Attachment 3 Performance Work Statement 1 Sep 2020.pdf

PERFORMANCE WORK STATEMENT

USAG Safety Marquee

1 September 2020

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide the purchase and installation of a total of six new marquee signs at three locations. These would be double sided signs located at Trooper, Henry, and Ogden gates. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the installation of the new marquees as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The present marquees have endured the limits of their quality lifecycle. They were purchased in 2012 and are no longer manufactured or covered by any type of maintenance agreement or warranty. The parts required for maintenance are also unattainable due to proprietary system requirements.

In addition, the manufacturer of this system is no longer in business.

1.3 Objectives:

Remove and replace present marquees with dual sided signs.

These signs will have the capabilities of having different messages on each side.

1.4 Scope: The contractor shall remove and dispose of the existing three marquees signs at the Fort Riley

Henry Gate, Trooper Gate, and Ogden Gate. The contractor shall provide all personnel, management, tools, and equipment needed for the installation of three new dual sided marquees signs, with the ability for each sign to have their own separate and distinct message.

1.5 Period of Performance: 1 October 2020 to 1 December 2020

1.6 General Information

1.6.1 Quality Control N/A

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of

8:00am and 4:00pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract shall be performed at the present sign locations at Trooper, Henry and Ogden gates.

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.6.7 Security Requirements: N/A

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.2 Key Control N/A

1.6.7.3 Lock Combinations N/A

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: N/A

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government:

Certified Electrician, and Project Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

8:00am and 4:00pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract personnel shall wear badges indicating the name of the firm they work for and their first and last name. A photo on the badge is not required.

1.6.13 Contractor Travel N/A

1.6.14 Other Direct Costs N/A

1.6.15 Data Rights N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent

Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A

3.2 Facilities N/A

3.3 Utilities N/A

3.4 Equipment N/A

3.5 Materials N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General N/A

4.2 Secret Facility Clearance N/A

4.3. Materials: N/A

4.4. Equipment: N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for the removal and disposal of the three existing marquees signs. The contractor shall provide, install and provide training on the use of the new signs. The contractor shall provide training on the software platform used to manipulate the sign messages.

The contractor shall provide templates and specialty designed signs to the end user. The sign shall be brand name or equal to DAKTRONICS GT6x 10mm sign.

5.2. Specific Tasks Required.

5.2.1 The contractor shall remove the existing marquee signs and dispose of them off the installation. The contractor shall be careful to not damage the stone foundation the existing signs are incased in. The Contractor will be responsible to repair any damage caused to the stone foundation during removal. The contractor shall advise the COR when the removal of the existing signs is complete so that the COR, or their representative, can inspect the site for damage. This inspection shall take place prior to the installation of the new signs.

5.2.2 The contractor shall build three new dual sided digital marquee signs. Each sign shall have the ability to display two different messages, one on each side. The signs shall be completely manufactured within the United States of America. The signs shall meet or exceed the technical specifications of a

Daktronics GT6x 10mm sign.

5.2.3 The signs shall have, at a minimum, a 10mm pixel pitch.

5.2.4 The pixel matrix shall be, at a minimum, 30x30 per panel.

5.2.5 If at any time a panel is replaced, it must be able to be adjusted to the same level of brightness as the older panel in the sign so that there is not a distraction from the brighter panel.

5.2.6 The contractor shall provide training on the usage of the new signs and the software that controls the signs.

5.2.7 The contractor shall supply, at a minimum, at least 100 premade background slides that the consumer can change the wording on at any time.

5.2.8 The Contractor shall ensure all 3 signs have wireless service throughout the 5 year lifecycle of the sign. This service shall be able to be extended at a later date for continued use.

5.2.9 The sign itself shall be capable of being updated via internet/wireless services. The

Government should not have to connect directly into the sign to update each display message.

5.2.10 The software used to manage the sign displays shall contain a level of security that prohibit hackers from being able to update the signs.

5.2.11 The software used to manage the sign display shall allow for all 6 sides of the 3 signs to be managed and updated through one account.

5.2.12 The sign cabinet size shall be exactly 5’4” x 11’1” to fit into the existing sign foundations at all locations.

5.2.13 The active area of the sign shall be at least 4’10” x 10’10” to allow for maximum visibility to travelers.

5.3. CONTRACTOR MANAGEMENT REPORTING (eCMR) N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to include 29 CFR 1910 General Industry Regulations and Standards. This regulation can be located at the following website free of charge: https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.osha.gov/laws-regs/regulations/standardnumber/1910 https://www.osha.gov/laws-regs/regulations/standardnumber/1910

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2. Attachment 2 – Deliverables Schedule

7.3. Technical Exhibit A- Henry Gate Photos

7.4. Technical Exhibit B- Ogden Gate Photos

7.5. Technical Exhibit C- Trooper Gate Photos

PART 8

Questions and Answers

Q1. Can you tell me what method of communication is required for the signs in this bid? Single mode fiber optic cable or wireless?

A1. Wireless

Q2. Can you provide photos of the existing structures and marquees to be removed?

A2. Yes. Photos have been added to the PWS (dated 1 September 2020) as technical exhibit A, technical exhibit B, and technical exhibit C.

Q3. How much power is available at the existing structures?

A3. Power to the site is 230V. The present signs run on 115V.

Q4. If power is insufficient, does scope of work include bringing additional power to the marquees?

A4. No

Q5. Do you have an approximate height of the existing structure and what is it manufactured with?

A5. Approximately 7’ at the top of the limestone structure where the sign is sitting.

Q6. Can a site survey (with us flying there) to evaluate the installation requirements before we submit a bid possible?

A6. At this time a site visit has not been scheduled for this requirement and will not be considered.

Q7. Are subcontractors allowed with this project, ie Electrician, equipment operator, etc?

A7. Yes. Subcontractors are allowed as long as the requirements at FAR 52.232-40, FAR 52.219-

14, and DFARS 252.244-7000.