W81XWH-16-T-0008.docx

W81XWH-16-T-0008

Bassett MRS7 Reporting Standard Edition

FFP

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Two additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One digital reading workstation integration.

6) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

7) One Tyrer-Cuzick risk model.

8) On-site applications training 5 days.

FOB: Destination

NET AMT

Eisenhower MRS7 Reporting Standard Ed

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Four additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) One additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

9) On-site applications training 5 days.

NET AMT

Keller MRS7 Reporting Standard Edition

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Two additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One digital reading workstation integration.

6) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

7) One Tyrer-Cuzick risk model.

8) On-site applications training 5 days.

NET AMT

Kenner MRS7 Reporting Standard Edition

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Four additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) One additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

NET AMT

Kimbrough MRS7 Reporting Standard Ed

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Three additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) One additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

NET AMT

Landstuhl MRS7 Reporting Standard Ed

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Four additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) One additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

NET AMT

McDonald MRS7 Reporting Standard Ed

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Three additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) One additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

NET AMT

Tripler MRS7 Reporting Standard Ed

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Seven additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) Two additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

NET AMT

Beaumont MRS7 Reporting Standard Ed

1) Includes One (1) User License and One (1) Site License Includes: Risk Stratification Tools, Paperless Workflow with Email, Early Stage Cancer Detection Report, Patient Result Letter (including optional high risk or tissue density letters), Expanded Patient & Family History

2) Four additional MRS concurrent user licenses.

3) 2-way HL7 interface, includes MRS interface configuration.

4) Voice recognition integrations with PowerScribe 5.

5) One first digital reading workstation integration.

6) One additional digital reading workstation integration.

7) Worksheet printing option (prints MRS worksheets w/ patient demographics and history).

8) One Tyrer-Cuzick risk model.

NET AMT

Contractor Manpower Reporting

Contractor Manpower Reporting

NET AMT

NET AMT

NET AMT

NET AMT

NET AMT

MECS

Minimum Essential Characteristics

Background

The Army PACS Office centrally manages the procurement of Radiology PACS and software products that operate in conjunction with the PACS Systems. The Army Medical Department (AMEDD) has 26 facilities which are operating on different versions of Mammography Reporting System (MRS).

Objectives

1. The goal is to bring all 26 of Army facilities up to date with version 7 of MRS. Currently 13 facilities operate on a lower version of MRS and 9 have no reporting system. Request licensing for 9 sites in order to provide mammography reporting and tracking software.

2. Establish standardization across the AMEDD enterprise for Radiology on Mammography Reporting and Tracking.

3. Establish standardized maintenance and warranty for all AMEDD sites ensuring continuity.

Products and Maintenance Services

The maintenance agreement will include the following:

Toll Free Telephone Support Renewal of Annual software and licensing for base year plus 4 option years

The following are the Minimum Essential Characteristics for a Mammography Reporting System

1. Worksheets shall do:

· Data collection through paper worksheets, tablet, touch screen, or workstation.

· Worksheet master provided by vendor. Worksheet customization is selected based on system type and workflow. Customizable worksheets available to fit any workflow.

· Paperless patient history collection, electronic patient questionnaire with customizable consent document worksheets. Compatible with all browser capable devices.

· Worksheet printing that allows patient demographics and history to be printed on worksheets for review.

· Separate worksheets for other procedures, such as MRI, ultrasound, biopsies.

· Procedure order codes that trigger worksheet printing at a designated printer.

· Ability to scan documents into the system in order to store pathology reports, notes, from outside letters and hand-written worksheets.

2. System features shall:

· Track any breast-related procedure, e.g., an ultrasound, since all procedures are recorded independently.

· Record chronological list of items in breast history.

· Record all documents printed on patient event.

· Record outside history entered on event list. Surgical history automatically included in the report. Prior studies be available for comparison reference.

· Have multi-site environments, each site set up to function independently.

· Include utility to merge and move exam records between patients

· Include ability to customize lists such as: procedures, assessments, recommendations, pathology codes and tissue density descriptions.

· Include data export utility for National Mammography Database (NMD), Breast Cancer Screening Consortiums or Cancer Registries (BCSC), Canadian Breast Cancer Screening Program, and the Chicago Breast Cancer Quality Consortium (CBCQC), and the Vermont Mammography Registry with an opt. out capability for patients.

· Have an audit trail for tracking user access to patient and procedure records viewed or modified.

