Amendment_No._02_W911N2-18-R-0023.docx

W911N218R0023

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

Q1. PWS paragraph 5.17.3 requires monthly inspections in accordance with Chapter 2 of Technical Manual 5-628 (TM -628), Railroad Track Standards, dated April 1991. Chapter 2 paragraph 2-2d. says “internal rail defect inspection shall be performed every 3 to 6 years. Will we be required to have this track inspected for internal rail defects as any part of this contract?

A1. No. The internal rail inspection is done outside of this contract.

Q2. To accurately provide an estimate for CLIN 0003 Oil and Grease Switches, we need to know the quantity of switches within our scope of work. Can you provide?

A2. Approximately 70 switches are to be greased twice per year, so 140 switches each contract year.

Q3. To accurately provide an estimate for CLIN 0004 Clean Road Crossing Flangeways, we need to know the quantity or approximate total length of Road Crossings within our scope of work. Can you provide?

A3. Approximately 50 flangeways are to be cleaned twice per year, so 100 flangeways each contract year.

Q4. PWS paragraph 5.17.9.2 says "Wood ties in road crossing will be 9’ long". This work would be very expensive as we would have to remove and then repave the entire crossing. Does CLIN 0007 include changing any ties out in road crossings?

A4. No, road crossing ties are not included in this bid item. Requirement is deleted from the solicitation.

Q5. PWS pargaraph 5.17.16 says we are to remove and dispose of all the ties removed during the course of work under this contract. We assume this would include the switch timbers and also assume we are to include all the Tie and Switch Timber disposal costs as incidental to CLINs 0007 and 0008. Please confirm or clarify.

A5. Yes, the contractor will be responsible for all timber replaced during the contract.

Q6. CLIN 0014 is for the removal and disposal of railroad ties. Where are these 75 ties located or coming from?

A6. Per PWS paragraph 5.1.7, furnish and install new cross-ties is estimated at 1,500 cross ties. Paragraph 5.1.14 of the PWS has estimated those 1,500 cross ties to weigh approximately 75 tons. CLIN 0014 has a quantity of 75 tons.

Q7. PWS paragraph 5.17.14 says relay rail to be furnished in standard 33 ft lengths. The standard length for rail is 39’. Please clarify.

A7. PWS is changed to show 39 foot length.

Q8. CLIN 0009 is to Furnish and Install Ballast with a quantity of 500 Lot with a clarification statement that 500 Lots = 500 Each. This is not a valid quantity for ballast. Can you advise if this should be Tons or Cubic Yards?

A8. PWS paragraph 5.1.9 estimates that 500 tons of #3 stone shall be furnished and installed as ballast. Quantity for this shall be tons.

Q9. Are we to furnish new spikes as incidental to CLINs 0007 and 0008 for the tie and timber change out or are all the new spikes furnished for the job to be paid under CLIN 0010 for new spikes.

A9. Yes, spikes are to be considered incidental to CLINs 0007 and 0008.

Q10. It is very hard to price out a random quantity maintenance project on a yearly basis without some assurance that the estimated bid item quantities will be used. Mobilization and Overhead cost are spread throughout all the estimated items and quantities. If we change out the estimated 1,500 ties per year our mobilization and overhead might be $50.00 per tie. If you only authorized 15 ties for the year our overhead would be $500.00 per tie. Can you guarantee that we will perform the estimated quantiles or a provide a guaranteed minimum yearly quantity?

Q10: Contract will be awarded as a Requirements contract. We cannot guarantee any quantities. Estiamted quantities are based on current history.

Q11. Are contractors permitted to use any government owned flat cars?

A11. No, contractors may not use government owned cars.

Q12. Are monthly inspections required to be walking inspections, or are riding inspections adequate?

A12. Riding inspections are adequate.

Q13. If qualified, can one individual hold the accountability for inspections, supervision, quality control, and safety?

A13. Yes, as long as they are sufficiently qualified for each role.

Q14. Are contractors permitted to stockpile material on-site?

