W911QY20R0005.pdf

SEE ADDENDUM

(No Collect Calls)

W911QY20R0005 02-Nov-2019

b. TELEPHONE NUMBER

508-206-2104

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 02 Dec 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911QY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GEORGE BERNARD

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

W6QK ACC-APG NATICK

CONTRACTING DIVISION

BLDG 1 GENERAL GREENE AVENUE

NATICK MA 01760-5011

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W905JZ 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SR W038 USA SOLDIER SYSTEMS CTR

BRUCE COFFIN

PUBLIC WORKS DIVISION GENERAL GREENE AVENUE

NATICK MA 01760-5002

TEL: 508-206-4126 FAX:

508-233-5700FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF129

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-1

1. Solicitation Summary

A. The Army Contracting Command – Aberdeen Proving Ground (ACC-APG), Natick Contracting Division on behalf of US Army Garrison Public Works Directorate has a requirement for Elevator Maintenance Services and Unscheduled Maintenance Repairs.

B. The Government anticipates awarding a Firm Fixed Price Requirements contract. Funds will be obligated for services ordered upon issuance of Delivery Orders and not by the basic contract. The contract will consist of a one year Base and four - one year optional ordering periods. The total contract shall not exceed five (5) years.

The Base and four optional Ordering Periods consist of the following CLINS:

Base Period: 0001 through 0010 Date of Contract Award through 31 December 2020 First Optional Period: 1001 through 1009 1 January 2021 through 31 December 2021

2017 through 31 March 2018 Second Optional Period: 2001 through 2009 1 January 2022 through 31 December 2022 Third Optional Period: 3001 through 3009 1 January 2023 through 31 December 2023 Fourth Optional Period: 4001 through 4009 1 January 2024 through 31 December 2024

Note: The above dates are subject to change.

C. This acquisition is a 100% small Business Set-Aside. The North American Industry Classification System

(NAICS) Code is 811310 and the size standard is $8,000,000.

D. Site visit will be held on 15 November 2019 at 10:00 AM EST. All parties shall meet in the 1st Floor lobby of Building 1, Natick Soldier Systems Center (NSSC), 10 General Green Avenue, Natick, MA 01760. Interested parties shall fill out NSSC Contractor Access Request Form (Attachment 1) and e-mail to Mr. George Bernard at George.H.Bernard.civ@mail.mil and Mr. Michael Vincent at Michael.W.Vincent.civ@mail.mil prior to 2:00 PM EST, 13 November 2019 of their intent to attend the site visit. Please also include your Company’s CAGE Code in the e-mail. Please allow an two (2) hours to get through the Security Entrance Gate.

E. This requirement is subject to the availability of funds. Proposals shall be valid for at least 120 days. Please annotate the last day the proposal will be valid. Firms will not be reimbursed for any costs associated with their proposal preparation.

F. The solicitation including any Attachments, Technical Exhibits, and Contract Data Requirements Lists

(CDRLs) may be downloaded from FedBizOpps at web site https://www.fbo.gov.

G. The Service Contract Act applies.

H. The any excess funds will be deobligated at the end of the Period of Performance.

I. For proposal estimating purpose only, the Government anticipates that the 70% of the contract will be

Preventative Maintenance Service and 30% Unscheduled Routine Calls and Emergency Calls.

2. SYSTEM FOR AWARD MANAGEMENT (SAM)

A. Any Offeror that submits a proposal in response to this solicitation must be registered in the System for Award Management (SAM), in accordance with FAR Clause 52.232-33 prior to contract award. Registration information can be found at: https://www.sam.gov/portal/public/SAM;

3. PROPOSAL SUBMISSION

The Offeror shall submit a proposal consisting of three (3) volumes. These three volumes shall be labeled, Volume I - Technical Proposal (Factor 1); Volume II - Past Performance (Factor 2); and Volume III - Price Proposal (Factor 3). Proposals shall be submitted by e-mail to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil with a PDF file for each Volume. The e-mail Subject Lines shall contain "Proposal for W911QY-20-R-0005”.

