W81XWH-17-T-0388_PWS.pdf

Performance Work Statement (PWS) Chemical Casualty Care Division Laundry Support Services

Vision Statement

Strengthen the nation and the world by rendering chemical and biochemical threats medically harmless.

1.0. Introduction

The U.S. Army Medical Research Institute of Chemical Defense (USAMRICD) is part of the U.S. Army Medical Research and Materiel Command (USAMRMC). The USAMRICD is the nation's leading science and technology laboratory in the area of medical chemical countermeasures research and development. With sophisticated laboratories located at Aberdeen Proving Ground (APG), Maryland, USAMRICD manages a diversified portfolio of medical chemical warfare agent research projects for the DoD and other federal agencies. The strategic plan relies on the continued outstanding performance of scientists and support personnel, and their abilities to exceed expectations on customer directed research projects.

1.1. Mission

USAMRICD’s mission is to discover and develop medical products and knowledge solutions against chemical and biochemical threats through research, education and training and consultation.

1.2. Background

The Chemical Casualty Care Division (CCCD) of the USAMRICD administers graduate level medical education programs. These programs focus on educating and training course participants with relevant tactics, techniques, and procedures with current equipment. Training requires course attendees to wear chemical protective over-garments for various activities. For this reason, USAMRICD-CCCD requires a service contract for laundry service. Historically, laundry services have been provided to CCCD through APG Garrison via contract support.

1.3. Scope

The scope of the contract is to provide laundry services in support of the USAMRICD-CCCD training program. The Contractor shall provide laundry cleaning services for Government owned barracks bags, laundry bags, Joint Service Lightweight Integrated Suit Technology (JSLIST) suit jackets and trousers, rags, huck towels, and head harnesses. The Contractor shall furnish all labor, supervision, transportation for pickup and delivery services, operating supplies, vehicles, tools, facilities and equipment in accordance with the terms and conditions of the contract.

1.4. Organizational Conflicts of lnterest (OCI) (See Attachment 1)

1.4.1. The USAMRMC has categorized all service procurements into one of the following three categories as defined below, for the purpose of identifying, avoiding, or mitigating Organizational Conflicts of lnterest (OCI) in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 9.5. These categories are defined as follows:

Category 1: Command Wide Internal Support: Services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements other Contractors' proprietary information, or put the Contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts with subordinate directorates/Commands.

Category 2: Program Management Support: Services which assist USAMRMC in planning and managing an organization's activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, and independent technical management support.

Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support: Services or end items required to meet the mission requirements of the organization's activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS procurement and integration, internal development testing, deployment, installation, operations, and maintenance.

Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.4.2. OCI Certification. USAMRMC OCI Category 3 is applicable for this acquisition. The Contractor shall perform a thorough comparative analysis of the potential new work against all current and previous works performed in support of the USAISR organization and ascertain whether they have a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the Contractor shall provide a comprehensive OCI Mitigation Plan. The Contractor shall complete the OCI Certification at time of proposal submission.

2.0. General Requirements

a. Place of Performance – Services will be performed at the contractor’s facility.

b. Period(s) of Performance —This contract will consist of one base year of services with four one-year option periods. The effective timelines of the periods of performance are set below:

Base Period: 09/23/2017-09/22/2018 Option Period 1: 09/23/2018-09/22/2019 Option Period 2: 09/23/2019-09/22/2020

Option Period 3: 09/23/2020-09/22/2021 Option Period 4: 09/30/2021-09/29/2022

2.1. Non-Personal Services

This PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37 and to ensure there is not an appearance of such this contract will have an identified COR. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2. Contract Management and Administration

2.2.1 Contract Management and Administration Team

The contract administration team will consist of the following members:

2.2.1.1 The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and ensure COR responsibilities are being performed.

2.2.1.2. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government's point of contact for contract-level coordination of administration and technical performance matters. The COR will assist in resolving performance issues; initiate and coordinate contract-level changes; notify the KO of any disputes, performance issues, or contractual issues that cannot be resolved at the COR level; and conduct other activities as specified by appointment.

2.2.1.3. The COR has specific technical functional and oversight responsibilities. The assigned COR will serve as the official point of contact for coordination for the contract; approve or disapprove Contractor invoices; review and accept or reject all Contractor technical deliverables;

monitor funds obligated and disbursed; complete Contractor Manpower Reporting (CMR);

conduct surveillance by uploading a monthly report in the Contracting Officer Representative Tracking (CORT) tool; and conduct other activities as may be specified by the COR appointment letter.

2.2.1.4. The Contractor's Program Manager is the point of contact with the COR. This position is responsible for the overall management of the contract. Responsible for formulating and enforcing work standards, assigning Contractor schedules, reviewing work quality.

