Combined_Synopsis-Solicitation_W81XWH-17-T-0171.pdf

W81XWH-17-T-0171

This is a combined synopsis/solicitation for commercial items prepared in accordance with

FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W81XWH-17-T-0171. The solicitation is issued as a

Request for Quote (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2005-94,2005-95 /

01-19-2017 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.farsite.hill.af.mil and www.acq.osd.mil/dpap/dars/far.html.

This requirement is set-aside for small business concerns. The NAICS code is 339113 with a small business size of

750 employees.

USAMRAA on behalf of The United States Center for Environmental Health Research (USACEHR) requests responses from qualified sources capable of providing the following:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each Steam Sterilizer (Autoclave)

FFP

Contractor shall provide (1) Steam Sterilizer System in accordance with (IAW) the

Minimal Essential Characteristics (MECs). (1) The Steam Sterilizer System shall be delivered 30 days after contract award; and (2) Steam Sterilizer System shall include standard 12-month warranty.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010995671

NET AMT

0002 1 Job Site Preparation

FFP

Refer to Performance Work Statement Section 3.1.

http://www.farsite.hill.af.mil/ http://www.acq.osd.mil/dpap/dars/far.html

0003 1 Job Installation and Training

FFP

(1) Installation of the Steam Sterilizer System shall be performed by a certified technician; and (2) Training on the use of the Steam Sterilizer System shall be provided for a maximum of eight (8) hours.

0004 1 Job Shipping Charge

FFP

0005 1 Job Contractor Manpower Reporting

FFP

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the U.S. Army Center for Environmental Health Research (USACEHR) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

https://cmra.army.mil/default.aspx?ReturnUrl=%2F.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through

September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013.

Contractors may direct questions to the applicable help desk at:

contractormanpower@hqda.army.mil.

ADDITIONAL INFORMATION

Contracting Officer (KO):

(Authorized official to bind the Government in contracts)

U.S. Army Medical Research Acquisition Activity (USAMRAA)

ATTN: Patrick Harris

820 Chandler Street

Fort Detrick, MD 21702

Email: patrick.k.harris11.civ@mail.mil

Phone: 301-619-2779

Contract Specialist (CS):

U.S. Army Medical Research Acquisition Activity (USAMRAA)

ATTN: Rudolph Spencer

820 Chandler Street

Fort Detrick, MD 21702

Email: rudolph.j.spencer.civ@mail.mil

Phone: 301-619-2789

Technical Information Contact (TIC):

(Government customer receiving supplies/services)

TBD

Vendor Information Contact (VIC):

TBD

Invoicing Procedures:

Please reference the Army Electronic Invoicing Instructions Sections

Questions regarding payment should be directed to INDY DFAS, 1-888-332-7366 (Option 2) OR 1-317-510-0300

(Option 2). See Block 18a of this order. Email: DFAS-IN.97.VPIS@DFAS.MIL

All questions with pertaining to imputing an invoice into the Wide Area Workflow (WAWF) should be directed to the WAWF Help Desk @ 1-866-618-5988.

Websites available for your use:

https://myinvoice.csd.disa.mil, self-register to obtain an account to view vendor invoices.

https://wawf.eb.mil – self register to obtain access to electronic invoicing or training - https://wawf.training.eb.mil

Submitted invoices must include:

Invoice Number

Prurchase Order Number (W81XWH-17-P-****)

Delivery Date or Period of Performance for amount invoiced

Description of invoiced service or supply including the Contract Line Item Number (CLIN)

Requested amount of payment

Delivery Instructions:

Vendor is to ensure that Delivery Order number (located on the Solicitation/Contract/Order for Commercial Items, block #2) is on all shipping containers/packages.

