W911RQ-18-R-0278_Mod_U0001_Released.pdf

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

See summary of changes page.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jul-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911RQ18R0278

X 9B. DATED (SEE ITEM 11)

19-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jul-2018

CODE

ARMY CONTRACTING COMMAND-WARREN (DTA)

6501 E.11 MILE ROAD

WARREN MI 48397-5000

W911RQ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911RQ18R0278

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT U0001

The purpose of amendment U0001 to solicitation W911RQ-18-R-0078 is to change the Serial Number as follows:

Executive Summary 1 is changed as follows:

1. FROM: This award of a Sole Source three-year Time and Material (T&M) requirements contract to Milestone, Inc. ETHOS EZ. (Cage: 1GHR5) is for on-call repair and upgrade services to Milestone, Inc. ETHOS EZ, Model

Number ETHOS EZ, Serial Number S3860 laboratory instrument at Red River Army Depot (RRAD). The ceiling price for this procurement is $42,625.00.

TO: This award of a Sole Source three-year Time and Material (T&M) requirements contract to Milestone, Inc.

ETHOS EZ. (Cage: 1GHR5) is for on-call repair and upgrade services to Milestone, Inc. ETHOS EZ, Model

Number ETHOS EZ, Serial Number 133816 laboratory instrument at Red River Army Depot (RRAD). The ceiling price for this procurement is $42,625.00.

2. Contract Data Requirements List (CDRLs) 0021, 0022 and 0023 are changed as follows:

FROM: Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number S3860 (OEM Serial # Ethos EZ –

133816

TO: Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number 133816 (OEM Serial # Ethos EZ –

3. PWS 1.1 is changed as follows:

FROM: This Performance Work Statement (PWS) requires the contractor to provide on-call repair and upgrade

(both hardware and software) on Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number S3860;

(Cage Code: 1GHR5) (OEM Serial # Ethos EZ – 133816) laboratory instrument located in Building 300 at Red

River Army Depot (RRAD), Texarkana, TX:

TO: This Performance Work Statement (PWS) requires the contractor to provide on-call repair and upgrade (both hardware and software) on Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number 133816; (Cage

Code: 1GHR5) (OEM Serial # Ethos EZ – 133816) laboratory instrument located in Building 300 at Red River

Army Depot (RRAD), Texarkana, TX:

4. PWS 3.6 is changed as follows:

FROM: The contractor shall provide a service report for service(s) completed on the ETHOS EZ, Model Number

ETHOS EZ, Serial Number S3860 instrument that denotes the date repairs and services are accomplished, the kind of repairs and services performed, and who performed the repair and/or service IAW Repair and Service Record, CDRL A003.

TO: The contractor shall provide a service report for service(s) completed on the ETHOS EZ, Model Number

ETHOS EZ, Serial Number 133816 instrument that denotes the date repairs and services are accomplished, the kind of repairs and services performed, and who performed the repair and/or service IAW Repair and Service Record, CDRL A003.

5. PWS 6.1 is changed as follows:

FROM: The COR for this procurement is Mr. Darren Lee. All required Government/contractor communications should be routed through the COR, Contracting Officer, or Supervisory Chemist as required. The COR can be reached via telephone at: (903) 334-2361 or via email at darren.m.lee9.civ@mail.mill. The Supervisory Chemist, Melinda Evans can be reached via telephone at: (903) 334-4878 or via email at melinda.m.evans.civ@mail.mil.

a. Examination - RRAD personnel shall examine the ETHOS EZ, Model Number ETHOS EZ, Serial Number S3860 laboratory instrument at the end of every repair and/or service. Noncompliance or presence of one or more defects shall constitute cause for rejection.

b. Responsibility for Inspection -The contractor shall be responsible for ensuring the ETHOS EZ, Model Number

ETHOS EZ, Serial Number S3860 laboratory instrument meets manufacturer’s specifications. The Government will perform the final acceptance inspection which will be accomplished by the RRAD personnel after services and/or repairs.