A14. No, contractors are not permitted to stockpile on-site unless it is in preparation for a maintenance or repair project. In these cases, the contractor will need to notify the COR at least 10 working days prior to the start of the project.

Q15. FAR clause 52.216-19 States “Minimum order…When the Government requires supplies or services covered by this contract in an amount of less than Info will be provided in the contract the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.”

When it states "Info will be provided in the contract" this information would need to be known before the bid process. Most government contracts establish a minimum award amount and a maximum award amount allowing refusal of less than a certain amount, or in excess of a certain amount. This allows mobilization costs to be calculated. We request that the Government provide further clarifying information regarding this during the Solicitation stage.

In which volume and section would the Gov’t like the SF1449, any amendments, and the Representations and Certifications? Would the Government allow a cover letter for the Price Volume?

A15. Don’t understand the question for the cover letter. We do not have a max under the requirements contract. Use the SF1449 for your pricing information, complete the clauses and provisions.

Clause 52.216-19 has been revised to reflect figures.

Q16. CLINs 0012 / 1012 / 2012 / 3012 / 4012: What size rail is the contractor expecting to furnish and install?

A16. Rail to be replaced shall be equivalent to the rail being replaced.

Q17. Are all relay tie plates to be double shoulder? Or are single shoulder plates acceptable?

A17. Single shoulder plates are acceptable for straight lengths of rail. Double shoulder plates are required on curved sections of rail.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Jul-2018 10:00 AM to 17-Jul-2018 10:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0009

The CLIN extended description has changed from:

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each.

To:

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each = 500 tons.

CLIN 0014

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each) 75 Lots = 75 Each.

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties and discarded Switch Timbers as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each = Ton). 75 Lots = 75 Each = 75 Tons.

CLIN 0016

Manpower Reporting in accordance with Paragraph 5.18 of the Performance Work Statement. (Lot = Each). 1 Lot = 1 Each.

Manpower Reporting in accordance with Paragraph 5.18 of the Performance Work Statement. (Lot = Each). 1 Lot = 1 Each

CLIN 1009

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each.

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each = 500 tons.

CLIN 1014

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each) 75 Lots = 75 Each.

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties and discarded Switch Timbers as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each = Ton). 75 Lots = 75 Each = 75 Tons.

CLIN 2009

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each.

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each = 500 tons.

CLIN 2014

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each) 75 Lots = 75 Each.

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties and discarded Switch Timbers as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each = Ton). 75 Lots = 75 Each = 75 Tons.

CLIN 3009

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each.

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each = 500 tons.

CLIN 3014

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each) 75 Lots = 75 Each.

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties and discarded Switch Timbers as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each = Ton). 75 Lots = 75 Each = 75 Tons.

CLIN 4009

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each.

Provide all Labor, Material and Equipment to Furnish and install ballast, #3 stone as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.9 of the Performance Work Statement. (Lot = Each). 500 Lots = 500 Each = 500 tons.

CLIN 4014

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each) 75 Lots = 75 Each.

Provide all Labor, Material and Equipment to Remove from the installation and dispose of discarded railroad ties and discarded Switch Timbers as coordinated with the Contracting Officer's Representative in accordance with Paragraph 5.1.14 of the Performance Work Statement. (Lot = Each = Ton). 75 Lots = 75 Each = 75 Tons.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

RAILROAD MAINTENANCE AND REPAIR REQUIREMENTS CONTRACT

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to inspect, maintain, and repair approximately 17 miles of active railroad track and sidings in the Ammunition Area at Letterkenny Army Depot.as defined in this PWSThe contractor shall perform to the standards in this contract.

1.2 Background: The Government is soliciting for a requirements contract to perform monthly inspection, recurring/routine maintenance of railroad bed, track, sidings, switches, turnouts, and related facilities. For each item of work and estimated quantity listed in paragaraph 5.0 of this PWS, the contractor will provide a unit cost and total cost for the effort for the base year and each option year of performance under this requirement. Unit costs will include all labor, materials (with the exception of items specified in Paragraph 3.0 as Government Furnished), equipment, and facilities required to perform the tasks indicated.

