SOL_AMENDMENT_W911N2-17-R-0034-0001.pdf

ALLEN G. MILLER JR.

LETTERKENNY CONTRACTING OFFICE

1 OVERCASH AVENUE CCAM-DPD

717-267-8714

CHAMBERSBURG PA 17201-4150

SEE SCHEDULE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to answ er questions, extend the closing date and revise the PWS as a result of the questions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 02-Jun-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W911N2-17-R-0034

X 9B. DATED (SEE ITEM 11)

05-May-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

02-Jun-2017

CODE

LETTERKENNY ARMY DEPOT

LETTERKENNY CONTRACTING OFFICE - ACC

1 OVERCASH AVENUE, ATTN: CCAM-ALK, BLDG 2S

CHAMBERSBURG PA 17201-4150

W911N2 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W911N2

FACILITY CODECODE

EMAIL:TEL:

W911N2-17-R-0034

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Jun-2017 04:00 PM to 15-Jun-2017 04:00 PM.

The following have been added by full text:

QUESTION AND ANSWER

Q1. Section 2.0 A, B, C / 4.1.11 / 3.2

LEAD indicates power shall be provided to kill switch box within 20 feet of unit and that building power source is available up to 480V, 60 cycle, 3 phase. Our question is, if operating power requirement for VLM units awarded is less than 480VAC, will LEAD provide exactly that unit’s power supply voltage requirement, in accordance with section 3.2?

A1. Paragraph. 4.1.11 clearly states that the required power for the VLM shall be 480 Volt, 3 phase, 60 cycle. A fused disconnect with this stated power shall be provided within 20' of the unit. Paragraph. 3.2 is referring to an additional utilities that may be required.

Q2. Section 4.1.6

LEAD walk thru indicates a wide variance in potential sizes of items to be stored in VLM unit. There is no pre-determined uniformity; personnel will load/ adjust tray positions as they see fit, during initial loading.

With this in mind, we can see the justification for the front to back tray partitions being provided for up to 12 potential “lanes” of items, using 11 partitions per tray. They can be shared among all 90 trays specified, over time. The question is, should not exact width lane dividers be purchased AFTER the initial loading, at a later date, and NOT be included in this solicitation? There is a strong likelihood, many if not most, of these exact width dividers being specified will end up not being used, after partitions are adjusted for loaded contents.

A2. Tray dividers shall be provided in accordance with para. 4.1.6.

Q3. Section 4.2.3

Site walk-through displayed (2) most recently purchased units, with similar specs, with this “optional/limited feature”. This optional feature has yet to be used because 1. The activity / parts demand level does not require it, 2. Stacking (2) trays on top of one another in the internal access opening blocks access to the lower tray contents, and 3. Puts the upper tray at a chest to shoulder height+ level, making retrieval of heavier items stored problematic and increased risk of injury to shorter height staff. We request LEAD consider eliminating this problematic feature and explore 2 possible value solutions below.

a. LEAD staff can “reserve” a second tray “holding space” in the rear storage area directly behind the access opening, should the demand / activity require, at no additional cost to LEAD. This capability is universal to ALL VLM manufacturers and requires no stated specification to address it.

b. Most VLM manufacturers better address the increased demand need for working with 2 trays at a time by having the mobile extractor have an optional 2nd tray capability. This not only has the ability to have 2 trays readily available at the access opening, but it keeps one tray always on display at the correct, safer ergonomic height and greatly increases productivity speed and throughput by transporting 2 trays at a time. This is a better value option for LEAD to consider if it wants to keep section 4.2.3 intended capabilities. LEAD simply would modify the Spec. to read, “The mobile extractor shall have the capability to hold and transport up to 2 trays at the same time”.

A3. Para. 4.2.3 of the PD shall be deleted.

The following have been modified:

PURCHASE DESCRIPTION

PRODUCTION ENGINEERING

PURCHASE DESCRIPTION

VERTICAL LIFT MODULE

1.0 GENERAL

1.1 Scope: This specification shall apply to two each vertical lift modules (VLMs) to be located in Bldg 370, Letterkenny Army Depot, Chambersburg, PA. One unit shall be installed in the front garage area and one in the rear garage area. The contractor shall install the new units as described herein in their entirety (turnkey operation), including connection to the provided utilities. The equipment and installation shall comply with all specifications, standards, and requirements listed in this document.

