Sole_Source_Justification_CMPRO_Redacted.pdf

Sole Source Justification (SSJ) in accordance with FAR subparts 13.106 or 13.5 using Simplified Acquisitions Procedures (SAP)

Control No: JA16177

1. Contracting Activity:

The contracting activity for this action is the US Army Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD 21703.

2. Requiring Activity:

The requiring activity responsible for this action is the US Army Medical Research Materiel Command (USAMRMC) Enterprise Information Technology Project Management Office (eIT

PMO).

3. Nature of Action

Commercial Item Non-Commercial Item New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time & Materials Cost

Funds: RDT&E Operations and Maintenance, Army (OMA) Other Funds: _______

Fiscal Year of Funds: FY 16

4. Contractor Name:

Name of Proposed: Professional System Associates, Inc. (PSA) Contractor(s):

Street Address: 1308 Florida Ave.

City, State, Zip: Panama City, FL 32401 Phone:

DUNS: 360684138

Cage Code: 0KNM2

5. Description of Supplies/Services:

This is a purchase request to procure the CMPRO Configuration Management (CM) Software (SW) package and support services for the eIT PMO. PSA is the sole source provider of this software with no certified resellers. The requirements include:

CMPRO Software (includes 5 Concurrent User Licenses (CULs) / maintenance & support) CMPRO Onsite Technical support and data migration support CMPRO Training support Travel for onsite support Options to add licenses and support services

6. Authority Cited: 41 U.S.C. 1901 OR 41 U.S.C. 1903

(a) FAR 13.106-1(b)(1)(i): Only one source reasonable available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 13.501(a)(1)(i): Only one source reasonably available (including brand name); OR

(d) FAR 13.501(a)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item.

7. Reason for Authority Cited:

CMPRO is the only software found to satisfy the elT PMO functional and information security requirements necessary for this CM SW. The CMPRO SW has received a government Certificate of Networthiness (CoN) based on a trusted standardized platform, configured per Federal Desktop Core Configuration (FDCC) standards. The National Institute of Standards and Technology provides a list of FDCC security settings recommended for general-purpose microcomputers that are connected directly to the network of a United States government agency. Additionally, CMPRO software is capable of using public key infrastructure (PKI) certificate access requirements associated with accessing the CMPRO servers. PKI is a set of roles, policies and procedures needed to create, manage, distribute, use, store, and revoke digital certificates and manage public-key encryption.

The CMPRO SW meets the primary objectives for a configuration management tool, which are to ensure that configuration identification, baseline control, change management, status accounting, and auditing are captured for all eIT PMO products, including hardware, software, documentation, and security related items. CMPRO SW offers process improvements and efficiency gains because it is a more robust program and their maintenance support service infrastructure is more evolved. After receiving sample test software, other products could not achieve compatibility with the government network therefore would not receive a CoN. Inability to receive a CoN eliminates the product from consideration.

The elT PMO is replacing the current Configuration Management Tool (CMT) software with CMPRO, which allows the elT PMO to gain greater visibility and control of product data. The plan is to procure the software no later than 1 June 2016 and then install the software and fully transition to the new software before 21 January 2017, which is the expiration date of the existing contract with Konfig CM SW. The Government is not receiving adequate support services and is being pushed towards an expensive major upgrade. To continue using the current CM SW (Konfig), the project would have to undergo an expensive upgrade of Konfig versus using CMPRO. The project will be forced to continue using an inferior product and will continue to endure unsatisfactory support services at a higher cost.

8. Efforts to Obtain Competition:

In accordance with FAR 5.201, a notice will be published in FEDBIZOPPS announcing the

Government's intent to acquire CMPRO software. The announcement will indicate the Government's reasoning for this procurement without competition. The notice will include the Minimum Essential Characteristics (MECs) necessary for the required product and justification as to why this will be a sole source acquisition.

a. Effective Competition:

Based on market research and pending results of the notice of intent, it is not expected that this requirement will have competition. There are no certified resellers of this software and only one vendor sells it.

b. Subcontracting Competition:

This is a sole source requirement. There are no subcontracting possibilities and the prime vendor, PSA, will provide the software and all support involved.