Payment Processing:

Wide Area Workflow (WAWF); see DFARS Clause 252.232-7006 on the final pages of the document

MECS

Minimal Essential Characteristics for Steam Sterilizer (Autoclave) System

1. Steam Sterilizer

a. Shall use saturated steam under high pressure to decontaminate infectious materials (i.e., cultures, cells, contaminated glassware, pipettes, etc.) and to sterilize media, labware and other items.

b. Shall be equipped with a door system that has an automatic locking and sealing subsystems. The locking system most ensure that once the door reaches the closed position, the door remains there until the system has reached a“safe to open” state.

c. Shall include stored, programmable cycles for liquids, wrapped and mixed loads.

d. Shall be capable of preconditioning chamber under vacuum.

e. Shall have an autoclave chamber with inside dimensions of at least 25” W. × 39” H × 39 “ D.

f. Shall NOT have external dimensions that exceed 75” W × 98” H × 50” D for the entire sterilizer unit.

g. Shall need NO greater than 128” of lateral space for installation.

h. Shall include all stainless steel drain lines and valving.

2. Printer:

a. Shall be integrated in the housing of the sterilizer.

b. Shall capture conditions, including temperature and pressure, throughout an autoclave cycle.

c. Shall use rolls of thermal paper for printing.

3. Steam Generator:

a. Shall operate on 480 VAC, 3 Phase, 60 Hz electrical power

b. Shall provide sufficient steam to operate the sterilizer.

c. Shall be enclosed within the housing of the steam sterilizer.

4. Transfer carriage shall:

a. Shall be suitable to hold for autoclavable cylinder with the dimensions of 12” W × 16” H × 28” L.

b. Shall directly fit on the loading card

5. Loading cart shall:

a. Shall be appropriate height to directly load transfer carriage into the autoclave chamber.

b. Shall have four full swivelable wheels.

PERFORMANCE WORK STATEMENT

Site Preparation, Installation, Training, and Configuration Support Services

1. Introduction

The USACEHR conducts research, development, testing and validation for occupational and environmental health surveillance (OEHS) and environmental health technology in support of Force Health Protection.. The USACEHR is an outgrowth of a robust and comprehensive toxicology program that existed as part of the U.S. Army Biomedical

Research and Development Laboratory (USABRDL) under the US Army Medical Research and Development

Command.

1.1. Mission

USACEHR’s mission is to develop surveillance capabilities to detect, assess, and prevent health effects from adverse environmental, physiological, and psychological exposures.

1.2. Background

This is a new requirement and no prior contract for the same requirement exists. This requirement will be competed as a small business set-aside.

1.3. Scope

This is a non-personal professional supply and support services CONTRACT. The Performance Work Statement

(PWS) has been reviewed and contains no services that are inherently governmental functions, as defined in Federal

Acquisition Regulation (FAR) Part 2.1. The scope of the USACEHR’s requirement is identified in the sections that follow:

1.3.1. Steam Sterilizer (Autoclave). The Contractor shall provide one (1) Steam Sterilizer (Autoclave) that meets the Minimal Essential Characteristics (MECs) located on p. 4. The Steam Sterilizer will be used to sterilize material for use in germ free and gnotoiotic conditions. Additionally, the Steam Sterilizer will be used to sterilize animal husbandry materials and for the decontamination of bio hazardous waste.

1.3.2. Organizational Conflicts of Interest (OCI)

The U.S. Army Medical Research and Materiel Command (USAMRMC) has categorized all service procurements into one of the following three as defined below, for purpose of identifying, avoiding or mitigating against

Organizational Conflicts of Interests (OCIs) IAW FAR Subpart 9.5. These categories are defined as follows:

Category 1: Program and/or Administrative Support: Services which, by their very nature, give the

Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command

Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts within subordinate directorates/ Commands.

Category 2: Program Management Support: Services which assist USAMRMC in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business, process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support: Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS Procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

1.3.2.1 USAMRMC Category 3, Product Support is applicable for this contract.

2. General Requirements

a. Place of Performance. The USACEHR requires CONTRACT support services located at 568 Doughten Drive, Fort Detrick, MD 21702-5010.

b. Period of Performance. The period of performance for this CONTRACT is proposed in Table 1.

Table 1: Period of Performance

Base Year FY 2017/18 May 2017 – May 2018

c. Trained and certified technicians shall perform the PM as well as any unforeseen repairs on the Steam Sterilizer

(Autoclave) System.

