Solicitation_Amend..pdf

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

POC: ABIGAIL C MORA

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

0011067860-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to make the follow ing changes:

A. Re-open the solicitation. The new closing date/time is 20 April 2018, 10:00 am CDT.

B. Revise the CLIN structure to reflect quarter (time) rather than each.

Offerors that previously submitted a quote may (a) submit a new quote; (b) inform the Contracting Officer that the quote already submitted w ill stand; or (c) w ithdraw their offer completely. Offerors are advised that their offer w ill be evaluated against the revisions listed herein.

Offerors must acknow ledge this amendment through either completing blocks 15A - C below and returning to the POCs listed herein, OR submit a new quote using the new CLIN structure (see conformed copy posted w ith this amendment).

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K00-18-T-0103

X 9B. DATED (SEE ITEM 11)

12-Apr-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Apr-2018

CODE

W40M USA HLTH CONTRACTING ACT

REGIONAL HEALTH CONTRACT OFF CENTRAL

2539 GARDEN AVENUE

JBSA FT SAM HOUSTON TX 78234-0000

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K00-18-T-0103

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 05-Mar-2018 10:00 AM to 20-Apr-

2018 10:00 AM.

The solicitation issue date has changed from 23-Feb-2018 to 12-Apr-2018.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The pricing detail quantity has increased by 3.00 from 1.00 to 4.00.

The unit of issue has changed from Each to Quarter (Time).

CLIN 0002

The CLIN extended description has changed from:

Contract Manpower Reporting Base yaer

To:

Contract Manpower Reporting Base year

CLIN 1001

CLIN 2001

CLIN 3001

CLIN 4001

The unit of issue has changed from Each to Quarter (Time).

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 15-MAR-2018 TO

30-SEP-2018

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

FOB: Destination

W45MW2

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-MAY-2018 TO

30-APR-2019

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 0002 has been changed from:

CAGE

POP 15-MAR-2018 TO

30-SEP-2018

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2018 TO

30-APR-2019

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 01-OCT-2018 TO

30-SEP-2019

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2019 TO

30-APR-2020

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 1002 has been changed from:

CAGE

POP 01-OCT-2018 TO

30-SEP-2019

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2019 TO

30-APR-2020

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 01-OCT-2019 TO

30-SEP-2020

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2020 TO

30-APR-2021

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 2002 has been changed from:

CAGE

POP 01-OCT-2019 TO

30-SEP-2020

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2020 TO

30-APR-2021

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 3001 has been changed from:

CAGE

POP 01-OCT-2020 TO

30-SEP-2021

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2021 TO

30-APR-2022

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 3002 has been changed from:

CAGE

POP 01-OCT-2020 TO

30-SEP-2021

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2021 TO

30-APR-2022

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 4001 has been changed from:

CAGE

POP 01-OCT-2021 TO

30-SEP-2022

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2022 TO

30-APR-2023

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following Delivery Schedule item for CLIN 4002 has been changed from:

CAGE

POP 01-OCT-2021 TO

30-SEP-2022

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

CAGE

POP 01-MAY-2022 TO

30-APR-2023

N/A DEPT OF VET SCI

DEPT OF VET SCI

2618 SCHOFIELD

JBSA, FSHT TX 78234

The following have been modified:

PERFORMANCE WORK STATEMENT

General Scope of Work

1. PURPOSE Non-Personal Services: The contractor shall provide annual service, preventive maintenance (including replacements parts, labor and travel) for a Steris LV 250 Vacuum and Gravity Fed Steam Sterilizer located at the Animal Health Branch, Department of Veterinary Science, Jennings Hall, AMEDDC&S, and Fort Sam Houston, TX. All work shall be conducted in accordance with instructions and specifications provided by the AMEDDC&S Government Point of Contact (POC).

Included in the service agreement is the scheduled maintenance, adjustments, lubrication, installation or rebuild of replacement parts and testing of any piece of equipment that is replaced to ensure it is functional according to the original OEM specifications.

2. SCOPE: Along with annual full service PM, quarterly preventive maintenance inspections will be performed by trained and certified technicians in accordance with established procedures and required OEM service manual schedules at the set quarterly intervals. Equipment repair and maintenance program will provide service, repair, replacement of parts, and maintenance for sterilizer, steam generator, chamber cleaning and inspection, repair and replace pluming connections, hoses, gaskets and inspect for leaks for the cycle of the item. A detailed inspection report will be provided on the overall status and functionality and operation of the sterilizer. Any problems will be noted and all faulty equipment will be corrected or replaced and/or schedule maintenance will be established to correct any issues or problems or defects noted.

