SOLICITATION_W911N2-19-R-0028_Released.pdf

SEE ADDENDUM

(No Collect Calls)

W911N219R0028 23-Aug-2019

b. TELEPHONE NUMBER

717-267-5536

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 03 Sep 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W911N29. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHAUN R. LEATHERMAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SEE SCHEDULE

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W91FVA 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DIRECTORATE OF INDUSTRIAL OPERATIONS

MELINDA TORRES

LETTERKENNY ARMY DEPOT

CHAMBERSBURG PA 17201-4150

TEL: 717-267-8851 FAX:

717-2679834FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$38,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF79

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W911N219R0028

Section SF 1449 - CONTINUATION SHEET

SOLICITATION NOTES

1. System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database in order to be eligible for contract award. No award will be made to an Offeror not registered. Registration can be accomplished at https://www.sam.gov/portal/public/SAM/. Registration in this database shall remain active.

There has been a recent SAM requirement for submission of notarized letters for all new vendor registrants, and for renewals of existing registrations. Please check your SAM registration and if the registration is due for renewal in the next few months, it is important to start that process immediately. For additional information on notarized letters, visit: https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systemsmanagement/ integrated-award-environment-iae/sam-update.

2. Annual Representations and Certifications: In accordance with FAR 4.1201, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://www.sam.gov/portal/public/SAM/.

3. Questions: Questions regarding this solicitation shall be submitted to the Contracting Officer, in writing, at least 3 calendar days prior to the closing date. Questions submitted after this time will be answered at the discretion of the Contracting Officer. The Contracting Officer for this action is Claudette Lyons, Email: claudette.r.lyons.civ

4. Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.

5. Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See 252.232-7006 for more information.

6. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

7. Type of Contract: The type of contract resulting from this solicitation is specified in FAR Provision 52.216-1, Type of Contract.

8. Proposals: Proposals shall be signed by an authorized individual in accordance with FAR 4.102, Contractor’s Signature. Failure to comply may cause your proposal to be rejected. Offerors should mark each page of their proposal as "Proprietary Information" if they want it treated as Proprietary Information under the Procurement Integrity Act.

9. FOB Destination: Unless otherwise stated in the solicitation, Offerors shall provide FOB Destination prices.

10. Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.

11. Wage Determination: Wage Determination 2015-4253 Revision No.11, dated 16 July 2019 and is hereby incorporated. Wage Determination can be viewed at http://www.wdol.gov.

12 Proposal Instructions

12.1 INTRODUCTION:

The responsibility for providing a well-prepared and fully supported cost proposal lies solely with the contractor in order to preclude delays in negotiations and contract award. The basis and rationale for all proposed costs shall be provided as part of the proposal so that the contracting officer has the information necessary to evaluate the reasonableness of the proposed price. The contractor is advised that the contracting officer may find costs associated with revision/rework of inadequate cost proposals unreasonable, and will consider the nature and extent of any proposal inadequacies when assessing/negotiating profit.

The contractor shall propose a fully-burdened T&M labor rate (base rate plus any applicable indirect rates/factors and profit) for each labor category identified in Attachment 4.

For each labor category in Attachment 4, the contractor shall propose a T&M rate for-

1) Shift 1;

2) Shift 1 Overtime;

3) Shift 2;

4) Shift 2 Overtime;

5) Shift 3; and

6) Shift 3 Overtime.

For each labor category in Attachment 4 that is subject to a Collective Bargaining Agreement (CBA) and that CBA requires that employees receive a lead pay differential, the contractor shall also propose a T&M rate for-

1) Shift 1 Lead;

2) Shift 1 Lead Overtime;

3) Shift 2 Lead;

4) Shift 2 Lead Overtime;

5) Shift 3 Lead;

6) Shift 3 Lead Overtime.

The contractor shall provide a proposal narrative to explain the basis of the proposed rates. The contractor shall show the buildup of its fully-burdened rates using the format as shown in Attachment 5, Attachment 5a, and Attachment 5b. The build-up shall be provided in a workable Microsoft Excel file and all formulas shall be visible and intact to show how the contractor calculated the proposed T&M rates. The contractor shall identify any base labor rates, indirect rates/factors, and profit used in the calculation of the proposed fully-burdened labor rates. The mapping of contract labor categories to the contractor’s corporate labor categories shall be provided. The contractor shall also provide its mapping of the proposed labor categories to the applicable Service Contract Labor Standards (SCLS) labor categories and to any applicable CBA labor categories by indicating the SCLS or CBA category in Attachment 5A. The contractor shall replace the column labeled “SCA Labor Cat” in Attachment 5A with “SCA or CBA Labor Cat” and identify the appropriate SCLS or CBA category. If the contractor’s fiscal year does not align with the contract’s period of performance, the contractor shall show its calculations used in the development of the proposed contract rates.

