W81XWH16T0381_combined_synopsis_solicitation.docx

W81XWH-16-T-0381

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, Streamlined Procedures for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. The solicitation number is W81XWH16T0381. The solicitation is issued as a request for quotation (RFQ). Provisions and clauses in effect through Federal Acquisition Circular 2005-78 are incorporated. It is the contractor’s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses https://acquisition.gov/far/index.html and http://www.acq.osd.mil/dpap/sitemap.html. The NAICS code is 333314, with a small business size of 500 employees. This is a Full and Open Competition requirement; all qualified vendors are encouraged to submit a quote.

The US Army Medical Research Acquisition Activity (USAMRAA), on behalf the US Army Institute of Surgical Research (USAISR) Ft Sam Houston, Texas requests responses from qualified sources capable of providing a slide scanner system that is brand name or equal to the Olympus VS120 virtual slide microscope system, accessories and installation/ training or equivalent with the following:

SLIDE SCANNER SYSTEM

FFP

Olympus Slide Scanner System VS-120 CORE SYSTEM TO INCLUDE 2x, 10x, 20x, 40x OBJECTIVES, COLOR CAMERA, MICROSCOPE SYSTEM, 100-SLIDE LOADER, COMPUTER, MONITOR AND BASIC SCANNING SOFTWARE OR EQUAL.

MFR PART NUMBER: VS120-SLK-9.

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

FOB: Destination

PURCHASE REQUEST NUMBER: 0010839643

NET AMT

V2.9 SOFTWARE

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

Olympus VS-ASW-FL V2.9 SOFTWARE FOR 5/6 SLIDE AND SL OR EQUAL

MFR PART NUMBER VS-021-9

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

VS-HIGHSENS V2.9 LICENSE

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

VS-HIGHSENS V2.9 LICENSE OR EQUAL

MFR PART NUMBER VS-061-9

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

VS-RFAA FOR VS 120

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

VS-RFAA FOR VS 120 OR EQUAL

MFR PART NUMBER VS-RFAA

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

UNIVERSAL RECTANGULAR FIELD STOP

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

U-RFSS: UNIVERSAL RECTANGULAR FIELD STOP FITS BX2 AND 1X2 ILLU OR EQUAL

MFR PART NUMBER 5-UR811

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

SOLA-SE-11 NO ADAPTER, LLG OR FOOT

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

90-10124: SOLA-SE-II NO ADAPTER, LLG OR FOOT 365 OR EQUAL

MFR PART NUMBER OLCR-SOLSE365

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

LIQ LITE GUIDE

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

10-10084; LIQ LITE GUIDE-REQ FOR ALL LITE ENGINE PROD OR EQUAL

MFR PART NUMBER OLCR-LLG-3MM

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

LIGHT GUIDE ADAPTER

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

U-LLGAD; LIGHT GUIDE ADAPTER FOR U-HGLGPS OR EQUAL

MFR PART NUMBER: 5-UL604

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

ET-DAPI D350/50X,BS400

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

49000-BX3; ET-DAPI D350/50X,BS400 460/50M OR EQUAL

MFR PART NUMBER: OCT-49000BX3

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

ET-EGFP/FITC/CY2 470/40X

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

49002-BX3; ET-EGFP/FITC/CY2 470/40X BS495, 525/50M OR EQUAL

MFR PART NUMBER: OCT-49002BX3

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

ET-CY3/TRITC 545/25X,

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

49004-BX3; ET-CY3/TRITC 545/25X, BS565, 605/70M

MFR PART NUMBER: OCT-49004BX3

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

ET-MCHERRY/TXRED 560/40X

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

49008-BX3; ET-MCHERRY/TXRED 560/40X BS585,630/75M OR EQUAL

MFR PART NUMBER: OCT-49008BX3

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

ET-CY5 620/60X, BS660

(EPI-FLOURESCENCE SCANNING MODULE AND COMPONENTS)

49006-BX3; ET-CY5 620/60X, BS660, 700/75M OR EQUAL

MFR PART NUMBER: OCT-49006BX3

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

C11440-22CU-PLUS-KIT

(ORCA FLASH 4.0 PLUS SCMOS MONOCHROME DIGITAL CAMERA)

OLYMPUS C11440-22CU-PLUS-KIT; FLASH 4.0 V2+ SCMOS, USB CBL & CRD INCLUDED OR EQUAL

MFR PART NUMBER: VS-FLASH4V2

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

CAMERALINK OPTION

(ORCA FLASH 4.0 PLUS SCMOS MONOCHROME DIGITAL CAMERA)

OLYMPUS: CAMRA-1001-000; CAMERALINK OPTION ORCA-FLASH 4.0, CBL & BRD OR EQUAL

MFR PART NUMBER: OH-CAMRA1001

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

U-TV1XC; C-MOUNT CAMERA ADAPTER,

(ORCA FLASH 4.0 PLUS SCMOS MONOCHROME DIGITAL CAMERA)

