W9114F23Q0005-0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this is to revise salient characteristics, evaluation criterias, and minor changes of the solicitation. Please see the summary of changes for details. All termns and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 28-Jul-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9114F23Q0055

X 9B. DATED (SEE ITEM 11)

25-Jul-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

28-Jul-2023

CODE

W40M RHCO EUROPE

MEDICAL READINESS CONTR OFC EUROPE

CMR 402

APO AE 09180-0402

W9114F 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9114F23Q0055

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0006

The CLIN extended description has changed from:

RTLS Site Calibration Survey, Mapping and Zoning (Landstuhl only) -Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0) 6371-9464-4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849

To:

RTLS Site Calibration Survey, Mapping and Zoning (Landstuhl (LRMC) only) -Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr.

Francis NwachukwuPhone# +49 (0) 6371-9464-4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849

CLIN 0007

The CLIN description has changed from Fixed RFID Readers (EU version) to Fixed RFID Readers (EU Specific).

The CLIN extended description has changed from:

Fixed RFID Readers (EU version) - Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0) 6371-9464-4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849

Fixed RFID Readers (EU Specific) - Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0)

CLIN 0013

The CLIN description has changed from Project Manager (Hours) to Project Oversight.

The CLIN extended description has changed from:

Project Manager (Hours) - Contractor shall provide real time location system in accordance with the solicitation.

Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0) 6371-9464-

4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849

Project Oversight Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0) 6371-9464- 4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849 The pricing detail quantity has decreased by 179.00 from 180.00 to 1.00.

The unit of issue has changed from Hours to Job.

CLIN 0016

The CLIN description has changed from Bi-Annual On-site Monitoring/Training to Two (2) On-site Monitoring/Training.

The CLIN extended description has changed from:

Bi-Annual On-site Monitoring/Training - Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0)

Two (2) On-site Monitoring/Training - Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0)

CLIN 0017

The CLIN description has changed from Annual Maintenance to One (1) Year System Maintenance.

The CLIN extended description has changed from:

Annual Maintenance - Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0) 6371-9464- 4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849

One (1) Year System Maintenance - Contractor shall provide real time location system in accordance with the solicitation. Please see the salient characteristics and specification.POC: Mr. Francis NwachukwuPhone# +49 (0) 6371-9464-4960DELVIERY ADDRESS:Kirchberg Kaserne Bldg#3739Landsweiler StrasseLandstuhl, 66849

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0013 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

8 wks. ADC 180 LANDSTUHL RMC - PB

DIR DEL SEE LINE ITEM

KIRCHBERG KASERNE BLDG 3739

LANDSWEILER STRASSE

LANDSTUHL 66849

(49)-6371-9464-5762 FOB: Destination

HT0882

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

8 wks. ADC 1 LANDSTUHL RMC - PB

DIR DEL SEE LINE ITEM

KIRCHBERG KASERNE BLDG 3739

LANDSWEILER STRASSE

LANDSTUHL 66849

(49)-6371-9464-5762 FOB: Destination

HT0882

The following have been added by reference:

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

The following have been added by full text:

ATTACHMENT 1 MDERA

MEDICAL DEVICE AND EQUIPMENT RISK ASSESSMENT (MDERA)

The following have been modified:

ADDENDUM TO 52.212-1

ADDENDUM TO 52.212-1

The following paragraphs are hereby amended:

Paragraph 52.212-1(a), all except the first sentence is replaced with the following: ”The small business size standards and any resulting set asides or preferences do not apply to this acquisition.”

Paragraph 52.212-1(c), Period for acceptance of quotes is hereby replaced with the following: “Period for acceptance of quotes. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.”

Paragraph 52.212-1(e), Multiple offers is hereby replace with the following: “Multiple quotes does not apply to this acquisition.”

Paragraph 52.212-1(g), the following paragraph is added to the end of the current paragraph as follows: “After evaluating quotes, if discussions are deemed necessary, the contracting officer may determine that the number of most highly rated quotes that might otherwise be included in the evaluation process exceeds the number at which an efficient competition can be conducted. In this event, the contracting officer may limit the number of quotes in the evaluation process to the greatest number that will permit an efficient competition among the most highly rated quotes.”

The following paragraphs are hereby added:

Paragraph 52.212-1(h)(iii) The Government intends to issue a single purchase order. Quotes for less than all of the line items will be rejected as nonconforming and unacceptable to the RFQ.

