RIPD_E4000-18-9-37_(25_SEPT_18).pdf

ROCK ISLAND ARSENAL RIPD: E4000-18-9-37

PURCHASE DESCRIPTION DATE: 25 September 2018

BULK GAS STORAGE AND DISTRIBUTION SYSTEM FOR BUILDING 250

1. GENERAL SYSTEM DESCRIPTION

The purpose of this project is to provide, and install (2) microbulk gas storage tanks, and a gas distribution system for Building 250. The Joint Manufacturing and Technology Center (JMTC) at Rock Island Arsenal (RIA) is creating an additive manufacturing production cell, which will include various additive manufacturing machines that will require cover/inert gas of either Argon or Nitrogen, or a combination of both to avoid oxidation or the impurity contamination of parts during the manufacturing process. The Contractor is required to provide the hardware to store and distribute Nitrogen and Argon gases to the additive manufacturing machines within building 250. Physical connection of the gas system to the actual additive manufacturing machines shall be performed at a future date, by Rock Island Arsenal. The contractor is responsible for providing RIA with a complete and fully functional Argon and Nitrogen gas distribution system.

2. STANDARDS AND PUBLICATIONS

2.1 Clarification

If there are any ambiguities or discrepancies between sections of this purchase description, drawings, national or industry standards discovered by the contractor in reviewing this purchase description prior to submitting an offer, such ambiguities or discrepancies shall be reported to the contracting officer by the contractor before the date scheduled for close of bidding/receipt of proposal.

Submission of a proposal or bid shall be construed as evidence that such examination has been made. Therefore, later claims for labor, material, or equipment required, or for difficulties encountered, which could have been foreseen had such reasonable examination been made, may be denied.

2.2 National Standards and Specifications

The following specifications in effect on the Date of Invitation for Bid/Request for Proposal, form a part of this purchase description. In the case of conflicting requirements, the more stringent shall apply.

2.2.1 Occupational Safety and Health Act of 1970 (OSHA).

2.2.2 American Society of Testing and Materials (ASTM).

2.2.3 American Society of Mechanical Engineers (ASME).

2.2.4 American National Standards Institute (ANSI).

2.2.5 American Welding Society (AWS).

2.2.6 National Fire Protection Association (NFPA) 51 and others.

2.2.7 International Standards Organization (ISO).

3. DESIGN

3.1 Ownership

3.1.1 This equipment is a standard product of the manufacturer and shall require either no change or minor design changes to meet requirements of these specifications. Therefore, ownership of the design will remain with the manufacturer.

3.2 General Design Standards

3.2.1 DEVIATION FROM PRODUCT: Modifications to the manufacturer’s standard design to achieve requirements as specified in this document are only permissible as dictated by good design practice.

3.2.2 UTILITY CONNECTION: Equipment supplied to the Rock Island Arsenal will have single point shut-off for each utility supplied to a system. This means that equipment constituting a single system shall be wired to a single main electrical disconnect point, plumbed to a single pneumatic shut-off valve, etc… This will be referred to as the “point of first connection”. Each type of power source may have only one point of first connection. E.g. (1) pneumatic shut-off valve, (1) water supply shut-off valve, (1) electrical disconnect, etc… Each point of first connection shall be clearly labeled on the system and shown in the safety lockout portion of the documentation package. These points must be located on a stationary component and positioned such that they will not create a hazard to personnel during normal operation of the system. The first connection points shall be accessible from the shop floor without the use of ladders, steps, or stools. Access cannot be hampered by operation of the system.

3.2.3 UTILITY CONNECTION LABOR: Rock Island Arsenal shall provide only such labor and materials as will be needed to connect facility utilities to each point of first connection of the system. The supplier will be responsible for all connections beyond the point of first connection for each utility.

3.2.4 UTILITIES AVAILABLE: Rock Island Arsenal shall be responsible for providing the following: Connection of 110 volts, 60 Hertz, AC electrical power to the fused or breaker type disconnect switch required in the ELECTRICAL DISCONNECT paragraph of this purchase description. Connection does not include filters, surge protection, or any peripheral equipment necessary to make the equipment functional.

3.2.5 ELECTRICAL DISCONNECT: The equipment shall be equipped with a manual, fused or breaker type disconnect switch, readily accessible to the operator, which will deactivate the entire equipment. It shall be located no more than 6-ft 7-in from the floor to the highest point the control device. It shall be capable of being locked in the de-energized state (OFF) only.