TO: The COR for this procurement is Mr. Darren Lee. All required Government/contractor communications should be routed through the COR, Contracting Officer, or Supervisory Chemist as required. The COR can be reached via telephone at: (903) 334-2361 or via email at darren.m.lee9.civ@mail.mill. The Supervisory Chemist, Melinda Evans can be reached via telephone at: (903) 334-4878 or via email at melinda.m.evans.civ@mail.mil.

a. Examination - RRAD personnel shall examine the ETHOS EZ, Model Number ETHOS EZ, Serial Number

133816 laboratory instrument at the end of every repair and/or service. Noncompliance or presence of one or more defects shall constitute cause for rejection.

b. Responsibility for Inspection -The contractor shall be responsible for ensuring the ETHOS EZ, Model Number

ETHOS EZ, Serial Number 133816 laboratory instrument meets manufacturer’s specifications. The Government will perform the final acceptance inspection which will be accomplished by the RRAD personnel after services and/or repairs.

6. Contract Data Requirements List (CDRLs) A001, A002 and A003 are changed as follows:

FROM: D. SYSTEM/ITEM....: Milestone ETHOS EZ, Serial # S3860 on-call repair and upgrade

TO: D. SYSTEM/ITEM....: Milestone ETHOS EZ, Serial # 133816 on-call repair and upgrade

7. All other terms and conditions of Solicitation W911RQ-18-R-0078 remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0011

The CLIN description has changed from 0011 Telephone Customer Support to Telephone Customer

Support.

CLIN 0012

The CLIN description has changed from 0012 Telephone Customer Support to Telephone Customer

Support.

mailto:melinda.m.evans.civ@mail.mil

CLIN 0021

The CLIN extended description has changed from:

PWS Paragraph 2.2, 2.3, 2.4, 3.1, 3.4 and 3.5.Provide Catalog prices or minimally top ten used parts list in file.Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number S3860(OEM Serial # Ethos EZ –

To:

PWS Paragraph 2.2, 2.3, 2.4, 3.1, 3.4 and 3.5.Provide Catalog prices or minimally top ten used parts list in file.Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number 133816(OEM Serial # Ethos EZ –

CLIN 0022

PWS Paragraph 2.2, 2.3, 2.4, 3.1, 3.4 and 3.5.Provide Catalog prices or minimally top ten used parts list in

PWS Paragraph 2.2, 2.3, 2.4, 3.1, 3.4 and 3.5.Provide Catalog prices or minimally top ten used parts list in

CLIN 0023

PWS Paragraph 2.2, 2.3, 2.4, 3.1, 3.4 and 3.5.Provide Catalog prices or minimally top ten used parts list in

PWS Paragraph 2.2, 2.3, 2.4, 3.1, 3.4 and 3.5.Provide Catalog prices or minimally top ten used parts list in

The following have been modified:

CONTRACT DATA REQUIRMENTS LIST

CONTRACT DATA REQUIREMENTS LIST Form Approval OMB No. 0704-0188

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for

Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of

Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block

E.

A. CONTRACT LINE ITEM NO.: A001 D. SYSTEM/ITEM....: Milestone ETHOS EZ, Serial # 133816 on-call repair and upgrade

B. EXHIBIT...............: A E. CONTRACT/PR NO.: W911RQ-18-R-0278

C. CATEGORY..............: F. CONTRACTOR.....: TBD

1. DATA ITEM NO......: A001

2. TITLE OF DATA ITEM: Service Technician Training Records

3. SUBTITLE..........: N/A

4. AUTHORITY.........:

5. CONTRACT REFERENCE: PWS Section 3.2

6. REQUIRING OFFICE..: RRAD

7. DD250 REQ.........: No

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: N/A

10. FREQUENCY.........: AS REQ

11. AS OF DATE........: Contract Award

12. DATE OF FIRST SUB.: Two calendar days after request

13. DATE OF SUBS. SUB.: Two calendar days after request

14. DISTRIBUTION A. ADDRESSEES B. COPIES DRAFT FINAL

COR and Supervisory Chemist RRAD Chem Lab, Bldg 300 2 0 2 Reg

Repro darren.m.lee9.civ@mail.mil and melinda.m.evans.civ@mail.mil

15. TOTAL: 2

16. REMARKS:

Per CDRL Data Item NO: A001

Contractor shall provide the COR and Supervisory Chemist the Service Technician’s training records including Original Equipment

Manufacturer (OEM) qualifications, certificates and hands-on experience.

G. PREPARED BY: Carrie English I. APPROVED BY: Melinda Evans

H. DATE 3 Mar 18 J. DATE 5 Apr 18

DD FORM 1423-E, APR 00 PAGE 1 OF 1 PAGES

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for mailto:russell.h.meadows2.civ@mail.mil reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for

Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of

Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block

E.