2.3.1.1 Contract Management Activities

a. Government Management of the Contract. The KO will officially designate a Contracting Officer’s Representative (COR) to oversee this Contract. The Government's COR will have responsibility for:

(1) Ensuring that the Surveillance Plan is developed and executed by the COR and any other involved USAMRICD representative who may have responsibilities monitoring and managing the contract.

(2) Providing advice and assistance in resolving any performance issues that may arise during the life of the purchase order.

(3) Initiating and coordinating global contract changes such as changes in the paying office.

(4) Conducting other activities as specified in their appointment memorandum.

(5) Elevating to the KO any problems that cannot be addressed by the COR.

(6) COR does not have the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

(7) The COR DOES NOT have the authority to change the terms and conditions of the contract.

(8) Contractor Management of the Contract. The Contractor shall designate a single program manager to oversee the contract. The Contractor's designated program manager shall serve as the single point of contact for addressing contract issues, quality issues, and overall Contractor performance. This may include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract or proposed changes or modifications to the contract.

Contract management activities may include:

3.0 Performance Requirements

The contractor shall provide laundry cleaning services according to the following tasks:

3.1 Key Task 1: The contractor shall pick up dirty laundry after the completion of each monthly training as described in the schedule on Exhibit 3. Exhibit 1 has been provided to describe the type of items and estimated quantities covered under this purchase order.

At the time of pick-up, the Contractor will receive an initial item count from the Government Representative. The count may be given to the Contractor on a DA Form 1974 (See Exhibit 2).

The Government’s item count will include the type and quantity of each type of item for laundering. For Joint Service Lightweight Integrated Suit Technology (JSLIST) suits the Government’s count will also specify the size (See Exhibit 4 for suit sizes and National Stock Numbers).

3.2. Key Task 2: The contractor shall verify the item counts provided by the Government within 24 business hours of laundry pick-up. The Contractor PM shall either call or email the COR and provide the contractor’s counts of items. The Government will accept a 5% discrepancy in counts on all items except for JSLIST suits. Any discrepancy in counts on the JSLIST suits will be resolved by the COR.

3.3. Key Task 3: The contractor shall wash dry and fold all items according to commercially accepted practices. For the JSLIST suits, the contractor shall wash the jacket and trousers according to the following instructions:

1. Before laundering and drying, remove any items or papers left in pockets; engage all the zippers and fastener tapes to minimize the risk of rips, tears, and other damage during laundering.

2. Do not starch, bleach, dry clean, or steam press the overgarment. Do not attempt stain removal or use fabric softener.

3. Tumble dry at a low temperature and a delicate cycle. Remove the overgarment from the dryer immediately.

4. If Air-drying, remove the overgarment from the washer and place it on a rustproof hanger. Do not allow the clothespins or hangers to puncture the overgarment.

Any items (change, papers, etc.) found inside garments or laundry bags shall be collected, packaged in a clear plastic bag and returned with clean laundry.

The contractor shall ensure that article soil, spots, and stains are removed during processing.

Articles must be clean, thoroughly dry, free of lint, free of objectionable odors, and contain no trace of laundry facility supplies in the fabric.

3.4 Key Task 4: The contractor shall record any items damaged during the laundering process.

Damaged items are not to be returned to the Government. Damaged items are those that are found to have developed rips, holes, or tears of any size after the laundering process. The Government will accept a 5% loss on Barrack Bags, Laundry Bags, Towels and Rags without requiring replacements. If the damaged quantity exceeds 5%, the contractor shall replace the full amount of damaged items with new/unused replacements equivalent in type and material. The Government requires full replacement of any damaged JSLIST Suits and Head Harnesses.

Exhibit 4 provides the NSN numbers for JSLIST suits. The contractor shall replace the damaged suits and harnesses with the exact size and pattern as the damaged item. The cost of laundering and replacements of damaged items shall come at no cost to the Government.

3.5. Key Task 5: Fold, bundle and pack laundered articles in the following quantities:

a. Duffle and Barrack bags shall be packed in quantities of 10 each.

b. Rags, bath towels, and hand towels shall be packed in bundles of 10 per type.

c. Head Harnesses shall be packed in bulk.

d. NBC suits shall be bundled in sets of complete suits, meaning one jacket and one trouser of the same size and print pattern per bundle. Suit sizes shall be clearly marked using packing tape and/or paper on the outside of the bundle. Suit bundles shall be packed in bags of no more than 20 bundles per bag. Bags must contain bundles of the same size and must not contain mixed sizes.

Any replacement items must be packaged separately according to type of item and size.

3.6 Key Task 6: The Contractor shall deliver the packaged laundered items, items found in pockets and bags, and replacement items to the Government not later than seven business days from the date of pick-up.