3.2.6 SERVICE ACCESS: Components subject to periodic adjustment, replacement, or servicing shall be readily accessible. Meaning that experienced personnel can access the part after no more than 30 minutes of labor. If any special tools or equipment are necessary to access these components, said equipment will be supplied as part of the system and provided with a proper storage location within the system.

3.2.7 COMPONENT ENVIRONMENT: Under no circumstances shall a component be used in an application not recommended by the component manufacturer. Components shall not be subjected to conditions of operation beyond the recommendations of the manufacturer, such as excessive heat, lack of lubrication, over-loading.

3.2.8 SURFACE BUILDING AND COATINGS: Welding, brazing, soldering, coating or plating shall be employed only where specified in the original design. These operations may not be employed as a means of reclaiming a defective part.

3.2.9 FASTENING DEVICES: All screws, pins, bolts, and similar parts shall be installed in such a manner as to prevent change in tightness. Those devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently deformed. They shall not be installed using permanent bonding adhesives.

3.2.10 CLEANING AND DEBURRING: All surfaces of castings, forgings, molded parts, stampings, and welded components shall be cleaned and free from sand, dirt, fins, flash, scale, flux, and other harmful or extraneous materials. All edges shall be either rounded or beveled unless sharpness is required to perform a necessary function. Except as specified herein, the condition and finish of all surfaces shall be commensurate with the manufacturer’s commercial practice.

3.2.11 FILTRATION/REGULATION: Equipment requiring filtered or regulated energy sources shall be supplied with the components necessary to perform this function. E.g. the equipment shall be supplied with a Filter, Regulator, Lubricator (FRL) device, if filtered, lubricated, regulated pressurized air is required for the efficient, proper operation of the equipment. These devices shall be located on the equipment side of the lockout devices at the points of first connections.

3.2.11.1 Equipment which requires a high quality constant power source shall have proper isolation and/or power conditioning equipment for the power service designated in this description. All electrical equipment shall have a power factor (ratio of real power to apparent power) of no less than 80%, as read at the equipment main disconnect. Equipment with a power factor of less than 80% shall be fitted with suitable power factor correction capacitance, sized on the basis of the equipment inductive AC load.

3.2.12 ELECTRICAL: The equipment shall be equipped to operate from a power source of 120 volts, single phase, 60 Hz.

3.3 Safety and Environmental

3.3.1 INDUSTRY AND REGULATIONS: The equipment shall comply with the most current of all local, state, and federal laws and regulations listed in Standards and Publications.

3.3.2 MATERIAL EXCLUSIONS: The equipment shall not contain polychlorinated biphenyl (PCB), ozone depleting substances (Class I), or asbestos materials.

3.3.3 PERMITS: The contractor shall provide a list of permits and certifications required by the agencies in Standards and Publications and those recommended by the general industry. The contractor shall also provide the information necessary to obtain required permits for the system.

3.3.4 SAFETY LOCKOUTS: Each point of first connection shall be designed and constructed to allow the utility to be completely isolated from the equipment. This isolation shall be insured by application of a standard key locking padlock. The device(s) shall only be lockable in the de-energized (OFF) condition. Also see Documentation-Safety Lockout Procedure.

3.3.5 LOSS OF PRESSURE: The system shall be designed such that loss of pressure, or pressure surges, shall not cause a hazard. Means shall be provided to prevent operation of the equipment with insufficient or excessive pressure, if such operation could cause a hazard. Also see Documentation-Safety Lockout Procedure.

3.3.6 TRAPPED ENERGY: Devices in which energy is contained, e.g. air reservoir tanks, shall be equipped with a means to manually drain the energy to a safe condition. E.g. drain hydraulic fluid back to the reservoir, or vent trapped air to atmosphere. Also see Documentation-Safety Lockout Procedure.

3.3.7 WORKING RANGE: Components shall be selected, which cannot be adjusted outside the safe working range of the circuit and/or equipment.

