Correct version-WBAMC-Amendment 0002-RFQ W81K0022Q0068 QAs part II.pdf

RFQ W81K00-22-Q-0068

Amendment 0002

Water sample testing

Questions & Answers- Part II

Question 1:

In the PWS, under Contractor Requirements, 3. Service reports, “(3) Name of technician performing the testing (full printed and signature): TBD, can this be deleted?

Answer: Yes, see updated PWS v.2 section is deleted (strike through)

Question 2:

In the PWS, Section 7. Scope of Work, 7.5, can this be deleted?

Answer: Yes, see updated PWS v.2 section is deleted (strike through).

Question 3:

In the PWS, section 7. Scope of Work- 7.8, can this be deleted?

Answer: Yes, see updated PWS v.2, section is deleted (strike through).

RFQ W81K0022Q0068

PERFORMANCE WORK STATEMENT (PWS)

William Beaumont Army Medical Center (WBAMC), El Paso, TX

Water Sample testing v.2

The Nephrology Clinic at William Beaumont Army Medical Center, El Paso, Texas, has a requirement for full water sample testing services off-site maintenance. The contractor shall furnish all parts, labor, equipment, materials, and transportation to perform all scheduled and unscheduled water testing.

1. CONTRACTOR REQUIREMENTS:

1.1 Contractor shall provide only technically qualified technicians who are formally trained on the above water testing procedures. Service personnel must have a good working knowledge of the equipment.

1.2 Contractor shall provide a plan for service coverage if less than two (2) personnel are available or trained to perform this water testing. The plan describes and ensures the Government is not without service support for more than one day (i.e., coverage during technician illnesses, vacations, terminations, and /or strikes).

1.3 Contractor shall obtain the most current legal editions of the ANSI/AAMI guidelines literature or approved copies.

1.4 If the Contractor is unable to perform testing they will subcontract out to a third party, the Contractor will not stop the third party and will not charge the Government for the subcontracted labor.

2. SCHEDULED SERVICES:

2.1 The Contractor shall complete all required scheduled services within two (2) working days after starting each scheduled services.

2.2 Allowance (25%) for rejected samples.

2.3 The following tests shall be conducted:

a. AAMI Comprehensive Analysis/ANSI/AAMI/IS quantity 24 annually

b. Endotoxin LAL quantity 17 per month,

c. Colony forming Units (HPC) quantity 29 per month

3. SERVICE REPORTS

Upon completion of services, a service report shall be provided to the COR. This report is initiated by the Contractor at the completion of each test and shall include:

(1) Contractor’s name: TBD

(2) Contract number: TBD

(3) Name of technician performing the testing (full printed and signature): TBD

4. GOVERNMENT FURNISHED PROPERTY AND MATERIAL:

4.1 Supplies required to obtain specimens for testing shall be provided by the Contractor.

The COR will ship samples to be tested to the Contractor on the First Tuesday every month.

5. CONTRACTOR FURNISHED PROPERTY:

5.1 All materials, other than those materials specified as Government furnished, required in the performance of this contract shall be furnished by the Contractor.

5.2 Availability of literature needed in the performance of the contract will be Contractor’s responsibility and will remain Contractor owned at the termination of the contract.

5.3 Collection devices and shipping material under the contract includes the unlimited replacement of defective samples or sample collection devices that the contractor determined to have failed under proper use.

5.4 Contractor shall notify the COR immediately when culture containers and shipping material are not available from the original manufacturer.

5.5 The Government shall not be responsible for any damages or loss of Contractor’s supplies, materials, or equipment caused by persons outside the government control.

5.6 The Government shall not be responsible for any damages or loss of the Contractor’s personal belongings, or those of the Contractor’s employees, due to fire, theft, accidents or other causes beyond reasonable control of the government.

6. PERSONS AUTHORIZED TO PLACE SERVICE CALLS

The Government’s COR, as well as, those authorized to give instructions, place service calls, or request updates status, are listed below. No instructions will be accepted by anyone other than the people listed below or the Contracting Officer. One of the persons listed below will call and leave their name and number and the Contractor will return the call, to verify the call prior to initiating any action.

POCs TBD

7. SCOPE OF WORK:

7.1 Qualified Technician shall perform all required testing upon receiving specimens and report results within 2 business day

7.2 At minimum the performance of all services shall meet or exceed the specifications of the original equipment manufacturer.