At the time of delivery, the contractor shall provide the COR a document that shows the following:

The initial Government count of items The contractor’s verified count of items prior to laundering The contractor’s final count of laundered items A list of items damaged or lost during the laundering process to include size if applicable

(damaged or lost items shall not be included in the final weights or counts used for invoicing)

A final weight (in lbs and oz.) of laundered and packaged barrack bags, laundry bags, rags, huck towels and head harnesses

A final count of JSLIST suits by size

3.7. Contractor Manpower Reporting (Deliverable 3)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil.

4.0 Special Requirements

Contractor personnel must clearly identify themselves as a contract employee. The name of their company must be part of their email address. Additionally, contractor personnel are required to identify themselves as contractor personnel when attending meetings.

5.0 Deliverables

5.1 Delivery Address

The contractor shall deliver laundered items to USAMRICD in Aberdeen Proving Ground, Maryland.

A summary of the deliverables follows. Copies are to be provided to the Government Officials in electronic (E), and/or hard copy (H).

E: Electronic H: Hard Copy TBD: To Be Determined Del # PWS

Ref Title Distribution E H Initial Subsequent

1 1.4.2 Organizational

Conflict of Interest Form

COR /KO 1

The Contractor shall complete the OCI Certification at time of proposal submission

2 3.6 Final Record of Laundered

Items

COR 10

Contractor shall submit final record of laundered items at the time of each delivery.

3.7

Contract Manpower Reporting

COR, CMRA

Database

The contractor shall report ALL contractor labor hours required for performance of services provided under this contract for the U.S. Army Medical Research Institute of Chemical Defense via a secure data collection site.

Report shall be submitted no later than 31 October annually.

5.2 Government Acceptance Period

Within three business days of delivery, the COR will provide the contractor with a notice of acceptance that all items have been cleaned in accordance with this PWS, or will provide notice of items that were rejected. The contractor has seven business days to re-launder and deliver items rejected by the Government.

5.3 Invoicing and Payment Schedule

The Contractor shall submit invoicing through Wide Area Work Flow (WAWF).

The contractor shall submit invoices after the delivery and acceptance of laundered items, in arrears, in accordance with the rates established in this contract and accompanied with Final Record of Laundered Items.

Exhibit 1

ESTIMATED ANNUAL AVERAGE

Estimates apply to the base and option years

WORKLOAD DATA

ITEM NAME

EST. QUANTITY

Per Year

EST. QUANTITY

Per Training

1 BARRACK BAG 1200 bags 120 bags

2 LAUNDRY BAG 1200 bags 120 bags

3 JSLIST SUITS 3600 sets 360 sets

4 RAG 1200 each 120 each

5 HUCK TOWELS 1200 each 120 each

6 HEAD HARNESSES 1200 each 120 each

Exhibit 2

GOVERNMENT LAUNDRY TICKET

DA 1974

Exhibit 3

2017‐2018 MRICD‐CCCD Laundry Service Pick‐up & Drop‐off Dates

*Dates are for tentative planning purposes only.

Coordination will take place to schedule actual pick‐up / drop‐off dates and times.

Pick‐up scheduled according to coordination

Drop‐off scheduled according to coordination

26 September 3 October

24 October 31 October

21 November 28 November

21 February 28 February

6 March 13 March

27 March 3 April

17 April 24 April

15 May 22 May

19 June 26 June

25 September 9 October

MRICD‐CCCD Points of Contact:

COR: Andrea Ashe 410‐436‐2230 TOPC: Dan Boehm 410‐436‐6010 Laukton Rimpel 410‐436‐6013

Exhibit 4

JSLIST National Stock Numbers (NSN)

Item Size NSN Item Size NSN

JSLIST Coat Desert

XLL 8415-01-505-1616

JSLIST Trousers

Desert

XLL 8415-01-505-1567

JSLIST Coat Desert

XLR 8415-01-509-8314

JSLIST Trousers

Desert

XLR 8415-01-509-8269

JSLIST Coat Desert

2XLL 8415-01-505-1622

JSLIST Trousers

Desert

2XLL 8415-01-505-1591

JSLIST Coat Desert

3XLL 8415-01-506-7710

JSLIST Trousers

Desert

3XLL 8415-01-506-7713

JSLIST Coat Desert

LL 8415-01-444-6131

JSLIST Trousers

Desert

LL 8415-01-444-5900

JSLIST Coat Desert

LR 8415-01-444-6138

JSLIST Trousers

Desert

LR 8415-01-444-5898

JSLIST Coat Desert

ML 8415-01-444-6131

JSLIST Trousers

Desert

ML 8415-01-444-5892

JSLIST Coat Desert

MR 8415-01-444-5926

JSLIST Trousers

Desert

MR 8415-01-444-5893

JSLIST Coat Desert

MS 8415-01-444-5913

JSLIST Trousers

Desert

MS 8415-01-444-5506

JSLIST Coat Desert

SS 8415-01-444-5905

JSLIST Trousers

Desert

SS 8415-01-444-5504

JSLIST Coat Desert

SXS 8415-01-444-5902

JSLIST Trousers

Desert

SXS 8415-01-444-5417