· Have HL7 real-time Bidirectional interface with CHCS to eliminate double data entry.

3. Exam Result Reports shall/provide:

· Findings entered from worksheets, dictation or directly on-screen by the radiologist or transcriptionist.

· Organize frequently used findings for rapid report generation, with unique-by-user templates.

· Assessment(s) and recommendation(s) be made for each finding and then automatically reported as the procedure’s overall assessment.

· Be configurable to default a recommendation for negative, benign or probably benign assessments.

· Link multiple procedures and organize them into a single report/result letter.

· Able to generate Text by sentence building that is able to be edited, allowing radiologist to say whatever he/she wants to say.

· Reports able to be double read with differences recorded for statistical purposes.

· Risk factors, surgical history and hormone history able to be included in the exam report.

· Support new imaging procedures such as Breast Specific Gamma Imaging (BSGI) and tomosynthesis.

· Breast diagram with a visual representation of abnormalities, while incorporating a paperless workflow.

· Auto populate prior study dates.

4. Patient Result letters shall:

· Automatically select a personalized lay-language result letter in multiple languages based on exam type, assessment and recommendation. Letters must be able to be modified to reflect patient’s risk factors.

· Letters must reflect the outcome of more than one procedure and groups the reports.

· Able to delay Letter generation for 2-4 days

· Letter format and text templates user-modifiable, formatted for window envelopes, customizable by site or radiologist. Ability to utilize Print-to-Mail.

· Be modifiable for individual exams at the time of data input.

· Automatically remind users to print letters based on user-defined time parameters.

· Have High risk paragraph informing patients when they have been identified to be of a higher risk for contracting breast cancer based on 7 high risk cancer models.

· Have Breast Tissue Statements inform patients if they have been identified to have dense or very dense breast tissue.

5. Integrations shall:

· Integrate with Fuji Synapse and AGFA Digital workstation without having to close systems.

· Integrate with Powerscribe 5 and Powerscribe 360 Voice recognition software without exiting Fuji and AGFA systems

· Have Nurse Navigation integration.

· Have volumetric breast density measurement integrations.

· Integrate Patient Result Letters Exam Result Reports

6. Recall/Reminder Letters shall:

· Email capability for patient correspondence.

· Expand recommendations for tracking for all modalities

· Generate recall and reminder letters at user-defined intervals. Subsequent letters may need to contain different text than the first. The number of letters to be sent site-definable.

· Provide user option to print only short-term letters, routine recall letters, or both.

· Unresolved problem issues that are reflected on the Unresolved Problem Case List, including follow-up activities to date along with patient and doctor’s phone numbers.

7. Problem Tracking shall have/shall:

· Problem case list may be printed or viewed on screen for selected problem types by site, radiologist or clinician.

· Problem case list that automatically updates following entry of recommended follow-up procedure or pathology results.

· Progress notes added to the patient record at any time including the results of attempted resolution of problem issue(s).

· Progress notes that can be used to manually remove items from the problem case list. User ID and date are recorded and an explanatory note is required to resolve an issue.

· Remind users automatically to print Problem Case Follow-Up letters to the clinician and/or patient if the patient does not return for recommended follow-up within a user-defined interval.

· Clinician/Patient Reports that may be generated for each referring clinician showing his/her patient’s procedures and outcomes.

8. Statistical features shall:

· Generate all required MQSA statistical reports.

· Generate statistical reports for all breast-related procedures.

· Be able to be further refined by filtering by site, radiologist, clinician, procedure type, assessment, recommendation, screening or diagnostic and date range.

9. Security shall:

· Automatically log off after the system is idle for a specified amount of time.

· Shut down after user inputs incorrect password three times.

· Have User privileges and audit logs that allow sites to set permissions and track activity.

· Limit access to confidential patient and statistical information and can restrict user access by site.

10. Risk Modeling shall:

· Have Updated Risk Dashboard, with BRCAPRO and Tyrer-Cuzick Risk Model Options.

· Have Myriad Prevalence Table for BRCA gene risk.

· Be Expandable to Patient and Family History collection for additional risk models.

· Have High Risk Reports that can be sent to referring physicians for patients at high risk.

