JUSTIFICATION_AND_APPROVAL_Revised_July_30_2018.pdf

Program/Item: Maintenance for Strippit Lasers Estimated Dollar Value: $465,544.74

Control Number:

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. CONTRACTING AGENCY: U.S. Department of the Army, Directorate of Contracting, Anniston Army Depot, Anniston, AL 36201-4199

2. DESCRIPTION OF ACTION: A solicitation resulting in a contract with Strippit Inc. to whom the solicitation will be restricted. The proposed contract is for preventative maintenance and calibration, emergency repair service and repair replacement parts necessary to maintain performance and operational readiness to government owned Strippit IMPULS 65-30 Laser Cutting Machine Serial Number: 32384, Strippit IMPULS 60-20 Laser Cutting Machine Serial Number: 34957 and Strippit laser cutting equipment to be installed in the future. The proposed contract is for a base and four one-year option periods. Estimated total cost of the services is to be $89,458.33 for the first year and increase at 2 percent per year for a total of $465,544.74 over the life of the contract.

The proposed contract will include a base year and option provision for four additional years.

3. DESCRIPTION OF SUPPLIES/SERVICES:

Requirement 1:

• Preventative Maintenance Service Provide onsite service on and as needed basis to perform preventive maintenance and calibration for government owned Strippit Impuls 65-30 Laser Serial Number: 32384, Strippit IMPULS 60-20 Laser Cutting Machine Serial Number: 34957 and any future Strippit laser equipment installed at Anniston Army Depot.

Requirement 2:

• Emergency Repair Service Provide onsite service on and as needed basis to perform emergency repairs of government owned Strippit Impuls 65-30 Laser Serial Number: 32384, Strippit IMPULS 60-20 Laser Cutting Machine Serial Number: 34957 and any future Strippit laser equipment installed at Anniston Army Depot.

Requirement 3:

• Repair Replacement Parts Provide parts on and as needed basis for repair, maintenance and calibration for the government owned Strippit Impuls 65-30 Laser Serial Number: 32384, Strippit IMPULS 60-20 Laser Cutting Machine Serial Number: 34957 and any future Strippit laser equipment installed at Anniston Army Depot.

Requirement4:

• Contractor Manpower Reporting –

4. AUTHORITY CITED: 10 U.S.C. 2304(c)(1) - Only one responsible source as authorized by FAR 6.302-1.

5. REASONS FOR AUTHORITY CITED: As described in FAR 6.302-1(a)(2), procurement by other than Full and Open Competition is necessary because Strippit Inc. retains the proprietary rights to all technical, design and software data required to perform necessary repairs, alignments and software licenses.

6. EFFORTS TO OBTAIN COMPETITION: This procurement action will be synopsized in the Federal Business Opportunities (FBO) stating the intent to negotiate only with the Strippit Inc. and to encourage any firm that recognizes these items/services and can provide supporting evidence, including written permission from Strippit Inc. to use any proprietary data needed to perform the service described in the specification, to identify themselves. All qualified offerors will be considered. However, it is determined that Strippit Inc. will retain all proprietary data for its own use and will not release any technical data.

7. ACTIONS TAKEN TO INCREASE COMPETITION: We will continue to conduct industry surveys of other vendors to determine if they have developed products and services which meet the requirements for this type of service. All vendors must have written permission from Strippit Inc. stating that they can have access to Strippit Inc.

proprietary data. Access to this data is required to properly service and maintain this equipment.

8. MARKET SURVEY: Strippit Inc. has been contacted and asked if they would consider releasing technical/design data. The market survey has revealed that no other vendor has the capability to perform this service due to the highly specialized nature of the Strippit machine and the proprietary technical, design and software data. In addition, a Request for information (RFI) was publically released on 24 July 2018, seeking sources for this effort. The RFI closed on 7 August 2018 and one vendor, RV Global Solutions, Inc. responded. The vendor was found incapable of performing the work due to lack of documentation indicating a knowledge of the lasers, repair, or replacement parts for the requirement.

9. INTERESTED SOURCES: To date no other sources have expressed an interest in writing. Additionally, the synopsis in the CDB, explained in paragraph 6 above, will be used to identify any other qualified vendors.

10. OTHER FACTORS:

a. Previous History

Procurement Contracts

Contract: W911KF-13-C-0002, Machine Procurement Contractor: Strippit, Inc Competitive Status: Full and open competition Award Date: 17-Jan-2013

Maintenance Contracts

Contract No: W911KF-12-V-0187, Maintenance (13-JUL12 to 15-JUL-13) Contractor: Strippit Inc.

Competitive Status: Unrestricted Award Date: 13 July 2012

Contract No: W911KF-13-V-0147, Maintenance (13-September 13 to 30- September-18) Contractor: Strippit Inc.

Competitive Status: Unrestricted Award Date: 13 September 2013

b. Duplicate Cost/Effort:

(1) One duplication of cost would be to replace the Laser. The procurement cost in 2013 was $1,072,415.00.

11. TECHNICAL CERTIFICATION: “I certify that the supporting data under my cognizance which are included in the J & A are accurate and complete to the best of my knowledge and belief.”

DATE:

TITLE: Mechanical Eng. Tech. SIGNATURE:

12. REQUIREMENTS CERTIFICATION: “I certify that the supporting data under my cognizance which are included in the J & A are accurate and complete to the best of my knowledge and belief.”

DATE:

TITLE: Chief, Process Management Division SIGNATURE:

13. FAIR AND REASONABLE COST DETERMINATION: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. Determination was made using an independent government estimate to determine a fair and reasonable price. As part of this basis, the certified cost or pricing data will not be required due to the exceptions in FAR 15.403 based on procuring a commercial service.

14. ACQUIRING CONTRACTING OFFICER CERTIFICATION: “I certify that the supporting data under my cognizance which are included in the J & A are accurate and complete to the best of my knowledge and belief.”

DATE:

TITLE: Contracting Officer SIGNATURE:

APPROVAL

Based on the foregoing justification, I hereby approve the purchase of Preventative Maintenance and Emergency Repairs of Strippit Laser Cutting Machines on an other than full and open competition basis pursuant to the authority of 10 USC 2303(c)(1), subject to the availability of funds, and provided that the services and property described herein have otherwise been authorized for acquisition.

NAME: DATE: 21SEP2018

TITLE: Contracting Officer SIGNATURE: //TMG//