9PW239_QASP Over 150k_Rev.0_Signed.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

For

Replace 250VDC Rectifiers & Associated Equipment, Bldg.135, 110, 35

(Project #: 9PW239)

08 Dec 2022

Rev.0

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate per-formance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is cre-ated with the premise that the contractor is responsible for management and quality control ac-tions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unfore-seen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular ba-sis. However, the Government shall coordinate changes with the contractor. Updates shall en-sure that the QASP remains a valid, useful, and enforceable document. Copies of the original

QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

52.246-12 Inspection of Construction

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for ef-fective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately respon-sible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: Matt Pember

Organization or Agency: CCTA-HDW

Telephone: 518-266-5631

b. Contract Specialist (KS) - The KS acts as an acquisition consultant and serves as liaison be-tween the contractor and the contracting activity:

Assigned KS: TBD

Telephone: TBD

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical admin-istration of the contract and shall assure proper Government surveillance of the contractor’s per-formance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the

Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action. Additionally, will be responsible for survelliance of Combatting Trafficking in Persons.

Assigned COR: David Fischer (Electrical Engineer)

Telephone: (518) 266-4419

d. Other Key Government Personnel:

Michael Chase (Electrical Engineer) / 518-266-3441

Joe Lavigne (Electrical Technician) / 518-266-3680

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task

Manager for this contract:

a. Program Manager –TBD

Telephone: TBD

Email: TBD

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to de-termine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix is below. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Indicator Performance Threshold

(AQL)

Method of

Surveillance

PRS # 1.

Submission of major component cata-log information submittals within the required time

SOW # 1.16

All proposed material product catalog submit-tals received within the time frame requested on

Appendix A

100% resolved & understood with minimal (two revisions or less) resubmittal required.

100% inspection of deliverables

PRS # 2.

Submission of Material Safety Data

Sheets (MSDS) within the required time

SOW # 1.07.C

All hazardous Material

Safety Data Sheets

(MSDS) received within the time frame requested on Appendix A

100% resolved & understood with minimal (two revisions or less) correction/rewrite re-quired.

PRS # 3

Submittal of a Contractor Safety Plan

SOW # 1.07.B

Plan received within time frame requested on

Appendix A

70% accuracy and complete-ness

100% accuracy and complete-ness with one correction/re-write.

No documented instances of non-compliance by Contrac-tor’s employees or subcontrac-tors.

Direct Observation

(Daily)

Periodic Inspection

(Monthly)

PRS # 4

Submittal of a Preliminary Project

Schedule

SOW # 1.09

Schedule received within time frame re-quested on Appendix A

80% accuracy and complete-

100% accuracy and complete-ness with one correction/re-write.

Revisions issued within 2wks of schedule changes

PRS # 5

Contractor shall provide profession-ally engineered design drawings with the information listed in the SOW per the requirements of this specification and per the schedule listed in Appen-dix A. All information shall be unique, with layouts, schematics and panel schedules showing each piece of equipment supplied (i.e. no typicals):

SOW # 1.16 & 3.04

Drawings will show all product and require-ments in the specifica-tions as listed in Appen-dix A

95% accuracy and com-plete-

100% accuracy and com-plete-ness with one correc-tion/re-write.

Performance

Objective

Performance Indicator Performance Threshold

(AQL)

Method of

Surveillance

PRS # 6

All work done within code, and per the specifications

SOW# 1.12, 1.13, 1.14, 1.15 & 2.01.C

After installation, all equipment will be com-plete & useable, func-tion properly and as in-tended

100% code compliant

100% function, as intended.

function

PRS#7

Commissioning & Testing

SOW # 3.05

Test Plan submitted & approved by govern-ment.

At the time of commis-sioning

All test measurements & reports will be turned over to the Government

Initial functional witness test-ing with NO equipment failure.

1 week burn-in period of ‘nor-mal’ customer operation with

NO equipment failures.

COR accepts equipment function

PRS # 8

Site Restoration & Cleanup

SOW# 3.02

After installation any surfaces affected by construction shall be re-stored to their original condition.

100% Approval & release by

COR

100% inspection

PRS #9

All support documentation, including

O&M Manuals and suggested Spares

List provided after completion of the work

SOW # 3.03 & 3.05

At the time of comple-tion, Equipment Service

Manuals (O&M), 1yr

Suggested Spare Parts

Listing, will be turned over to the Government

90% of all manuals received within the time frame de-scribed in Appendix A.

100% received prior to close-out & turnover to WVA maintenance shops

100% Physical In-ventory

PRS #10

As-Built drawings (CAD & PDF)

SOW # 3.04

At the time of comple-tion & after all commis-sioning & punchlist ac-tivities are complete

Receive 100% of all redline submittals on professionally completed drawings, revised to reflect As-Installed condition of equipment with 100% accu-racy within 3 working days of installation.

Updated “Final-As Installed” drawing revisions received within 21 calendar days after commissioning & punchlist completion

5. INCENTIVES.

Incentive payments are not applicable to this contract, but Contractor performance against standards listed in Section 4 will remain on record and can be used in consideration of future contract awards.

6. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task man-ager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the COD KS, shall be responsible for monitor-ing the contractor’s performance in meeting a specific performance standard/AQL.

a. 100% INSPECTION

Shall consist of review and acceptance by COR of required deliverables.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

b. DIRECT OBSERVATION

Shall consist of informal daily surveillance by COR. Any non-conformance will be identified to

Contractor’s site supervisor for corrective action. Repeated offenses of non-conformance may be documented for record and/or escalated to KO. Documented offenses will require a written plan for corrective action to be submitted by the Contractor and approved by the government.

Corrective action plan will then be subject to reinspection by the COR.

c. PERIODIC INSPECTION

Shall consist of a formal inspection or review by COR. Inspection shall be scheduled with Con-tractor in advance & written results shall be submitted for record.

7. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a posi-tive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

8. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. Any report may become a part of the supporting documentation for positive Contractor Performance Assessment Ratings, etc.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will nor-mally be in writing unless circumstances necessitate verbal communication. In any case the

COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a

Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Govern-ment shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

9. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor on as needed basis to assess performance and shall pro-vide a written assessment.

Prepared by:

Signature – Contracting Officer’s Representative