9. Actions to Increase Competition:

Not applicable. PSA is the only company that provides CMPRO software. They do not have any certified resellers therefore no competition is expected. However, market research will be conducted, as detailed below, when it is time for a recompete. This will give the Government a much better understanding of the commercial marketplace and any new software that may have been created that will meet all of the necessary characteristics identified.

10. Market Survey:

The elT PMO conducted market research to identify alternatives available in the market place through a variety of information sources. Methods included internet searches/inquiries, CHESS RFI, other government agencies (JMLFDC), and a FBO RFI for Configuration Management Software. Only COTS or GOTS offerings were evaluated due to the high cost and time consuming nature of customized development, which is not a viable option.

Five CM software products were identified and they were evaluated against the capabilities and constraints identified in the elT PMO Functional Capabilities Document (FCD) and Requirements Traceability Matrix (RTM). They are the following:

Serena Service Manager/ Serena Business Manager (SSM/SBM): Serena Software JIRA Confluence: Addteq, Inc.

IT Service Automation (ITSA) Suite: ServiceNow CMPRO: Professional Systems Associates, Inc. (PSA) EDMS/Open Text ECM: EDMS

A comparative analysis of software and vendor capabilities, to include a cost analysis, was conducted based on a 5-year contract period (base plus four option years). The evaluation compared the initial license purchase, annual maintenance costs, and the cost of services for technical support, implementation and training.

The following two alternatives met the majority of the functionality requirements and were further evaluated for procurement:

Serena Service Manager/ Serena Business Manager (SSM/SBM): Serena Software CMPRO: Professional Systems Associates, Inc. (PSA)

A trial copy of the Serena Software SSM/SBM product was received to test in the DOD environment. This enabled the elT PMO to evaluate the SW first hand, in a test environment to better understand the software implementation and to learn if the software was usable on the DOD network. The project also executed IA scans to test the SW to ensure a Certificate of Networthiness could be achieved. The Serena software application was installed in a test environment with minor problems. The IA findings revealed that JBOSS v4.05 was past end-of-life support making this version of the software unusable on the Army network and not eligible for procurement.

When Serena failed to become a viable option, a trial version of the CMPRO software was obtained. The same installation and IA tests were conducted to confirm the viability of using this tool on the Army Network. With positive results, it was recommended that the CMPRO software be selected for procurement because the software met DOD standards. The CMPRO software has been submitted for consideration to receive a CoN.

11. Interested Sources:

Serena Service Manager/ Serena Business Manager (SSM/SBM): Serena Software JIRA Confluence: Addteq, Inc.

IT Service Automation (ITSA) Suite: ServiceNow CMPRO: Professional Systems Associates, Inc. (PSA) EDMS/Open Text ECM: EDMS

12. Procurement History and any other facts:

Previous Contract or Purchase Order Number:

Contract #: W81XWH-11-F-0017- Konfig CM Software and maintenance Vendor: Auto-Trol Technology Corporation- Contract awarded 15 Nov 2010

Contract #: W81XWH-12-F-0036 — License maintenance follow-on contract Vendor:

Enterprise Integration Services (EIS) - contract awarded 21 Jan 2012

Previously competed: Full and Open competition. Konfig CM software had a CoN and could meet the implementation timeframe. Auto-trol was the only vendor to provide Konfig and does not partner with certified resellers. Auto-trol sold their maintenance services to EIS; therefore EIS became the only option for software license maintenance.

Previous authority for less than full and open competition: N/A

13. Technical / Requirements Certification: I certify that the support data under my cognizance, which are included in this SSJ, are accurate and complete to the best of my knowledge and belief.

14. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief. Based upon the facts described herein, I hereby determine that the anticipated price to the Government will be fair and reasonable, and a determination of price reasonableness will be documented and placed in the contract file.