A. CONTRACT LINE ITEM NO.: A002 D. SYSTEM/ITEM....: Milestone ETHOS EZ, Serial # 133816 on-call repair and upgrade

B. EXHIBIT...............: A E. CONTRACT/PR NO.: W911RQ-18-R-0278

C. CATEGORY..............: F. CONTRACTOR.....: TBD

1. DATA ITEM NO......: A002

2. TITLE OF DATA ITEM: Recommendation/Quote

3. SUBTITLE..........: N/A

4. AUTHORITY.........:

5. CONTRACT REFERENCE: PWS Section 2.3, 3.1and 7

6. REQUIRING OFFICE..: RRAD

7. DD250 REQ.........: No

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: N/A

10. FREQUENCY.........: As required

11. AS OF DATE........: Contract Award

12. DATE OF FIRST SUB.: See Block 16

13. DATE OF SUBS. SUB.: See Block 16

14. DISTRIBUTION A. ADDRESSEES B. COPIES DRAFT FINAL

COR and Supervisory Chemist RRAD Chem Lab, Bldg 300 5 0 5 Reg

Repro darren.m.lee9.civ@mail.mil; melinda.m.evans.civ@mail.mil; reymundo.moncayo.civ@mail.mil;

stacy.b.cleghorn.civ@mail.mil ; carrie.l.english.civ@mail.mil

15. TOTAL: 5

Per CDRL Data Item NO: A002

Contractor shall provide a written Mirion-Canberra Alpha/Beta Proportional Counter, serial number 13000014 (System #10107330) lab instrument Repair & Service quote(s) within 24 hours after the verbal recommendation. The quote shall include at a minimum:

a. Identify if RRAD personnel can replace a part and/or service the laboratory instrument themselves or if a contractor service representative needs to go to RRAD to perform a repair and or service.

b. A list of parts, materials and consumables reasonably expected to be needed.

c. The estimated number of hours and days the contractor estimates the service or repair will take to complete.

d. The estimated number of travel hours, air-fare, mileage and any other travel expenses for the contractor.

e. The cost of travel to perform repairs.

f. Indicate if removable media or access a Government computer are necessary.

G. PREPARED BY: Carrie English I. APPROVED BY: Melinda Evans

H. DATE 6 Mar 2018 J. DATE 4 Apr 2018 mailto:darren.m.lee9.civ@mail.mil mailto:reymundo.moncayo.civ@mail.mil mailto:stacy.b.cleghorn.civ@mail.mil mailto:carrie.l.english.civ@mail.mil

DD FORM 1423-E, APR 00 PAGE 1 OF 1 PAGES

Public reporting burden for this collection of information is estimated to average 440 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to Department of Defense, Washington Headquarters Services, Directorate for

Information Operations and Reports, 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302, and to the Office of

Management and Budget, Paperwork Reduction Project (0704-0188), Washington, DC 20503. Please DO NOT RETURN your form to either these addresses. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block

E.

A. CONTRACT LINE ITEM NO.: A003 D. SYSTEM/ITEM....: Milestone ETHOS EZ, Serial # 133816 on-call repair and upgrade

B. EXHIBIT...............: A E. CONTRACT/PR NO.: W911RQ-18-R-0278

C. CATEGORY..............: F. CONTRACTOR.....: TBD

1. DATA ITEM NO......: A003

2. TITLE OF DATA ITEM: Repair and Service Record

3. SUBTITLE..........: N/A

4. AUTHORITY.........:

5. CONTRACT REFERENCE: PWS Section 3.6

6. REQUIRING OFFICE..: RRAD

7. DD250 REQ.........: No

8. APP CODE..........: N/A

9. DIST. STMT. REQD..: N/A

10. FREQUENCY.........: Per Visit

11. AS OF DATE........: Date of First Visit

12. DATE OF FIRST SUB.: within two calendar days after the first on-site repair and/or service

13. DATE OF SUBS. SUB.: within two calendar days after each on-site repair and/or service

14. DISTRIBUTION A. ADDRESSEES B. COPIES DRAFT FINAL

COR and Supervisory Chemist RRAD Chem Lab, Bldg 300 3 0 3 Reg

Repro darren.m.lee9.civ@mail.mil; melinda.m.evans.civ@mail.mil; stacy.b.cleghorn.civ@mail.mil

15. TOTAL: 3

Per CDRL Data Item NO: A003

Contractor shall provide a written Repair and Service Record for Milestone ETHOS EZ, Serial # S3860 (OEM Serial # Ethos EZ –

133816) lab instruments in customer format.