Addenda to 52.212-1(m) Organizational Conflict of Interest. For those quoters planning to engage in a teaming arrangement or to use subcontractors, a conflict of interest may be created if a company is identified as a prime quoter, teaming partner/subcontractor, or as a member of a Joint Venture on more than one quote. Each participating company shall only submit one quote. If the contracting officer concludes during quote evaluation that a potential conflict of interest exists because one or more companies have participated in more than one quote as a prime quoter, teaming partner/subcontractor, or as a member of a Joint Venture, the contracting officer reserves the right to require a conflict of interest mitigation plan from the prime quoters of those quotes. If an quoter fails to submit a plan, or submits an inadequate plan, the quoter may not be considered.

Paragraph 52.212-1(n) The non-FAR Part 12 discretionary FAR, DFARS, AFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found. All questions received will be answered officially through an amendment for distribution to all prospective vendors.

Paragraph 52.212-1 (o) Quoters shall ensure that the original RFQ's Standard Form (SF) 1449, Blocks 12, 17A (with quoter's name, address, telephone number and CAGE & UEI Code), and 30A through 30C, are completed in their entirety.

Quoters shall also acknowledge each amendment by completing each SF 30, Blocks 8 and 15A through 15C, or submit the completed conformed document, if any amendments are issued.

QUOTE SUBMISSION

1. INSTRUCTION

a. ELECTRONIC Quote. Quoters may submit electronic quote in response to this Request for Quote. The quote must be received by the quote due date/local time as specified in block 8 of the SF 1449 cover page to the inbox of the following email address: bouaphet.phanvongsa2.civ@health.mil Vendors may call Mrs. Bouaphet Phanvongsa at +49 (6371) 9464 7916 to verify receipt of the quote. If the vendor chooses to email the quote, the Government will not be responsible for any failure of transmission or receipt of the quote, or any failure of the vendor to verify receipt of the emailed quote.

b. FORMAT and SIZE: Each paragraph shall be separated by at least one blank line. A standard, 12-point minimum font size applies. Margins: Top, Bottom, Left, Right – 1” Page Size, Width – 8.5” Page Size, Height – 11” or DIN A4 size. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Page size 11x17 or DIN A3 size may be used where needed for readability, however, each printed side of an 11x17 or A3 size page will count as two pages. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quote and (for paper copies) will be returned to the quoter as soon as practical. The technical quote shall address how you will comply with the requirements set forth in the line item description and must clearly explain each of the technical subfactors (see paragraph 52.212-2 for details). The following is excluded from the page count: copies of certificates, price schedule, completed FAR 52.212-3 Quoter Representations and Certifications – Commercial Items, and acknowledgement of any amendments issued.

c. Page Limitations. Page limitations shall be treated as maximums. Pages in excess of the below limitations will be removed and disregarded during the evaluation. When both sides of a sheet display printed material, it shall be counted as two pages. Each page shall be counted except the following: covers, tab dividers, title pages, glossaries, and table of contents/file index. Also, page limits are applicable to legible tables, charts, graphs and figures used wherever practical to depict organizations, implementation schedules, plans, etc.

Factor# Description Maximum Page Limit

Factor 1 Technical – Vendor shall submit a written of which explains how to comply with the technical requirement described in the salient characteristics.

20 Pages

Factor 2 Technical - Vendor MUST submit any applicable terms and conditions (T&Cs) with their proposal. Vendor is hereby notified that any term and/or condition deemed unacceptable to the US Government could render the entire proposal unacceptable. Vendor is encourage to only submit vital T&Cs. If no additional T&Cs are required, vendor must submit a written confirmation of such with their proposal.

No limit on page count

Factor 3 Technical – Vendor must submit the completed form Medical Device and Equipement Risk Assessment (MDERA) Versions 6.3 with their proposal as an additional attachment. Vendor must be able to attain an Authorization to Operate (ATO) prior to installation of the equipment. If vendor already possesses and approved and valid Authorization to Operate, vendor can submit in lieu of the MDERA.

