PD W911N220Q0041 REV 1.pdf

PURCHASE DESCRIPTION

FOR

PAINT BOOTH 61 CONVEYOR REFURBISHMENT

1.0 GENERAL

1.1. SCOPE: Provide and install the necessary components required to refurbish the overhead conveyor at paint booth 61 in Bldg 350, Letterkenny Army Depot (LEAD) Chambersburg, PA. The work will include replacement of the drive, oiler, conveyor chain, and a portion of the track. One each inspection gate and one each chain loading gate shall be added to the system. A track brush cleaner shall also be provided. All electrical distribution wiring shall be provided. The contractor shall provide all rigging and rental equipment. Complete installation of all equipment shall be included.

Equipment start-up and training shall be included.

1.2. GENERAL INFORMATION:

1.2.1. Hours of Work: All work shall be performed during Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two-week pay period (80 hours). Monday through Thursday shall be nine hour days scheduled from 0600 through 1530. The first Friday of the pay period shall be an eight hour day scheduled from 0600 through 1430. The second Friday of the pay period shall be the standard day off. Other hours, weekend, and holiday work shall be considered separately as requested by the contractor and approved by the Contracting Officer.

1.2.2. Safety, and Fire Protection: All work shall comply with LEAD 385-1 and LEAD Safety Bulletin 18-01 for contractors working on the depot. The contractor is reminded that LEAD maintains a Safety Management System (SMS) and is either OHSAS 18001 or ISO 45001 certified. It is the contractor’s responsibility to be familiar with these documents and to comply with their contents. Any and all on site work at LEAD shall be completed in accordance with applicable OSHA, DOD, Army, and LEAD Safety requirements. As a federal installation, additional requirements other than OSHA apply to contractors performing work at LEAD. Examples include full conformance to all applicable NFPA standards, ANSI standards, and other consensus standards for the industry covered by the subject contract. It is the responsibility of the contractor to be familiar with all applicable standards prior to starting work. The equipment and installation shall meet all of the safety criteria set forth in ANSI Z9.4 and OSHA 29 CFR

1910.94. Any and all safety messages or recalls related to the safe use of the products provided by the contractor will be provided to the COR for the contract within 5 days of the contractor’s awareness of the message or notice.

1.2.3. Security Requirements: The contractor shall be responsible to ensure that all employees and subcontractor employees that shall visit the depot shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.2.4. OPSEC Training: Per AR 530-1, Operations Security. Contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – http://www.letterkenny.army.mil/iwatch.html

1.2.5. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the TPOC and contracting officer within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – http://www.letterkenny.army.mil/iwatch.html

1.2.6. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.2.7. Badges: Identification badges shall be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he shall ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army

Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg. 2, phone # 717-267-5301. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

2.0. GOVERNMENT RESPONSIBILITIES: LEAD will be responsible for the following:

2.1. Facilities: The government will provide clear access to all working areas necessary for the contractor to perform the installation outlined, during the hours listed in section

1.2.1 above.

2.2. Materials/Services:

2.2.1. Provide electricity and compressed air for vendor hand tools.

2.2.2. Provide laydown/storage area for all equipment to be provided for the project.

2.2.3. Provide space to layout out supplies, tools, etc. needed to complete the project.

2.2.4. Provide any required utility hook-ups (electrical disconnect, air manifold, etc.)

3.0. CONTRACTOR RESPONSIBILITIES: The contractor will be responsible for the following:

3.1. Upon award of the contract, the contractor will perform an in depth inspection of the installation site to familiarize themselves with the site conditions. Any required facilities modifications will be made known to the LEAD POC at this time.

3.2. Provide expected arrival date of equipment 60 days prior to equipment delivery. At this time the contractor will also provide a firm installation start date.

3.3. Supply all equipment, parts, labor and materials necessary for the shipping, off-loading, storage, positioning, installation, and proper operation of the provided equipment.

3.4. Electrical equipment and devices must meet OSHA requirements for grounding, rating, and listing by a recognized testing laboratory (such as UL), and for conformity to the applicable provisions of the latest edition 9at contract award date) of NEMA ICS 6, and C12.1 and the National Electrical Code.