OLYMPUS: U-TV1XC; C-MOUNT CAMERA ADAPTER, CENTERABLE OR EQUAL

MFR PART NUMBER: U-V111C

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

U-RMT-1-5; EXTENSION CABLE FOR

(SOFTWARE MODULES AND SYSTEM ACCESSORIES)

OLYMPUS U-RMT-1-5; EXTENSION CABLE FOR HAL LAMPHOUSE, 2M OR EQUAL

MFR PART NUMBER: 5-UL705

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

APC BR 1300G UPS POWER BACKUP

(SOFTWARE MODULES AND SYSTEM ACCESSORIES)

OLYMPUS APC BR 1300G UPS POWER BACKUP; APC BR1300G OR EQUAL

MFR PART NUMBER: OCD-BR1300G

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

VS-DF VERSION 2.8

(SOFTWARE MODULES AND SYSTEM ACCESSORIES)

OLYMPUS VS-DF VERSION 2.8 OR EQUAL

MFR PART NUMBER: VS-DF-8

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

VS-ADV-FILTER VERSION 2.8

(SOFTWARE MODULES AND SYSTEM ACCESSORIES)

OLYMPUS VS-ADV-FILTER VERSION 2.8 OR EQUAL

MFR PART NUMBER: VS-056-8

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

CLEANBENCH, SMOOTH TOP, 750X900mm

(ANTI-VIBRATION TABLE)

OLYMPUS CLEANBENCH, SMOOTH TOP, 750X900mm OR EQUAL

MFR PART NUMBER: OTMC-637590S

BRAND NAME OR EQUAL. IF QUOTING EQUAL, YOU MUST PROVIDE SPECIFICATIONS ALONG WITH QUOTE THAT POINT BACK TO THE MINIMUM ESSENTIAL CHARACTERISTICS.

NET AMT

INSTALLATION AND TRAINING

INSTALLATION AND TRAINING

INSTALLATION/CALIBRATION AND 3 DAYS ON-SITE TRAINING OF SYSTEM

NET AMT

CONTRACTOR MANPOWER

CONTRACTOR MANPOWER REPORTING

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

NET AMT

MINIMUM ESSENTIAL CHARACTERIST

Minimum Essential Characteristics (MEC) Olympus VS-120 virtual microscope system OR EQUAL

1. Must have a capability to visualized and image transmitted light (bright field), epi-fluorescence, and dual polarized light in a single system.

1. Must have high quality 2X (plan APO or better), 10X (plan S-APO or better), 20X (plan S-APO or better), and 40X (plan S-APO or better) objectives.

1. Must have both an HD color camera.

1. Must have a sensitive monochrome camera optimized for epi-fluorescence imaging.

1. Must include filters for DAPI, FITC, TRITC, TXRED, and CY5.

1. Must store images in .jpg and .tif format.

PWS

Performance Work Statement for Olympus VS-120 Virtual Slide Scanner Installation and Operator Training

Vision Statement (United States Army Institute of Surgical Research) (USAISR) To be the nation's premier joint research organization planning and executing registry-based and translational research providing innovative solutions for burn, trauma, and combat casualty care from the point of injury through rehabilitation.

1.0. Introduction

The USAISR is part of the U.S. Army Medical Research and material Command and is dedicated to both laboratory and clinical trauma research. Its mission is to provide requirements driven combat casualty care medicine, solutions and products, for injured soldiers from self-aid through definitive care across the full spectrum of military operation; provide state of the ait trauma, bum, and critical care to Department of Defense beneficiaries around the world and civilians in its trauma region; and provide Bum Medical Augmentation Response Teams.

1.1. Mission - Optimizing Combat Casualty Care

1.2. Scope: The contractor will provide VS-120 Virtual Slide Scanning System or Equal, installation and validation, and provide on-site, a three day (24 hour) training course. The training shall consist of system operations and maintenance.

1.3. The requirement is for the installation of the purchased system within the USAISR facility, located at 3698 Chambers Pass, BLDG 3611, Joint Base - Fort Sam Houston, Texas 78234, and for training identified personnel on the use of and maintenance of the system, its components, arid programs.

2.0. Performance Requirements

2.1. Contractor Personnel, Disciplines, and Specialties

The contractor shall provide all necessary personnel required to accomplish the assigned work by employing and utilizing qualified personnel with the appropriate combinations of education, training, and experience.

2.2. Objective 1: Provide installation and training for the VS-120 Virtual Slide Scanning System or Equal

2.2.1. TASK: Complete physical installation the Virtual Slide Scanning System or equal and table in designated space within the USAISR.

2.2.2. TASK: Validate the operation and functionality of the VS-120 Virtual Slide Scanning System or equal, its associated components, and the software package.