The log shall denote at a minimum:

a. The date repairs and/or services

b. The kind of repairs and/or services performed

c. Who performed the repair and/or service

G. PREPARED BY: Carrie English I. APPROVED BY: Melinda Evans

H. DATE 6 Mar 2018 J. DATE: 5 Apr 2018DD FORM 1423-E, APR 00

PAGE 1 OF 1 PAGES

EXECUTIVE SUMMARY

mailto:darren.m.lee9.civ@mail.mil

EXECUTIEXECUTIVE SUMMARY

1. This award of a Sole Source three-year Time and Material (T&M) requirements contract to Milestone, Inc.

ETHOS EZ. (Cage: 1GHR5) is for on-call repair and upgrade services to Milestone, Inc. ETHOS EZ, Model

Number ETHOS EZ, Serial Number 133816 laboratory instrument at Red River Army Depot (RRAD). The ceiling price for this procurement is $42,625.00.

2. The contract will include 3 Task Ordering Periods as follows:

Ordering Period 1 - Award Date – plus 364 days after award

Ordering Period 2 – 365 days through 729 after award

Ordering Period 3 – 730 days through 1,094 days after award

3. Solicitation Questions and Answers

A question and answer period is available until 5:00pm Eastern Standard Time, 30 July 2018. Questions and answers will be posted publicly (if questions are received) to the Milestone, Inc. ETHOS EZ. (Cage: 1GHR5);

W911RQ-18-R-0278 webpage at the following website: https://www.fbo.gov. Questions that are received by this office after the deadline will be considered late and may not be answered.

CONTRACT LINE ITEM NUMBER (CLIN) NUMBERING SYSTEM

The numbering system that is to be used for the four digit item numbers (CLINs) is as follows:

The first 3 digits signify the item and the forth (last) digit signifies the applicable period as detailed below:

1 represents the base year

2 represents year 2

3 represents year 3

0 represents Data Items

PERFORMANCE WORK STATEMENT (PW

On-Call Service and Repair of Lab Instruments

Performance Work Statement (PWS)

1. Introduction:

1.1 This Performance Work Statement (PWS) requires the contractor to provide on-call repair and upgrade

(both hardware and software) on Milestone, Inc. ETHOS EZ, Model Number ETHOS EZ, Serial Number

133816; (Cage Code: 1GHR5) (OEM Serial # Ethos EZ – 133816) laboratory instrument located in Building

300 at Red River Army Depot (RRAD), Texarkana, TX:

2. Customer Support:

2.1 The contractor shall provide a live toll free customer support via phone for RRAD personnel to speak with a live representative to help diagnose problems and receive service requests. The contractor’s service representatives shall address questions, issues and problems that may arise. If the service representative is unable to address the initial call they will have a service engineer contact the Government within approximately

24 hours of its initial call to discuss the equipment issue. The contractor can also use alternate forms of communication such as email or internet applications, but at a minimum must provide live representative phone access to Government personnel for support and problem resolution. The hours of operation shall be a minimum of forty hours Monday through Thursday between 0800 and 1700 hours Central Time.

2.2 If a problem is unable to be resolved over the phone a live service representative shall, to the best of their ability, provide an estimate of the service required. The estimate shall include at a minimum:

a. Identify if RRAD personnel can replace a part and/or service the laboratory instrument themselves and if a contractor service representative needs to go to RRAD to perform a repair and or service.

b. A list of parts, materials and consumables reasonably expected to be needed.

c. The estimated number of in-house labor hours.

d. The estimated number of hours and days the contractor estimates the service or repair will take to complete.

e. The cost of travel to perform repairs.

f. Indicate if removable media or access a Government computer are necessary.

2.3 In Accordance With (IAW) Recommendation/Quote, CDRL A002 the contractor shall follow-up with a written quote within 24 hours of the verbal estimate. The quote shall advise when parts, materials and consumables needed will be available. Government will supply written response and/or award a Task Order

(TO)/modification.

2.4 Upon a TO/ modification award the contractor shall:

a. Obtain parts, materials and consumables from inventory and ship them to RRAD for RRAD personnel can replace a part and/or service the laboratory instrument.

b. Receive and ship component(s) in need repair to RRAD.

c. Send a service representative to RRAD to perform repairs and/ or services.

d. The contractor shall return any unused parts.