2.1. Non-Personal Services

The PWS identifies services that are strictly non-personal in nature, as defined by FAR Part 37. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual

Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

2.2. Business Relations

The Contractor shall successfully coordinate all activities needed to execute the requirements. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide timely identification of issues and effective management of subcontractors (as applicable). The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel providing support services under this Contract.

2.3. Contract Administration and Management

The following subsections specify requirements for CONTRACT management, administration, and personnel administration.

2.3.1. Contract Management

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor shall maintain continuity between the required support services at USACEHR and the Contractor's corporate offices.

2.3.2. Contract Administration

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement.

The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall appoint a single point-of-contact between the Government and Contractor personnel assigned to support the requirement.

2.3.3. Personnel Administration

The Contractor shall provide notifications for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall maintain the currency of their employee’s skills/training by providing initial and refresher training as required to meet the

PWS requirements. The Contractor shall make necessary travel arrangements for employees.

2.4. Subcontract Management

The Contractor shall be responsible for any subcontract management necessary for work performed on this

CONTRACT and shall be responsible and accountable for subcontractor performance. The prime Contractor will manage work distribution to ensure there are no OCI considerations.

2.5. Contractor Personnel, Disciplines, and Specialties

The Contractor shall accomplish the assigned work by employing and utilizing qualified service technicians with the appropriate combinations of education, training, experience, and certification. The Contractor shall match personnel skills to the services to be performed and provide the necessary resources and infrastructure to manage, perform, and administer the contract.

2.6. Place of Performance and Hours of Work

2.6.1. Place of Performance. Accomplishment of the tasks contained in this PWS requires work at USACEHR located at 568 Doughten Drive, Fort Detrick, MD 21702-5010. Delivery of the equipment required identified in this

PWS shall be delivered to the same address.

2.6.2. Hours of Work. Normal workdays are Monday through Friday except U.S. Federal holidays. Core hours of work are from 0900 to 1500 daily. The Contractor shall complete the required tasks during the core hours.

2.6.3 Contractor shall not perform services on those days designated as a Federal Holiday by Federal Status, Executive Order, Presidential Proclamation, or Installation Commander.

2.6.4 Contractor shall not perform services or report to work on those days the Government or installation is closed due to local determination relating to inclement weather conditions, national emergencies, energy conversation, requiring the closures. During these periods of closure, the Contractor personnel that are not designated as essential shall not report for work nor will they be compensated for those days.

2.6.5 The following is a list of legal Federal holidays that services shall not be performed. Services shall not be performed on any other day declared a Federal holiday.

New Year’s Day, 1 January

Martin Luther King’s Birthday, 3 rd

Monday in January

President’s Day, 3 rd

Monday in February

Memorial Day, last Monday in May

Independence Day, 4 July

Labor Day, 1 st Monday in September

Columbus Day, 2 nd

Monday in October

Veteran’s Day, 11 November

Thanksgiving Day, 4 th

Thursday in November

Christmas Day, 25 December

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

2.7. Travel / Temporary Duty (TDY). The Contractor shall be required to travel to USACHER located at 568

Doughten Drive, Fort Detrick, MD 21702-5010.

3. Performance Requirements

The Contractor shall provide all necessary personnel required to support the installation, configuration, training, and annual PM support services, but are not limited to the following Performance Objectives and Performance Elements for the contract.

3.1. Objective 1 – Site Preparation

The Contractor shall perform all modifications to the existing infrastructure required for the placement and operation of the Steam Sterilizer (Autoclave). The Contractor shall coordinate the date and time with USACEHR that is amendable for site preparation. The contractor shall perform the following services for site preparation:

3.1.1 Electrical connection shall be run from the electrical switch in the adjacent room.

3.1.2 Plumbing for municipal water and RO shall be connected to existing pipes located within the room.

3.1.3 A hood designed to collect steam emitted from the opening of the sterilizer door, shall be provided by the contractor and connected to an existing exhaust duct located within the room.

