Redacted_J&A_W911N2-18-Q-0012.pdf

SIMPLIFIED J&A DETERMINATION MEMO

Determination Memorandum for Sole Source (Including Brand Name) Acquisitions Over $2,500 but not Exceeding $150,000

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE UNACCEPTABLE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL

PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

Requirements Contract

PROJECT/TASK NUMBER ESTIMATED AMOUNT (OVER $2,500 BUT NOT EXCEEDING $150,000)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

Parts Kit, PN 540.01.0165, 4 each (which contains the Generation III Contactor, NSN 5945-12-394-3869, PN 3TB5017-OLB4. This is to support PATRIOT RECAP EPP III program. This is a modification to the Power Distribution Unit (PDU), PN 420.01.0672 and 420.02.0559.

CHECK THE TYPE OF PURCHASE. PROVIDE THE UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, INCLUDING THE REASON(S) NO OTHER SUPPLIES OR SERVICES CAN BE USED TO MEET THE GOVERNMENTS NEEDS. IF YOU ARE STATING THE PURCHASE IS MANDATORY BY LAW, REGULATION OR POLICY, STATE THE PUBLICATION, DATE AND INCLUDE A COPY OF THE PUBLICATION WITH THE PACKAGE.

This is a ✔ Brand Name Purchase Sole Source Purchase

Last procurement solicitation demonstrated that this a Brand Name Purchase, 2 bids were received from distributors capable of providing the parts. Other brand names cannot meet, or cannot be modified to meet the Government's requirements because this is an Engineer Change Proposal #20120912-2 by CECOM dated 5 Jul 13 (see attached).

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT MORE THEN ONE SOURCE HAS NOT BEEN DEVELOPED. IF THE REQUEST IS BASED ON UNUSSUAL OR COMPELLING URGENCY, DESCRIBE THE CIRCUMSTANCES LEADING TO THE URGENCY, INCLUDING WHEN THE REQUIREMENT BECAME KNOWN. (URGENCY CANNOT BE JUSTIFIED DUE TO EXPIRING FUNDS OR A LACK OF PLANNING BY THE CUSTOMER)

Jenoptik aka Lechmotoren is the only vendor which will meet standard specifications mandated by our customer PATRIOT Lower Tier Project Office (LTPO) and CECOM. Lechmotoren has received an increased number of reports about failed output contactors. Lechmotoren recommendation is to replace contactors with a different model. In order to do this Lechmotoren has established a replacment kit containing all the hardware. Letterkenny is retrofitting these PDU's with the new contactors. Although the actual parts must be from Jenoptik, they are available through distributors, (as identified in the Sources Sought).

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF NO ACTION WILL BE TAKEN, EXPLAIN THE RATIONALE FOR THAT DECISION.

Letterkenny Army Depot (LEAD) can pursue research/testing to gain an additional alternate supplier for assembly in the future but at this time, we do not have the capability or tooling. The time/cost to validate an alternate supplier, (non-Jenoptik) would be to: Determine the performance requirements, design, prototype and build the FAT's, conduct the testing of the FAT and obtain customer acceptance to qualify the alternate source if we could fabricate, which as it stands, LEAD currently cannot fabricate. This J&A will be advertised in FED BIZ.ops in the effort to identify other sources.

SIGNATURE AND TITLE OF CUSTOMER

CARBAUGH.GINA.R.12292315 Digitally signed by CARBAUGH.GINA.R.1229231576 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, 76 cn=CARBAUGH.GINA.R.1229231576 Date: 2017.04.21 07:45:03 -04'00'

DIRECTORATE

DOPS

TELEPHONE NUMBER

267-8935

SIGNATURE OF CUSTOMER'S DIVISION CHIEF

MECKLEY.JACQUELYN.E.127 Digitally signed by MECKLEY.JACQUELYN.E.1278851156 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, ou=USA, 8851156 cn=MECKLEY.JACQUELYN.E.1278851156 Date: 2017.04.21 09:10:22 -04'00'

DIRECTORATE

DOPS

TELEPHONE NUMBER

267-9853

CONTRACTING OFFICERS SIGNATURE

FIKE.MICHELLE.L.1293 Digitally signed by FIKE.MICHELLE.L.1293205317 DN: c=US, o=U.S. Government, ou=DoD, ou=PKI, 205317 ou=USA, cn=FIKE.MICHELLE.L.1293205317 Date: 2017.09.13 08:24:41 -04'00'

AMLD FORM 4312, SEP 2015