In Attachments 5 through 5B, the contractor shall apply its fully burdened T&M labor rates by labor category to the labor hours provided in Attachment 4 to calculate the total labor ceiling. The contractor shall distribute the Attachment 4 Labor Hours by labor category across Shift 1, Shift 1 Overtime, Shift 1 Lead, Shift 1 Lead Overtime, Shift 2, Shift 2 Overtime, Shift 2 Lead, Shift 2 Lead Overtime, Shift 3, Shift 3 Overtime, Shift 3 Lead, and Shift 3 Overtime.

12.2 GENERAL INSTRUCTIONS: The contractor shall submit a fully substantiated cost proposal in accordance with Federal Acquisition Regulations (FAR) 52.215-20 and FAR 52.215-21 to the following:

(a) Procuring contracting officer – One electronic copy

(b) Cognizant Defense Contract Management Agency (DCMA) and Defense Contract Audit Agency (DCAA) –One electronic copy.

12.3 DIRECT AND INDIRECT RATES AND FACTORS:

The prime contractor shall provide the basis for all proposed rates and/or factors included in the proposal(s). If applicable, copies of any applicable Forward Pricing Rate Agreements (FPRAs) shall be provided.

(a) Direct Labor- In support of direct labor rates, the contractor shall provide supporting documentation for its current proposed base labor rates to show that the proposed rates are reasonable.

The contractor shall complete the Contract Labor Category Descriptions and Qualifications worksheet at Attachment

6. The contractor shall show its crosswalk of the proposed T&M contract labor categories to the contractor/corporate labor categories being utilized in the current proposal. For each proposed labor category, the contractor shall provide a job description and qualifications (to include minimum education and experience).

(b) Indirect Rates/factors- In support of indirect rates/factors used in the build-up of the proposed fully-burdened labor rates, the contractor shall provide actual historical rates incurred over the last five years.

(c) Cost of Money- If applicable, proposal Cost of Money (COM) must be submitted by asset type. Accordingly, the data required by Cost Accounting Standards Board Cost of Money Factors (CASB-CMF) must be delineated for each of the three previously stated asset types consistent with DD Form 1861, Contract Facilities Capital COM (FCCOM). The proposal must provide the percentage distribution of facilities capital employed by asset type (land, building, and equipment).

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

Letterkenny Contract Labor Workforce

1.0 General: This is a non-personal services contract to provide labor support. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform the Maintenance Manufacturing Recapitalization and Reset, Modernization and Technical Support; Weapon Systems Maintenance; Logistical Services in support of Production Management; support of Logistical Modernization Program (LMP); and Information Technology support as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2 Background: This performance work statement (PWS) establishes the general requirements for contractor provided augmentation labor to support Letterkenny Army Depot (LEAD) located in Chambersburg, Pennsylvania.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months. The Period of Performance reads as follows:

1.3.1 Base Year: 1 October 2019 to 30 September 2020

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which they assure that work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, “Performance Requirements Summary.” After acceptance of the QC Plan, the contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed changes to his QC program.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) provided as Technical Exhibit 1. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days unless otherwise directed/approved by the KO:

1.4.3.1 New Year’s Day: January 1

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: Second Monday in October

1.4.3.8 Veteran’s Day: November 11

1.4.3.9 Thanksgiving Day: Fourth Thursday in November

1.4.3.10 Christmas Day: December 25

1.4.3.11 The Depot recognizes a regular closure day which occurs every other Friday. When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Place and Performance of Services: Currently there are about 80 cost centers at LEAD. All cost centers have at least two shifts; some cost centers have a third shift. The contractor shall provide services for two shifts between the hours of 0530 to 2330 on Monday through Friday except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. However, a third shift may be necessary for these cost centers depending on government requirements, including work on the weekends. The contractor shall provide services for three shifts between the hours of 0530 to 0529 on Sunday through Sunday. Performance shall be at Letterkenny Army Depot.

The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. If the contractor’s employees fail to work the required hours or fail to perform the required duties, corrective actions shall be taken by the Letterkenny Contracting Office in the form of either, but not limited to, a show cause notice, cure notice or contract termination.

