DRAFT_JE-OPETS-LM_RFP_(Sections_L&M)_06142017.pdf

Section L. Instructions, Conditions, and Notices to Bidders

A. Proposal Submissions

Proposals are due via e-mail no later than 12:00 PM Eastern Standard Time (EST) on DD MMM YY to the Point of Contact (POC) listed below. The Government does not anticipate extending the closing date for receipt of offers.

Stephen Smith Army Contracting Command - Aberdeen Proving Ground Natick Contracting Division stephen.f.smith.civ@mail.mil

(508) 233-6510

The solicitation number shall be included in the subject line of the proposal submission e-mail.

Offerors are encouraged to verify proposal receipt with the POC listed above. The Government does not authorize submission of hard copy, telegraphic, or facsimile offers for this solicitation.

B. Proposal Format

1. Proposals, to include all volumes requested, shall be submitted in Adobe Acrobat Portable Document Format (pdf). Each volume shall be submitted as a separate file, with file names clearly identifying the company name, solicitation number, and volume name and number.

Input for each Section and Sub-factor required under each volume shall begin on a new page.

2. All pages of each volume shall be appropriately numbered.

3. The first page of the proposal shall reference the Federal Acquisition Regulation (FAR) 3.104 proprietary data notice. The header of each page shall include the company name and solicitation number, and the footer of each page shall state “PROCUREMENT SENSITIVE”.

4. A Table of Contents shall be included at the beginning of each written (i.e., non-Cost/Price) volume, and a Requirements Matrix shall be included at the end of the Technical Volume to cross-reference the solicitation requirements with the contents of the proposal.

5. Written proposal volumes shall be single spaced, in the portrait orientation, and use 11-point Calibri font. Offerors may use a reduced font size, not less than 8-point, and landscape orientation, but only for charts, tables, graphics, and the thirty-day schedule requested within the Technical Volume. Foldout sheets are not permitted.

6. Page set-up shall follow the parameters below.

a. Margins (All): 1”

b. Gutter: 0”

c. From Edge (Header/Footer): 0.5”

d. Page Size: 8.5” x 11” mailto:stephen.f.smith.civ@mail.mil

C. General Instructions

1. Solicitation Questions: Interested parties shall submit questions regarding this Request for Proposals (RFP) by e-mail to the POC listed below.

Stephen Smith Army Contracting Command - Aberdeen Proving Ground Natick Contracting Division stephen.f.smith.civ@mail.mil

(508) 233-6510

The solicitation number shall be included in the subject line of the e-mail. The Government will answer all questions through the issuance of a solicitation amendment prior to the deadline for proposal submissions, provided it receives those questions not later than 5:00 PM EST on DD MMM YY. Questions received after the deadline may not be answered prior to the deadline for proposal submissions.

2. Proposing By Company Division: A company with multiple divisions (with each division registered separately in the Central Contractor Registration (CCR)) is NOT permitted to submit a separate proposal by division for award consideration. Offerors are further cautioned that a proposal should address requirements uniquely based on the particular capabilities of the proposing division. In other words, the proposal must be organic to the division submitting the proposal.

3. Proposal Validity: Proposals submitted in response to this RFP shall be valid for not less than the duration of the awarded contract, with the exception of 1) Pricing, 2) the Organizational Conflict of Interest (OCI) Mitigation Plan, and 3) Teaming Agreements. Pricing adjustments to successful offerors’ ceiling rates will be permitted at the three- and six-year marks of the ordering period.

Updates to the OCI Mitigation Plan will be permitted as needed, and Teaming updates will be approved by the Contracting Officer (KO) on a case-by-case basis. The offeror shall make a clear statement that the proposal is valid until such date in the Administrative Volume (i.e., Volume I) of the proposal.

4. Classified Information: Proposals shall not contain any classified information.

5. Page Limitations: Pages exceeding the maximum page limitation provided for each volume, evaluation factor, or evaluation sub-factor will be excluded from evaluation, with the exception of cover pages, tables of contents, acronym lists, requirements matrices, and any other items specifically called out within this solicitation.

6. Restrictions to Volume Contents: To facilitate independent evaluation, each volume shall be written on a stand-alone basis, with information being confined to the appropriate volume so that the Government can evaluate its contents without cross-referencing to other volumes of the proposal. The Government will consider information it requires for proposal evaluation not found in its designated volume as the Offeror having omitted it from the proposal.