No limit on page count

d. QUESTIONS. Vendors are strongly encouraged to submit any questions regarding this Request for Quote no later than 11 August 2023 to both Contracting Specialist and Contracting Officers. Questions can be emailed to bouaphet.phanvongsa2.civ@health.mil and michael.w.hughes92.civ@health.mil. All questions received will be answered officially through an amendment to the Request for Quote for distribution to all prospective vendors. Questions submitted after 11 August 2023 will not be accepted and not obligated to provide response to prospective venors.

e. 52.229-11, Tax on Certain Foreign Procurements - Notice and Representation. Ensure you provide the completed provision and have read the clause at FAR 52.229-12, Tax on Certain Foreign Procurements.

FACTOR 4 – PRICE:

The quoter shall ensure to provide the quoted prices on the SF 1449 and be in compliance with the following:

(1) The quoter shall provide a unit price and extended amount (i.e., quantity multiplied by unit price) shall be submitted for each Contract Line Item Number (CLIN). In case of a discrepancy, the unit price will take precedence.

(2) The quoter shall limit their prices to two decimal places (example: $/€3.45).

ACQUISITION PROCEDURE

This is a commercial item under FAR Part 12 and the acquisition procedures to be used for this purchase will be in accordance with FAR Part 13.5, Simplified Procedures for Certain Commercial Products and Services.

SPECIAL NOTE: Vendors are required to be registered in the System for Award Management (SAM) at the time an offer or quote is submitted and lack of registration will make an offer or quote ineligible for award.

Vendors may obtain information on registration and annual confirmation requirements by calling 1-866-606-8220 or via Internet at https://www.sam.gov.

(End of provision)

ADDENDUM TO 52.212-2

(a) Evaluation. The Government will evaluate each quotation using Simplified Acquisition Procedures under FAR

13.5, Simplified Procedures for Certain Commercial Items, lowest price and technically acceptable quote to the Government. The Government will evaluate Factor (1) Technical Capability to determine technical acceptability and Factor (2) Price, to determine the successful awardee.

Each quoted line item will be evaluated in regards to their Technical Capability. Purchase order(s) will be issued to the lowest priced line items which were rated to be technical acceptable.

The Government reserves the right to conduct discussions if it is later determined by the Contracting Officer to be necessary. The Government will issue a purchase order with fixed unit priced CLINs resulting from this solicitation to the responsible quoter on the basis of the lowest evaluated price of quotes meeting or exceeding the acceptability standards for technical factors.

FACTORS Description Acceptable Unacceptable Factor 1 TECHNICAL: The prospective offerers shall demonstrate that supply/services offered comply with the technical requirements described in the salient characteristics, by submission of a written capability statement with their offer.

Factor 2 TECHNICAL: Vendor submitted additional terms and/or conditions or a narrative confirmation in accordance with 212-1 Factor 2 and all requested terms and conditions are deemed acceptable by the government.

Factor 3 TECHNICAL: Vendor submitted completed MDERA version 6.3 with their proposal and DHA Cybersecurity has deemed them able to attain an Authorization to Operate (ATO) or vendor submitted a valid ATO.

NOTE: Statements indicating that the Quoter understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well known techniques will be used: will be considered insufficient. Insufficient explanations of how the Quoter will comply with the above requirements of this solicitation may cause the Quoter to receive an unsatisfactory rating.

EVALUATION STANDARDS – TECHNICAL:

The Government will use the following standards to evaluate Technical:

(1) Acceptable – Quote meets the minimum requirements of the solicitation.

(2) Unacceptable – Quote does not meet the minimum requirements of the solicitation.

FACTOR 4 – PRICE

(1) Prices will be determined reasonable based on adequate price competition. The determination of relative overall price to the U.S. Government will be established by totaling the proposed price for the entire items and required delivery date.

(2) Proposed prices should include total cost of performing each task be inputted into Price Spreadsheet.

(3) The total amount of all CLINs will be the total evaluated price for each quote.

(b) A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract.

Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer.

(c) The word "quoter" shall be substituted for the word "offeror" wherever it appears in FAR 52.212-3, Alternate I and DFARS 252.212-7000. (End of provision)

SALIENT CHARACTERISTICS

SALIENT CHARACTERISTICS & SPECIFICATIONS

REAL TIME LOCATION SYSTEM

GENERAL INFORMATION

RADIO FREQUENCY IDENTIFICATION (RFID) – ASSET TRACKING AND MANAGEMENT

SOLUTION

1) INTRODUCTION/OBJECTIVE:

a) Landstuhl Regional Medical Center (LRMC) is seeking to acquire a Real Time Location System / Radio Frequency Identification (RFID) based asset tracking system to increase the ability to identify, locate and track assets through facilities. The system is intended to help ensure accurate inventory capture, assist in duration (time) to conduct inventories, and assist in contactless inventory for the health and safety of personnel/patients.