1.4.5 Security Requirements: The contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Contractor personnel performing work under this contract must have a minimum in certain facilities of Secret prior to commencement of work under this contract, and must maintain the level of security required for the life of the contract. Performance of work will require access to classified information or equipment, the security requirements are in accordance with the attached DD254

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 Required Annual Training: Contractor personnel shall complete the annual training sessions as required (not limited to); the training shall be completed within 30 days of notification that the training is required:

1.4.5.2.1 Ethics Training for Employees

1.4.5.2.2 Hazard Reporting Process (HRP) Training

1.4.5.2.3 VPP - Great Employees that Made VPP Work

1.4.5.2.4 Information Assurance (IA) Awareness Course and Test

1.4.5.2.5 Workplace Violence Prevention

1.4.5.2.6 Anti-Terrorism Level 1 Training

1.4.5.2.7 Threat Awareness and Reporting Program (TARP)

1.4.5.2.8 Security Awareness Training

1.4.5.2.9 Information Security

1.4.5.2.10 Operation Security (OPSEC)

1.4.5.2.11 Combat Trafficking in Persons (CTIP)

1.4.5.2.12 Composite Risk Management

1.4.5.2.13 Army Suicide Prevention Program

1.4.5.2.14 Anti-Discrimination and Retaliation Training - No FEAR Act

1.4.5.2.15 Sexual Harassment/Assault Response Prevention

1.4.5.2.16 I Watch Training

1.4.5.3 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

1.4.5.4. iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – http://www.letterkenny.army.mil/iwatch.html; select "Contractor AT/OPSEC Resource."

1.4.5.5 All contractor employees and associated sub-contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter.

1.4.5.5.1 All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01- M and AR 25-2 within six months of employment.

1.4.5.5.2 Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award, and provide the certificate within 14 days of POP to the Government Information Assurance office for uploading to the Army Training and Certification Tracking System

(ATCTS).

1.4.5.5.3 The Government will incur no expenses for contractors to obtain certifications.

Contractor personnel who do not have proper and current certifications shall be denied access to DOD information systems for the purpose of performing information assurance functions. The contractor shall provide replacements for personnel found not to be compliant with certification requirements within one (1) week of notification by the Contracting Officer’s Representative (COR) at no additional cost to the Government. Contract personnel found not to have a current Secret clearance shall be replaced within one (1) week of notification to COR at no additional cost to the Government.

1.4.5.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.7 OPSEC SOP/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the contracting officer within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.5.8 Classified Information: For Contracts That Require Handling or Access to Classified Information.

Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22- M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.4.5.9 Protection of Personally Identifiable Information (PII)

1.4.5.9.1 The contractor shall adhere to regulations as sited in NETCOM Regulation 25-56, Personally Identifiable Information. The work under this contract requires the contractor to have access to personally identifiable information about an individual (herein after referred to as “PII”), the contractor shall after receipt thereof, treat such PII as confidential and safeguard such information from unauthorized use and disclosure. The contractor agrees not to appropriate such PII for its own use or to disclose such information to third parties unless specifically authorized by the Government, in writing.

1.4.5.9.2 The contractor agrees to allow access only to those employees who need the PII to perform services under this task order/agreement and agrees that PII will be used solely for the purpose of performing services under this Agreement. The contractor shall ensure that its employees will not discuss, divulge or disclose any such PII to any person or entity except those persons within the contractor’s organization directly concerned with the performance of the task order/agreement.

1.4.5.9.3 The contractor shall report immediately to the Information Assurance Manager / Privacy Office and to the COR discovery of any Privacy breach. Protected PII is an individual’s first name or first initial and last name in combination with any one or more of the following data elements including, but not limited to: social security number; biometrics; date and place of birth; mother’s maiden name; criminal, medical and financial records; and educational transcripts.

1.4.5.9.4 In accordance with the Privacy Act of 1974 § (m) (1) contractors supporting an agency shall be considered to be an employee of an agency. As such all contractors will be required to take Privacy training, provided by the agency, upon hiring, and annually. Additional specialized training may also be required.