11. Training on Software

· 5 days of onsite training

Security

AT Level I training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil

Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

Contractor Manpower Reporting

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The required information includes: (l) Contract Number; (2) Delivery Order Number (If applicable); (3) Task Order Number (If applicable); (4) Requiring Activity Unit Identification Code (UIC); (5) Command; (6) Contractor Contact Information; (7) Federal Service Code (FSC); (8) Direct Labor Hours; (9) Direct Labor Dollars; and, (10) Location. In the event the Contracting Officer's Representative (COR)/Contracting Officer's Technical Representative (COTR) has not entered their data requirements first, the contractor must also enter the COR/COTR required data with the exception of fund cite, obligations, and disbursement data. The CMRA help desk can be reach at 703-695-5103 or 703-695-5058 for any technical questions. The help desk can also be contacted via email: contractormanpower@hqda.army.mil. As part of its quote or offer, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. The reporting period will be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS

This section specifies the format and content that contractors shall use in this Request for Quote (RFQ). The intent is not to restrict the contractors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Vendors shall submit a quote that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. Quotes shall be in the form prescribed by, and shall contain a response to each of the areas identified. Any quote which does not provide, as a minimum, that which is required in this RFQ may be determined to be substantially incomplete and not warrant any further consideration.

Offerors shall submit a quote in response to the requirements of the United States Army Medical Research Acquisition Activity (USAMRAA) in support of the US Army Medical Materiel Agency (USAMMA) to procure MRS7 software without competition as prescribed in FAR 13.501(a)(1)(i). Specifically, the Government will procure this software manufactured by Mammography Reporting System, Inc. (MRS).This is a brand name only MRS requirement. No substitutions will be allowed.

Quotes shall be submitted in two volumes: Volume I shall include all required technical information and shall not include any pricing information. Volume II shall include all information required under Price Quote Instructions.

TECHNICAL INSTRUCTIONS:

Contractors shall provide sufficient written technical documentation to allow for a thorough evaluation of their quote. Additionally, all sections of the Offeror’s Technical Quote shall make direct reference to the MECs. The Quote shall be presented in a clear and logical order. Statements such as “will comply”, “meets the intent of”, or “we intend to meet the requirements” and the like, will not suffice for evaluation purposes.

The Offeror shall demonstrate that it has a clear understanding of the requirements outlined in the MECs and the ability to meet the RFQ requirements in order to be considered for award.

Technical quotes shall include sufficiently detailed information to enable evaluation based on the factor listed below:

Technical Ability – Each proposing contractor will be evaluated based on whether they confirm to the requirement as outlined in the PWS and meet the brand name only requirements per the listing in RFQ.

PRICE QUOTE INSTRUCTIONS

Contractor shall specify the Total Cost for each CLIN in the solicitation. Contractors shall be evaluated to ensure fairness, reasonableness and completeness. The Government anticipates award of a Firm Fixed Price contract. Contractors shall submit firm-fixed pricing for all the above requirements. Include any applicable discounts to the Government.

The Contractor shall provide a Price Quote to reflect proposed pricing for all required software/support to the various locations to include Contractor Manpower Reporting.

The contractor’s initial quote shall contain the contractor’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award an order without discussions, but reserves the right to discussions if later deemed by the Contracting Officer to be necessary. The Government reserves the right to make no award as a result of this solicitation.

PROPOSAL SUBMISSION INSTRUCTIONS.

POINT OF CONTACT (POC): Due to the difficulties in receipt of mail through normal postal services, questions and proposals shall be sent via E-mail to the POCs for this RFP:

Contract Specialist – james.cheng1.civ@mail.mil

The Offeror is responsible for ensuring receipt by the POC.

PROPOSAL DUE DATE: No Later Than (NLT): 8 February 2016 at 1:00 PM Eastern Time.

ELECTRONIC SUBMISSION: Quotes shall be electronically submitted to the POC above. Your submission should include two separate parts: a Price Quote and a Technical proposal. The Technical proposal shall be submitted in MS Word or searchable PDF format. The Price proposal shall be submitted in MS Word or MS Excel 2000 or higher. The firewall utilized by the Government contracting office does not authorize or accept zip files.

Other Administrative Instructions:

System for Award Management (SAM). Contractor s must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov; provide DUNS number; Cage Code and TIN.

Offerors shall complete 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

21-FEB-2017

W05J USA MED MATERIEL AGCY

693 NEIMAN STREET

FORT DETRICK MD 21702-5000

301-619-4381

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-FEB-2017

W80DLM

21-JAN-2018

W80DLM

21-FEB-2019

W80DLM

21-FEB-2020

W80DLM

21-FEB-2021

W80DLM

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address. The DUNS +4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Lowest Price Technically Acceptable (LPTA) process is selected as appropriate for this acquisition because the best value is expected to result from the selection of the technically acceptable proposal with the lowest evaluated price(s). For purposes of this requirement, LPTA is defined as any technically acceptable offer for which the proposed pricing is determined fair and reasonable.