7. Reference to Other Sources: Any data previously submitted in response to another solicitation, whether submitted to the Department of Defense (DoD) or another agency, should be assumed to be unavailable during this proposal evaluation and source selection process. Proposal data shall not be incorporated into the proposal by referring to another proposal or other source.

mailto:stephen.f.smith.civ@mail.mil

8. Submission of Data Not Requested: Elaborate brochures or other presentations beyond what is sufficient to present a complete and effective proposal are neither necessary nor desired.

9. Alternate Proposals: Alternate proposals will not be accepted for this effort.

10. Participation of Commercial Firms in the Evaluation Process: The Government will utilize the contractor listed below to provide administrative support during the evaluation of proposals submitted in response to this solicitation. This contractor is restricted by the “Organizational Conflict of Interest” provision of her respective contract from participating as a contractor, sub-contractor, or consultant on the proposed program other than on a non-competitive basis under a Prime contract with the Government. By submitting a proposal, the Offeror agrees to permit the contractor listed below to view proposal information to the extent necessary to provide administrative support to the Government’s proposal review process. Pursuant to FAR Part 9.505-4, and if requested by an Offeror, the contractor will execute a “Certificate of Non- Disclosure” prior to review of the proposal that states that they will protect the Offerors information from unauthorized use or disclosure for as long as it remains proprietary and refrain from using the information for any purpose other than that for which it was furnished. To expedite the evaluation process, each Offeror must contact the contractor POC to effect execution of such an agreement prior to the submission of proposals. Each Offeror shall submit copies of the agreement with their proposal. The agreements shall be attached to Volume I as an appendix, and will not be included in the page count. The list of contractors supporting this source selection are:

Miss Zoe Zerbe, Administrative Support Evolution Enterprises, Inc.

P.O. Box 80458 San Diego, CA 92139 POC: Phil Borja (phil.borja@gmail.com; (855) 323-3462)

11. Consideration for Award: To be considered for award, proposal submissions shall be in compliance with all of the terms and conditions set forth in this RFP. Acceptable proposals shall address all evaluation factors. In addition, proposals eligible for award must demonstrate that the offeror has an understanding of the requirements. The Government considers statements that the prospective offeror understands, can, or will comply with the specifications, and/or statements paraphrasing the requirements or parts thereof, to be inadequate and unsatisfactory. The Government further considers mere reiteration of the requirement or standard reference material to also be inadequate and unsatisfactory.

12. Clarifications and Discussions: The Government intends to evaluate proposals and award a contract without engaging in discussions with Offerors (except clarifications as described in FAR 15.306(a)); therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. However, the Government reserves the right to request additional information after receipt of the Offeror’s proposal should the Contracting Officer deem it necessary. This request may be received in the form of clarifications and/or discussions.

13. Award Date: The anticipated award for this requirement is 1st Quarter of Fiscal Year 2018 (1QFY18). This information is provided for use as a basis for schedules and burden (labor, overheads, G&A, etc.) mid-point calculations.

mailto:phil.borja@gmail.com

D. Proposal Contents

Proposal submissions shall contain the following volumes:

Volume I - Administrative o Section 1: Executive Summary o Section 2: Solicitation Documents o Section 3: Financial Statements

Volume II - Past Performance o Section 1: Contract Descriptions o Section 2: Contract Performance o Section 3: Past Performance Assessment Questionnaire

Volume III - Technical/Management o Sub-factor 1: Organizational Plan o Sub-factor 2: Recruitment Competency o Sub-factor 3: Transition Approach o Sub-factor 4: Management of Resources o Sub-factor 5: Small Business Participation Plan

Volume IV - Cost/Price

1. Volume I - Administrative

a. Section 1: Executive Summary (Page Limit = 2 Pages)

The Executive Summary shall include, at a minimum, the following elements:

i. Statement of Compliance: The Offeror shall either indicate complete compliance with the solicitation or define any objections, exceptions, contingencies, or additions. Any data not in complete compliance with the solicitation must be cross-referenced to the applicable solicitation paragraph and the corresponding proposal paragraph.

ii. Format and Content: The Offeror shall describe any deviations from the specified proposal guidelines for format and content, and provide corresponding rationale.

iii. Security Clearance: The Offeror shall provide disclosure of the level of its Facility Security Clearance and its cognizant Defense Logistics Agency (DLA) Support Services (DSS) office (i.e., address and POC name, phone number, and e-mail address).