3 On-site Contractor Repair and Services:

3.1 The contractor shall provide Original Equipment Manufacturer (OEM) qualified service engineers on site to do repairs and/or services as soon as possible but within a maximum of seven calendar days response time after a written response to Recommendation/Quote, CDRL A002 and/or a TO/ modification award is issued. It is the responsibility of the contractor to ensure they are in possession of a written response to

Recommendation/Quote, CDRL A002 and/or a TO/modification award before a service representative can be dispatched. To commence any repairs. The responding service representative should be able to successfully perform the expected repair(s) and/or service(s).

3.2 The contractor shall maintain and make available upon Government written request the training record for each service engineer IAW Service Technician Training Records, CDRL A001. Each service engineer provided by the contractor shall be OEM certified to perform repairs on the instrument specified.

3.3 All requested repairs and/or services shall be conducted during RRAD Depot hours of operation: Monday through Thursday, 0630 and 1630 Central Time. To the extent possible the objective is that all repairs and services are to be completed during a single day on-site service call. To the extent it may be known, if the on-site contractor visit may require multiple days to complete, the contractor will include such information on the quotation. It is recommend that repairs and services be scheduled Monday through Wednesday so Thursday can be used as a contingent day. Any deviation to these requirements must be approved in writing by the

Contracting Officer Representative (COR) prior to commencement of work.

3.4 It is the responsibility of the contractor to ensure that all costs are provided on a quote. In the event that it is determined during the course of work that additional time and/or materials are required to complete the service and /or repair the contractor must inform RRAD Lab personnel, the COR and the Contracting Officer with a status and a recommended resolution and updated quote. Government personnel will approve a path forward verbally after conferring together followed by written confirmation of verbal approval and if necessary a TO/ modification by the Contracting Officer.

3.5. To the extent possible the contractor shall arrive on-site with all parts, tools and equipment required to diagnose and repair the instrument. Delivery of parts by outside carriers cannot be counted upon until mid-day or even the day after, even if the parts are sent for early AM delivery. The Government does not pay for service engineer’s time to sit on-site at RRAD and wait for parts, tools or equipment to arrive. The contractor is responsible for returning of unused parts when they come on-site at RRAD.

3.6 The contractor shall provide a service report for service(s) completed on the ETHOS EZ, Model Number

ETHOS EZ, Serial Number 133816 instrument that denotes the date repairs and services are accomplished, the kind of repairs and services performed, and who performed the repair and/or service IAW Repair and Service

Record, CDRL A003.

4. RRAD Policies:

4.1 The contractor shall make every effort to perform the required duties without the use of flash drives or any other removal media. If the contractor believes removable media, access to a Government computer and/or accesses to any websites are necessary those issues will need to be indicated in the recommendation/quote.

RRAD personnel will need to coordinate this with the depot’s Information Assurance (IA) Officer to determine if removable media, access to a Government computer and/or accesses to any websites can be utilized.

4.2 The Contractor shall only provide US Citizens as service engineers.

5. Reserved

6. Quality Assurance:

6.1 The COR for this procurement is Mr. Darren Lee. All required Government/contractor communications should be routed through the COR, Contracting Officer, or Supervisory Chemist as required. The COR can be reached via telephone at: (903) 334-2361 or via email at darren.m.lee9.civ@mail.mill. The Supervisory

Chemist, Melinda Evans can be reached via telephone at: (903) 334-4878 or via email at melinda.m.evans.civ@mail.mil.

a. Examination - RRAD personnel shall examine the ETHOS EZ, Model Number ETHOS EZ, Serial Number

133816 laboratory instrument at the end of every repair and/or service. Noncompliance or presence of one or more defects shall constitute cause for rejection.

b. Responsibility for Inspection -The contractor shall be responsible for ensuring the ETHOS EZ, Model

Number ETHOS EZ, Serial Number 133816 laboratory instrument meets manufacturer’s specifications. The

Government will perform the final acceptance inspection which will be accomplished by the RRAD personnel after services and/or repairs.

7. Invoices:

No invoice will be paid until services and/or parts are rendered. Services will be rendered only when authorized by the Contracting Officer once Government written approval of Recommendation/Quote, CDRL A002 is granted and/or award a Task Order (TO)/modification, RRAD laboratory representative performs final acceptance inspection and the COR emails the contractor acceptance validation.