Please note that if upon evaluation, an Offeror is deemed “Unacceptable” for either Technical or Price, it will be excluded from award consideration.

The Government intends to evaluate the proposal and award a firm fixed price contract without discussions to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. However, the Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary in accordance with FAR 15.306. Therefore, the Offeror’s initial proposal should contain its best terms from both price and technical standpoint.

The awards will be made based on the LPTA source selection process. The following factors shall be used to evaluate offers:

Factor 1 – Technical Acceptability (Conformance to the Minimum Functionality Capabilities in 3.2.1.1 of the PWS and Capability to meet requirements in the Performance Work Statement) Factor 2 – Price (Completeness and Reasonableness) Factor 3 – SBSP ( 5% is Acceptable)

** Past Performance is not an evaluation factor in accordance with FAR 15.304(c)(3)(iii)

Each of the evaluation factors will be rated as follows:

1. Factor 1 – Technical Acceptability

A technically acceptable proposal will demonstrate that the Offeror has a clear understanding of the requirements outlined in the MECs. The Offeror’s proposal shall include all required documentation detailed in the instructions to offerors.

2. Factor 2 – Price

The offeror will be evaluated for fairness, reasonableness and completeness.

a. Reasonableness - The offeror’s Price will be evaluated separately to determine the degree to which the proposed prices compare to the prices a reasonable prudent person would expect to incur for the same or similar equipment.

b.Completeness- The offeror's Price proposal will be examined to ensure that the requirements stated in the Instructions to Offerors for price proposals have been completed

The cost/price will be evaluated separately from all non-cost/price factors. The objective of price analysis is to ensure that the final agreed-to price is fair and reasonable in accordance with FAR 12.209 and FAR 15.404-1(b).

Offerors' price proposals will be evaluated to determine whether the price is complete, fair and reasonable. The Government's determination that the proposed price is fair and reasonable will be based on price evaluation and analysis using the techniques in FAR 15.305(1), which provides that comparison of the proposed prices will usually satisfy the requirement for price analysis.

1. Factor 3 - Small Business Subcontracting Plan (SBSP) (not applicable to U.S. Small Business Offerors)

The Offeror's strategy for subcontracting with Small Businesses will be evaluated for purposes of determining contractor responsibility. It will not be included in the overall non-cost technical evaluation. The SBSP will be rated acceptable or unacceptable. No award can be made to an Offeror that submits an unacceptable SBSP. Consideration of the SBSP will include reviewing the plan's realism and completeness in addressing all requirements in FAR Clause 52.219-9 (Dev) Small Business Subcontracting Plan (Deviation) as well as consistency with the SBPP. The Offeror's SBSP will be evaluated using the scoring criteria in AFARS Appendix DD Subcontracting Plan Evaluation Guide (which can be located at http://farsite/hill/af/mil/).

The SBSP will be evaluated to the degree it addresses the following mandatory elements as found in FAR 52.219-9 (Dev):

· Goals (% based on total planned subcontracting dollars for each SB category)

· Total dollars to be subcontracted (overall and by category)

· Description of principal types of supplies/services to be subcontracted (total and by category)

· Description of method used to develop subcontract goals

· Description of method used to identify potential SB sources

· Indirect costs (included/excluded) and methodology used to determine proportionate share of indirect costs

· for each category (if included)

· Name of individual administering subcontracting program, description of duties, and location within

· organizational hierarchy

· Description of efforts to ensure SB has an equitable opportunity to compete for subcontracts

· Assurances that the offer will:

· Cooperate in studies/surveys

· Submit reports, as required

· Submit ISR (SF294)/SSR (as required)

· Record Keeping: description/procedures/process

· "Flow down" clauses and reporting requirements o 52.219-8 (Utilization of SB Concerns) o 52.219-9 (Dev) (Subcontracting Plan Deviation) o ISR (SF294)/ SSR (as required)

The SBSP and proposed level of subcontracting with Small Businesses in the socio-economic categories described above will be incorporated into the resultant IDIQ.

1. Rating Standards for the Non-Cost/Price Factors and Definitions

3.1. Technical Ratings

Rating Standards for Small Business Participation Plan

*To Receive an acceptable rating, an offeror must include small business participation percentage of at least 5%.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of…