A. Volume I Technical (Factor 1) - The technical proposal shall provide a technical description of how the Performance Work Statement (PWS) for Elevator Maintenance and Repair services, to include the Technical Exhbits (TE) and Contract Data Requirement List (CDRLS) will be successfully accomplished. The Offeror's proposal shall address each below factor. No Pricing information shall be submitted in Volume I.

Subfactor 1: Implementation and Resources - Limited to 10 pages

The Offeror shall provide an implementation plan that clearly outlines and identifies the necessary resources (e.g., human resources, technical experience, equipment, etc.), to perform maintenance and repair of all types of elevators and related equipment on post. At a minimum, this plan must address or contain the following:

Narrative of Offeror’s organization, resource teams, years of experience, and qualifications for performing elevator contract services.

Resources for performing all functional requirements as described in the solicitation, to include the use of sub-contractors and Qualified Elevator Inspectors (QEI).

Subfactor 2: Personnel Licensing & Training Qualifications

The Offeror shall submit all certifications, licenses, and training records of all technicians that will be servicing and repairing elevator equipment.

The Offeror shall submit a written narrative describing procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Offeror's QCP is the means by which the Offeror assures that the work shall comply with the requirement of the contract. The Offeror shall submit a comprehensive Quality Control Program along with the proposal for evaluation.

Subfactor 3: Quality Control Plan (QCP)

The Offeror shall submit a Quality Control Plan. Discuss how quality issues will be dealt with. Include, as a minimum, meetings, inspections, correction of non-compliant work; describing procedures to identify, prevent, and ensure non-recurrence of deficiencies; and how to ensure non-recurrence and reporting of quality problems to Government officials. Describe how the quality of any subcontractors will be monitored.

B. Volume II – Past Performance (Factor 2) - Offerors shall submit up to five (5) past or current contracts that are similar in nature to the work described in the PWS.

(1) All information required pertains to all proposed major subcontractors, as well as the Offeror.

Major subcontractors are those that are expected to perform ten (10) percent or more of the cost for the proposed effort. The Offeror shall submit with its proposal its major subcontractors’ letter(s) of consent allowing the Government to disclose the subcontractors’ past performance to the Offeror during negotiations.

(2) Contract descriptions. Past performance information on no more than 5 contracts (as a prime or subcontractor) over the past five (5) years) which are relevant to the efforts required by this solicitation shall be submitted. The Government may choose to investigate contracts beyond the past five (5) years for the purpose of the evaluation. In addition, any and all contracts terminated in whole or in part during the past five (5) years, to include those currently in the process of such termination are considered relevant and the Offeror shall provide past performance information for those contracts. Information shall include the following:

- Role as prime or subcontractor

- Place of performance, CAGE Code and DUNS numbers

- Contracting activity, current address, telephone and FAX numbers (verify that these are current)

- Procuring Contracting Officer's name, current telephone and FAX numbers

- Technical representative/COR name, current telephone and FAX numbers

- Contract Number

- Contract Type

- Awarded Cost/Price

- Final or projected final cost/price

- Original delivery Period of Performance

- Final or projected final Period of Performance

- Effectiveness of actions taken to resolve past and ongoing performance problems.

(3) Performance. For each of the Contracts described above the Offeror shall describe the objectives achieved detailing how the effort is similar to the requirements of this solicitation. For any contracts which did not/do not meet the original requirements with regard to original cost, schedule, and/or technical performance, the Offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence.

The Offeror shall list each time the delivery schedule was revised, and provide an explanation of why the revision was necessary. The Offeror shall also provide a copy of any cure notices or showcause letters received on each contract listed and description of any corrective action taken.

For any contracts terminated for default or cause, the Offeror shall address the reasons for the termination.

