DRAFT_PERFORMANCE_WORK_STATEMENT.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

ACTIVE SHOOTER TRAINING FOR LAW ENFORCMENT AND SECURITY

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, quality control and other items and non-personal services necessary to perform ACTIVE SHOOTER CERTIFIED TRAINING FOR LAW ENFORCMENT AND SECURITY as defined in this PWS, except as specified in Paragraph 3.0 as Government Furnished. The contractor shall perform to the standards in this contract.

1.2. Background: Letterkenny Army Depot Law Enforcement (LE) and Security Officers (SO) require a very intensive, hands-on, training course on how to respond, stack-up, move and neutralize any Active Shooter Event.

1.2.1 Initial Active Shooter Training Course: The requirements for this course is a 40 hour (5 day), limited class size (25 maximum), which will give each LE/SO an in-depth knowledge of weapons, ballistic shields, tactics, shoot and move, and live fire drills.

1.2.2 Active Shooter Recertification Courses: The requirements for this course is a 24 hour (3 days), limited class size (25 maximum), which will gives each LE/SO recertification of the weapons, ballistic shields, tactics, shoot and move drills, and live fire drills.

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and four (4) 12-month option years. The Period of Performance reads as follows:

1.3.1 Base Year: 15 December 2016 to 14 December 2017

1.3.2 Option Year One 15 December 2017 to 14 December 2018

1.3.3 Option Year Two: 15 December 2018 to 14 December 2019

1.3.3 Option Year Three: 15 December 2019 to 14 December 2020

1.3.3 Option Year Four: 15 December 2020 to 14 December 2021

1.4 General Information:

1.4.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify and ensure student Officers and are professionally trained in accordance with Department of Criminal Justice Services in Active Shooter Response Training methods. The Contractor will show by Certificate that each student is certified in Active Shooter Training, and that each student (roster with score) has been qualified on pistol and rifle marksmanship while moving in stacks towards targets as trained in Active Shooter Training. Any and all training by the contractor will be DCJS Certified, and each student will receive a Certificate of Completion under DCJS standards.

1.4.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The Contractor shall certify by the Department of Criminal Justice Services an approved Active Shooter Response Course, and that each student officer has completed a minimum of 40 hours training, and is certified to respond to any Active Shooter Incident.

1.4.3 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.3.1 New Year’s Day: January 1st

1.4.3.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.3.3 President’s Day: Third Monday in February

1.4.3.4 Memorial Day: Last Monday in May

1.4.3.5 Independence Day: July 4th

1.4.3.6 Labor Day: First Monday in September

1.4.3.7 Columbus Day: First Monday in October

1.4.3.8 Veteran’s Day: November 11th

1.4.3.9 Thanksgiving Day: Third Thursday in November

1.4.3.10 Christmas Day: Third Thursday in December

1.4.4 Place and Performance of Services: The contractor shall provide services between the hours of 0800-1700, with one hour for lunch, on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at classroom and sites as determined by the Government, and an approved Firearms Range for any Firearms Training. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.5 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Directorate of Risk Management or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

Contractor requirements for this contract must be able to clear a visit request for all instructors/company personnel for entry as any other visitor to Letterkenny Army Depot.

Visitor information can be forwarded to the CAC/Badging Office for approval.

1.4.5.1 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.5.2 Key Control: The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. Contractor shall be issued keys from BLDG 322 (Police Barracks) each morning and shall turn in keys each evening after training. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative (COR).

1.4.5.2.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.5.2.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.5.2.3 Lock Combinations: The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor's QC Plan.

1.4.5.3 AT Level 1 Awareness Training: All contractor employees, to included subcontractor employees, requiring access to Army Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. AT level 1 awareness training is available on the Letterkenny Army Depot homepage - www.lead.army.mil.

1.4.5.4 iWATCH Training: The contractor and all associated sub-contractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or contracting officer. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. iWATCH training is available on the Letterkenny Army Depot homepage - www.lead.army.mil.

1.4.5.5 Information Awareness:

1.4.5.5.1 All contractor employees and associated sub-contractor employees shall complete the DoD Information Assurance awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.4.5.5.2 Per DoD 8570.01-M , DFARS 252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.6 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees and associated sub-contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training. Level 1 OPSEC training is available on the Letterkenny Army Depot homepage – www.lead.army.mil.

1.4.5.7 OPSEC SOP/Plan: The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the contracting officer within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

1.4.6 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7 Special Qualifications: Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified for the position in which they will be serving. Contractors will be DCJS Certified and be qualified Firearms Instructors recognized by the DCJS. The Government will require the Contractor to issue to each student, and submit to the Government after completion of each training week, individual Instructor and Training Assessments.

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government.

Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors will wear and display Visitor Badges while on Letterkenny Army Depot. Since the Contractor will only be present one week per class, they will not be issued Contractor Badges.

1.4.11 Contractor Travel: Contractor travel shall be included in the quote to the Government. The Government will not reimburse or pay for any travel associated with this training. The contractor may be required to travel to off-site training locations and to ship training aids to these locations in the performance of this contract. The cost of shipping training aids shall be borne by the Contractor.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the

Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11 SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privacy of contract with the subcontractor.

2.1.12 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement ASE Active Shooter Event AR Army Regulation CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DCJS Department of Criminal Justice Services DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer LE Law Enforcement/Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact

PRS Performance Requirements Summary PWS Performance Work Statement SO Security Officer QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities: The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

3.2 Equipment:

Classroom space for 25 students, inclusive of computers, overhead projector, maps, etc.