3.5. Ensure the electrical installation is performed in accordance with the National Electrical Code and National Electrical Manufacturer's Association. All electrical work shall be subject to inspection by LEAD electricians.

3.6. The equipment shall be designed and installed in accordance with ASME B20.1.

3.7. All electrical components, materials shall be installed in accordance with NEC 2017

3.8. Ensure all welding is performed in accordance with AWS D1.1.

3.9. Installation of the equipment in its entirety

3.10. Remove all excess equipment, shipping crates, scrap and consumable materials used by the contractor for shipment and installation of the equipment.

4.0. SPECIFICATIONS:

4.1. The attached visit report/study can be used as a general reference for the work to be accomplished however if there is a conflict between the report and this purchase description the purchase description shall take precedence.

4.2. Any added track components shall be painted safety yellow to conform to the existing track.

4.3. Approximately 200’ of Unibilt enclosed track conveyor rail shall be replaced. Any required replacement or modifications to the support structure shall be included.

4.4. One each inspection gate shall be provided.

4.5. One each chain loading gate shall be provided.

4.6. The existing drive unit shall be replaced with a 750# chain pull caterpillar constant speed drive unit with variable frequency drive. New drive controls shall be installed in the existing drive control panel.

4.7. Approximately 460’ of heavy duty chain with H attachments (see attached report) shall be replaced.

4.8. A self-contained conveyor lubricator with the following features shall be provided:

- minimum 5 gallon steel reservoir

- lubricant level gauge

- low level audio alarm

- programmable microprocessor controller

- lubricant pump is activated by conveyor power chain motion

- memory circuit to automatically resume if power is interrupted

- 120 VAC, 60 HZ power

4.9. One each track brush cleaner shall be provided.

4.10. Provide all necessary electrical distribution wiring.

4.11 The existing enclosed track on the interior of the 4 each open faced booths (app.

40’ total) shall have both sides of the opening lined with brushes to keep paint and powder out.

5.0. DOCUMENTATION: Two sets of installation drawings shall be submitted for approval. Two sets of operator instruction manuals, maintenance service manuals, and parts listing manuals shall be provided for the furnished systems. These manuals shall be written in the English language.

6.0. WARRANTY: Supplier shall provide a minimum of one year warranty on all components and workmanship, commencing with the date of final acceptance by LEAD.

7.0. PRESERVATION, PACKAGING AND DELIVERY: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for all equipment and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

8.0. INSPECTION AND ACCEPTANCE: The equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

9. START-UP/TRAINING:

9.1 All equipment functions shall be tested following installation.

9.2 Two hours of hands on training shall be provide for 2 ea. operators and 2 ea.

Equipment Maintenance personnel.

10. INFORMATION ASSURANCE REQUIREMENTS: This equipment shall operate in stand-alone mode only (no network connection of any kind). If there becomes such a time where these systems require the use of another PC (laptop, tablet, etc.) or network connection it shall conform to all requisite DoD and Army cybersecurity requirements.

Additionally, since this equipment operates in stand-alone mode there shall be no ability to connect via either wireless (e.g. Bluetooth) or wired (e.g. Ethernet cable), to a network. If these parameters change then this equipment shall be subject to Change Configuration Board (CCB) approval for operation.

11.0. APPLICABLE DOCUMENTS:

11.1. AMERICAN SOCIETY OF MECHANICAL ENGINEERS (ASME)

ASME 20.1 - Safety Standard for Conveyors and Equipment

11.2. AMERICAN WELDING SOCIETY (AWS) - AWS D1.1/D1.1M Structural Welding Code Copies may be obtained at http://www.aws.org

11.3. NATIONAL ELECTRICAL MANUFACTURERS ASSOCIATION (NEMA)

NEMA ICS 6 - Enclosures for Industrial Controls and Systems

NEMA 12.1 - American National Standard for Electric Meters Code for Electricity Metering. Copies may be obtained at http://www.nema.org

11.4. NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 70 - National Electrical Code Copies may be obtained at http://www.nfpa.org

11.5. LETTERKENNY ARMY DEPOT (LEAD)

LEAD reg. 385-1 - Safety and Occupational Health Program Copies may be obtained from LEAD Directorate of Contracting