1.2 General Information

1.2.1 Hours of Work: All work shall be performed during Letterkenny’s tour of duty which is a compressed work schedule with eight days that are nine hours in duration, one day that is eight hours in duration and one standard day off within a two week pay period (80 hours). Monday through Thursday shall be nine hour days scheduled from 0600 through 1530. The first Friday of the pay period shall be an eight hour day scheduled from 0600 through 1430. The second Friday of the pay period shall be the standard day off. Other hours, weekend, and holiday work will be considered separately as requested by the contractor and approved by the Contracting Officer.

1.2.2 Security, Safety, and Fire Protection: All work shall comply with LEAD 385-1 and 385-4 for contractors working on the depot. The equipment and installation shall meet all of the safety criteria set forth in ANSI Z9.4 and

OSHA 29 CFR 1910.94.

1.2.3 Security Requirements: The contractor shall be responsible to ensure that all employees and subcontractor employees that will visit the depot shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.2.4 OPSEC Training: Per AR 530-1, Operations Security. Contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.2.5 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the TPOC or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the TPOC and contracting officer within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage – www.lead.army.mil

1.2.6 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

1.2.7 Badges: Identification badges will be issued for admittance of personnel before performing work or service on this contract. The identification badge is the property of the US Government and must be returned upon termination or demand. The contractor/vendor agrees that he will ensure all badges issued to employees are returned to the Badge and Identification Section, Security Division, Letterkenny Army Depot promptly on termination of need or on expiration, which occurs first. The badge room is located in Bldg 2, phone # 717-267- 8003. Hours of operation are 7:30 AM to 3:30 PM, Monday thru Friday, exclusive of Federal Holidays.

2.0 GOVERNMENT RESPONSIBILITIES: LEAD shall be responsible for the following:

a. Provide access to the installation site during the hours specified.

b. Provide electricity for vendor hand tools.

c. Provide the appropriate fused electrical disconnect within 20’ of the machine installation

3.0 CONTRACTOR RESPONSIBILITIES: the contractor shall be responsible for the following:

3.1 Upon award of the contract, the contractor shall perform an in depth inspection of the installation sites to ensure that their equipment will fit in the space provided. Any required facilities modifications will be made known to the LEAD POC at this time.

3.2 Provide all utility requirements and expected arrival date of equipment 60 days prior to equipment delivery. At this time the contractor shall also provide a firm installation start date.

3.3 Ensure the electrical installation is performed in accordance with the National Electrical Code and National Electrical Manufacturer's Association. All electrical work shall be subject to inspection by LEAD electricians.

3.4 Supply all equipment, parts, labor and materials necessary for the shipping, off-loading, storage, positioning, installation, and proper operation of the provided equipment.

3.5 Installation of the VLMs and associated equipment in their entirety, including electrical connections.

3.6 Onsite training shall be provided following equipment installation (4 hrs each for up to 4 operator personnel and 2 hrs each for 2 maintenance personnel).

4. SPECIFICATIONS:

4.1 Design Specifications:

4.1.1 The new VLMs shall have 40 each 750 lb minimum capacity trays and 5 each 1,000 lb minimum capacity trays.

4.1.2 Each tray will be a minimum of 96.5” wide with a 32” minimum depth of clear storage and with a potential vertical storage on each tray of 26” minimum.

4.1.3 The overall height of the units shall be no greater than 22’-6”. The unit width shall be 115” wide maximum.

The overall depth of the units shall be no greater than 125”.

4.1.4 The maximum footprint of the units shall be no more than 100 square ft.

4.1.5 Maximum vertical lifting speed with an unloaded tray shall be at least 150 ft/min.

4.1.6 Tray Dividers: Each tray shall feature a partition and divider kit which includes the following:

- All partitions/dividers will be 3.75” high

- Eight lanes 6” wide with 3 dividers per lane

- Four lanes 12” wide with 2 dividers per lane

- All dividers and partitions are adjustable on 1” centers

- All partions/dividers are made of metal

4.1.7 A full light curtain shall be located immediately in front of the access openings. The light curtain shall prevent an operator from coming into contact with any moving parts of the machines. The light curtain scans the entire operating area and is only active when a tray is transported to the access opening or returned to the extractor.