3.4 Responsibilities

3.4.1 SITE INSPECTION: Any site inspections and/or measurements, which must be taken in order to determine the suitability of the proposed location or to perform the design of the system, are the sole responsibility of the contractor. This may begin prior to completing the bidding process. Rock Island Arsenal will support this function through the POC (point of contact) by guiding personnel, facilitating security registration, and providing general assistance. The contractor will be responsible for providing any and all equipment necessary for this process.

3.4.2 SITE CONDITIONS: Rock Island Arsenal will be responsible for additional costs incurred by unforeseen, but controllable manmade issues with the location of the system.

Examples would include, but are not limited to, buried sewer lines, standing water, and so forth.

The contractor will be responsible for all costs associated with correcting foreseeable conditions, including but not limited to low hanging electrical lines which are clearly visible, encountering rock during excavation, inclement weather, interference with established machines or structures by components not shown on the footprint drawing, etc.

4. SYSTEM AND COMPONENT SPECIFICATION

The contractor shall provide and install 2 micro-bulk gas tanks outside Building 250. These tanks shall be used to store Nitrogen and Argon gases. The tanks shall be connected to gas trunk lines, and gas distribution loops inside Building 250. The contractor shall provide install a distribution loop for two separate gases to be located in building 250. The contractor will be responsible for providing RIA with a complete, usable, and new gas distribution system with all tanks, piping/plumbing, valves, mixing systems hardware, vaporizers, and shall include all the labor and tools to install, test, and commission the system. An illustration of the components of the system is provided at enclosure.

4.1 Location: The system shall be provided and installed by the contractor. Two (2) microbulk tanks shall be located entirely outside of building 250, in an area close to the west wall of the building. There shall be shut off valves for the entire system outside of the building. Tanks shall be enclosed by a fenced and gated enclosure (provided and installed by RIA at a future date). The system shall be capable of operating in the typical environmental and manufacturing conditions at RIA. The system shall extend to inside the building with protrusions through the wall performed by the contractor.

4.2 Perma-Cyl (or equivalent)/MicroBulk Storage Tanks, and Distribution System - The contractor shall provide and install two (2) Perma-Cyl (or equivalent) microbulk gas storage tanks next to Building 250 at the Joint Manufacturing and Technology Center of Rock Island Arsenal. “Or equivalent” means that the tanks provided and installed by the contractor shall be fillable with the same gas trucks normally filling other bulk nitrogen gas storage containers at RIA. The contractor also shall provide and install a gas distribution system from the tanks to the inside Building 250, which provides Argon and Nitrogen gases to the column locations as illustrated at enclosure.

4.2.1 MICROBULK STORAGE TANKS: The contractor shall provide and install two (2) medium pressure microbulk gas storage tanks: one (1) Argon microbulk gas storage tank, and one (1) Nitrogen microbulk gas storage tank. Tanks shall be designed and manufactured to meet all applicable statutes and regulations to include American Society of Mechanical Engineers (ASME) standards. Microbulk gas storage tanks shall be Perma-Cyl or equivalent, medium pressure type, matching the current tanks at RIA to ensure they are refillable through the same high pressure liquid pumping trucks already refilling gases for RIA manufacturing. Capacity of both tanks shall be at least 5500 liters. Gas capacity of at least 156,000 Standard Cubic Foot (SCF) of Argon, and 128,000 SCF of Nitrogen. Normal Evaporation Rate (NER) of both tanks shall be equal to, or less than less than .7% per day (for Nitrogen). Tanks shall include required grounding, filters, instrumentation, gages, valves, flow meters, vents and other components for safe refill, and gas delivery to the desired location next to Building 250

4.2.2 MICROBULK STORAGE TANK LOCATION, AND FILL CONSIDERATIONS: The contractor shall install the quantity (2) microbulk gas storage tanks west of Building 250, in a lower dock area, as illustrated at enclosure 1. Position and orientation of the tanks shall be optimized to allow for ease of refilling the tanks, combined with minimizing the distribution plumbing, and minimizing potential gas loss/evaporation. The system shall allow the bulk gases to be filled without loss of pressure, or reduction to the active flow rate (enabling additive manufacturing to continue production during the fill process). Surrounding the tank with a chain link fence may be performed by JMTC at a future date. Tanks shall be installed to the concrete pad. Supports will be allowed on the Building 250 wall. Additional struts/supports needed for the Argon and Nitrogen storage and distribution system shall be provided by the contractor. The contractor shall not be allowed to install tank or gas line supports on the concrete dock wall. There shall be a 10-foot height clearance of the gas distribution system above the Building 250 walkway.