2.2.3. TASK: VS-120 Virtual Slide Scanning System or equal training shall consist of system hardware, software overview and data acquisition, and software training -data analysis.

2.2.4. Performance Standard: Installation and training conducted in the specified time frame, with the end user have an understanding of the basic operation of the VS-120 Virtual Slide Scanning System or equal.

3.0. General Requirements

3.1. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and contractor personnel assigned. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement.

3.2. The KO will have overall responsibility for administering the contract. The KO is the only person authorized to obligate the Government and make changes to the contract. The KO will manage contract administration and quality assurance surveillance functions supported by contract administrators, COR, quality assurance personnel, property administrators,:cost and · price analysts, and legal personnel.

3.3. The COR will be appointed in writing and will be directly responsible to the KO. The COR serves as the Government's point of contact for contract-level coordination of administration and technical performance matters.

3.4. Place of Performance: At the USAISR, 3698 Chambers Pass, Bldg. 3611, Joint Base -Fort Sam Houston, Texas 78234.

3.5. Period of Performance: A three day course (24 hours) training will be from 7:30 to 16:30, 8 hours a day.

4.0. Security Procedures (ATOPSEC)

4.1. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

4.2. For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.0. Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army Institute of Surgical Research via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all .data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

I . PURPOSE:

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated non-personal services contract. This QASP explains the following:

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government's responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a "living document" and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor, Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

a. QASP RELATION TO THE SOLICITATION:

QASPs shall be developed and appear in every solicitation, as well as the resultant service contract. The Governrrient will retain the fight to-change the surveillance methods and Quality Assurance (QA) procedures, or to increase or decrease the degree of surveillance efforts at any time necessary to assure contract compliance.

b. REVISIONS TO THE QASP:

The QASP is a tool for use in Govermn:ent administration of the Performance Work Statement/Statement of Work (PWS/SOW) and remains subject to revision at any time by the Government throughout the contract performance period. Revisions to this surveillance plan are the responsibility of the Contracting Officer's Representative (COR). Changes to the QASP shall be made bilaterally.

The contractor will assume responsibility for all tasks and deliverables in the PWS under this award. As the performance period progresses, the levels of surveillance may be altered for service areas in cases where performance is either consistently excellent or consistently unsatisfactory. If observations reveal consistently good performance, then the amount of surveillance may be reduced. If observations reveal consistent deficiencies, increased surveillance may be implemented.

2. GOVERNMENT ROLES AND RESPONSIBILITIES:

The following personnel shall oversee and coordinate surveillance activities:

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor's performance.

b. Contracting Officer's Representative (COR) -The COR will be located at US Army Institute of Surgical Research, Joint Base - Fort Sam Houston, TX. The COR will be responsible for technical administration of the contract, and shall assure proper Government surveillance of the contractor's performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. A COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

3. CONTRACTOR ROLES AND RESPONSOBILITIES:

The contractor is responsible for delivering services in accordance with the Contract. The contractor shall appoint a single off-site point-of-contact to act as a central recipient of communication from the Government.

4. CONTRACT QUALITY REQUIREMENTS:

a. Contract quality requirements are the technical requirements in the contract relating to. the quality of the service and those contract clauses prescribing inspection and other quality controls incumbent on the contractor, to assure that the service conforms to the contractual requirements. Government contract quality assurance shall be performed at such times and places as may be necessary to determine that the services conform to the contract requirements, Failure to meet or exceed the contract quality requirements is defined as a "nonconformance" on the part of the contractor, The contractor shall be held responsible for any identified nonconformance, and the government may require the work to be re-performed.

b. The Government's contract quality assurance is defined as follows:

1. "Acceptance" means the act of an authorized representative of the Government by which the Government, for itself or as agent of another, assumes ownership of existing identified supplies tendered or approves specific services rendered as partial or complete perfonnance of the contract.

2. "Conditional acceptance" means acceptance of supplies or services that do not conform to contract quality requirements, or are otherwise incomplete, that the contractor is required to correct or otherwise complete by a specified date.

3. "Minor nonconformance" means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intented purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

4. "Major nonconformance" means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

5. "Critical nonconformance" means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

c. Documentation:

1. Thorough documentation of unperformed or nonconformance is essential for tracking contractor performance throughout the period of performance. The COR will document deficient work by compiling facts describing the inspection methods and results. The COR will develop documentation to substantiate nonconformance with the Contract.

2. Remedial Action by the Contracting Officer:

(i) Shall notify the contractor in writing of the nonconforming service;

(ii) Shall request that the contractor perform the service, at no cost to the Government; and

(iii) May accept consideration if offered. For guidance on solicitation of a refund, see Subpart 242.71. In accordance with FAR 52.246.4: Inspection of Services Fixed Price, the Government may require the contractor to re perform any services that do not conform to contract requirements. Ifthe defects cannot be corrected by re-performance, the KO may either require the contractor to take the necessary action to ensure that future performance conforms to the requirements, or the KO may reduce the Contract price to reflect the reduced value of the services performed. At an extreme decision point, penalties may include a decision not to exercise contract options. The KO will determine the penalty-for nonconformance based upon his or her judgment-and the severity of the nonconformance.