1.3 Period of Performance (PoP): PoP is identified in the delivery information.

1.4 General Information:

1.4.1 The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.2 Recognized Holidays: The following are recognized U.S. holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.2.3 President’s Day: Third Monday in February

1.4.2.4 Memorial Day: Last Monday in May

1.4.2.5 Independence Day: July 4th

1.4.2.6 Labor Day: First Monday in September

1.4.2.7 Columbus Day: Second Monday in October

1.4.2.8 Veteran’s Day: November 11th

1.4.2.9 Thanksgiving Day: Fourth Thursday in November

1.4.2.10 Christmas Day: December 25th

1.4.3 Place and Performance of Services: The contractor shall provide services between the normal working hours of 6:00 a.m. and 4:00 p.m. Monday through Friday, except on recognized U.S. holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at facilities occupied by Letterkenny Army Depot and its tenant organizations. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

When an observed holiday falls on a Tuesday or Thursday, the Depot regularly schedules a closure on the corresponding Monday or Friday.

1.4.4 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.4.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.4.2 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.4.4.2.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.4.2.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.4.3 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.4.4 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.4.5 OPSEC Level I Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the OPSEC Officer in presentation form which will be documented via memorandum.

1.4.6 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7 Interruption of Services:

1.4.7.1 Interruption of Utilities: Any work involving interruption of utilities shall be coordinated with the Contracting Officer' s Representative. Such work may be required to be performed during other than normal duty hours for the using activities. Requests for utility outages shall be made in writing 7 days in advance.

1.4.7.2 Shutdown/Closure of Transportation Services or Facilities: Any work requiring the shutdown of railroad track, grade crossings, or otherwise impacting rail or vehicular traffic shall be coordinated in advance with the Government’s construction representative. The Contracting Officer's Representative shall be immediately advised of any requirements for emergency shutdowns due to unsafe track conditions. Requests for non-emergency shutdowns or closures shall be made in writing 7 days in advance.

1.4.7.3 Special Qualifications: The contractor shall ensure all employees possess all required licenses for operating equipment used in the performance of this contract. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving.)

1.4.7.4 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.8 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all matters relating to daily operation of this contract.

1.4.9 Identification of Contractor Employees: All contact personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.10 Identification Badges: Identification badges will be issued for admittance of personnel before performing work on this contract. The identification badge is the property of the U.S. Government and must be returned upon termination or demand. The Contractor agrees that he will insure all badges issued to employees are returned to the Directorate of Risk Management, Letterkenny Army Depot, promptly on termination of need for access or on expiration, whichever occurs first. In order to be permitted access to LEAD, personnel must pass a National Criminal Information Center (NCIC) background check. Persons not passing the background check will not be permitted access to the installation for any purpose.

1.4.10.1 Badge Room is located in Building 2. Hours of operation are 7:00 A.M. to 3:00 P.M., Monday through Friday, but closed every other Friday. These hours are effective except when closed for holidays. If Contractor's hours of work are different than those stated above, the Contractor will be required to obtain badges when the Badge Room is open.

1.4.11 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): Except as identified in paragraph 5.1.13 below, the Government will not provide any property, material, equipment, or services under the terms of this contract.

3.1 Materials removed during the performance of work under this contract that are judged to be suitable for reuse as identified by the term “relay” can be reinstalled.

3.2 Utilities: In general, utilities are not readily available within the Ammunition Area. However, at those locations where utilities are available, they may be used by the contractor without charge.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.1 General: Except for those items identified above as Government-furnished or usable for “relay” applications, the contractor shall furnish everything required to perform the services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall:

5.1 The objective is to provide the Government with a cost-effective means of performing maintenance and repair of Government-owned railroad facilities. The specific tasks to be performed are identified as follow:

5.1.1 Perform monthly inspections of railroad track within the Ammunition Area.

5.1.2 Tighten and oil all bolts on the Ammunition Area main line, which consists of approximately 17 miles of active track, semi-annually.

