Instruction_to_Offerors-NCS_(camera)-2-19-19.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The combined synopsis/solicitation number is: W81XWH19Q0061. This is an unrestricted requirement. The North American Industry Classification System (NAICS) code is 334516 (size standard 1000 Employees).

This section specifies the format and content that contractors shall use in this Request for Quote (RFQ). The intent is not to restrict the contractors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Vendors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by, and shall contain a response to each of the areas identified. Any quote which does not provide, as a minimum, that which is required in this RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Offerors shall submit a quote in response to the requirements of the United States Army Medical Research Acquisition Activity (USAMRAA) on behalf of the US Army Institute of Surgical Research (USAISR), to provide a nanoparticle characterization system (NCS) according to specifications listed in the Request for Quote.

TECHNICAL INSTRUCTIONS:

Contractors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote. Additionally, all sections of the Offeror’s Technical Quote shall make direct reference to the MECs. The Quote shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the Minimum Essential Characteristics (MECs) and the ability to meet the RFQ requirements in order to be considered for award.

The Offeror shall complete Attachment 1 and Attachment 2. Please note that the response shall provide sufficient technical data to determine how you fully meet the requirements as specified in Attachment 2.

Technical quotes shall include sufficiently detailed information to enable evaluation based on the factor listed below:

Technical Ability – Each proposing contractor will be evaluated based on whether they confirm to the requirement as outlined in the MECs and meet the requirements per the planned Contract Line Item Number (CLIN) structure.

PRICE QUOTE INSTRUCTIONS

Contractor shall specify the Total Price for each CLIN in the solicitation per planned CLIN structure. Contractors shall be evaluated to ensure fairness, reasonableness and completeness. The Government anticipates award of a Firm Fixed Cost contract. Contractors shall submit firm-fixed pricing for all the above requirements. Include any applicable discounts to the Government.

The Contractor shall provide a Price Quote to include the planned CLIN Structure to reflect proposed pricing for all required items and all associated materials.

The contractor’s initial quote shall contain the contractor’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award an order without discussions, but reserves the right to discussions if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

PROPOSAL SUBMISSION INSTRUCTIONS.

POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and quotes shall be sent via E-mail to the POCs for this RFQ:

Hugo Robinson – hugo.m.robinson.civ@mail.mil, 301-619-7811

The Offeror is responsible for ensuring receipt by the POC.

QUESTIONS DUE DATE: No Later Than (NLT): 19 Feb 2019 at 8:00 AM Eastern Time. Any questions must be addressed to hugo.m.robinson.civ@mail.mil by email. No phone calls accepted.

QUOTE DUE DATE: No Later Than (NLT): 22 Feb 2019 at 8:00 AM Eastern Time.

ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above. Your submission should include two separate parts: a Price Quote and a Technical proposal. The Technical proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher. The firewall utilized by the Government contracting office does not authorize or accept zip files.

Other Administrative Instructions:

System for Award Management (SAM). Contractor s must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov; provide DUNS number; Cage Code and TIN.