3.1.4 Relocation of two (2) nitrogen generators and an ice machine located within the room

3.2. Objective 2 – Installation, Configuration and Training Support Services

The Contractor shall provide one-time installation and configuration services for the Steam Sterilizer (Autoclave) on-site at USACHER. A certified instrument specialist shall perform the installation and configuration. The

Contractor shall provide a maximum of eight (8) hours or one (1) day on-site training on the use of the Steam

Sterilizer (Autoclave). The installation, configuration, and training support services shall be completed within ten

(10) days after delivery of the equipment identified in this solicitation and PWS. The Contractor shall coordinate the date and time with USACEHR that is amendable for the installation, configuration, and training.

3.3. Objective 3 – Annual Preventative Maintenance (PM) and Support

The Contractor shall provide one (1) Preventative Maintenance (PM) Service, six (6) months after installation is completed, and support of the Steam Sterilizer (Autoclave) in accordance with the Original Equipment

Manufacturers (OEM) guidelines. The PM Service shall include cleaning, adjusting, lubricating, and inspection of the Steam Sterilizer (Autoclave). The Contractor shall provide all parts, labor, upgrades, and travel expenses required to perform a complete PM Service and any support required for the Steam Sterilizer (Autoclave). The annual PM Service shall be documented to record the system is functioning within the defined OEM operational specifications and USACEHR’s Standard Operating Procedures (SOPs).

Performance Standards: The Performance Standard is the equipment is fully functional after the PM with an

Accepted Quality Level of 100% and no down time.

Deliverables: PM Service Report.

4. Special Requirements

This section describes the special requirements and the subsections provide details of various considerations for this requirement.

4.1. Security and Safety

Contractor shall not have access to classified information. The Contractor shall require an escort for on-site visits to be provided by the Government.

4.1.1. Access to Army controlled installations, facilities, and personnel badging. Applicable for all Contractor employees with an area of performance within an Army controlled installation, facility or area. The Contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security office. Contractor workforce must comply with all personal identity verification requirements

(FAR Clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by the DoD, Headquarters Department of the Army, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.1.1.2. Contractors that do not require a Common Access Card (CAC), but require access to a DoD facility or installation. The Contractor an all associated subcontractors shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist

Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4.1.2 Force Protection Condition (FPCON) impact on work levels. The Contractor employees must comply with all personal identity verification requirements as directed by DoD, and local policy. In addition to the changes otherwise authorized by the changes clauses of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in Contractor security matters or process. IAW DoDI

2000.16, the FPCON is defined as follows:

FPCON ALPHA. This condition applies when there is a general threat of possible terrorist activity against personnel and facilities, the nature and extent of which are unpredictable, and circumstances do not justify full implementation of FPCON BRAVO measures. However, it may be necessary to implement certain measures from higher

THREATCONS resulting from intelligence received or as a deterrent. The measures in this THREATCON must be capable of being maintained indefinitely.

FPCON BRAVO. This condition applies when an increased and more predictable threat of terrorist activity exists.

The measures in this THREATCON must be capable of being maintained for weeks without causing undue hardship, affecting operational capability, and aggravating relations with local authorities.

FPCON CHARLIE. This condition applies when an incident occurs or intelligence received indicating some form of terrorist action against personnel and facilities is imminent. Implementation of measures in this THREATCON for more than a short period probably will create hardship and affect the peacetime activities of the unit and its personnel.

FPCON DELTA. This condition applies in the immediate area where a terrorist attack has occurred or when intelligence has been received that terrorist action against a specific location or person is likely. Normally, this

THREATCON is declared as a localized condition.

4.1.2.1 During FCONs Charlie and Delta, non-essential service contracts are placed under a stop work order.

Designated essential service contracts will resume when the FPCON level is reduced to level Bravo or lower.

4.1.3. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately owned vehicle while on a DoD facility.

4.2. Quality Assurance and Surveillance Plan (QASP)

The QASP specifies the work requiring surveillance and the method of surveillance to determine the services provided by the Contractor conform to contract requirements. The oversight provided for in the contract and in the

QASP shall ensure the service levels reach and maintain the required levels throughout the period of performance.

Further, the QASP provides the Contracting Officer’s Representative (COR) with a proactive way to avoid unacceptable or deficient performance. The QASP is a living document and may be updated by the Government as necessary.