2) SCOPE

a) Contractor shall provide the Asset Tracking Solution (all hardware, software, asset tags, installation, configuration, training, testing and maintenance of system), except that which may be specified as government furnished, which incorporates passive RFID (pRFID), active real-time tracking (Wi-Fi), and barcode tracking capability. The system must not degrade the current WLAN/LAN throughput.

b) The use-case is for serialized (not consumable) assets which may include medical devices, IT equipment, or facilities equipment. Other use cases for RFID (infrared/ultrasound/etc.) are outside the scope of this effort.

c) This work will be conducted at mainly at LRMC, which consists of the following buildings/clinics, all of which are on the same Network:

i) LRMC

ii) Wiesbaden Clinic

iii) Shape Clinic

iv) Brussels Clinic

v) Baumholder Clinic

vi) Vicenza Clinic

d) Real time location tracking (RTLS or Wi-Fi tracking) is required for mobile high dollar value and/or maintenance significant assets. (Other assets not falling into that description are candidates for pRFID.)

3) GENERAL SYSTEM REQUIREMENTS:

a) The system shall:

i) Be locally hosted and client/server-based

ii) Provide administrators with a thick client and web-based interface

iii) Have local and remote administration and management capability (only US Government personnel or authorized agents acting within the scope of their duties shall be able to remotely access the systems provided under this potential purchase order)

iv) Be capable of leveraging a virtual infrastructure

v) Leverage the facility’s Local Area Network (LAN) for server and application administration

vi) Leverage the facility’s WLAN for active (RTLS) asset tracking communication

(1) WLAN 802.11n and later specification

vii) Provide System Security such as a Department of Defense Authority to Operate (ATO).

viii) System shall be shall use ports and protocols deemed approved for use on DoD networks. Refer to www.disa.mil for approved ports and protocols.

ix) System shall be IPV6 capable The system shall be Public Key (PKI) enabled and Client Access Card (CAC) enforced.

4) GENERAL SYSTEM CAPABILITIES:

i) Be able to track and manage up to 100,000 assets per campus (including its outlying buildings and remote sites)

b) Track active tags (RTLS), passive tags (RFID), and barcode tags in the same database

c) Be capable of providing room-level accuracy for active tracking with resolution within 20-feet of actual location at least 90% of the time (assuming WLAN coverage meets performance requirements.)

5) SOFTWARE:

a) The software shall:

i) Provide users with a full featured web-based interface

ii) Allow for equipment location queries, searches, displays and exportable data.

iii) Be capable of providing an assets location, at a minimum, by equipment identifiers or nomenclature consist with the facilities Property Record documentation (e.g., serial number, control number, room number, etc.)

iv) Be capable of filtering information, at a minimum, by building, department, floor, and room

v) Show last known location and historical location data for at least a 12-month period for any given tagged asset.

vi) Support role-based administration and asset management that allows for various levels of software access, including at a minimum read-only, edit and full administrator access

vii) The count of workstations required is seven (7).

viii) Shall provide standard license agreement come with purchase.

6) TAGS:

a) Active and Passive tags shall have the option for permanent and temporary mounting.

b) Shall be able to be cleaned via typical equipment infection control methods (i.e. wiped down with disinfectant)

c) Shall be able to be mounted on multiple types of materials, including but not limited to plastics and metals

i) Examples of medical equipment to be tagged include but are not limited to: infusion pumps, electrocardiographs, ventilators, mobile radiographic units, beds, and wheelchairs

d) Passive tags:

i) Shall be provided pre-encoded

ii) Shall be no larger than 1 inch x 3 inches (length by width)

iii) May be required to be provided with custom printing which may include human-readable RFID value, site name, and barcode representation of the RFID value

iv) Shall have a minimum read range capability of 5-6 feet from Fixed RFID readers

v) A minimum of 10,000 passive tags will be required assets, spares, and room-level RFID tags.

e) Active tags (Wi-Fi)

i) Shall be compatible with WLAN 802.11n and later network

(1) Are not allowed to communicate via a proprietary method (frequency, etc.)

ii) Are able to be programmed to beacon one minute after motion to provide location information.