5. METHODS OF QUALITY ASSURANCE SURVEILLANCE:

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's point of contact inform the manager of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting the contract's quality requirements.

· DIRECT OBSERVATION: (Can be performed periodically or through 100% surveillance.)

· MANAGEMENT INFORMATION SYSTEMS: (Evaluates outputs through the use of management information reports. Best used for general surveillance and may need to be supplemented by periodic inspections.)

· PERIODIC INSPECTION: Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled as required.

· Analysis of contractor's progress reports. (Evaluate cost, schedule, etc.) o Performance reporting.

· Customer Feedback

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO's actions.

6. FREQUENCY OF MEASUREMENT:

During contract performance, the COR shall periodically analyze whether the frequency of measurement is appropriate for the work being performed.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

USAISR

BLDG 3611 FORT SAM HOUSTON

SAN ANTONIO TX 78234

W45MW3

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CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

ADDENDUM TO 52.212-1

ADDITIONAL INSTRUCTIONS TO OFFERORS

1. TECHNICAL QUESTIONS AND PRE-PROPOSAL DISCUSSION

Questions concerning the solicitation are due no later than 12 August 2016 at 4:00 PM Eastern Time. Questions shall be submitted to jeffrey.b.sprecher.civ@mail.mil. An amendment to the solicitation will be posted in order to address the questions received; however, no questions will be addressed after the cutoff date and time listed above. Please note that only one (1) set of question will be accepted by the Government

2. INSTRUCTIONS FOR THE PREPARATION AND SUBMISSION OF PROPOSALS

Failure to submit all documents concurrently and in accordance with these instructions may render a proposal unacceptable. The proposal shall be submitted electronically via email to jeffrey.b.sprecher.civ@mail.mil no later than 19 August 2016 at 4:00 PM Eastern Time.

3. PROPOSAL EVALUATION

To aid in evaluation, proposals shall be practical, specific complete, and logically assembled. The proposal shall be in a clear, concise format satisfying all requirements of this solicitation. It shall be in sufficient detail to demonstrate a complete understanding of the work to be accomplished.

4. ADDITIONAL INSTRUCTIONS

Offerers shall provide sufficient technical documentation (including but not limited to: product literature, specifications) to allow for a thorough evaluation of the quote. Additionally, the vendor shall fully explain their ability to meet the requirements above.

Shipping shall be FOB Destination per FAR Clause 52.247-34. Quote shall specify the Total Price as well as a price broken down by each piece of equipment. Quotes will be evaluated for Completeness (all CLINS are priced). Adequate competition is anticipated for this acquisition. The government anticipates award of a Firm Fixed Price contract. Offerors shall submit firm-fixed pricing for all above requirements. Include commercial price lists and if applicable, any FSS schedule numbers and pricing. Include any applicable discounts to the Government. Quote shall be valid for at least 90 days.

System for Award Management (SAM). Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/; provide DUNS number; Cage Code and TIN.

Offerors are reminded to include a completed copy of 52.212-3 with RFQ response. All clauses shall be incorporated by reference in the order.

Offerors shall complete DFARS 252.209-7991, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Under Any Federal Law-Fiscal Year 2016 Appropriations (Deviation 2016-OO0002) (October 2015).

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 Technical Factor 2 Price

(b) Basis for Award & Evaluation

This will be a LPTA procurement. The Government intends to evaluate quotations and award a contract without discussions with Offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable quotation with the lowest evaluated price. An overall technical rating must be at least "ACCEPTABLE" in order to be eligible for award. An "UNACCEPTABLE" rating, results in the technical quotation being rated "UNACCEPTABLE" unless corrected through discussions. An overall technical rating of "UNACCEPTABLE" makes a quotation ineligible for award.

An offeror is expected to submit sufficient information in response to the RFQ to allow for the evaluation of his/her quotation.

Each of the evaluation factors will be rated as follows:

Factor 1 - Technical The Government will evaluate the offeror's capabilities to provide equipment provided in the RFQ. The supplies recommended by the contractor will be evaluated in how they satisfy all of the Minimal Essential Characteristics (MEC’s) provided in the RFQ Instructions. All quotations submitted with equivalent supplies shall provide a matrix that directly point back to all MEC’s.

Table A-1. Technical Acceptable/Unacceptable Ratings

Factor 2 - Price Offerors' price proposals will be evaluated to determine the price is fair and reasonable in accordance with FAR 12.209. Quotations should include a proposed price for each Contract Line Item Number (CLIN).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JUL 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and…