5.1.3 Oil and grease approx. 70 switches in the Ammunition Area semi-annually.

5.1.4 Clean road crossing flangeways in the Ammunition Area (approximately 50 flangeways) semi-annually.

5.1.5 Control vegetation along the main line and sidings in the Ammunition Area, which consists of approximately 15 miles, semi-annually.

5.1.6 Replace broken bolts, washers, and nuts , work shall be coordinated with the COR. (estimated at 200 each).

5.1.7 Furnish and install new cross-ties, Grade 5, 8.5' x 7" x 9" (estimated at 1,500 each).

5.1.8 Furnish and install new switch timbers for #8 turnouts (estimated at 1,500 linear feet).

5.1.9 Furnish and install ballast, #3 stone (estimated at 500 tons).

5.1.10 Furnish and install new spikes (estimated at 6,000 each).

5.1.11 Furnish and install relay tie plates for 80# to 100# rail (estimated at 2,000 each).

5.1.12 Furnish and install relay rail, 33-ft. lengths (estimated at 10 each).

5.1.13 Install Government-supplied joint bars as directed by the Contracting Officer (estimated at 10 each).

5.1.14 Remove from the installation and dispose of discarded railroad ties and switch timbers (estimated at 75 tons).

5.1.15 Provide labor and materials to perform miscellaneous repairs to the track as coordinated with the Contracting Officer's Representative.

5.2 The estimated quantity identified above shall not be interpreted to represent a guarantee of work volume, nor does the Government identify a minimum quantity of work under each line item. The contractor shall perform work and shall be paid at the rate established by the Bid Schedule.

5.3 Railroad transportation services are provided to the Government by a contract operator; and said operator might serve as a source of information regarding areas of potential track problems. However, maintenance and repair work will be performed solely on Government–owned railroad facilities.

5.4 The entire length of active track within the Ammunition Area at Letterkenny Army Depot shall be inspected during each calendar month. Inspection shall be accomplished in accordance with the requirements of Chapter 2, TM 5-628, Railroad Track Standards, dated April 1991. Document is available at www.armypubs.mil/engr/dr_pubs/dr_a/pdf/tm5_628.pdf. A written report shall be provided to the Contracting Officer's Representative within 5 working days of the completion of each inspection. The report shall include a listing of deficiencies identified during monthly inspections, or shall state that no deficiencies were found, as appropriate. The Government will review the inspection report and will issue written authorization for the contractor to accomplish any required items of work as identified on the Bid Schedule.

5.5 Work performed by the contractor shall in general conform to the technical requirements as established in the 2017 Manual for Railway Enginering as published by the American Railway Engineering and Maintenance-of-Way Association (AREMA) or as specified in this PWS, whichever is more restrictive.

5.6 The contractor shall provide technical submittals for new materials to be used in the performance of work. Two (2) copies of catalog cuts or technical data shall be provided to the Contracting Officer's Representative for review and approval prior to the installation of new materials.

5.7 The contractor shall provide all management, supervision, quality control and safety oversight required to accomplish work under this contract. The contractor is required to provide the proper planning, scheduling, material procurement, and management of work crews. The contractor must effectively manage subcontractors to insure that the government is provided a "seamless" level of effort in the performance of work under the various line items. The contractor shall provide a single point of contact for all work to be performed for the duration of this contract.

5.7.1 The contractor shall provide the means, manpower and equipment to accept and unload all materials delivered to the sites for work under this contract. The Government will not accept deliveries, nor will government equipment and manpower be used for material handling.

5.7.2 Trucks leaving the site with loose debris shall be loaded in a manner that will prevent dropping of materials on streets. Fasten suitable tarpaulins over the load before they enter surrounding streets. Comply with all regulations when handling hazardous materials.

