SF30_Amendment_(2).docx

W900KK-18-R-0031

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The following INSTRUCTIONS TO OFFERORS has been amended as follows:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following instructions are incorporated into 52.212-1 as an addendum to this solicitation:

INSTRUCTIONS TO OFFERORS

To provide a basis for sound evaluation by the government, Offerors shall submit a complete proposal. The information provided shall be concise, factual, and complete. Proposals will be considered only from Offerors that are, in the judgment of the government, deemed financially responsible and have submitted the complete documentation requested.

Offerors shall be registered in the System for Award Management (SAM) under the applicable North American Industry Classification System (NAICS) prior to contract award. The applicable NAICS shall be identified in SAM prior to contract award.

All questions shall be submitted in writing no later than April 30, 2018 at 4:00 PM Eastern Standard Time (EST). Questions received after 4:00 PM EST on April 30, 2018 may not be considered. Questions shall be submitted via email to Darrin Nicholson, Contract Specialist at the following email address: darrin.j.nicholson.civ@mail.mil.

Telephonic (verbal) questions will not be addressed. Answers to questions will be addressed via an amendment to the solicitation and will be posted to https://www.fbo.gov.

Offerors are hereby advised that any imposed terms and conditions which deviate from the Government’s material terms and conditions established in the solicitation may render their proposal unacceptable and ineligible for award.

Proposals shall be submitted electronically. It is the responsibility of the Offeror to follow up to ensure that the proposal was received no later than the due time of the Request for Proposal (RFP).

All proposals shall be received by Army Contracting Command - Orlando at the email address listed above no later than 16:00 PM EST on May 11, 2018.

PROPOSAL SUBMISSION

Evaluation of all proposals will be made in accordance with the criteria outlined in this section below.

The following factors shall be used to evaluate offers:

Factor 1 – Technical Factor 2 – Past Performance Factor 3 – Price

FORMAT

The Offeror’s proposal shall be submitted electronically by the date and time indicated in the RFP. The Offeror’s proposal shall consist of three (3) volumes. Volume I shall consist of General Information and Price. Volume II shall consist of the offeror’s Technical proposal. Volume II shall consist of Past Performance only. The volumes shall be submitted via email. The subject of the email shall reflect the RFP number and Offeror’s name. Proposals shall be submitted to Darrin Nicholson at darrin.j.nicholson.civ@mail.mil. Should technical problems prevent the transfer of proposals, alternate file transfer means may be authorized, but only after contacting Darrin Nicholson at the aforementioned email address PRIOR to the proposal submission deadline.

VOLUMES

Each volume shall be clearly identified at the top of the page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and RFP number in the header and/or footer.

Volume Number

Volume Title

Volume I - GENERAL INFORMATION & PRICE VOLUME

1. General Information

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the Offeror agrees to the contract terms and conditions as written in the RFP, with attachments. Submit SF1449 with proposal upon completion.

(b) If any amendments to the solicitation are issued, the Offeror must acknowledge each amendment number and date in Block 15a-15c of the SF30 and submit with proposal.

(c) Offerors shall provide a detailed narrative that addresses the Offeror’s established approach regarding the evaluation factors.

(d) Provide name(s), phone no(s), email of business contacts, including authorized representative with authority to commit the Offeror to contractual obligations; technical representative, contact authority for scheduling training.

2. Price

(a) Insert proposed unit price and total amount in SF1449 Continuation Sheet, Schedule of Supplies/Services for each contract line item, including option CLINs. The total price shall equal the unit price multiplied by the quantity. Submit SF1449 with proposal upon completion.

(b) No price or price related information shall be included in any other volume including cover letters.

Volume II – TECHNICAL VOLUME The Offeror shall demonstrating their ability to fulfill the requirement in its entirety. This volume provides Offerors with an opportunity to establish their approach to meeting the SOW objectives and provide sufficient detail to permit an evaluation of the technical aspects of the VISMOD. The proposals must meet technical criteria for each of the categories depicted in the Addendum to FAR 52.212-2 Evaluation-Commercial Items to be considered acceptable for award.

Volume III – PAST PERFORMANCE VOLUME Offerors shall submit the following:

(a) Provide a list of not more than three (3) prior contracts that are similar in size and scope to this requirement, include any Federal, State, local government and commercial contracts within the last three (3) years from the solicitation issue date.

Furnish the following information for each contract:

1) Company Name/Division Name

2) Product/Service

3) Contracting Agency/Customer

4) Contract Number

5) Contract Dollar Value

6) Period of Performance

7) Name, address, and telephone for the Assessor

(b) For each “recent” and “relevant” contract or effort submitted, the Offeror shall forward a copy of the Past Performance Questionnaire to the cognizant PCO and Technical Representative/COR (or equivalent Assessors for commercial contracts/efforts) related to the effort that is being submitted as a past performance entry. The Offeror shall instruct the Assessors to send completed questionnaires via email to darrin.j.nicholson.civ@mail.mil by the established solicitation closing date. The individual Assessors shall not send their questionnaires back to the Offeror. Questionnaires received late may be accepted and reviewed at the discretion of the PCO, if he determines that it will not cause an undue delay to the procurement process. The PCO will have discretion to determine whether questionnaires that are returned late will be used as part of the past performance evaluation. Questionnaires that are not returned at all, will not be evaluated favorably or unfavorably on the past performance evaluation. The Government reserves the right to send additional questionnaires as necessary or contact individuals identified by the Offeror that have not completed or submitted questionnaires for evaluation.

“Recent” past performance is past performance that is still in progress or completed within the past THREE years. The Government will not consider past performance on a newly awarded contract without a performance history of at least ONE YEAR. “Relevant” past performance is performance relating to the production and delivery of items similar in scope and scale to the VISMOD requirement.

RESPONSIBILITY OF OFFERORS

Responsibility determinations will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

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