Replacement of parts will be covered in the preventive maintenance agreement and all parts replaced will be OEM parts provided by Contractor. Contractor shall provide all labor to accomplish scheduled and unscheduled maintenance work requests called in to correct break and fix type service calls. Unscheduled service call parts and labor will be included in the service agreement.

2.2.1. Serviced Equipment: Steris Vacuum and Gravity fed Steam

Sterilizer Model: LV 250 Serial #: 0322815-16

2.2.2. Period of Performance:

Base Year: 01 May 2018 - 30 April 2019 Option 1: 01 May 2019 - 30 April 2020 Option 2: 01 May 2020 - 30 April 2021 Option 3: 01 May 2021 - 30 April 2022 Option 4: 01 May 2022 - 30 April 2023

2.2.3. Hours of Performance: All scheduled work will be performed during normal business hours of 0800 to 1700 hours. After hours and emergency after hours will be after normal business hours and weekends if needed; but will be scheduled only if absolutely necessary (excluding national holidays).

3. Security Requirements: Contractor shall take appropriate security measures to protect Government critical and sensitive information. Contractor shall not disclose specifics of service to unauthorized personnel. Contractor will provide subcontractors only required specifics to accomplish services and/or products delivery. All work related paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information. Installation access badge will not be worn outside Government facilities or activities, unless related to service to be provided. The Contractor shall not post or discuss government facility activities on any unauthorized public access media. Contractor will immediately report suspicious activities to security personnel. Contractor shall not disclose or disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions.

4. Security Requirements - Installation: Contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The Contractor shall not disclose and will safeguard procurement sensitive information, computer systems and data, Privacy Act data and Government personnel work products that are obtained or generated in the performance of this contract. OPSEC security access and general protection/security policy and procedures are applicable data received 08/28/2013. This includes dissemination of protocols and papers not generally available through the public literature.

5. Point of Contact (POC): Department of Veterinary Science, AMEDD Center and School, Telephone 210-221-4933

6. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

The purpose of this QASP is to provide a planned process for surveying the contractor’s actual performance and comparing that performance against the contractual requirements to determine conformity in accordance with the Performance work Statement (PWS). The policy of the Government for contractor quality control and Government quality assurance and applicable definitions are provided in the Federal Acquisition Regulations (FAR) in Part 46 Quality Assurances.

The Government has the right to change or modify this quality assurance surveillance plan and methods at its discretion.

Surveillance Methods: The contractor’s performance will be monitored by the Government Point of Contact in conjunction with input from the customers. Completed delivery of services will be verified with the PWS prior to making any payment approvals. Incomplete or delayed performance will be forwarded to the Contracting Officer.

Remedy: Should unacceptable performance occur, the government will document the contractor’s past Performance, issue cure notices or may terminate the contract by default.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The following minimum Quality Assurance Plan applies. The Government may modify inspection methods in accordance with site specific requirements.

Performance Objective

PWS

Paragraph

Performance Threshold

Surveillance Method

Expertise in Service, Quarterly Inspections & Preventive Maintenance

2. 98% Compliance Government POC

Contractor Manpower Report

7. 98% Compliance Government POC

STANDARD MEASUREMENT PAST PERFORMANCE ASSESSMENT

99% to 100% Excellent Document Past Performance 96% to 98% Very Good Assessment Report, paying 91% to 95% Satisfactory particular attention to 92% to 94% Marginal performance that exceeds 92% or Less Unsatisfactory the standard.

7. CONTRACTOR MANPOWER REPORTING ACCOUNTING FOR CONTRACT

SERVICE - The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALLcontractor manpower (including subcontractor manpower) required for performance of this web address https://cmra.army.mil the required information includes the following

1) Contracting Office, Contracting Officer, Contractor’s Technical Representative;

(2) Contract Number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractor);

(6) Estimated direct labor dollars paid this reporting period (including sub-contractor);

(7) Total payments (including sub-contractor);

(8) Predominant Federal Service Code (FSC) reflecting service provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the army Requiring Activity is responsible for providing the contactor with its UIC for the purposes of reporting this information);

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(11) Presence of deployment or contingency contract language, and,

(12) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor will provide the estimated total cost (if any) incurred to comply with this reporting requirement. This cost will be reflected on a separate line item and can be invoiced upon completion of the report.

Reporting period will be the period of performance not to exceed 12 month ending September 30 of each government fiscal year and must be reported 31 October of each calendar year.

The contractor shall notify the Government Point of Contact by the 5th working day of November whether or not they have completed this report. If the Government Point of Contact is unavailable, the contractor will notify the Contracting Officer.

Contractor shall provide an invoice to the Government POC: John Pena and call 210 221-4933 for verification of services performed.

END OF PERFORMANCE WORK STATEMENT

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within (30 days before contract expires); provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least (60 days before contract expires). The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

(End of Summary of Changes)