(4) The Offeror shall request that each of the Contracting activities of the previous contracts fill out a Performance Risk Assessment Questionnaire (Attachment 2) and submit it by e-mail directly to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil prior to the proposal due date and time. The Offeror shall provide a list of Contracting activities including name, phone number, e-mail address that have been requested to fill out the Performance Risk Assessment Questionnaire.

C. Volume III - Price Proposal (Factor 3) - This volume shall include:

(1) The schedule shall reflect the pricing as described by the following CLIN: Monthly Price for Preventative Maintenance Services CLINs 0001, 1001, 2001, 3001, and 4001. Yealy Inspection and Testing CLINs 0002, 1002, 2002, 3002, and 4002 Minimum Service Call Charge for Repair Maintenance Calls and Emergency Maintenance Calls CLINs 0003, 0004, 1003, 1004, 2003, 2004, 3003, 3004, 4003, and 4004. The Pricing Schedule shall be filled out with pricing for each CLIN.

(2) A completed and signed Standard Form 1449, with blocks 17 and 30 completed. An official having the authority to bind the firm contractually shall sign the SF1449. If this individual is not an officer of the company, the proposal shall be accompanied by some form of written evidence of the individual's authority to bind the company, under contract, to a particular course of action. This might include such evidence as a written delegation of said authority, signed by an officer of the company.

(3) Annotate compliance with Period of Performance.

(4) Administrative information as required throughout this RFP.

(5) Complete all required clauses including FAR Clauses 52.219-1 and 52.219-28.

(6) Complete all the required certifications, representations, and acknowledgments for the

Prime Contractor such as FAR Clause 52.212-3.

(7) Acknowledge any amendments to this solicitation. Amendments must be acknowledged by signature of an official having the authority to bind your firm contractually by the completion of the SF1449 or appropriate annotation on the SF1449.

D. Page Limitations. Page limitations and number of copies for each volume shall be as specified below.

Submission shall be limited to the number of pages specified herein, inclusive of any drawings, charts, etc. Type shall be no smaller than a font size of ten (10) and shall be single spaced or greater. Page size shall not exceed 8 1/2" x 11". The evaluators will read and evaluate only up to the maximum number of pages specified below. All pages in excess of the page limit specified below will not be evaluated.

E. FAILURE TO SUBMIT A TIMELY PROPOSAL EXACTLY IN ACCORDANCE WITH THE

SUBMISSION INSTRUCTIONS MAY RESULT IN THE OFFEROR’S PROPOSAL BEING

REJECTED AS NONRESPONSIVE OR NONCOMPLIANT AND THEREFORE INELIGIBLE

FOR AWARD CONSIDERATION, AT THE SOLE DISCRETION OF THE GOVERNMENT.

F. Proposals shall be e-mailed to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil.

The e-mail Subject Lines shall contain “Proposal for W911QY-20-R-0005 ".

G. Offerors shall not submit a transmittal letter with proposals. Such a letter is unnecessary, and statements therein frequently create conflicts or ambiguities.

4. QUESTIONS CONCERNING THIS SOLICITATION.

Questions shall be submitted to George.H.Bernard.civ@mail.mil and Michael.W.Vincent.civ@mail.mil no later than 7 days prior to Request for Proposal closing date. The Government will provide its response through amendments. The Government will not guarantee a response to any question and/or clarifications after the submission deadline. Questions will not be accepted by telephone and must be submitted by e-mail.

5. INCORPORATION OF PROPOSAL.

Portions of the Contractor's Technical Proposal, as negotiated and accepted by the Government, may be incorporated by reference into the resultant contract. Some or all of the information furnished by the Contractor may be subject to disclosure under the Freedom of Information Act. For this reason the Contractor shall identify information contained in the proposal which the Contractor specifically does not want to be incorporated by reference.

Notwithstanding any rights the Government will receive under the contract to the data being protected under the solicitation, any request for information received under the Freedom of Information Act (5 U.S.C 552) for the resulting contract, including any portion of the proposal that was incorporated into the contract, will be reviewed in accordance with the FOIA statute. The Government will contact the Contractor to identify what information, if any, contained in the contract should be withheld from release to the public. The Contractor will then have to demonstrate that the information is a (1) a trade secret or (2) confidential, commercial information. In case of the latter, the Contractor would have to demonstrate, in detail, that disclosure would

(1) impair the Government’s ability to obtain necessary information in the future or (2) cause substantial harm to the Contractor.