iv. Authorized Negotiators: The Offeror shall provide a list of authorized negotiators (i.e., name, position title, phone number, and e-mail address).

b. Section 2: Solicitation Documents (No Page Limit)

An authorized official from each offeror shall complete and sign the Standard Form 33 (i.e., Solicitation/Contract Form) and all subsequent amendments.

c. Section 3: Financial Statements (No Page Limit)

i. The Offeror shall provide addresses for its cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) offices, to include POC information (i.e., names, phone numbers, and e-mail addresses) for each respective office.

ii. In order for the Government to determine financial responsibility, the Offeror shall submit the following financial statements, as applicable to both the past fiscal year and current reporting period (as of the date of proposal submission):

Balance Sheet

Income Statement

Cash Flow Statement

Statement of Retained Earnings

Dun & Bradstreet Report (if available; if not, state so)

Standard & Poor’s and Moody’s Ratings (if available; if not, state so)

Also, the Offeror shall submit a certified copy of its Line of Credit and its current status at the time of proposal submission. Prior to submission, a company officer or Certified Public Accountant (CPA) will certify the statements. Small businesses are not required to submit CPA audited or reviewed financials, but shall have their Chief Financial Officer (CFO) sign off on their financials.

d. Section 4: Teaming and Subcontracting Plan (Page Limit = 6 Pages, Not Inclusive of Teaming Agreements)

As applicable, the Offeror shall provide the following:

i. A summary describing the teaming or subcontracting arrangement established for this solicitation

ii. A list of all proposed team members, to include the company name, Commercial and Government Entity (CAGE) code, and address of each proposed team member

iii. One signed document per team member, in a format established by the Offeror, indicating a legally binding agreement among the parties (i.e., teaming agreements) and outlining the type of work to be performed, complexity and approximate level of work assigned, and socio-economic categories (if applicable) of the team member

Also, Other Than Small Business Offerors shall submit a Master Subcontracting Plan in accordance with FAR Clause 52.219-9 and Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.219-7003 (for reference, see FAR 19.704 and DFARS 219- 704). The Master Subcontracting Plan need not include specific subcontracting percentages.

Individual subcontracting plans will be required at the Task Order level. The negotiation of a

Master Subcontracting Plan shall not be considered as reopening of negotiations closed by a Final Proposal Revision.

e. Section 5: OCI Mitigation Plan (Page Limit = 6 Pages)

The Offeror shall provide a mitigation plan in accordance with the provisions listed in Section H of this solicitation. The negotiation of an OCI Mitigation Plan shall not be considered as reopening of negotiations closed by a Final Proposal Revision.

f. Section 6: Representations and Certifications (Page Limit = No Page Limit)

i. Using Online Representations and Certifications Application (ORCA), the Offeror shall enter the North American Industry Classification System (NAICS) code for this effort (i.e., 541330) and complete the Representations and Certifications information appropriately. Offerors must be registered in ORCA to be determined responsive and responsible at the time of proposal submission. Please refer to the websites: https://orca.bpn.gov and http://CCR.gov.

ii. The Offeror shall print the ORCA documentation and submit it as Section 7 of the Administrative Volume.

2. Volume II - Factor I Past Performance (No Page Limit)

The Offeror shall submit no more than three Government contracts (Prime and/or major sub-contracts) which are currently in performance or were awarded during the past three years and are relevant to the efforts required by this solicitation. Data concerning the Prime offeror shall be provided first, followed by any proposed major subcontractor, in alphabetical order. This volume shall be organized into the following sections:

a. Section 1: Contract Descriptions

For each contract, the Offeror shall provide the following:

i. Contractor/Subcontractor CAGE Code and Data Universal Numbering System (DUNS) number. If the work was performed as a subcontractor, also provide the name of the Prime contractor and POC information for the Prime contractor organization (name, e-mail address, and phone and fax numbers).

ii. Government contracting activity and contact information for the Procuring Contracting Officer (name, e-mail address, and phone and fax numbers).

iii. Government contract administration activity (if different from the contracting activity) and contact information for the Administrative Contracting Officer and Pre-Award Monitor (name, e-mail address, and phone and fax numbers).

iv. Contact information for the Government Contracting Officer’s Representative (COR)/technical representative (name, e-mail address, and phone and fax numbers).