Contractors shall comply with the Occupational Safety and Health Act (OSHA), AFI 91-301 Air Force Occupational

Safety and Health Program, and the Air Force Occupational Safety and Health (AFOSH) standards.

4.3 Environmental Requirements

The Contractor shall comply with all documents/directives listed below as mandatory and compliance with documents/directives listed as non-mandatory is at the Contractor’s discretion.

4.3.1. Mandatory compliance. Occupational Safety and Health Act, AR 2001- Environmental Protection and

Enhancement

4.4 Applicable Directives

4.4.1. Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this order:

- Army Federal Acquisition Regulation Supplement (AFARS)

- Department of Defense FAR Supplement (DFARS)

- AR 530-1 Operations Security

- AR 70-1 Army Acquisition Policy

- DoD Directive 5205.02, DoD Operations Security (OPSEC) Program

- DoD 8570.01-M Information Assurance Workforce Improvement Program

- DoD Directive 85701.1 Information Assurance Training, Certification and Workforce Management

- DoDI 8510.01 DoD Information Assurance Certification and Accreditation Process (DIACAP)

- Deputy Secretary of Defense Memorandum, Control of Planning, Programming, Budgeting and Execution

(PPBE) Documents and Information

- DoD Directive 70.45.14, Planning, Programming and Budgeting System

- Federal Acquisition Regulation (FAR)

- Health Insurance Portability and Accountability Act (HIPAA)

- Occupational Safety and Health Act

- OMB Circular A-130 Management of Federal Information Resources

- Privacy Act of 1974

- Service Contract Act (SCA)

4.4.2. Reference Documents

The following documents may be helpful to the Contractor in performing the work described in this document:

- AR 525-13 Anti-Terrorism

- DoD 4120.24-M Defense Standardization Program Policies & Procedures

- DoD and Army environmental program and regulations, https://aec.mil/usaec/

- MHS Information Assurance, http://www.health.mil/MHSCIO/programs_products/ia.aspx

- National Crime Information Center, http://www.fbi.gov/about-us/cjis/ncic

- DoD Directive 5400.7, Freedom of Information Act Program. (Paragraphs 2 & 3)

- DoD 8910.1, Management and Control of Information Requirements, June 1993

5. Deliverables

The Contractor shall provide deliverables as described in the table below.

E: Electronic H: Hard Copy TBD: To be determined

Del #

PWS

Ref Title Distribution E H Initial Subsequent

1 3.2. Installation, configuration, and training support services for equipment identified in Section 3.2.

COR. Services shall be coordinated with the COR.

10 days after delivery of equipment.

Not applicable.

2 3.3. The Contractor shall perform preventative maintenance repairs on the equipment identified under Section 3.2.

COR.

Preventative maintenance and repairs are performed on-site as determined by the Contractor working in conjunction with the

COR.

Not Applicable Annually and as needed

3 3.3. PM Report COR. Report is due within 10 days after

PM is performed.

Not Applicable Annual

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 30 dys. ADC 1 USA CTR FOR ENVIRONMENTAL

HEALTH RESEARC

W4D7 US ARMY CTR FOR ENV HLTH

568 DOUGHTEN DRIVE

FORT DETRICK MD 21702-5010

210-221-7877

W23MWK

0002 30 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0003 30 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 30 dys. ADC 1 (SAME AS PREVIOUS LOCATION)

0005 POP 15-MAY-2017 TO

14-MAY-2018

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.207-2 Notice Of Streamlined Competition MAY 2006

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.222-22 Previous Contracts And Compliance Reports FEB 1999

52.222-25 Affirmative Action Compliance APR 1984

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.242-15 Stop-Work Order AUG 1989

52.246-16 Responsibility For Supplies APR 1984

52.247-34 F.O.B. Destination NOV 1991

52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

52.249-8 Default (Fixed-Price Supply & Service) APR 1984

52.253-1 Computer Generated Forms JAN 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-0001 Line Item Specific: Single Funding SEP 2009

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7006 Billing Instructions OCT 2005

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.211-7008 Use of Government-Assigned Serial Numbers SEP 2010