Any changes in these arrangements are to be submitted to the Contracting Officer in advance for approval. In the event of any conflict or ambiguity between the Contractor's Technical Proposal and the Government's Performance Work Statement, the PWS takes precedence.

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(b) The Government anticipates awarding one contract as a result of this Request for Proposal (RFP), based upon the results of a complete and thorough Government evaluation of proposals in accordance with this section. The Government, however, reserves the right to not award any contracts in the event that no proposals are considered to be in the best interest of the Government. Contract award will be made to the "responsible" Offeror whose proposal represents the Lowest Price Technically Acceptable proposal to the Government based on the Volumes/Factors and Subfactors set forth herein. (See FAR Subpart 9.104, which describes the standards prospective contractors, must meet to be determined “responsible”.) To receive consideration for award, overall evaluations of not less than "Acceptable" must be achieved for Volume I and Volume II. An evaluation rating of "Unacceptable" at the Subfactor level will cause the entire Proposal Volume/Factor and the entire Proposal to be evaluated as "Unacceptable. NOTE: THE GOVERNMENT

RESERVES THE RIGHT TO AWARD A CONTRACT BASED UPON INITIAL SUBMISSIONS,

WITHOUT EXCHANGES AND/OR DISCUSSIONS. ALSO NOTE THAT FAILURE TO SUBMIT A

TIMELY PROPOSAL IN EXACTLY THE MANNER REQUIRED BY THE SOLICITATION MAY

RESULT IN THE GOVERNMENT REJECTING THE PROPOSAL AS NON-

COMPLIANT/UNACCEPTABLE, AT THE SOLE DISCRETION OF THE CONTRACTING OFFICER.

(c) The following Volumes/Factors shall be used to evaluate offers:

(1) Volume I – Technical Capability (Factor 1)

Subfactor 1: The Offeror’s implementation plan to perform contract services will be evaluated on its completeness and thoroughness. The Offeror’s plan will be reviewed and an evaluation made on the Offeror’s organizational structure, available resources (both in-house and out-of-house) to ensure that routine schedules can be maintained, and years of experience, and qualifications for performing elevator services and repairs.

Subfactor 2: Personnel Licensing and Training Qualifications, and Insurance - The Offeror’s proposal will be evaluated to ensure all Federal and Commonwealth of Massachusetts licenses/permits that authorize the Offeror to operate this type of equipment on the contract. Also to ensure all elevator maintenance schedules can be achieved, and that qualified personnel with appropriate licenses, certificates, and training records for all individuals who will be responsible for servicing equipment. To ensure that the Offeror has the appropriate comprehensive/liability insurance coverage.

Subfactor 3: Quality Control Plan (QCP) - The Offeror’s Quality Control Plan will be evaluated to ensure that the Quality Control Plan describes procedures to identify, prevent, and ensure non-recurrence of deficiencies. Also to ensure all elevator maintenance schedules can be achieved, and that qualified personnel with appropriate licenses, certificates, and training records for all individuals who will be responsible for servicing and repairing elevator equipment; and how non-recurrence and reporting of quality problems to Government officials can be achieved; an the monitoring of subcontractors.

Subfactor 1, Subfactor 2, and Subfactor 3 are of equal importance.

(2) Volume II – Past Performance (Factor 2)

The Offeror and its major subcontractor's past performance with Government and industry will be evaluated. The Government will evaluate customer satisfaction, responsiveness to customer needs, and past demonstration of providing quality and timely services. Emphasis will be on recent, relevant experience in the past five (5) years. The past performance factor considers each Offeror's demonstrated recent and relevant record of performance in services that meet the contract requirements. One rating is assigned for each Offeror based on relevancy and confidence assessment. Offerors with no relevant performance history will be given a rating of Acceptable.