https://orca.bpn.gov/ http://ccr.gov/

v. Contract or Delivery/Task Order number (in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery/Task Order Numbers).

vi. Awarded contract price and contract type (e.g., Fixed Price, Cost Reimbursement, Time & Materials (T&M), etc.); in the case of Indefinite Delivery type contracts, indicate specific type (i.e., Requirements, Definite Quantity, or Indefinite Quantity) and secondary contract type (i.e., FP, CR, T&M, etc.).

vii. Final or projected final price.

viii. Original delivery schedule, including dates of start and completion of work.

ix. Final or projected final schedule, including dates of start and completion of work.

b. Section 2: Contract Performance

The Offeror shall provide a narrative explanation of each contract listed in Section 1, which describes the requiring office and support location, services and support provided, and detail how the effort is relevant to the requirements of this solicitation.

The Offeror shall include all performance aspects of schedule, performance, and supportability, including the Offeror’s record of:

i. Conforming to contract specifications, to include the timely supply of personnel resources

ii. Maintaining program execution for cost (if other than an FP type contract), schedule, and performance

iii. Ability to resolve technical problems quickly and effectively

iv. Professional concern for the interest of the customer

v. Establishing and maintaining adequate management of subcontractors

vi. Complying with small business participation goals

For any contracts that did not/do not meet original schedule or technical performance requirements, Offerors are required to provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offeror shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. Also, the Offeror shall provide a copy of any Cure Notice or Show Cause Letter received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. Additionally, the Offeror shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

c. Section 3: Past Performance Assessment Questionnaire

For each contract identified in Section 1, Past Performance Assessment Questionnaires must be completed and submitted.

i. The Offeror shall complete Part I of the Past Performance Assessment Questionnaire and e-mail the questionnaire to both the Government contracting activity and COR/technical representative responsible for the past/current contract.

ii. The Government POCs shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to the POC listed below by the proposal deadline, 12:00 PM EST on DD MMM YY.

iii. The Offeror shall also e-mail a list of all the POCs who were sent a questionnaire to the POC listed in ii above by 5:00PM EST on DD MMM YY. The POC list shall be submitted in Microsoft Word for Windows and include the following information:

Solicitation Number

Company Name

Contract Number

Government Agency

POC Last Name, First Name

POC Title

POC Phone Number

POC E-Mail Address

The date (DD MMM YY) on which the POC received the Questionnaire

3. Volume III - Factor II Technical/Management (Page Limit = 10 Pages, to include all Sub-factors)

The Offeror shall provide a narrative proposal response to the Performance Work Statement (PWS) attached to this solicitation to address the specific JE-OPETS MA IDIQ contract being proposed.

a. Sub-factor 1: Organizational Plan

i. The Offeror shall outline and explain the management organization to be used to recruit, transition personnel and resources after award, and monitor performance throughout the performance period.

ii. The Offeror shall define responsibilities, lines of authority, and span of control across its management structure, from management to direct support staff.

This discussion should include Site Supervisors assigned at each on-site support location and the intended level of their authority as compared to the corporate management team.

iii. The Offeror shall identify Key Corporate Personnel (and provide resume highlights) who will provide IDIQ and Task Order management oversight.

iv. The Offeror shall explain the interface, interaction (i.e., flow of information), and communication planned across its team and the Government requiring office(s).

v. The Offeror shall describe how major subcontractors fit into its overall corporate structure.

b. Sub-factor 2: Recruitment Competency

i. The Offeror shall describe its detailed recruitment process, to include the interview and selection of qualified current employees and new hires, the strategy to contact and secure qualified incumbents, and the approach to retain contingent hires until the start of work date.

ii. The Offeror shall identify core resources and/or capabilities which enable it to efficiently meet immediate Government requirements within thirty days or less.

iii. The Offeror shall describe its plan to ensure that the workforce is qualified and capable of fulfilling contractual requirements.

c. Sub-factor 3: Transition Approach

i. The Offeror shall demonstrate its intended approach to transition and exit personnel and resources at both the start of work and at contract completion.