1.4.5.10 Protecting Controlled Unclassified Information (CUI): When Controlled Unclassified Information (CUI) is to be provided to, or generated by, DoD Contractors, dissemination controls and protective measures will be included in pertinent contract documents such as the contract clause, performance work statement, and DD Form 254 (DOD contract security classification specification). DD Form 254 is required by Federal Acquisition Requirement (FAR) and will be prepared by the Industrial Security Specialist and the COR following the guidance provided in DD Form 254 preparation guide. Contractors shall not disclose any information outside of the contractors without approval of the army contracting activity (e.g., Clause 252.204-7000 of the Defense Federal Acquisition Regulation Supplement). The clause will apply to all subcontractors.

1.4.5.11 FOR OFFICIAL USE ONLY (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements and AR 25-55, Chapter III and Chapter IV, The Department of the Army Freedom of Information Act Program. These regulations set forth policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

1.4.5.12 Proprietary Information: Information and materials developed at LEAD are considered business sensitive and must be protected from unauthorized disclosure. This information is the sole property of LEAD and must not be revealed or used except in contract performance. Distribution is limited to authorized US Government agencies and identified Contractors. Contractor personnel must receive prior authorization to disseminate LEAD information.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount. Lights will be used only in areas where and at the time when work is being performed.

1.4.7 Special Qualifications: The contractor shall ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract.

The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor shall also ensure that all contractor personnel obtain and wear badges and wear specific identifiable uniform/clothing in the performance of this contract. Contractor personnel wear a Government issued identification badge provided by LEAD. During which time, safety restrictions may require the Government badge be removed while working, specific identifiable company uniform/clothing must be worn. Government badge must be worn in plain view, above the waist, when away from the job site. Failure to do so is a violation of security regulations and may result in disciplinary action.

1.4.11 Contractor Travel: The contractor shall travel on a limited basis and must comply with the Joint Travel Regulation JTR. Travel is only within the United States, (Red River Army Depot, Tobyhanna Army Depot, Corpus Christi Army Depot and Anniston Army Depot). Travel during the performance of this contract is required to attend meetings, conferences, perform maintenance services, on a very limited occasion to support Letterkenny Army Depot operations within the United States. The contractor shall be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and authorization by the KO prior to travel arrangements being made.

1.4.12 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.13 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5.

The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI.

The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.14 Phase In / Phase out Periods: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on boarded during the 30 day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

1.4.15 Remote Access: The contractor shall ensure that employees understand that remote access into the Letterkenny Army Depot Network from employee-owned information systems (EOISs) for remote management activities is not authorized per AR 25-2, paragraph 4-31(g).

1.4.16 Training of Contractor Employees: The contractor shall provide employees with the required core skills to perform their job duties. Otherwise, training to build or maintain expertise of contractor employees assigned to this contract shall be provided by the contractor at its own expense except when the Government has given prior approval for training to meet special requirements that are peculiar to a particular task. Limited training of contractor employees may be authorized when the Government changes IT/IM software or hardware during the performance of an ongoing task and it is determined to be in the best interest of the Government.

1.4.16.1 Contractor employees shall attend seminars, symposiums, or user group conferences only if the Government certifies that attendance is mandatory for the performance of the task requirements and the COR approves such training in advance. Reimbursement for training shall not be authorized for replacement contractor employees; for the purpose of keeping contractor employees abreast of advances in the state of the art; nor for training contractor employees on equipment, computer languages, or computer operating systems that are available on the commercial market.

1.4.16.2 The contractor shall have full responsibility for keeping contractor employees trained and abreast of advances in the standard commercial and network technologies or any other requirement implemented in the Agency.

1.4.17 Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources” and under the authority of 18 USC 1382 (1972), AR 210-10, and Paragraph B-15, Appendix B of AR 380-49 for conduct determined contrary to good order, discipline, or Installation security, the LEAD Commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission.

In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the contractor of the responsibility to continue performance under this contract.

1.4.17.1 The contractor shall not employ persons for work on this contract if such employees are identified to the contractor by the Government as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation, failure to obey orders or regulations, fighting, horseplay, stealing, illegal drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4.17.2 All personnel entering and working at LEAD are subject to all rules, regulations, and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.4.17.3 No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian security police officer or military security police officer.

1.4.17.4 All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations.

Employees found on the installation away from the specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations may be detained and/or debarred from the installation.

1.4.17.5 Privacy Act: Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable Agency rules and regulations.

1.4.18 Personnel Removal: The Government rules, regulations, laws, directives and requirements which are issued during the contract term relating to law and order, Installation administration, and security on the Installation will be applicable to all Contractor employees or representatives who enter the Installation. Violation of such rules, regulations, laws, directives or requirements will be grounds for removal (permanently or temporarily as the Government determines) from the work site. The security personnel/military police may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees will be subject to dismissal from the premises upon written determination by security that such action is necessary in the interest of the Government. Removal of employees does not relieve the contractor from total performance of tasks herein.