7.3 The Contractor is not responsible for the water specimens listed when damage resulted from act of God, or Government neglect/misuse/abuse, or when services from other than the Contractor’s personnel have been performed.

7.4 The Contractor shall perform scheduled preventive maintenance inspection one

(1) times per year and calibrated/verification/certifications per year, on the equipment used for testing samples listed in paragraph A.

7.5 The Contractor shall establish and follow a procedural checklist when performing scheduled services. Any updates shall be supplied to the COR

7.6 The Contractor shall comply with applicable federal, state, and local laws and regulations.

7.7 The contactor shall ensure that all testing services are performed in accordance with requirements set forth in applicable laws.

7.8 Upon completion of service, the Contractor shall provide the COR with a Service Report no later the second duty day following the performance of each service.

7.9 The Contractor shall have available or have reasonable access to all testing equipment to maintain testing capabilities. Delays caused by Government will not be counted as contractor “down time” for the purpose of this requirement.

8. REPLACEMENT SUPPLIES:

8.1 The Contractor shall replace all worn, failed, or defective supplies that have failed under proper use with no further cost or charge to the Government.

9. CONTRACTOR PERSONNEL:

9.1 The Contractor shall provide technically qualified technicians to accomplish all services required by the contract. Repair technician must have received training in accordance with the contractor’s standard training policy.

9.2 The Contractor shall designate a Point of Contact (POC) for the contract. The Contractor’s POC shall be authorized to discuss with the COR, any and all services required by the contract and ensure response to requests for performance of the contract.

The POC shall have the authority to make decision for the Contractor. The contracting Officer or the COR shall be notified promptly whenever the POC changes. Contractor’s POC shall be submitted no later than 10 days after award of contract, and shall include as a minimum name, title, and telephone number.

10. APPLICABLE PUBLICATION AND FORMS:

10.1 Publication documents and forms applicable to this PWS are listed below. The Contractor is required to comply with these directives. Supplements or amendments may be issued during the life of the contract and will be considered to be in full force and effective immediately upon receipt by the Contractor. If compliance with such supplements and amendments changes the contract cost, it shall be a change within the meaning of the “Changers” clause of the contract.

10.2 ARMY PUBLICATION – Army publications shall be made available to the Contractor during the period of the contract. These publications are located in the Medical Maintenance Branch, WBAMC.

AR 40-5 Preventive Medicine

10.3 OTHER PRUBLICATIONS – The following publications will be acquired by the Contractor for his use at his own expense. There publications are other than Army publications which establish guidelines for administering adequate healthcare services.

When a conflict between these publications and Army publications arises, the publication which is more restrictive will be followed.

Joint Commission of Accreditation of Healthcare Organization Manual (Current edition).

National Fire Protection Association (NFPA) 99, Health Facilities Handbook, (Current edition).

National Fire Protection Association (NFPA) 101, Life Safety Code, (Current edition). AAMI

Dialysis Standards Collection (Current edition).

1.1 Quality Assurance Surveillance Plan

Task Number

Performance Objective

PWS

Paragraph

Performance Threshold

Surveillance Method/Findings (Remarks/Customer Complaint

1. The contractor shall conduct testing and provide results of the required test.

2.3 (a) and (b)

100% Compliance

Monthly monitoring

2 The contractor shall conduct testing within standards

2.3 (c) 100% Compliance

Annual monitoring

3 Service Reports

3 100% Compliance

Monthly monitoring

4 Testing 7.1 100% Compliance

COR will monitor

5 Samples 2.2 100% Compliance

COR will monitor

Note: IAW FAR 52.212-4, Contract Terms and Conditions, the government reserves the right to inspect or test the services rendered that have been tendered for acceptance. The government may require re-performance of any nonconforming services at no increase in contract price. If re-performance will not correct the performance issue of is not possible, the government may seek an equitable price reduction or contractual processes will begin to terminate the contract. Past performance history will be reported in Contractor Performance Assessment Reporting System to reflect satisfactory or unsatisfactory performance. The Government has the right to change or modify inspection methods at its discretion. The Government will provide a 30 day notice to the contractor prior to revising inspection techniques.

STANDARD MEASUREMENT Past Performance Assessment 99% to 100% Excellent Document Past Performance 96% to 98% Very Good Assessment Report, paying 95% Satisfactory particular attention to 91% to 94% Marginal performance that exceeds 90% or Less Unsatisfactory the standard