The transition plan shall include, at a minimum, the Offeror’s plan for the recruitment of qualified personnel, formation of a contingent workforce, and appropriate in-processing activities (e.g., training, security, equipment, etc.), as well as all necessary exit transition actions, such as transfer of knowledge to the incoming Prime, out-processing activities, and equipment turn-in.

ii. The Offeror shall include master schedules for transition in and out of work that begin no less than thirty days prior to the start of work of any Task Order Period of Performance (POP) and ends no less than thirty days leading up to the end of the POP.

d. Sub-factor 4: Management of Resources

i. The Offeror shall describe its plan to manage on- and off-site support personnel without Government interference throughout the period of performance.

ii. The Offeror shall include a description of quality control processes and procedures planned (to include any certifications and quality management systems used), as well as the quantitative metrics intended, to execute and monitor compliance with contractual requirements.

iii. The Offeror shall provide a strategy to address retention of support throughout the period of performance. The strategy shall include a description of the Offeror’s mitigation plan to address not assigning personnel by the Start of Work date, the termination or resignation of personnel, the unavailability of support systems (e.g., facilities, equipment, software, etc.), surge requirements, and poor performance.

e. Sub-factor 5: Small Business Participation Plan (SBPP)

All Offerors, both Small Businesses and Other Than Small Businesses, proposing to this solicitation are required to submit a SBPP in accordance with DFARS 215.304, which includes the following types of socio-economic categories:

Large

Small (also check type of Small Business below)

Small Non-Disadvantaged Business

Small Disadvantaged Business (SDB)

Woman Owned Small Business (WOSB)

Historically Underutilized Business (HUB) Zone Small Business

Veteran Owned Small Business (VOSB)

Service Disabled Veteran Owned Small Business (SDVOSB)

NOTE: Universities submitting a proposal as Prime are required to submit a Socio-economic University Participation Plan in lieu of an SBPP.

The SBPP shall indicate the Offeror’s approach to maximizing opportunities for Small Business (SB) in terms of the percentage of overall contract dollar value. To facilitate consistent evaluation across all proposals, Offerors shall assume an award consisting of an overall contract dollar value of $25,000,000.

The first page of the SBPP shall include a table that a) lists the Offeror’s SB participation (i.e., the socio-economic categories anticipated to be utilized) and b) summarizes the Offeror’s SB subcontracting percentage values (i.e., goals). SBPP calculations by SB Offerors shall consider their own self-performance in addition to that of other SB subcontractors. Other Than Small Businesses should include only subcontrating with SB in the SBPP.

Subsequent page(s) of the SBPP shall identify the extent and nature of SB participation by each socio-economic category anticipated to perform on the proposed contract. The Offeror’s own participation as a SB shall be identified, if applicable, to include socio-economic category. For each selected SB firm, the SBPP shall specifically provide:

An explanation of the firm’s commitment, including the extent of the commitment and whether or not the commitment is enforceable (i.e., teaming agreement).

Clear identification and description of the complexity and variety of work that the firm is anticipated to perform.

The extent of the firm’s participation in terms of the assumed overall contract dollar value (i.e., $25,000,000).

SBPP Goals: The Government’s SBPP goals for this acquisition are as follows:

Small Business 10%

Small Disadvantaged Business 3%

Women-Owned Small Business 1%

HUBZone Small Business: 1%

Service-Disabled Veteran-Owned Small Business 3%

For each category in which the Offeror’s SBPP contains goals below those of the Government, the Offeror shall provide a detailed explanation as to why.

4. Volume IV - Factor III Price (Limited to the Template Provided)

Offerors shall use the Microsoft Excel template provided in Section J of this solicitation to populate Firm-Fixed Price (FFP) ceiling rates for future Task Order price proposals. For each labor category, both the hourly rate and fully-burdened rate are required for:

a. Each level, I through VI

b. On-site and off-site

c. Each support location required across the Enterprise

A blank cell is provided within the pricing template for each rate required. (NOTE: If OCONUS rates are required at any time throughout the duration of the IDIQ contract, they will be requested at the Task Order level.)

To be found responsive, Offerors must submit a completed Pricing Worksheet. Subcontractor rates shall not exceed proposed Prime rates. One composite rate, to include Prime and Subcontractor price data as applicable, will be submitted for all requested input.

Section M. Evaluation Factors for Award

All proposals shall be evaluated by a team of Government employees. Any participating members will be required to sign and submit a Non-Disclosure Agreement (NDA).