5.7.3 Government office and storage space will not be available.

5.7.4 The contractor shall be required to obtain all required applications and permits.

5.8 All work shall be performed in compliance with the most current Federal, State and local regulatory requirements and/or permitting requirements.

5.8.1 Work authorizations provided by the Government will be identified as emergency or routine in nature. Emergency work shall be completed within 72 hours of receipt of notice to the contractor; and routine work shall be completed within 14 days of receipt of notice to the contractor. The contractor shall notify the COR in writing when the work will be fully completed and ready for final inspection.

5.9 The Contractor's management/supervision shall interface with the Contracting Officer (KO), Contracting Officer’s Representaitve as required. The Contracting Officer’s Representative (COR) is responsible for the day to day Government/Contractor liaison, submittal review/approval, inspections, coordination with Government activities, payment requests, etc.

5.9.1 All work shall be accomplished within full compliance to all applicable Federal, State, and Local safety regulations. Where there are two interpretations or conflicts, the more stringent standard will apply.

5.10 Upon receipt of a delivery order, the Contractor shall:

5.10.1 Incorporate the work into the work schedule.

5.10..2 Coordinate the performance of work with the COR prior to the actual commencement of work.

5.10.3 In performance of work under this contract, the contractor shall arrange with the Contracting Officer' s Representative sequence of procedures, means of access, areas for storage of materials and equipment, delivery of materials, use of approaches, and other factors for work applicable to the various contract line items.

5.11 Performance of Work:

5.11.1 After award of the contract, the contractor shall submit a performance schedule to the Contracting Officer's Representative for review and approval. The schedule shall identify approximate dates of performance for line items identified for monthly or semi-annual performance. Upon approval of the schedule, the contractor will be authorized to commence work.

5.11.2 After completion of the monthly inspection report, the Contracting Officer's Representative will issue written notice to the contractor to proceed with correction of deficiencies or other work required to maintain the track in safe operating condition. Products and execution shall be provided/accomplished in accordance with the applicable AREMA standards. The Contracting Officer's Representative will perform regular inspection of the work; will monitor progress for purposes of authorizing payment of invoices based on actual quantities; and upon completion of the work will provide notice of acceptance. The contractor shall then submit invoices based on the actual quantities installed.

5.11.3 Field Verification: It shall be the responsibility of the Contractor to verify, in the field, all measurements, locations of structures and utilities and any other physical conditions which would affect the progress or quality of work. Any errors by the Contractor due to omission of field verification shall not be the basis for any increase in the contract price. Where existing utilities or other obstructions interfere with the progress of the contract, the Contractor shall relocate obstructions as required and as approved by the Contracting Officer's Representative if the relocation is not an additional charge.

5.11.4 Disposal of Materials and Equipment Removed By Contractor: All metallic materials and equipment removed by the Contractor shall be delivered to the DLA Disposition Services – Letterkenny disposal yard, Directorate of Public Works Recycling Center, or other sites as identified by the Contracting Officer's Representative and shall remain the property of the Government. Metallic materials shall be segregated by the type prior to delivery. Delivery shall be made during the regular hours of operation of the receiving activity. The Contractor shall provide a seven-day notice to the Contracting Officer's Representative prior to delivery of materials to the receiving activity. All excavated material and other excess material shall be removed from the depot and disposed of by the Contractor in accordance with Federal, State and local regulations.

5.11.5 Damage to Property: The Contractor shall take measures as necessary to protect Government property or facilities from damage as a result of performance of work under this contract; and to minimize the potential for interference with Government operations in adjacent buildings and facilities. The Contractor shall be liable for the repair or replacement of any damaged Government property as determined and coordinated by the Contracting Officer's Representative.

5.11.6 Delivery and Storage: The Government will not be responsible for accepting, signing for, loading, unloading, or providing covered storage for materials or equipment provided by the Contractor as a part of this contract.