The Government will focus its inquiries on the Offeror's (and major subcontractors') record of performance as it relates to all solicitation requirements, including cost, schedule, performance and management of subcontractors. A significant achievement, problem, or lack of relevant data in any element of the work can become an important consideration in the evaluation process. Therefore, Offerors will be reminded to include the most recent and relevant efforts (within the past five years) in their proposal. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the Offeror will be assigned an “unknown confidence (Neutral) rating” and its proposal will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the Offeror in its proposal and data obtained from other sources, including data in Government files or data obtained through interviews with personnel familiar with the contractor and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services as compared to the North American Industry Classification System (NAICS). Data used in conducting performance risk assessments shall not extend past five years prior to the issue date of the RFP, but may include performance data generated beyond the past five years without regard to the contract award date.

Offerors shall submit all Government and/or commercial contracts for the prime Offeror and each major subcontractor in performance or awarded during the past five years, from the issue date of this RFP, which are relevant to the efforts required by this RFP. The Government may consider a wide array of information from a variety of sources, but is not compelled to rely on all of the information available.

The Government will also use the Performance Risk Assessment Questionnaire's to evaluate the Offeror's Past Performance.

The past performance factor considers each Offeror's demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. There are two aspects to the past performance evaluation: relevancy and performance confidence assessment.

(3) Volume III – Price (Factor 3)

The Government will evaluate total price (including options) in accordance with FAR Subpart 15.305(a)(1) to ensure that prices are fair and reasonable.

Pricing will be evaluated on a comparison of proposed prices from all Offerors received in response to the solicitation.

The total evaluated price will be calculated using the following method for Base Period and the Four (4) Option Years pricing:

The total evaluated price will be calculated using the following method: Adding the total dollar amount of Preventative Maintenance Service CLINs (0001, 1001, 2001, 3001, and 4001) and Yearly Inspections and Testing CLINs (0002, 1002, 2002, 3002, and 4002) for each ordering period together. Averaging the Minimum Service Charge dollar amount for the Repair Maintenance Calls and the Emergency Maintenance Calls CLINs (0003, 0004, 1003, 1004, 2003, 2004, 3003, 3004, 4003, and 4004) multiplied by 250 Maintenance Calls.

The total dollar amount of the Preventative Maintenance Service, and the total dollar amount of the Repair Maintenance Calls and the Emergency Maintenance Calls will be added together for a estimated total cost. This total will only be utilized in the total evaluated price calculation.

If it is concluded that additional information is necessary to determine the reasonableness of the proposed price, the Contracting Officer may request information.

This additional information may include, but is not limited to, indirect rates, material, labor and any other information that can substantiate the reasonableness of a proposed price. If applicable a Certificate of Current Cost and Price will be requested at time of award.

(4) EVALUATION PROCESS.

The technical panel will provide a detailed evaluation and assign a combined technical/risk rating for the Technical Volume. The Past Performance Volume will receive only a performance evaluation rating. The Price Proposal Volume will be evaluated by the Contracting Officer in accordance with the evaluation criteria established in Volume III.

The technical panel will rate each Volume (Factor) and Subfactor by consensus for each proposal submitted and will prepare initial and final reports. If consensus is not obtainable, a minority report prepared and signed by the dissenting evaluators shall be presented to the Contracting Officer for consideration.