1.4.19 Release from Work: LEAD mission requirements often result in a reduction or surge in contractor staff supporting this contract. Oftentimes contractor staff are temporarily released or permanently released in support of this contract due to evolving program requirements. Contractor shall be prepared for a constant turnover throughout the life of the contract due to the nature of the many programs supported at LEAD. If feasible, the government will provide a minimum of 5 days of written notification prior to requiring the release of any contractor employees.

Whenever contractor staff is temporarily released, the contractor will have 48 hours to complete their recall of these employees once notified by the government COR that they are authorized to return to work.

1.4.20 Government Requested Drug Screening: The CO or COR shall have the express right to request random urine drug screenings at any time during Contract performance. Random screenings shall be conducted by the COR drawing a name from a container that has the names of all contractors on duty at the time of the drawing. A representative of the contractor shall be in attendance at the drawing. Tests will be conducted at an appropriate facility of the Government’s choosing. The contractor shall pay the Contract employee the normal hourly rate/salary for all time off given to the employee for taking the screening.

1.4.20.1 The CO or COR shall have the express right to request targeted urine drug screenings where there is a reasonable belief by the Government that the Contract employee(s) may be under the influence of, or using illegal substances. Targeted screenings shall be conducted in a similar fashion to random screenings, with the exception that the COR will advise the CO in writing that he/she requests a drug screening of a specific contract employees.

Once the written request is received from the CO or COR, the PM should make arrangements for the test to be conducted as soon as possible and within 3 working days. The contractor shall pay the Contract employee the normal hourly rate/salary for all time off given to the employee for taking the screening.

1.4.20.2 Contract employees who undergo either random or targeted urine drug screenings may continue working under the Contract until the results have been provided to the contractor. In the event that the results of a targeted urine drug screening are negative, the Government shall bear the expense of the screening.

(NOTE: this does not apply to the pre-employment urine drug screening). The contractor shall invoice the Government for the actual cost of the drug screening plus the hourly rate paid to the Contract employee(s) to take the test. In the event that the results are positive, the contractor shall immediately remove the Contract employee(s) with a positive reading from the Contract and immediately inform the COR and CO of the result and the employee’s removal from the Contract. Additionally, the contractor shall bear all the expenses relating to the test for the employee(s) with the positive reading.

1.4.20.3 Contract employee must submit to urine drug screening as part of initial pre-employment process and during recurring medical examination, every three years.

1.4.20.4 Drug screenings shall conform to current U.S. Department of Army Regulation and Substance Abuse and Mental Health Services Administration’s (SAMHSA) “Mandatory Guidelines for Federal Workplace Drug Testing Programs”.

1.4.20.5 Contractor must use laboratories listed on SAMHSA’s “Current List of Laboratories Which Meet Minimum Standards to Engage in Urine Drug Testing for Federal Agencies”.

1.4.20.6 Contractor shall not permit an applicant/employee to take multiple tests in order to receive an acceptable reading.

1.4.20.7 Contractor shall perform random drug screenings of 10% of all Personnel assigned to this contract over a 12-month period.

1.4.20.8 Contractor shall immediately remove contract employee(s) from contract and immediately inform COR and CO of results when a verified positive reading is received.

1.4.20.9 Contractor shall provide quarterly reports detailing frequency and results of random drug screenings to COR on 10th day of January, April, July, and October.

1.4.20.10 Government will notify the contractor PM and permanently disqualify any contract employee who undergoes either a random or Government-requested urine drug screening and receives a verified positive (meets or exceeds cutoff levels) for any substance(s) from working under this or any other services contract.

1.4.21 HSPD 12: Contractor performance is restricted to Letterkenny Army Depot (LEAD). Security classification guidance is not required for performance of this contract. Contractor and subcontractor(s) Facility Security Officer(s), as applicable, are required to post and maintain a PERM CERT visit request in JPAS to Security Management Office (SMO) code W0L6AA for employees performing on this contract that require a security clearance. No work shall be performed on this contract until the proper facility clearance and personnel security clearances have been obtained. FSO will provide a monthly roster to DRSK, Industrial Security Specialist for ALL employees to support implementation of Homeland Security Presidential Directive 12 (HSPD 12). Roster will contain complete names to include cadency, as applicable; social security numbers; dates of birth; places of birth;

and citizenships. CAC-eligible employees will be vetted in accordance with Army Directive 2014-05. DRSK, Personnel Security Specialist will process National Agency Check with Written Inquiries (NACI) investigations.

