort Carson, CO 80913. WORK WILL NOT IMPACT PATIENT CARE.

WORK MAY BE REQUIRED TO BE PERFORMED AT NIGHT, ON

WEEKENDS, OR HOLIDAYS.

1.3.4. Physical Security. The Contractor shall be responsible for safeguarding all

Government equipment, information and property provided for The Contractor’s use.

1.3.5. Special Qualifications. The Contractor shall be certified to provide services outline herein. The Contractor is responsible for ensuring all employees possess current identification cards and pass background checks to be allowed on post. The Contractor is responsible for ensuring all vehicles have current registration to be allowed on post.

1.3.6. Key Personnel. The inspection and acceptance point for all services rendered under this contract will be by Contracting Officer’s Representative (COR), Resource Management Division, Contracting Branch. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for The Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for The Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 and 1600, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

EACH Points of contact (POC):

CONTRACT OFFICER’S REPRESENTATIVE

FMD

FMD:

1.4. Quality Acceptance Surveillance Plan

1.4.1. Inspection. Upon completion, COR shall conduct an inspection. If COR determines that the work complies with requirements, the COR shall notify The Contractor that such work has been accepted. COR may, before the tender of delivery, conduct a preliminary inspection of any work or file systems and equipment upon delivery for the purpose of verifying delivery, including quantity.

Such inspections shall not constitute acceptance of, taking charge over, or control.

1.4.2. Rejection. If COR determines that all or any portion of the work, does not conform to requirements, COR shall reject such non-conforming portion by notifying The Contractor in writing of such rejection, specifying the basis for rejection within a reasonable time but no longer than fifteen (15) calendar days following the inspection. COR will hold the rejected portion for a reasonable time to permit The Contractor to correct, remove or repair the said work or equipment.

The Contractor shall have fifteen (15) calendar days to provide acceptable evidence of arrangements to remedy the basis for rejection; any remedy shall require written notice to COR. During a subsequent inspection, COR may reject or accept the remedy within fifteen (15) calendar days. Any rejected items not remedied or accepted shall be removed from the premises.

1.4.3. Correction of Errors. The Contractor will correct any errors or omissions in its work and any work deemed unsatisfactory or unacceptable by COR promptly and for no additional compensation. The Contractor shall reimburse COR for costs that COR incurs that are payable to another the Contractor or entity because of The Contractor’s delays, improperly timed activities, or other damage to the other the Contractor or entity’s work. The Contractor shall promptly remedy damage it wrongfully or negligently causes to property, equipment, or premises (buildings) of COR or another person or entity in connection with the Services.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. THE CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to The Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. The Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of

Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by The Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of The Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by The Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. WORKDAY. The number of hours per day The Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

COR Contracting Officer Representative OPW Off-Post Warehouse QASP Quality Assurance Surveillance Plan

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC HQ0490 Issue By DoDAAC W911RZ Admin DoDAAC** W911RZ Inspect By DoDAAC HT0788 Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) HT0788 Service Acceptor (DoDAAC) HT0788 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024) ALTERNATE I (FEB 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business (SDVOSB) concern" means a small business concern--

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.

"Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program" means an SDVOSB concern that--

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

"Service-disabled veteran-owned small business (SDVOSB) Program" means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13

CFR 121.103.

"Small disadvantaged business concern, consistent with 13 CFR 124.1001", means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

"Subsidiary" means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

"Successor" means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

"Veteran-owned small business concern" means a small business concern--

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned small business (WOSB) concern eligible under the WOSB Program" (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that--

(i) It [ ___ ] is, [ ___ ] is not a small business concern; or

(ii) It [ ___ ] is, [ ___ ] is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ ]

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a veteran-owned small business concern.

(3) SDVOSB concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents that it [ ___ ] is, [ ___ ] is not an SDVOSB concern.

(4) SDVOSB concern joint venture eligible under the SDVOSB Program. The offeror represents that it [ ___ ] is, http://www.sam.gov/

[ ___ ] is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [Complete only if the offeror represented itself as an SDVOSB concern in paragraph (c)(3) of this provision.] [The offeror shall enter the name and unique entity identifier of each party to the joint venture:

(5) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it [ ___ ] is, [ ___ ] is not a small disadvantaged business concern as defined in 13 CFR 124.1001.

(6) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it [ ___ ] is, [ ___ ] is not a women-owned small business concern.

(7) WOSB joint venture eligible under the WOSB Program. The offeror represents that it [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .]

(8) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c).

[The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .]

Note to paragraphs (c)(9) and (10): Complete paragraphs (c)(9) and (10) only if this solicitation is expected to exceed the simplified acquisition threshold.

(9) Women-owned business concern (other than small business concern). (Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, a women-owned business concern.

(10) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price: _________

(11) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13 CFR 126.200(e)(1)); and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall provide representation of its HUBZone status.

(12) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(5) of this provision.)

___ Black American.

___ Hispanic American.

___ Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians).

___ Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, Republic of Palau, Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru).

___ Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal).

___ Individual/concern, other than one of the preceding.

(d) Certifications and representations required to implement provisions of Executive Order 11246--

(1) Previous Contracts and Compliance. The offeror represents that--

(i) It ( ___ ) has, ( ___ ) has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation, and

(ii) It ( ___ ) has, ( ___ )…