4.2.3 DISTRIBUTION/DELVERY SYSTEM TO MANUFACTURING AREA. The

contractor shall provide and install a gas distribution system to supply both Nitrogen and Argon gases to the additive manufacturing machines. Two gas distribution trunk lines (Argon and Nitrogen) shall supply gases from the microbulk gas storage tanks, and transfer the gases into the South bay of Building 250. The contractor shall make all building penetrations for the gas distribution lines. Once inside the South Bay of Building 250, the gas distribution trunk lines will transition into a gas supply loop around the proposed additive manufacturing cell as illustrated at enclosure 1. Both gas system distribution trunk and loop lines shall be .75-inch stainless steel, with swage fittings throughout the distribution loop. Twenty (20) “legs” off the gas distribution loop shall run down each column identified at enclosure to feed each machine.

The (20) legs off the loop shall be .5-inch diameter stainless steel, fabricated and installed with local shut-off valves, and regulator at the operator level, and before the machine connection.

Use of existing racks or hangers is permitted, as long as the gas line installation does not encumber the original use of the supports.

4.2.4 MONITORS: The system shall provide appropriate means of pressure and level measurement and control.

4.2.5 TESTING: The contractor shall perform all testing to ensure all tank and plumbing connections are secure, air tight and capable to withstand operational pressures, temperatures, etc, and environmental conditions required by applicable statute and regulations.

4.2.6 MACHINE GAS REQUIREMENTS: Provided at enclosure 2 is a list of machines, and a sample of the gas requirements for the new metal additive manufacturing area.

4.2.7 CONNECTIONS: Connections from the gas distribution system to the additive manufacturing machine is not included in this project.

5. APPROVAL/SHIPPING

5.1 Shipping

5.1.1 RESPONSIBILITY: The contractor is responsible for delivery of the equipment to the Rock Island Arsenal. Adequate preserving of equipment surfaces, packing, marking, and skidding of materials for shipment shall be the responsibility of the contractor. If special lifting devices, such as hooks or eyes, are required for ease of handling, they shall be supplied with the equipment. Any special devices shall be returned to the contractor upon request only if they will not be required for future movement of the equipment, and at the contractor’s expense.

5.1.2 SHIPPING SCHEDULE: Be aware, the Rock Island Arsenal will only off-load equipment arriving between 7:00 am and 12:00 pm (noon), local time on Mondays through Thursdays except holidays. For information concerning holidays, the contractor should consult the Contracting Officer. There is no place to stage transporting vehicles awaiting the arrival of contractors.

5.1.3 RECEIVER: All shipments to Rock Island Arsenal including installation tools and/or replacement parts, as well as the original shipment of the equipment, shall include the full contract number and be marked “ATTN: Mr. Joseph Carpentier, TARA-COT-P”.

5.1.4 ARRIVAL INSPECTION: Upon receipt of equipment at Rock Island Arsenal, a preliminary inspection shall be performed to determine condition and/or count. This inspection shall be performed by Rock Island Arsenal personnel.

5.2 Installation

5.2.1 SITE PREPARATION REQUIREMENTS: The contractor shall be solely responsible for any necessary site inspections required for determining the specifications of work that must be completed prior to final system installation. The contractor will then provide detailed information of any preparation work that must be performed prior to system installation to Rock Island Arsenal. Refer to the Installation and Preparation Documentation section of this document.

5.2.2 PREPARATION EXECUTION SUPPORT: Rock Island Arsenal will support the preparation portion of the installation by providing utilities to the points of first connection.

5.2.3 LABOR AND MATERIAL: The supplier is solely responsible for providing all labor, materials, hardware, tools, and equipment necessary for complete installation of this system except as specifically listed in this document as being provided by the Rock Island Arsenal.

5.2.4 SUPERVISION: Supervision of the installation process will be the responsibility of the contractor. Rock Island Arsenal shall retain the right to periodic inspection and evaluation of the process, as it deems necessary.

5.2.5 OFF-LOADING/PLACEMENT: Off-loading of the equipment from the delivery vehicle, and placement of the equipment in position for the installation is the responsibility of the contractor. The contractor shall not be allowed to use government equipment to accomplish this work.