On-site training locations, TBD with DIO, DOPS and DS&T Directorates Range facilities for pistol and rifle marksmanship All individual officer equipment to include pistol, rifle, ballistic shields, gas mask All ammunition

3.3 Materials: Reproduction of Active Shooter Response Materials

3.4 Services: LE Supervisor to be present during all training.

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E):

4.0.1: Contractor will furnish a minimum of three instructors (for maximum class of 25 students, may be lower if not at maximum capacity). All instructors will be DCJS Certified Instructors, and Certified in Firearms Instruction.

4.0.2: Contractor will also furnish each student with an outline, all class paperwork, and end of class Assessment on the Instructors and the Class.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 4.1.

5.0 Requirements: The contractor shall:

5.1 Provide all course content, instruction, instructors, hand-outs, and lesson plans, for training.

5.1.1 Initial Active Shooter Training Course shall consist of a 5 day class. The class shall be 3 days of classroom, and 2 full days of live fire range time for all students. Each training class will be held Monday – Friday, excluding Holidays, Emergencies, etc. Each class will have a minimum of 3 instructors, all of which will be DCJS Certified, as well as Firearms Instructors.

5.1.2 Active Shooter Recertification Course shall consist 1 day of classroom, and 2 full days of live fire range time for all students. Each training class will be held on three days Monday – Friday, excluding Holidays, Emergencies, etc. Each class will have a minimum of 3 instructors, all of which will be DCJS Certified, as well as Firearms Instructors.

5.1.3 All students will be instructed on the proper way to stack-up, use of ballistic shield, and Active Shooter Response tactics to move in and neutralize an Active Shooter with speed and determination. All students will be successfully instructed on firearms tactics, both with pistol and rifle, and will be shown how to shoot and move in stacks of officers behind a ballistic shield.

5.2. All students after successful completion of training will receive a DCJS Certificate of Training in Active Shooter Response.

5.2.1 Ensure coordination with the Contracting Officer’s Representative (COR) regarding all aspects of the contract.

5.3 CONTRACTOR MANPOWER REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, KO, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor’s name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period

(including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information);

(11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS Paragraph

Task

Performance Standard

Acceptable Quality Levels

(AQL)

Surveillance Method / By

Whom

5.1. Provide all

course content, instruction, instructors, hand-outs, and lesson plans, for a 40 hour Active

Shooter

The contractor shall perform Active Shooter Response Training for LE and SO

80% submission of all documents 2 weeks prior to class

Initial Inspection

– Police Chief will review each training package verify graduate levels and any failures

Training Class for LE and SO’s.

5.1.1 Provide all

Training Classes

Monday – Friday excluding holidays and any unforeseen

Emergency

The contractor shall perform Active Shooter Response Training for LE and SO on specified dates to be determined by the

Government, and classes shall only be conducted Monday –

Friday

Must perform 100% of classes Mon-Friday – no more than 25% cancellation rate per year by the contractor

Periodic Inspection – Police

Chief will review each class and

Instructor review, verify Monday- Friday classes

5.1.2 Each 40 hour

class will have a minimum of 3 instructors, all of which will be DCJS Certified, as well as Firearms Instructors.

The contractor shall show proof that the instructors are both DCJS and Firearms Certified

100% Periodic Inspection – Police

Chief will review each class and

Instructor review, verifying that instructors are Certified by DCJS

Standards as specified

5.1.3 All students will

be instructed on the proper way to stack-up, use of ballistic shield, and

Active Shooter tactics to move in and neutralize an Active

Shooter with speed and aggression

The contractor shall perform Active Shooter Response Training for all LE and SO students. After successful completion of this training, students will be able to operate on their own, stack up, use of ballistic shields, and move quickly and effectively to neutralize an Active Shooter

No more than a 2% failure rate will be accepted. All failures will be retrained, and if unable to be successfully trained, each instructor will deliver to the Chief of Police exact reasons why the student is Not Responding to Training (NRT)

Periodic Inspection – Police

Chief will review each class and

Instructor review, verifying that each student is receiving the correct training and is able to accomplish the mission of Active

Shooter Response

5.1.4 All students will

be successfully instructed on firearms tactics, both with pistol and rifle, and will be shown how to shoot and move in stacks of officers behind a ballistic shield

The contractor shall perform Active Shooter Response Training for all LE and SO students. After successful completion of this training, students will be able to operate on their own, stack up, use of ballistic shields, and move quickly and effectively to neutralize an Active Shooter

No more than a 2% failure rate will be accepted. All failures will be retrained, and if unable to be successfully trained, each instructor will deliver to the Chief of Police exact reasons why the student is Not

Periodic Inspection – Police

Chief will review each class and

Instructor review, verifying that each student is receiving the correct training and is able to accomplish the mission of Active

Shooter Response

Responding to Training (NRT)

5.2 All students

after successful completion of training will receive a DCJS Certificate of Training in

Active Shooter Response.

The contractor shall ensure that each student successfully completing the Active Shooter Response Training receives a DCJS Certificate of Training upon completion of the course

100% Police Chief will review and file each Training

Certificate

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/For mat

Submit To

5.2 All students after

successful completion of training will receive a DCJS Certificate of Training in Active Shooter Response.

N/A Paper Copy of the

Certificate of Training

Each Student and the Police Chief

5.5 Annually Electronic Manpower Reporting

Checklist