8. Notice of Elevated Threat Level Force Protection Condition (FPCON):

Contractor is hereby notified that there is a potential impact on contractor performance on during increased

FPCON during periods of increased threat. During FPCONs Charlie and Delta, services may be discontinued / postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower.

9. Notice of Random Antiterrorism Measures Program (RAMP):

In accordance with AR 525-13, Contractor personnel working on an Army installation, arsenal, base or other DoD facility (owned or leased by DoD/Department of the Army), are subject to participation in Installation RAMP security program (e.g. vehicles searches, wearing of ID badges, etc).

10. Anti-Terrorism (AT) Level I Training Requirement:

All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 60 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each contractor employee and subcontractor employee requiring access to Army installations, facilities, or controlled access areas to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training. AT Level I awareness training is available at https://jkodirect.jten.mil Course #JS-US007-14.

11. Access and General Protection/Security Policy and Procedures

(a) This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security office. The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity

Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

(b) For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a

CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD Federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

(c) For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the

National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database

(TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

12. iWATCH Training

The contractor and all associated subcontractors shall brief all employees on the local iWATCH program

(training standards provided by the requiring activity Anti-Terrorism Officer (ATO)). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR, if assigned, or the Contracting Officer. This training shall be completed within

60 calendar days of contract award and within 60 calendar days of new employees’ commencing performance, with the results reported to the COR, or Contracting Officer, no later than 60 calendar days after contract award.

Training may be obtained at http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

13. Report on Use of Employees on Non-Federal Entities to Provide Services to Department of the Army https://jkodirect.jten.mil/ http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

(a) The contractor is required to submit direct labor hours and a relevant composite indirect labor rate associated with the reporting period (generally contemporaneous with submission of a request for payment (e.g., voucher, invoice, or request for progress payment)). The composite indirect labor rate will be used to grossly calculate the number of indirect hours associated with services reported in each period.

(b) The information submitted will be treated as contractor proprietary information when associated with a contractor name or contract number. The Assistant Secretary of the Army (Manpower and Reserve Affairs)

(ASA (M&RA)) will oversee the aggregation of this information and will exclude contract number and contractor name from any use of this data. The planning factor(s) derived from this data by ASA (M&RA) and its contract support (if any) will be used solely for manpower planning purposes and will not be applied to specific acquisitions. Detailed data by contract number and name will not be released to any other governmental entity other than ASA (M&RA) and will only be used for the stated purposes (reporting and planning).

(c) Reporting format: The information will be reported electronically to the M&RA data collection point. The following information, per contract and/or task/delivery order, will be needed to complete all of the data fields under this data collection program:

CONTRACTOR NAME AND ADDRESS

CONTRACT NUMBER ___________________________________________

(Include Task/Delivery Order Number)

TOTAL ESTIMATED CONTRACT OR TASK/DELIVERY ORDER VALUE $_______________________

DIRECT LABOR HOURS EXPENDED DURING REPORTING PERIOD ____________________________

(Also, include estimated value, including all loadings) (Needed for final data reconciliation by Army)

ESTIMATED VALUE $______________________

CONTRACT LINE ITEM NUMBER(S) (CLIN(S)) ___________________________ (as applicable)

FEDERAL SUPPLY CLASS OR SERVICE CODE _______________________________________________

(Relevant to the services reported) (If you do not have this information, it can be found at:

http://web1.whs.osd.mil/peidhome/guide/mn02/SECT1.HTM. The entire Procurement Coding Manual is at:

http://web1.whs.osd.mil/peidhome/guide/mn02/mn02.htm; select the most appropriate code for the predominant services reported per contract or order, and CLIN when applicable.)

ARMY/DOD/PURCHASE REQUEST/PROCUREMENT REQUISITION NUMBER/PROCUREMENT

WORK DIRECTIVE NUMBER (PR&C, PWD, etc.)

(From Contract or Task/Delivery Order award document)

APPROPRIATION DATA PERTAINING TO THE SPECIFIC CONTRACT OR TASK/DELIVERY ORDER

(If multiple appropriation, by CLIN, when applicable) _____________________________________________

ESTIMATED VALUE FOR EACH APPROPRIATION $_________________________

(Needed for final data reconciliation with Defense Finance and Accounting System Data)

PERIOD FOR WHICH THIS DATA PERTAINS—

FROM: (Mo/Day/Year) _____________________________

(e.g., from 01 Nov 1999 to 30 Nov 1999)

TO: (Mo/Day/Year) _______________________________

(NOTE: For preexisting contracts, the first report should start 01 Oct 1999, or start of the contract, whichever is later.)