If they have not moved, they must be able to be programmed to beacon a minimum of once every 7 days.

iii) 2,000 Wi-Fi tags are required for mobile, high-dollar, or high risk (Risk Level 1) assets.

f) The system shall not degrade the current WLAN/LAN throughput.

7) FIXED RFID READERS:

a) The Contractor shall offer a fixed RFID Reader solution that has alternative installation methods available, including mounting solutions for both walls and ceilings.

b) A minimum of 120 fixed Readers are required to cover critical ingress/egress points and/or department boundaries

i) The facility will be responsible for Ethernet cable routed to each desired Fixed Reader location, which will be provided in advance of Fixed Reader installation/mounting

8) MOBILE RFID CARTS:

a) The Contractor shall offer a mobile RFID Reader solution that includes Fixed Readers attached to a mobile form of the asset tracking application (i.e., laptop on a cart-on-wheels with power supply) for conducting scanning.

b) A minimum of one (1) of mobile carts is required.

i) Laptops associated with mobile carts will be facility-supplied.

9) HANDHELD RFID READERS:

a) Shall have scanning capability for passive RFID and barcode

b) Shall have a docking capability to upload data into tracking system

c) Shall have capability of auto-determining location (location-aware) while scanning throughout the facility

d) A minimum of 7 handheld readers are required for scanning.

10) IMPLEMENTATION:

a) The facility will supply accurate and readable facility maps in any of the following formats: .pdf, .jpeg, .dwg, or .dxf

b) The facility will supply a site point of contact (POC) that is responsible for all site coordination elements including, but not limited to:

i) Identifying and in-briefing site stakeholders

ii) Hosting a site kick-off meeting with identified stakeholders

iii) Coordinating site dependent actions

iv) Monitoring and performing to site installation schedule

v) Identifying system users and coordinating attendance at a scheduled system training

c) Miscellaneous implementation

i) The Contractor shall import the provided asset records (provided from facility in Excel) into the system to create the original database.

ii) The Contractor shall import all provided floor plans into the system database

iii) The Contractor shall configure Wi-Fi tags for the site.

iv) The facility will be responsible for identifying the critical and high dollar value assets for real time location tracking (if applicable)

v) The facility shall provide virtual server(s) for the application and will work with the contractor for server/network preparation (as required) for the system

vi) Contractor access and work hours shall be coordinated with the facility

11) TRAINING:

a) The Contractor shall provide initial on-site classroom-based training, to include all necessary student training materials prior to system acceptance

b) The training must cover the following User types:

i) “General User” training shall include at least the following knowledge areas: Establishing user credentials, launching the application, application navigation, performing queries, application capabilities/functions.

ii) “Super User” training to include General User training and at least the following knowledge areas:

User account set-up, operation and maintenance of data, maintenance, alerts management, report and query generation, and data export

iii) “Administrator” training to include General User training and at least the following knowledge areas: System diagnostics, technical documentation, and maintenance.

c) The Contractor shall document the type of training and attendees names and provide to the facility POC upon completion of each training class

12) SUPPORT REQUIREMENTS:

a) The Contractor shall provide at least a one-year warranty on all Contractor-provided system components

b) The Contractor shall be capable of providing technical phone support at least during normal duty hours excluding United States Federal holidays.

c) Contractor shall provide at least two user manuals and two operator manuals for all hardware and software components, regardless of original equipment.

13) Delivery Requirment:

a) The Contractor must notify the site Technical POC of the intent to deliver equipment a minimum of 14 business days prior to shipping in order to assure that the facility is ready to except the equipment for installation. Email address and telephone number will be provided after award of contract. All uncoordinated shipments will be refused at the contractor’s expense.

b) The Contractor is required to provide a delivery vehicle and personnel with appropriate unloading capability where applicable.

c) Transport of equipment to the installation areas within the hospital will be solely the responsibility of the contractor.

d) The Contractor shall clean up all debris and discard in the appropriate recycle dumpsters outside the building provided by the U.S. Government.

14) Location: The delivery and installation shall take place at the following location.

Landstuhl Regional Medical Center Dr. Hitzelberger Strasse 66849 Landstuhl, Germany

15) Schedule: Hours of operation are 0730-1630 MST, Monday-Friday, except Federal and Local Holidays.

Installation only during hours of operation.