Offerors are advised that the Government intends to award without discussions but reserves the right to conduct discussions to the extent deemed necessary at the sole discretion of the Contracting Officer, to further investigate any weaknesses, deficiencies, or other subjects identified by the technical panel as germane to the evaluation process. The Government technical evaluation panel will evaluate proposals in accordance with the process and evaluation criteria stated herein, and will document the evaluation by providing a narrative discussion of the evaluation of each proposal in terms of the evaluation criteria and proposed strong points (strengths), weak points (weaknesses), and deficiencies. This narrative discussion shall be incorporated into a report, which will be presented to the Contracting Officer to assist in the competitive range determination, if needed. Upon establishment of the competitive range, and to the extent deemed necessary at the sole discretion of the Contracting Officer, written discussion items (DI) will be i ssued to remaining Offerors, using control numbers, to further investigate any weaknesses, deficiencies, or other subjects identified by the technical panel as germane to the evaluation process. These DIs are considered exchanges/discussions in accordance with FAR Subpart 15.306(d). The Contracting Officer may also issue DIs relating to any matter that requires written revisions to a proposal for which a binding agreement is required/desired. The technical panel will be responsible for briefing the Contracting Officer at all steps of the evaluation process. The technical panel shall provide its report to the Contracting Officer for a final briefing, if necessary.

Factor 1 (Technical), is more important than Factor 2 (Past Performance).

Factor 1(Technical) and Factor 2 (Past Performance), when combined, are significantly more important than Factor 3 (Price).

(5) RATING METHODS/DEFINITIONS

(a) TECHNICAL FACTOR: One of the following ratings will be assigned:

TECHNICAL RATINGS

Rating Definition Acceptable Proposal meets requirements of the solicitation.

Unacceptable Proposal does not meet requirements of the solicitation.

(b) QUALITY/PERFORMANCE CONFIDENCE ASSESSMENT: Assess the quality of the Offeror's past performance on those recent efforts that were determined relevant by determining how well the contractor performed on the contracts. Documented results from Performance Risk Assessment Questionnaires, interviews, CPARS, and other sources form the support and basis for this assessment. Once the Relevancy and Contract Performance of the past performance contracts has been established, the Offeror will be assigned one Performance Confidence Assessment for the Past Performance Volume as described by the table below:

PAST PERFORMANCE RELEVANCY RATINGS

Rating Definition Very Relevant Present/past performance effort involved essentially the same magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved much of the magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort did not involve any of the magnitude of effort and complexities this solicitation requires.

PAST PERFORMANCE RATINGS

Rating Description Acceptable Based on the Offeror's recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort, or the Offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the Offeror's recent/relevant performance record, the Government has no reasonable expectation that the Offeror will be able to successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a) (2) (iv)).

Therefore, the Offeror shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

(c) PRICE FACTOR: Price proposals will not be given an adjectival rating, but will be evaluated to determine reasonableness.

(d) Options. The Government will evaluate Price for award purposes in accordance with FAR Subpart 15.404-1 by adding the total price for the base period plus all option periods. The Evaluation of options shall not obligate the Government to exercise the option(s).

(e) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO 52.212-4

1. The Peformance Work Statement consist of Annex A and Annex H.

Annex A Performance Work Statement (PWS)

Base Operations Elevator Maintenance & Service

USAG-Natick

Table of Contents

1.0 INTRODUCTION

1.1 Background

1.2 Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

2.1.2 General Information

2.1.3 Place of Performance and Hours of Operation

2.1.4 Federal Holidays

2.1.5 Travel/Temporary Duty

2.1.6 Emergency Services

2.1.7 Contract Administration and management

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS)

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support

2.6.1 Project Support

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1 Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2 Transition

3.3 Contractor Manpower Reporting Application (CMRA)

3.3.1 Reporting Labor Hours

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

4.1 Quality Assurance

4.2 Quality Control Plan (QCP)

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

7.1 Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE)

7.4.1 Utilities

7.3 Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.5.1 Contractor-Furnished Material and Responsibilities

7.5.2 Contractor-Furnished Items

7.5.3 Contractor Facilities

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

Introduction. This is a non-personal services contract to provide Elevator Maintenance and Service. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background. The Soldier Systems Center is located in Natick, MA, in Middlesex County, and consists of approximately 87 acres and 50 buildings. The population base consists of approximately 1500 military, Government civilian, and Contactor personnel. The Soldier Systems Center is a Research Center that operates primarily Monday through Friday during daylight hours. There is a small contingent of security personnel and a small contingent of soldiers on the installation on a 24/7/365 day basis.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill elevator maintenance and service and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions. The average annual snowfall is 44 inches, with snowfall expected during the period of October – April. The average frost-free period (growing season) during the year is about 150 days. The first killing frost may be expected about October, and the last killing frost generally occurs in April. The average annual maximum and minimum temperatures are approximately 80 and 20 degrees Fahrenheit, respectively. Monthly normal temperatures ranged from a low of 20 degrees in the month of January to a high of 85 degrees in the month of July.