RELEVANT COMPOSITE INDIRECT LABOR RATES FOR THE SERVICES AND PERIOD REPORTED

(One composite indirect labor rate will be used to estimate the number of indirect hours and a second composite indirect labor rate will be used to estimate the value of indirect hours (needed for data quality control and rationalization).)

NAME AND ADDRESS OF ARMY ORGANIZATION SUPPORTED (Immediate Army customer receiving/reviewing work)

NAME AND ADDRESS OF CONTRACTING OFFICE (Office that issued the Contract or Task/Delivery

Order)

CONTRACTOR POC, PHONE NUMBER, EMAIL ADDRESS (Will only be used to contact the respondent for clarification regarding data submission.)

(End of Format)

d) The information required shall be reported electronically to the ASA (M&RA) data collection point at the following secure web site, drawing on the relevant data elements cited in paragraph (c) of this clause:

http://eCMRA.army.mil.

14. Environmental Management System

(a) RRAD has implemented an Environmental Management System (EMS), which is based on ISO-14001, and is concerned about environmental issues. RRAD desires to conduct its business operations in an environmentally sound manner. Relevant significant aspects will be communicated to contractors (including those used for outsourcing) and suppliers through the solicitation package where applicable. RRAD expects its suppliers and contractors to provide, at the same quality and price, products and services that have the least environmental consequence of all available options.

(b) Wherever possible, where a supplier’s product is causing a significant environmental aspect at RRAD, RRAD will communicate to that supplier that they should select the available option that minimizes the potential environmental impact of that product. Any contractor with plans to be working six months or longer at http://ecmra.army.mil/

RRAD must receive EMS awareness training and information on operational controls where applicable. This training is thirty minutes in duration and will be provided by RRAD. A copy of the RRAD Environmental

Policy can be viewed on the Depot Website via the Internet.

15. Security Regulations

(a) All contractors, subcontractors, and their employees are responsible for complying with the following regulations:

(1) Items forbidden on the depot include "strike anywhere" matches, alcoholic beverages, narcotics, photographic equipment, unauthorized tools, firearms, explosives and illegal knives (stilettos, switchblades, hook blades, and blades over three inches in length).

(2) Personnel will not retain passes and badges upon job completion or termination, enter depot in an intoxicated condition, fight, gamble, picket, or create a disturbance. Failure to return badges will cost your firm

$50.00 per badge.

(3) Contractor will ensure that all contractor employees comply with all applicable fire, safety, and security requirements and adhere to all applicable state and federal labor laws and regulations.

(b) General Instructions:

(1) All depot traffic regulations will be observed.

(2) Predetermined work routes will be followed with no deviation.

(3) All personal vehicles and containers are subject to search and confiscation of unauthorized items while on the depot (with or without presence of owner).

(4) Notorious misconduct off the depot may be sufficient grounds for denying entrance to the depot.

(5) POV'S must have a minimum insurance coverage and state inspection sticker, in accordance with Texas

State Laws.

(6) All personnel will adhere to all depot fire, safety, security, and other applicable regulations.

(7) Vehicles owned by commercial firms or common carriers must display a magnetic or other type sign/placard, visible on both sides of the vehicle.

(8) All commercial carriers will enter the depot through the Commercial Motor Vehicle Access Control Point

(CVO ACP).

16. Safety and Occupational Requirements

(a) The contractor shall furnish all personnel and material necessary for the prevention of accidents, injury, or damage to employees or equipment while operating on a Federal reservation. Also includes personnel and equipment necessary for the prevention of accidental damage to Government property, Federal employees or other U.S. Government contractor personnel.

(b) The contractor and his employees to include subcontractors and their employees, will comply with all

Federal, state and local laws pertaining to traffic safety and safety of public rights of way. In addition, the contractor or his authorized agent will comply with the Occupational Safety and Health Act Parts 1910 and

1926, the U.S. Army Engineer Manual 385-1-1, Army Regulations, Red River Regulations 385-1, and the

Uniform Code of Traffic Control Devices.

(c) Each contractor shall have a written contractors safety program and policy. In cases where the subcontractor has a written regulation for its employees, a copy of that regulation will be forwarded to the contractor for forwarding to the Contracting Officer, prior to commencement of work.

(d) Subcontractors and Employees. Each subcontractor shall be considered a contractor employee for purposes of this section.