SALIENT CHARACTERISTICS BY CLINS STRUCTURE

CLIN 0001 - Vision Central Server License

a) The system shall:

i) Be locally hosted and client/server based.

ii) Provide administrators with a thick client and web-based interface.

iii) Be capable of leveraging a virtual infrastructure.

i) The facility shall provide virtual server(s) for the application and will work with the contractor for server/network preparation (as required) for the system.

CLIN 0002 - Web Viewer License

i) Provide administrators with a thick client and web-based interface.

b) The Software shall:

i) Provide users with a full featured web-based interface.

CLIN 0003 - Multiple Site Data Aggregation and Data Sharing License

a) The system shall:

i) Be able to track and manage up to 100,000 assets per campus (including its outlying buildings and remote sites of the US Government facilities).

CLIN 0004 - Administrator Workstation License

a) The Software shall:

i) Support role-based administration and asset management that allows for various levels of software access, including at a minimum read-only, edit and full administrator access.

ii) The count of workstations required is seven (7).

CLIN 0005 - Active Wi-Fi/RTLS Tags

a) The System shall:

i) Leverage the facility’s WLAN for active (RTLS) asset tracking communication.

1. WLAN 802.11n and later specification

ii) Track active tags (RTLS), passive tags (RFID), and barcode tags in the same database.

iii) Active tags (Wi-Fi)

1. Shall be compatible with WLAN 802.11n and later network.

1. Are not allowed to communicate via a proprietary method (frequency, etc.)

2. Can be programmed to beacon one minute after motion to provide location information. If they have not moved, they must be able to be programmed to beacon a minimum of once every 7 days.

iv) 2,000 Wi-Fi tags are required for mobile, high-dollar, or high risk (Risk Level 1) assets.

CLIN 0006 - RTLS Site Calibration Survey, Mapping and Zoning (LRMC only)

a) The System shall:

i) Be capable of providing an assets location, at a minimum, by equipment identifiers or nomenclature consist with the facilities Property Record documentation (e.g., serial number, control number, room number, etc.)

ii) Be capable of filtering information, at a minimum, by building, department, floor, and room.

iii) A Site Calibration Survey will be conducted on-site by walking room to room.

iv) The site shall be responsible for providing any escorts required during the site calibration process.

CLIN 0007 - Fixed RFID Readers (EU/German Specific)

a) A minimum of 120 fixed Readers are required to cover critical ingress/egress points and/or department boundaries.

c) The facility will be responsible for Ethernet cable routed to each desired Fixed Reader location, which will be provided in advance of Fixed Reader installation/mounting.

CLIN 0008 - Fixed RFID Reader Configuration/Mounting/Testing

a) The Contractor shall offer a fixed RFID Reader solution that has alternative installation methods available, including mounting solutions for both walls and ceilings.

b) The Contractor shall provide the final connection to the site-supplied ethernet and will mount the fixed readers in accordance with the agreed upon mounting solution (ceiling or walls.)

CLIN 0009 - RFID Handheld Scanner

a) Shall have scanning capability for passive RFID and barcode.

b) Shall have a docking capability to upload data into the tracking system.

c) Shall have capability of auto-determining location (location-aware) while scanning throughout the facility.

d) A minimum of 7 handheld readers are required for scanning.

CLIN 0010 - RFID Tags- Custom Encoded/Printer for Assets, Spares, and Location- Aware

a) Shall be provided pre-encoded.

b) May be required to be provided with custom printing which may include human-readable RFID value, site name, and barcode representation of the RFID value.

c) Shall have a minimum read range capability of 5 feet from Fixed RFID readers.

d) A minimum of 10,000 passive tags will be required assets, spares, and room-level RFID tags.

CLIN 0011 - Mobile Capture Cart

a) The Contractor shall offer a mobile RFID Reader solution that includes Fixed Readers attached to a mobile form of the asset tracking application (i.e., laptop on a cart-on-wheels with power supply) for conducting scanning.

b) A minimum of one (1) of mobile carts is required.

i) Laptops associated with mobile carts will be facility-supplied.

CLIN 0012 - Location-Aware Room-Tagging (Landstuhl (LRMC) & 5 Clinics – Wiesbanden - Germany, Shape - Belgim, Brussels - Belgiem, Baumholder - Germany, and Vicenza - Italy)

a) The System shall:

i) Provide the necessary means for the Handheld Scanner and Mobile Cart (RFID-based tracking) to recognize or auto-identify the room using Location-Aware Room tags.

a. The Location-Aware tags are to be applied to the rooms at Landstuhl and 5 Clinics.

b. Site will be responsible for any necessary escorts during the tagging process.