5.11.7 Fire Extinguishers: All vehicles entering the AMmunitio nArea shall be equipped with ta 5-lb. B-C fire extinguisher. Additional fire extinguishers may be required for industrial equipment used in performing work under this contract. The Letterkenny Fire Department shall be contacted for the proper type and number of extinguishers needed prior to beginning the work. The Letterkenny Fire Department will not provide any extinguishers to the Contractor. The Contractor can gain the above information through a pre-work conference, visiting the Fire Department in Building 521, or phoning Extension 9101. The Contractor shall be required to take necessary precautions to prevent fires in accordance with NFPA Standard No. 10 and LEAD Pamphlet 420-1.

5.11.8 Interruption of Utilities: Any work involving interruption of utilities shall be coordinated with the Contracting Officer's Representative.

5.11.9 Daily Clean-up: The Contractor shall clean the job site at the end of each work shift in such a manner that normal rail operations can proceed without interference.

5.11.10 Work Schedules: Work schedules for activities to be performed under individual line items shall be coordinated with the Contracting Officer's Representative.

5.11.11 Use of Portable Gas or Arc Equipment: The Contractor will be required to obtain from the Fire Department a permit to use portable gas or arc equipment for cutting, welding, or open flame operations. The Fire Department will require one day advance notice to permit necessary inspection, notification before actually starting work, and notification when work is finished to allow re-inspection. The Fire Department can be notified by calling Extension 9101. The Contractor shall be required to take necessary precautions to prevent fires in accordance with NFPA Standard No. 51B and LEAD Regulation 420-13.

5.12 Payment: Payment for line items identified for monthly or semi-annual performance will be made when invoiced after performance. Payment for estimated quantity line items will be made based on actual quantities performed as invoiced and verified by the Contracting Officer's Representative.

5.13 Asbestos-Containing Materials: The Government has performed a survey of the entire work site and has determined that no asbestos containing materials are believed ot exist. However, should the contractor encounter materials which he reasonably believes to contain asbestos that are not otherwise identified, he shall immediately cease all work which might impact the suspect material and report such knowledge of reasonable belief to the Contracting Officer and await instruction from the Contracting Officer. The Government shall take the steps necessary to confirm or deny the presence of asbestos-containing material at the site and will assess the impact upon the performance of the contract and determine the appropriate course of action.

5.14 Emergency Contacts: The Contractor shall provide to the Contracting Officer's Representative a list of names and phone numbers of persons to be notified in case of emergencies that may occur during the progress of the work. The names on the list shall be available on a seven-days-per-week basis. Once notified, the Contractor shall send individuals or work crews to make necessary repairs as soon as possible. Crews shall arrive on site within two hours of notification; otherwise, the Contraccting Officer's Representative will have to contact the Contracting Officer to determine if an emergency exists and how to proceed.

5.15 Submittals

5.15.1 Within 5 days after receipt of a Delivery Order the Contractor shall submit to the Contracting Officer's Representative for approval a list of manufacturer's names for material and equipment he proposes to provide. List shall include manufacturer's literature as required to show that materials and equipment proposed for use comply with the requirememnts of the PWS. In the event any items of material or equipment contained in the list fail to comply with the specification requirements, such items will be rejected. If prior to the expiration of the five (5) day period or any duly authorized extension thereof, the Contractor fails to submit a schedule of acceptable material or equipment covering rejected items, the Contracting Officer's Representative will use his knowledge and select the items and such selection shall be final and binding upon the Contractor as a condition of the contract.

5.15.2 Catalogs, pamphlets, or other documents submitted to describe items for which approval is being requested shall be specific and identification in catalog, pamphlet, etc., of items submitted shall be clearly made in ink. Data of general nature will not be accepted.

5.15.3 If material or equipment is installed without Contractor having received approval from the Contracting Officer's Representative by submittals being returned marked "Approved" or "Approved as Noted", the Contractor shall be liable for its removal and replacement at no extra charge to the Government.

5.16 Guarantee of Work:

5.16.1 The contractor shall guarantee work performed under this contract to be free of all defects of material, equipment and workmanship for one year beginning from date of final acceptance of specific item of work.