1.5 Secret Facility Clearance: The contractor shall possess or be eligible to receive and maintain a SECRET facility clearance from the Defense Security Services. The contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industry Security Clearance Office.

1.5.1 The contractor shall be required to access the LEAD’s IT network to reference technical manuals and part information. LEAD security requirements mandate that access to the network domain will be limited to U.S.

Citizens only. Approximately 50% of the contractor personnel workforce will require SECRET clearance. This will vary by cost center assigned and job classification. All other contractor personnel require a security background check (NACI).

1.5.2 The contractor and all associated sub-contractor’s employees shall be required to have 100% of a Common Access Card (CAC). The contractor shall coordinate the issuance of CAC’s in conjunction with LEAD Security Personnel and the COR. The contractor will be compensated for the employee’s time during the issuance of CAC’s.

1.5.3 The contractor and all associated sub-contractor’s employees operating their personal vehicle on LEAD shall have current/valid registration, inspection and insurance. Subject to inspection at all times on the depot. The contractor and sub-contractor employees must register their vehicles through depot security. The contractor will not be compensated for the employee’s time when they register their vehicles.

1.5.4 Contractor shall complete the following in-processing tasks at no direct cost to the Government. Contract personnel will not be allowed on LEAD facilities until in-processing procedures are completed.

1.5.4.1 Complete Standard Form 85P –Questionnaire for Public Trust Positions

1.5.4.2 A background check verifying that an employee is suitable for Public Trust Positions

1.5.4.3 Contractor shall provide verification of a passing drug screen of all on-site personnel.

1.5.4.4 Contractor shall ensure all personnel accessing information systems will have the proper and current information assurance certification to perform information assurance functions in accordance with Department of Defense Directive (DODD) 8570.01–M, Information Assurance Workforce Improvement Program. At a minimum, all personnel shall have the required certifications for IAT-I or IAT-II. The contractor personnel shall obtain and maintain the appropriate baseline certification and computing environment certification (CE) upon contract award, and provide the certificate within 14 days of POP to the Government Information Assurance office for uploading to the Army Training and Certification Tracking System (ATCTS). The Government will incur no expenses for contractors to obtain certifications, to include time charged to obtain certification. Contractor personnel who do not have proper and current certifications shall be denied access to DOD information systems for the purpose of performing information assurance functions. The contractor shall provide replacements for personnel found not to be compliant with certification requirements within one (1) week of notification by the Contracting Officer’s Representative (COR) at no additional cost to the Government. Employees found not to have a current Secret clearance shall be replaced within one (1) month of notification by COR at no additional cost to the Government.

1.5.4.5 Pre-Employment Check: The contractor must ensure that each person proposed to be employed on this contract completes a comprehensive pre-employment check which will be used to determine suitability for employment on the basis of qualifications for the job. The contractor must also furnish a certificate to the Government stating that the investigation was made, as well as the results. This certification may be provided either in the form of a letter or on a Contractor provided form.

1.5.4.5.1 Security Requirements: Unless otherwise specified, the contractor shall submit to the COR no later than the contract start date a complete suitability packet for every employee working on this contract or anyone who will have access to the facilities covered by this contract.

• FD-258- Finger print card (2 per person)

• Attachment C-EQIP Initiation Form

• HHS-745 –Badge Request Form

• Original Birth Certificate

• Original HS Diploma, GED or equivalent*

• Original Naturalization Papers

• DD-214 member 4 copy

• Domestic Violence form

• Proof of work experience

• Copy of two forms of ID (one must be state issued)

*The COR may grant exceptions on a case by case basis for this requirement.

1.5.4.5.2 This documentation shall also be submitted for replacement employees before entrance on duty. If the COR finds a prospective employee unsuitable or unfit for his/her assigned duties, the contractor shall be advised immediately that such employee cannot continue to work or be assigned to work under the contract. At the discretion of the COR, the employee may be immediately removed from duty.

1.5.4.5.3 This documentation shall also be submitted for replacement employees before entrance on duty. If the COR finds a prospective employee unsuitable or unfit for his/her assigned duties, the contractor…