CLIN 0013 - Project Oversight – 1 Job

a) The Contractor shall provide the Project oversight to include the initial planning, site in-briefing for stakeholders, coordination of deliverables, on-site activities including tagging, calibration, installation of fixed readers, set-up of hardware, and system user training.

CLIN 0014 - Final System Installation/Acceptance Test

a) The Contractor shall coordinate all installation and testing of all components with the site and conduct system acceptance testing with the site-designated System lead. The Contractor shall ensure that the real time location system is installed, completed and functional.

CLIN 0015 - On-Site Training - (Landstuhl (LRMC) & 5 Clinics – Wiesbanden - Germany, Shape - Belgim, Brussels - Belgiem, Baumholder - Germany, and Vicenza - Italy)

The Contractor shall provide initial on-site classroom-based training, to include all necessary student training materials prior to system acceptance.

a) The training must cover the following User types:

i) “General User” training shall include at least the following knowledge areas: Establishing user credentials, launching the application, application navigation, performing queries, application capabilities/functions.

ii) “Super User” training to include General User training and at least the following knowledge areas:

User account set-up, operation and maintenance of data, maintenance, alerts management, report and query generation, and data export.

iii) “Administrator” training to include General User training and at least the following knowledge areas:

System diagnostics, technical documentation, and maintenance.

b) The Contractor shall document the type of training and attendee’s names and provide to the facility POC upon completion of each training class(es).

CLIN 0016 – Two (2) On-site Monitoring/Training visits

a) To confirm the system is functioning properly and that new users of the system receive adequate training and support to fully realize the system benefits, the Contractor shall provide two on-site visits during the first 12 months after final installation (and recurring with a Maintenance contract.)

b) The on-site effort will be pre-coordinated to ensure the stakeholders receive the support they desire/need that best suits the site’s needs. Tasks may include, but are not limited to:

i) Training session for new and/or existing users. (Assumes access to classroom.)

ii) System Administrator support for Site changes (e.g., IP re-addressing, etc.)

iii) Additional Asset tagging

iv) Inventory scanning

v) Hardware troubleshooting/support (This does not include hardware repair or replacement for items out of warranty.)

vi) Review Log history for any errors; fix if required.

vii) Verify Services are running as desired.

viii) Verify handheld scanners are functioning and tracking synchronized with workstation.

ix) Validate all hardware connectivity.

x) Reload software on workstations if designated workstations have changed or updated.

CLIN 0017 – One Year (1) System Maintenance

a) The maintenance agreement shall cover the system Help Desk (24/7 coverage except Federal holidays) and shall include general user support for software questions or troubleshooting, as well as System Administrator support. System Administrators (or others) may contact the Help Desk for inquiries related to Windows updates, security updates, or for input on any system changes they anticipate may affect the functionality of system.

i. The site maintains ownership and control of servers and therefore is responsible for operating system updates and malware (McAfee or HBSS updates) consistent with the site security management.

b) Software Updates:

i) The system maintains the appropriate Department of Defense (DoD) accreditations and authorizations to operate on the DoD network. Therefore, the Contractor will provide any software updates required to maintain compliance with the accreditation and can provide subject matter experts capable of addressing Cybersecurity or Information Assurance (IA) concerns or questions in relation the system.

(Note: Software updates are to be supplied within the scope of the capabilities of the original contract, not for additional capabilities. An accreditation review may not necessitate a software update.)

CLIN 0018 - Hardware/Overseas Handling

a) The Contractor shall assume the responsibility for the overseas shipping and handling of hardware elements to include RTLS and RFID tags, Fixed Readers, Mobile Capture Cart, and RFID Handheld Scanners.

Contractor shall provide shipment door to door delivery in accordance with the solicitation. The shipment shall include but not limit to loading of the container, ISF Import, Filing / clearance, ocean freight, terminal handling charge, normal customer clearance, inland movement from port to appropriate facility for unloads.

Contractor shall clean up all debris and discard in the appropriate recycle dumpsters in accordance with local laws and regulations.

End of salient characteristics & specifications

(End of Summary of Changes)