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Dec 2016)

DEC 2016

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2016

252.225-7021 Trade Agreements--Basic DEC 2016

252.225-7035 Buy American--Free Trade Agreement--Balance Of Payments

Program Certificate--Basic (Nov 2014)

NOV 2014

252.225-7036 Buy American--Free Trade Agreement--Balance of Payments

Program--Basic (DEC 2016)

DEC 2016

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.246-7000 Material Inspection And Receiving Report MAR 2008

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (JUL 2016)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics

Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA

Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code:

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?:

[ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code:

Highest-level owner legal name:

(Do not use a ``doing business as'' name)

(End of provision)

52.204-20 Predecessor of Offeror (JUL 2016)

Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics

Agency (DLA) Commercial and Government Entity (CAGE) Branch to identify a commercial or government entity;

or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA

Commercial and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

(b) The Offeror represents that it [____] is or [____] is not a successor to a predecessor that held a Federal contract or grant within the last three years.

(c) If the Offeror has indicated “is” in paragraph (b) of this provision, enter the following information for all predecessors that held a Federal contract or grant within the last three years (if more than one predecessor, list in reverse chronological order):

Predecessor CAGE code: ____ (or mark “Unknown”).

Predecessor legal name: ____.

(Do not use a “doing business as” name).

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that--

(1) It [ ___ ] is, [ ___ ] is not an inverted domestic corporation; and

(2) It [ ___ ] is, [ ___ ] is not a subsidiary of an inverted domestic corporation.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF

1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the

Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the

Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent

Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA

Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC

20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point

(DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting

Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

*ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)*

M.1. Instructions to Offerors: The Offerors response to this RFQ shall be legible and comprehensive to enable the

Government to conduct the technical evaluation. The information shall be precise, factual, and complete. Failure to submit all information concurrently and in accordance with these instructions shall render the Offeror’s quote

“unacceptable”.

M.2. Price Quote Instructions: The Offeror’s quote shall include the make and model of the equipment/products, manufacturer sales literature or other product literature which clearly documents the offered equipment/product(s) that meet or exceed the MEC’s identified in this RFQ. Offerors shall provide a matrix that correlates to the MECs identified in this proposal.

M.3. Performance Work Statement (PWS): In accordance with FAR 11.104(a) and (b), this acquisition requires brand name only.

M.4. The equipment/product offered must be new. Offerors offering used or remanufactured equipment/products shall be rated “Unacceptable”.

M.5. Shipping shall be Free On Board (FOB) Destination IAW FAR 52.247-34. The shipping location is U.S.

Army Center for Environmental Health Research (USACEHR), 568 Doughten Drive, Fort Detrick, MD 21702.

M.6. Offerors are encouraged to offer the Government discounts where appropriate.

M.7. The Offeror’s proposal shall be valid for a period of 90 days.

M.8. All warranty and services shall be in accordance with the Original Equipment Manufacturer (OEM) terms and conditions.

M.9. SITE VISIT & QUESTIONS:

A site visit on Wednesday, 26 April 2017, from 0900-1030 Eastern Time shall be conducted in accordance with

FAR 52.237-1. If you plan to attend the site visit, please submit your name and contact information to Mr. Rudolph

Spencer, rudolph.j.spencer.civ@mail.mil, NLT 2:00 PM Eastern Time on 24 April 2017. No more than two (2) representatives per company shall be allowed on the site visit.

All visitors must enter Fort Detrick, located in Frederick, MD through the Nallin Farm gate located off

Opossumtown Pike. Opossumtown Pike can be accessed directly off Interstate 15 (North or South). Take the

Motter Ave exit (exit 16), and follow the signs to Fort Detrick's Nallin Farm Gate. The gate is located on the left directly across the street from 7-Eleven on Amber Dr. Government issued ID is required for entrance. Please proceed to the Visitor Control Center (VCC) located at 9000 Veterans Drive, just inside of the Nallin Farm Gate, for a visitor pass and allow up to an hour to go through security at the Visitor Center.

After inspection, please follow the following instructions:

1. Head northwest on Veterans Dr. (0.4 mi)

2.