A. Evaluation Ratings

Factor I - Past Performance Ratings

Past Performance Relevancy Ratings

Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Performance Confidence Assessments

Rating Description

Substantial Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Limited Confidence

Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence

Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

Factor II - Technical/Management Ratings

Technical Factor Rating Definitions

Color Rating Description

Blue Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Purple Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

B. Basis for Award

The Government intends to award contracts to the Offeror(s) whose proposal represents the Best Value to the Government. Best Value means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. For JE-OPETS, the Best Value with Tradeoffs approach will be used. Award will be made to other than the lowest priced proposal(s) if the Government determines that paying a price premium for the higher rated proposal is warranted. The Government may also award to other than the highest rated technical proposal, if the Government determines that paying a price premium is not warranted.

A rating of no less than “RELEVANT” and an assessment of “SUBSTANTIAL CONFIDENCE” must be achieved for the Past Performance Factor in order to be considered eligible for award. A rating of no less than “ACCEPTABLE WITH MODERATE RISK” must be achieved for the Technical/Management Factor in order to be considered eligible for award. Although the Price factor will be evaluated, it will not be rated. Offerors’ proposed price must be found to be fair and reasonable.

C. Planned Number of Awards

The intended award methodology is to award at least three contracts in response to this solicitation.

However, award to more than three, less than three, or none is reserved.

D. Order of Importance

The evaluation factors for this effort are 1) Past Performance, 2) Technical/Management, and 3) Price. Past Performance is more important than Technical/Management. Technical/Management is more important than Price. All non-price factors (i.e., Past Performance and Technical/Management), when combined, are significantly more important than Price. Price is the least important factor. The relative order of importance is depicted below.

E. Evaluation Approach

The Government will evaluate proposals to determine compliance with all requirements of the solicitation, including any attachments. The Government will evaluate each proposal response strictly IAW its contents.

The Government will evaluate all proposals in accordance with FAR 15.305(a), and if discussions are to be conducted, will then establish a competitive range comprised of all of the most highly rated proposals, based upon the ratings of each proposal against all evaluation factors. The decision to establish a competitive range will be made at the sole discretion of the KO, with concurrence by the Source Selection Authority.

After evaluating all proposals in accordance with FAR 15.305(a), the KO may also determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which efficient competition can be conducted. Offerors are therefore advised that the KO, for purposes of efficiency, may also limit the number of competitive range offerors, at his/her sole discretion.

1. Volume I - Administrative will not be evaluated. The clarification of any data provided within the Administrative volume shall not be considered as reopening of negotiations closed by a Final Proposal Revision.

2. Volume II - Factor I Past Performance

The Past Performance Factor evaluation will assess an Offeror’s likelihood of success in performing the solicitation requirements as indicated by its record of past performance. The Government will conduct a past performance assessment based on the quality, relevancy, and recency of the Offeror’s past performance, as well as that of its major subcontractor(s), as it relates to the probability of successful accomplishment of the required effort. When assessing past performance relevancy and a confidence level, the Government will focus its inquiry on the past performance of the Offeror and its proposed major subcontractor(s) as it relates to all solicitation requirements.

Offerors are cautioned that in conducting the Past Performance assessment, the Government may use data provided in the Offeror’s proposal and data obtained from other sources.

Previous Contractor Performance Assessment Reporting System (CPARS) ratings and questionnaires may be used in the proposal evaluations. Since the Government may not necessarily interview all of the sources provided by the Offerors, it is incumbent upon the Offeror to explain the relevance of the data provided. Offerors are reminded that while the Government may elect to consider data obtained from other sources, the burden of proving relevancy and a high confidence level in the Past Performance factor rests with the Offeror.

In order to be eligible for consideration for an award, a rating of no less than “RELEVANT” and an assessment of “SUBSTANTIAL CONFIDENCE” must be achieved for the Past Performance Factor. However, IAW FAR 15.305(2)(iv), without a record of relevant past performance, or for Offerors with no past performance available, Offerors will be given a “NEUTRAL” confidence rating and are still eligible for an award.

STANDARD: The Offeror provided all requested information listed in Section L applicable to the Past Performance Factor. For each contract provided, the Offeror demonstrates past performance which:

a. Quality:

Conformed to contract specifications

Maintained program execution for cost (if other than an FP type contract), schedule, and performance

Demonstrates the Offeror’s ability to resolve technical problems quickly and effectively

Demonstrates the Offeror’s professional concern for the interest of the customer

Demonstrates the Offeror’s ability to establish and maintain adequate management of subcontractors

Complied with small business participation goals

For any contract(s) that did not/do not satisfy the Quality requirements above, the Offeror adequately explained the reason(s) for the shortcomings, any corrective action(s) taken to avoid recurrence, and whether or not the contract(s) were terminated.

b. Relevancy: Is relevant to this solicitation. Relevancy includes, but is not limited to, the contract’s similarity in Contract Type, Price, Delivery Schedule/Period of Performance, Requiring Office/Program, Support Location, and Objectives Achieved to the support required by this solicitation.

c. Recency: Took place within the last three years.