Summer temperatures often reach 85 degrees Fahrenheit, while sub-freezing weather is common during the winter months.

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. Maintenance work performed under this contract shall not impede drainage.

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. The Contractor shall perform dust suppression as directed by the COR/ACOR.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS. See Technical Exhibit (TE) 02 CLS 411.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Period of Performance (PoP). The PoP consists of 1 base year and 4 option years. The PoP is as follows:

Base Period January 1, 2020 through December 31, 2020 Option Period I January 1, 2021 through December 31, 2021 Option Period II January 1, 2022 through December 31, 2022 Option Period III January 1, 2023 through December 31, 2023 Option Period IV January 1, 2024 through December 31, 2024 Note: The above dates are subject to change.

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at the elevator locations listed in Technical Exhibit (TE) 01.

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

2.1.4.1 The Contractor shall provide onsite personnel support within 2 hours of notification outside the normal hours of operation as required, 1 hour for elevator entrapment or life threating situations including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within (12) hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. As required, the Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW FAR Subpart 42.5.

The KO and COR/ACOR will meet quarterly with the Contractor to review the Contractor's performance. Written minutes of meetings will be recorded by the Government and signed by both the Program Manager and the KO. The written minutes will be distributed within five (5) workdays after the meeting. If the Contractor does not concur with any portion of the minutes, recorded by the Government, the non-concurrence shall be provided in writing to the KO within two (2) calendar days following receipt of the minutes.

2.1.7.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

2.1.7.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.7.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO. In the event the Contractor makes any change at the direction of any person other than the KO, the change shall be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes. The KO will approve all submittals and plans required in this PWS.

2.1.7.3.2 Contracting Officer’s Representative (COR). The KO will appoint a COR during the performance of this contract. Additional Government personnel may be assigned to assist in contract oversight IAW AR 70-13, Management and Oversight of Service Acquisitions. Other surveillance personnel may be designated as COR or ACOR, and shall be trained and appointed IAW DoDI 5000.72, DoD Standard for Contracting Officer’s Representative (COR) Certification and DFARS 201.602-2. The ACOR will serve as on-site representatives of the COR in performance of actual contract surveillance, if they meet all COR training, experience requirements, and are appointed by the KO as an ACOR. The COR/ACOR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR/ACOR will perform IAW the responsibilities and duties identified in the appointment letter.

2.1.7.3.2.1 COR Authority. A letter of designation will be issued to the COR/ACOR by the KO. A copy of the letter will be sent to the Contractor. The letter of designation states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost, price estimates, or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

2.1.7.3.3. The Contractor shall not in any way represent the United States (U.S.) Government, or that it has the authority to contract or procure supplies for the account of the United States of America (USA).

2.1.8 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of Government- Furnished Property, and coordinate site entry of Contractor personnel.

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 The Contracting Officer Representative Tracking (CORT) Tool (https://wawf.eb.mil/xhtml/auth/home/home.xhtml#) shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI 201.602-2.

2.1.10 Subcontract Management. The Contractor shall manage all Subcontractors, and the Prime Contractor shall have a representative on Installation while Subcontractors are performing services.

2.1.11 Contractor Employees.

2.1.11.1 Key Personnel.

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the work.

The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Contractor personnel performing work under this contract shall have and maintain a successful background check at time of the contract start date and for the life of the contract. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Common Access Card (CAC). N/A

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. N/A

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600-50, Standards of Conduct.

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government.