Justification_and_Approval_for_Other_Than_Full_and_Open_Competition_Redacted.pdf

Control Number:

For Official Use Only (See FAR 2.101 and 3.104-4)

(25 February 2016)

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: US Army Medical Command, Regional Health Contracting Office – Central, Fort Carson Health Contracting Cell, Fort Carson, Colorado.

2. Description of Action: Approval is being requested for a follow-on, non-personal service contract for the lease and service support for Omnicell Medication Management System equipment and OmniCenter Server, compatible with existing Government-owned Omnicell equipment located throughout the MTF. This will be a Firm Fixed Price Contract. FY18 Funds, , DHP, O&M funds will be used for this requirement. Period of Performance is 1-30 September 2018, two one-year option periods, and a six-month option to provide the services through 31 March 2021. The contract will include FAR Clauses 52.217-8 and52.217-9.

3. Description of Supplies/Services: Evans Army Community Hospital (EACH), Fort Carson, Colorado, has a follow-on requirement for the lease and service support for Omnicell equipment and OmniCenter Server. The total estimated value of this proposed action, which includes the six-month extension if needed, is

4. Authority Cited: The statutory authority permitting other than full and open competition is 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: The Omnicell Medication Management Systemlocated throughout EACH and outlying clinics is comprised of leased and Government-owned medication/medical supply dispensing binets, anesthesia workstations, medical supply open cabinets, high security add-on drawers and the OmniCenter Server. Additional Omnicell cabinets are pending purchase in FY18. The compatibility of the leased and Government-owned equipment is necessary to ensure standardized medication/medical supply dispensing and restocking throughout the MTF and clinics.

The entire Omnicell System (leased/government-owned) interfaces with the single leased OmniCenter Server which further interfaces with DMLSS, CHCS and PAD admissions. Furthermore, a

The Government would incur unnecessary costs in replacing the current medication management system and would experience a service delay in fulfilling patient care which would not be recovered through the process of competing this requirement. A lapse in service would have an immediate negative impact, and potential mission failure in providing current health care operations and health care services to thosebeneficiaries.

(See FAR 2.101 and 3.104-4)

(25 February 2016)

Control Number: 18-RHCO-C-664

Omnicell Medication Management System Lease and Service; EACH

6. Efforts to Obtain Competition: A Sources Sought Notice was posted to FedBizOps on 19 July 2018. Two responses were received, however only was viable. Omnicell’s response included a sole source letter as the sole provider, manufacturer and service entity for all Omnicell equipment, no third party vendors are authorized. A second response received from equipment.

However, the vendor confirmed via email to the Contract Specialist that equipment and server is not compatible with Omnicell.

a. Effective competition. Based on the market research and the results of the Sources Sought Notice, competition is not anticipated for this requirement.

b. Subcontracting competition. The suggested source does not utilize third party vendors or subcontractors.

7. Actions to Increase Competition: A notice of intent will be posted on FedBizOpps and all vendors submitting responses with proper documentation of services available will be forwarded to the EACH, Department of Logistics for technical review and consideration in future requirements. EACH will continue to evaluate the capabilities of other vendors and continue to seek new resources that will satisfy the requirement through market research.

8. Market Research: Market research was conducted by EACH Department of Logistics and Fort Carson Health Contracting Cell via the web, telephonic inquiries and a sources sought notice. A Dynamic Small Business Search on the SBA website using keywords “Medication Cabinet”, “Medical Dispensing” and “Automated Dispensing”.

One result was returned totally unrelated to the requirement. A search on GSA/FSS Schedule, SIN 65II A, Category A-92, revealed that the requirement could not be satisfied via schedule holders. The Contract Specialist contacted Omnicell reference their FSS contract end date, vendor responded via email that the end date was 28 Feb 2018, but that they are under review for a new 5-year option. The sources sought was posted on FBO.gov, results are annotated under paragraph 6. There are no confirmed competitors with the capability to support the requirement. In an effort to further responses from industry, the notice of intent will be posted to FBO.gov prior toaward.

9. Interested Sources: A sources sought notice was posted on FBO.gov, no viable sources other than the suggested source were received. To date, no other sources have written to express interest.

10. Other Facts:

a. Procurement history.

(See FAR 2.101 and 3.104-4)

(25 February 2016)

Control Number: 18-RHCO-C-664

Omnicell Medication Management System Lease and Service; EACH

(1) Contract numbers and dates of the last several contracts for these same requirements.

W91YU0-13-F-0074, competed on GSA, awarded to Omnicell, Inc, period of performance 1 August 2013 to 31 March 2016.

W91YU0-16-F-0033, awarded sole source to Omnicell, Inc, period of performance 20 June 2016 to 31 August 2018.

(2) The competitive status of these actions. W91YU0-13-F-0074 was competed on GSA eBuy, only one offer received; Omnicell Inc. W91YU0-16-F-0033 awarded sole source to Omnicell, Inc.

(3) Authority previously cited if less than full and open competition wasused.

FAR 8.405-6(a)(1)(i)(B), Only one source capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.

(4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results.

Evans Army Community Hospital is in the third year of a seven year life cycle in regards to the automated dispensing cabinets. Omnicell is the sole manufacturer and service provider for the equipment. No responses were received from the sources sought posted in February 2016.

(5) If any prior contract for this requirement was accomplished using full and open competition, include a detailed explanation of the changed circumstances causing this action to now limit the sources.

W91YU0-13-F-0074 was competed on GSA eBuy with only one offer received.

Extensive market research was conducted by the customer and contracting for the current requirement, no other sources have been confirmed with the capability to support this effort.

(6) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive, urgent buys. N/A

(7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the procurement and whether therehave been any significant changes.