(e) Warning signs, barricades, and detours. The contractor shall furnish and erect adequate warning signs, flashing lights, and barricades to properly control traffic movements around or through the construction site.

The contractor shall provide and maintain any detours or crossovers necessary for the safety and convenience of traffic.

(f) Contractor and Employee Vehicles. Contractor vehicles must meet with current state safety regulations and an appropriate sticker affixed in the lower left corner of the windshield. Vehicles not meeting the state safety codes will not be allowed on RRAD. Those which have a safety inspection expire while on RRAD will be removed and properly recertified NLT 15 days prior to the expiration date. Vehicles found to be out of inspection date will be ordered off of the depot and the contractor decal removed. Vehicles found by RRAD

Safety personnel to be unsafe for RRAD operations will be brought to the attention of the contractor who will either repair the vehicle or remove it.

(g) Contractors are responsible for their employees' conduct and their vehicles. Employees with unsafe vehicles will be required to remove them from RRAD until they can be repaired.

(h) Accidents, other than minor first aid injuries, should be reported to the COR and/or Contract Administrator who will inform Safety as appropriate. These are reportable on a Department of Army Form 285 when they occur on U.S. Federal property. .

(i) The Contracting Officer will notify the contractor in writing of any observed non-compliance with the foregoing provisions. The contractor shall, after receipt of such notice, immediately take corrective action. The

Safety Manager may make direct contact with a contractor or his authorized representative for conditions of imminent danger to life or U.S. Government property. In such cases, the Contracting Officer will be immediately notified. In cases which have the potential for embarrassment to the U.S. Government, or Red

River Army Depot, the Contracting Officer will notify the contractor verbally to be followed up by a written report of the situation and the action to be taken to correct it. If the contractor fails or refuses to promptly take corrective action, the Contracting Officer will issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of a claim for extension of time or for excess costs or damages by the contractor unless it was later determined that the contractor was in compliance.

17. Routine Unescorted Access Credential Requirements

(a) In accordance with Department of Defense (DoD) and Army policies governing Physical Access Control, all unescorted persons who require routine access to Red River Army Depot (RRAD) (includes stand-alone facilities) must have a valid purpose to enter, have their identity proofed and vetted by RRAD, and be issued, or in possession of an authorized and valid access credential. Persons possessing a DoD-issued Common Access

Card (CAC) are vetted to DoD personnel security standards and shall be considered identity proofed. Non-

Federal Government and Non-DoD issued cardholders who require routine unescorted access shall require identity proofing and vetting to determine fitness and eligibility for access.

(b) The National Crime Information Center (NCIC) Database is the Government's authoritative data source for vetting the claimed identity and to determine fitness, using biographical information including, but not limited to, the person's name, date of birth, and social security number. Persons requesting access to RRAD who are not in possession of an approved Government-issued identification card shall be required to provide one of the documents listed below in order to initiate the proofing and vetting requirements. Authorized documents are:

(1) US Passport or US Passport Card

(2) Permanent Resident Card or Alien Registration receipt Card (INS Form I-551)

(3) Foreign Passport with temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa

(4) Foreign passport with current arrival-departure record (INS Form I-94)

(5) Employment authorization document that contains a photograph (INS Form I-766)

(6) Driver's License or Identification Card issued by a state or outlying possession of the United States, provided it contains a photograph and biometric information such as name, DOB, gender, height, eye color, and address

(7) Identification Card issued by Federal, State, or local Government Agency, provided it contains a photograph and biometric information

(8) School Identification Card with Photograph

(9) US Military Draft Record

(10) US Coast Guard Merchant Mariner Card

(11) Transportation Workers Identification Credential (TWIC)

(12) Native American Tribal Document

18. Contractor Manpower Reporting (CMR)

(a) The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via secure data collection site. The contractor is required to completely fill in all required data fields in the format using the following web address: https://armycmra.dmdc.osd.mil/. The required information includes the following:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Direct labor hours (including sub-contractors);

(6) Direct labor dollars paid this reporting period (including sub-contractors);

(7) Total payments (including sub-contractors);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity

(the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(11) Locations where contractor and sub-contractors perform the work (specified by zip code in the United

States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language; and

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

(b) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: https://armycmra.dmdc.osd.mil/ and clicking on the “Send an Email” link which is located under the Help Resources ribbon on the right hand side of the login page.

(End of Summary of Changes)