4.1.8 The operator panels shall be centrally located at the access opening.

4.1.9 The accessible area will be provided with fluorescent lighting. Power for the lighting shall be provided through a contractor supplied step down transformer utilizing existing power.

4.1.10 The VLMs shall be modular in design to allow the height to increase in the future in the event that the unit is moved to an area with more headroom.

4.1.11 The required power for the VLM shall be 480V, 60 cycle, 3 phase.

4.1.12 Automatic shutter doosr shall be provided that ensures the operator area and extractor shaft are completely separated.

4.1.13 A series of doors and/or hinged panels shall be provided on the side of the machines for easy access to the equipment for servicing purposes.

4.1.14 The units shall be provided with positive engaged tray guidance.

4.1.15 Tray locking devices shall be provided that ensures no movement of the tray when either loading or unloading.

4.1.16 A belted tooth drive shall be provided with the units.

4.2 Electronic Controllers

4.2.1 The controllers shall provide for automatic storage of the trays based on actual height. The height of the tray will be automatically measured and the tray will be stored to the closest 1” increment (example: 4.75” actual height will be stored in a 5” space).

4.2.2 The controllers shall allow the operator to compress open space when necessary. The controllers will automatically maximize the storage space within the device.

4.2.3 The controllers shall allow the operator to enter a tray number on the control panel and the tray will be delivered to the access area.

4.2.4 The controllers shall provide for variable speeds for both the vertical and horizontal movements for sensitive components that might be stored in the units.

4.2.5 The controllers will automatically open and close the shutter doors allowing trays to be presented to the operator. The doors will automatically open/close before a tray passes through the access area.

4.2.6 The control panels shall display the weight of each tray in real time. The controllers prevent trays from being overloaded.

4.2.7 Access to the control panels/trays shall be password protected.

5 DRAWINGS AND MANUALS: Two sets of the manufacturers clearance diagrams shall be submitted for approval. Three sets of operator instruction manuals, maintenance service manuals and parts listing manuals shall be provided for the unit. These manuals shall be written in the English language.

6. WARRANTY: A one year minimum warranty shall be furnished with the provided equipment. The warranty shall cover all components. The warranty period begins when the LEAD Contracting Officer provides official confirmation that the equipment has satisfied all operational provisions of the contract.

7. PRESERVATION, PACKAGING AND DELIVERY: The contractor shall utilize standard commercial methods for preservation and packaging appropriate for the provided equipment and acceptable to commercial carriers. As a minimum, all areas susceptible to damage from exposure to the elements shall be preserved and/or packed to prevent damage. The contractor shall be responsible for ensuring the equipment is delivered to LEAD in good condition.

8. INSPECTION AND ACCEPTANCE: The VLM and associated equipment shall be examined for design, construction, materials, components, and workmanship to determine compliance with the contract and this specification. Any deviation from these requirements shall be cause for rejection.

9. OFFEROR'S PROPOSAL AND COMPLIANCE: The offeror’s proposal shall clearly demonstrate that the proposed equipment meets the detailed performance and equipment specifications described in this document. All information required to verify compliance with this specification shall be provided, (i.e. manufacturers specifications, drawings, brochures, etc.).

10. APPLICABLE DOCUMENTS: The following documents form a part of this specification and may be obtained from the sources listed.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)/NATIONAL FIRE PROTECTION

ASSOCIATION (NFPA) 70, National Electrical Code (copies may be obtained at www.ansi.org)

AMERICAN WELDING SOCIETY (AWS)

AWS D1.1/D1.1m Structural Welding Code (copies may be obtained at www.aws.org)

LETTERKENNY ARMY DEPOT (LEAD)

LEAD Regulation 385-1 - Safety and Occupational Health Program

LEAD Pamphlet 385-4 - Safety Requirements for Security, Safety, and Fire Prevention for contractors performing work on LEAD

(copies may be obtained at LEAD directorate of Contracting, Bldg 2)

NATIONAL ELECTRICAL MANUFACTURER'S ASSOCIATION (NEMA)

NEMA 250 Enclosures for Electrical Equipment

(copies may be obtained at www.nema.org)

(End of Summary of Changes)