5.16.2 If, within the guarantee period, repairs or changes are required in connection with guaranteed work, which, in the opinion of the contracting officer is rendered necessary as a result of the use of materials, equipment or workmanship which are inferior, defective or not in accordance with the terms of the contract, the Contractor shall, promptly upon receipt of notice from the Contracting Officer and without expense to the Government:

(1) place in satisfactory condition every particular aspect of such guaranteed work, correcting all defects therein,

(2) repair all damage to existing utilities, site conditions, and restore site to original condition prior to beginning of contract work,

(3) repair or replace all work which in the opinion of the Contracting Officer is the result of the use of materials, equipment, or workmanship which are inferior, defective, or not in accordance with the terms of the contract, and

(4) repair any work in fulfilling any such guarantee.

5.16.3 In any case where in fulfilling the requirements of the contract or of any guarantee embraced in or required thereby, the contractor disturbs any work guaranteed under another contract, he shall restore such disturbed work to a condition satisfactory to the Contracting Officer and guarantee such restored work to the same extent as it was guaranteed under such other contract.

5.16.4 If the Contractor, after notice, fails to proceed promptly to comply with the terms of the guarantee, the Contracting Officer may have the defects corrected and the Contractor shall be liable for all expense incurred.

5.17 For purposes of planning resources for this contract, projects to be accomplished under this contract shall consist of the following:

5.17.1 Temporary Facilities: During repair work the Contractor shall provide roads and crossings with all necessary signs and other appurtenances required for safe public and local travel. The signs and appurtenances shall be in accordance with industry standards. Erect and maintain suitable temporary barriers where required to prevent trespass upon work or damage to adjoining property. Drainage shall be maintained, and the accumulation of water that might affect the stability of the roadbed will not be permitted.

5.17.2 Traffic Control: Traffic control devices shall comply with the U.S. Department of Transportation, Federal Highway Administration Manual of Uniform Traffic Control Devices (MUTCD). Suitable warning signs shall be placed near the beginning of the work site and well ahead of the work site for alerting approaching traffic from both directions. These signs shall be in accordance with the industry standard.

5.17.3 Monthly Inspections: Perform monthly inspections of 17 miles of active track. Inspection shall be accomplished in accordance with the requirements of Chapter 2 of Technical Manual 5-628 (TM 5-628), Railroad Track Standards, dated April 1991. Document is available at w.armypubs.mil/engr/dr_pubs/dr_a/pdf/tm5_628.pdf. A written report shall be provided to the COR within 5 working days of the completion of each inspection. The report shall include a listing of deficiencies identified during monthly inspections, or shall state that no deficiencies were found, as appropriate. Rails shall be visually examined for evidence of defects such as those illustrated on Form 402-A found in Chapter 4 Part 3 of the most current version of the American Railway Engineering and Maintenance-of-Way Association (AREMA) Engineering Manual (AREMA Engineering Manual). Joint bars shall be visually examined for defects and wear. Tie plates and rail anchors shall be visually examined for cracks, breaks, excessive wear, and excessive corrosion.

5.17.4 Tighten/Oil Bolts: Bolts shall be inspected and tighted to standards in accordance with AREMA spedifications. Grease or lubricating oil may be used provided that the grease or oil has been used successfully by local commercial railroads and has the approval of the Contracting Officer.

5.17.5 Oil/Grease Switches: Switches shall be inspected for conformance to standards in accordance with AREMA spedifications. Grease or lubricating oil may be used provided that the grease or oil has been used successfully by local commercial railroads and has the approval of the Contracting Officer's Representative.

5.17.6 Clean Road Crossing Flangeways: The contractor shall remove foreign material to provide a minimum 2-inch depth and 2-1/2-inch width flangeway on the gauge side of the rails. Removal shall be accomplished using high-pressure air or manually using brooms of similar devices.

5.17.7 Control Vegetation: Contractor shall remove trees, brush, or other vegetation that overhangs existing track right-of-way.