Attachment_001_-_Scope_of_Work.doc

ROCK ISLAND ARSENAL

DATE: 20 July 2015

SCOPE OF WORK

AGIE CHARMILLES Remedial Repair & Preventative Maintenance Service

1. GENERAL:

1.1. Purpose: The purpose of this Scope of Work (SOW) is to define troubleshooting, repair, adjustments and preventative maintenance services for Agie Charmilles Electrical Discharge machines:

These machines are located at Rock Island Arsenal Joint Manufacturing Technology Center (RIA-JMTC), Bldg 220, Rock Island, IL 61299-6400.

1.2. Equipment: Services and expenses required by this purchase description shall be applicable Agie Charmilles Electrical Discharge machines listed in paragraph 1.1. Agie Charmilles machines are owned by the US Army and located at Rock Island Arsenal (RIA). This list does not preclude additional equipment purchases, but represents a current all inclusive list of equipment applicable to the requirements of this SOW. If additional machines are purchased, negotiations will be held to add them to this requirement for maintenance.

1.3. Security: The RIA-JMTC is an Army installation subject to Department of Defense safe guards, various precautions, and plant protection measures. At all times during the execution of this SOW, the contractor will maintain adequate plant protection devises to minimize espionage, sabotage, and other malicious destruction and damage. The contractor shall comply with all security requirements of the Rock Island Arsenal. Rock Island Arsenal Island-wide Force Protection levels may be adjusted/changed at any time, which may cause possible delays and will directly affect procedures for accessing the Island.

Delivery Hours or Service Hours: Deliveries and service calls will only be allowed from 0600 - 1530. These hours are subject to change, however, the Government will notify the contractor of such changes. The vendor will contact the designated COR to obtain an electronic key for their representative (i.e. delivery driver) in order to have access to the facility. Deliveries and service calls outside the normal hours stated above will be coordinated with the COR to address any emergency situations."

1.4. Ozone Depleting Chemicals (ODCs): When services are performed onsite the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102‑484, Section 326 during execution of the tasks outlined in this SOW.

2. PERFORMANCE PERIOD: One (1) year from the date of contract award with two (2) one (1) year options.

3. SAFETY AND ENVIRONMENTAL:

3.1. SAFETY: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to RIA, Department of the Army (DA), Occupational Safety and Health Act (OSHA), Environmental Protection Agency (EPA), and Illinois Environmental Protection Agency (IEPA). Contractor must adhere to all RIA Safety requirements, policies and statutes. The contractor shall be responsible for obtaining any hot work/open flame permits required, and coordinating with the RIA Fire Department. The contractor shall also have and observe an approved electrical lock-out tag-out procedure. As required by the Contracting Officer’s Representative (COR), the contractor may be required to submit a Safety Site Plan in limited and justified circumstances.

3.2. Environmental: When services are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of in accordance with (IAW) all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to hazardous waste manifests and associated land disposal restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (CO) or COR for direction.

4. Detailed Specifications: The objective of this project is to provide troubleshooting, repair, adjustments and preventative maintenance services on Agie Charmilles Electrical Discharge machines, listed in paragraph 1.1 owned by RIA-JMTC. Below are detailed specifications pertaining to the work included in this project.

4.1. General: The contractor shall be responsible for performing troubleshooting, repair, adjustment services, and preventative maintenance to Agie Charmilles Electrical Discharge machines listed in paragraph 1.1 located at RIA-JMTC, Rock Island, IL 61299-6400. The contractor will supply labor and materials. The contractor is responsible for the disposal of obsolete or damaged materials removed during this project.

4.1.1 Troubleshooting, Repair, Adjustment Services: These services will be performed when the contractor is contacted by the COR requesting repair or adjustment of a particular machine(s). Contractor will provide an estimate and receive authorization before a machine is repaired/adjusted.

4.1.2 Preventative Maintenance: The contractor shall be responsible for scheduling preventative maintenance for all machines listed in paragraph 1.1 in accordance with recommendations by the manufacturer for preventative maintenance. Such maintenance will be coordinated with the COR.

4.2. Points of Contact and Notification: Immediately following contract award, the contractor shall identify a Point of Contact (POC) for the purpose of notification of needed repairs. The COR shall coordinate any required return shipping of spare/repaired parts with the contractor’s POC and Rock Island Arsenal activities. The cost will be borne by the contractor. The contractor shall be required to schedule services within 30 days of notification. If the contractor is unable to meet this time frame, the contractor must immediately notify the COR to make other arrangements.

4.3. Repair Initiation and Warranty: Materials shall carry the manufacturers’ standard commercial 12 month warranty. The Contractor shall warrant that services performed and/or parts utilized are in accordance with current materials used in the performance of repairs, adjustments and certify services to OEM specifications.

4.4. Qualifications: All work performed under this contract shall be accomplished by a qualified technician, repairman or field service engineer. The contractor’s personnel performing the work shall have been trained to safely perform repairs, alignments, adjustments and preventative maintenance on the type of equipment requested in this service.

4.5. Additional Repair: The CO and the COR shall be notified immediately of any service requirements, which are identified as extraordinary that would not typically be encountered in this type of service. This would include all parts and services not considered covered in this purchase order. The Contractor shall provide a service report at the completion of this service. Said report shall contain detailed itemization of all materials and labor. Report shall be legible and have the servicing technicians name printed and signed. Service Reports and shall be sent to the COR.

4.6. Service Report: The contractor shall provide a report detailing the extent of this service. After the service is complete the electrical discharge equipment will be certified as meeting or exceeding the manufacturer's specification. Final acceptance of the repair/service shall be performed upon signature by the COR on the Service Report. The report shall be emailed, faxed or may be hand delivered prior to invoicing. The Service report shall be legible, have the contractor’s servicing technician’s name printed and signed. The COR signature on the Service Report shall be justification for submission of contract invoice.

5. INSPECTION/FINAL ACCEPTANCE:

5.1. The COR will monitor contractor performance on this Purchase Order.

5.2. Notification of Inspections and Tests: The Agie Charmilles equipment will be inspected and/or tested to OEM specifications. A copy of any inspection, test or service reports will be provided. The contractor will notify the COR of the shipping date and tracking information.

5.3. Upon successful completion of repairs, alignments, adjustments and/or preventative maintenance services of the Agie Charmilles equipment, the COR will inspect the work and if acceptable sign the Service Report (as detailed in paragraph 4.7). Contractor invoicing shall take place after Service report is received by the COR.

6. INVOICING

6.1 Invoices shall be entered in the WAWF, IRAPT system. All documentation supporting the invoice such as initial repair quote, COR sign off on completed repair, material cost documentation shall be loaded into WAWF for review before approval of the invoice. Contract line item numbers (CLINs) that are firm fixed price (FFP) will be approved by the COR. All labor hour or time and material CLINs will be approved by the CO.