5.2.6 OFF-LOADING/PLACEMENT OPTION: At the request of the contractor, Rock Island Arsenal will perform the off-loading and placement of the equipment.

5.2.6.1 Any special requirements or precautions to be observed, shall be the responsibility of the contractor to provide.

5.2.6.2 The contractor or their representative may be present during this process; however, such person will be responsible for being present upon arrival of the equipment at Rock Island Arsenal. Off-loading and placement shall not be scheduled to allow arrival of the contractor or their representative, but shall be completed within 90 calendar days of receipt of the equipment at Rock Island Arsenal.

5.2.6.3 If, due to contractor caused difficulties, the equipment or components of the equipment must be moved, removed or replaced by Rock Island Arsenal after initial placement, the contractor shall be billed for such work at current Rock Island Arsenal labor and overhead rates.

5.2.7 LIABILITY: In any case, the equipment remains the property of the contractor, and the contractor shall assume all responsibility and liability for the equipment and the work performed upon it until final acceptance. The government shall be held harmless for any damage done to the equipment at any time up until final acceptance of the equipment by Rock Island Arsenal, except in the case of intentional damage and/or gross negligence on the part of Rock Island Arsenal personnel.

5.2.8 SET-UP: The contractor shall be responsible for set-up and connection of the equipment beyond connections of the utilities to the points of first connection. The contractor shall be allowed 30 calendar days to complete set-up of the equipment and notify the contracting officer that the equipment is fully functional and available for final inspection.

5.3 Completion

5.3.1 Final acceptance of the equipment shall occur after the following:

5.3.1.1 Set-up completion by the contractor.

5.3.1.2 Final inspection approval by the government representative or inspector. This is to verify full compliance with this description to include amendments and modifications to the final contract. The government representative shall perform any and all tests he deems necessary to insure compliance with this description and industry standards to include, but not limited to ease of control, convenience of operation, safe operation, and adequacy of lubrication devices.

5.3.1.3 Complete documentation packages are delivered.

6. DOCUMENTATION

The only equipment requiring data packages are the microbulk storage tanks. The contractor shall furnish maintenance or operation manual for the bulk storage tanks. All documentation shall be provided in the English language. In addition, all drawings, manuals and other technical data not listed herein, but necessary for efficient maintenance and operation of the equipment shall be furnished by the contractor. Each separate piece of equipment requires a complete set of documentation. Therefore, if (2) tanks are supplied, (2) complete sets of technical data shall also be supplied. Manuals and documentation may be combined, but the combined manual must contain clearly separated sections.

6.1 Data Delivery

Each section of Documentation shows a required delivery for technical data. The information shall be sent to the following address:

COMMANDER

Rock Island Arsenal, ATTN: TARA-COT-P Plant Engineering Division Building 210, 3rd Floor, Room 301 Rock Island, IL 61299-5000

6.2 Operation or Maintenance Manual

The contractor shall provide (2) copies of this manual/information. Of these, (1) will be paper, and (1) shall be electronic. Acceptable electronic formats include acrobat files (.pdf), drawing exchange files (.dxf), and initial graphic exchange specification (.igs). This manual will include the following as a minimum acceptable standard. The contractor shall deliver this information no later than the delivery of the equipment.

6.2.1 INSTALLATION AND PREPARATION: Copies of the information provided in the Installation and Preparation section shall be included in this manual. This is to facilitate future relocation and maintenance of the equipment.

6.2.2 SAFETY LOCKOUT PROCEDURE: This shall be a written procedure describing safe machine shutdown and the sequence by which lockout devices, and if necessary, line blocks and other restraints are affixed and removed prior to maintenance and service. This may include drawings or photographs for clarity.

6.2.3 PREVENTIVE MAINTENANCE: This section of the documentation shall include:

Daily Operator Checklist, Visual Inspections, and a Lubrication Schedule. Procedures and schedules for inspections, adjustments, cleaning, and component replacements.

6.3 Technical Manual

The contractor shall provide (1) technical manual in paper format. This manual shall be delivered no later than delivery of the equipment. This will include technical information on subcomponents, e.g. owner/operator manual provided by a lathe chuck manufacturer shall be included in this manual when Rock Island Arsenal purchases a lathe with said chuck as a component.

7. TRAINING:

No training shall be required for this project