3. Technical/Management Factor

The Technical/Management Factor evaluation will assess an Offeror’s likelihood of success in performing the solicitation requirements as indicated by its proposed response to this solicitation. The Government will conduct a technical assessment based on the effectiveness of the Offeror’s proposal to satisfy the Sub-factor requirements listed below.

A rating of no less than “ACCEPTABLE WITH MODERATE RISK” must be achieved for the Technical/Management Factor and its Sub-factors in order to be considered eligible for award.

Within the Technical/Management Factor, all Sub-factors are equally important. The ratings for the Sub-factors will be rolled up into a single rating for the overall Factor rating.

a. Sub-factor 1: Organizational Plan

The Government will evaluate the proposed organizational plan to assess the roles, relationships, responsibilities, and communication strategies at each level of the Offeror’s management structure.

STANDARD: The Offeror identifies an organizational plan that clearly:

Outlines and explains its management organization.

Defines the intended management dynamics, to include the Site Supervisor’s level of authority.

Identifies Key Corporate Personnel.

Explains the planned procedures for communicating and exchanging information.

Describes how major subcontractors fit into the overall corporate structure.

b. Sub-factor 2: Recruitment Competency

The Government will evaluate the proposed recruitment approach to assess the effectiveness of the Offeror's plan to identify and select a qualified workforce.

STANDARD: The Offeror provides an approach for recruitment which:

Describes new hire selection and approach to maintain incumbent support, as well as a plan to retain contingent hires until the start of work.

Highlights the resources and/or capabilities to be used to meet requirements on or before the start of work date.

Includes an approach to ensure that employee qualifications are at an acceptable level to achieve requirements.

c. Sub-factor 3: Transition Approach

The Government will evaluate the proposed transition approach to assess the Offeror’s capability to effectively prepare for and execute start of work (to include from existing contracts) and then turnover resources at the conclusion of the period of performance.

STANDARD: The Offeror describes a transition approach which:

Demonstrates a functional, comprehensive plan to transition and exit personnel and resources at both the start of work and at contract completion.

Includes detailed master schedules for transition in and out of work.

d. Sub-factor 4: Management of Resources

The Government will evaluate the effectiveness of the Offeror’s proposed approach to manage and retain the required level of support, accomplishing an acceptable level of quality, and resolving any disruptions in support or performance issues in order to retain an adequate level of support.

STANDARD: The Offeror explains an approach for Task Order management which:

Addresses management of both on- and off-site personnel.

Describes the quality management intended throughout Task Order performance, including the metrics planned to ensure compliance.

Includes an approach to retain support throughout the period of performance, as well as mitigation plans to achieve continued support in cases where additional support is required, support is disrupted, or performance is lacking.

e. Sub-factor 5: Small Business Participation Plan

The Government will evaluate the level of small business commitments proposed by the Offeror.

STANDARD: The Offeror describes an approach for achieving its proposed SB participation and subcontracting goals. The approach describes the commitment and nature of the work relative to the PWS that SB firms are anticipated to perform.

4. Price Factor

In evaluating offers, the Government will perform a price analysis based on adequate price competition, the Independent Government Cost Estimate (IGCE), GSA schedules, audit information, and other data available. The Government will evaluate the proposed direct labor rates and fully-burdened rates submitted by each Offeror. Submission of incomplete Pricing Worksheets will constitute the Offeror’s proposal to be non-compliant with the terms and conditions of the solicitation and will render the proposal ineligible for award. The Government will perform a price analysis based upon an evaluation of the proposed separate price elements.

The Government may use various price analysis techniques to ensure a fair and reasonable price. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more fully burdened labor rate(s) is significantly over or understated as indicated by the application of price analysis techniques. Offerors are cautioned that a proposal may be rejected if unbalanced pricing exists and the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

STANDARD: The Offeror provides a Pricing Worksheet, completed in accordance with the solicitation, providing direct labor rates and fully-burdened rates for each labor category applicable to the contract at all levels. The Offeror proposes a fair and reasonable price proposal.