PWS_28_Apr_Sources_Sought__DRAFT.pdf

PERFORMANCE WORK STATEMENT

1.0. GENERAL.

Non-personal services: The contractor shall furnish all necessary labor, supervision, personnel, and transportation necessary to complete the required tasks as described herein in direct support of Brooke Army Medical Center (BAMC) facilities. The quality of service provided must meet or exceed the standards of The Joint Commission, the Occupational Safety and Health Administration, the American College of Pathology, and the U.S. Pharmacopeia.

The contractor shall provide environmental services to support one or more of the following programs: environmental health and compliance, industrial hygiene and occupational health programs in direct support of BAMC, as needed/regulated by the Texas Commission on Environmental Quality (TCEQ), U.S. Environmental Protection Agency (EPA), and/or other federal, state and local regulatory agencies: Hazardous Waste (HW) Program, Hazardous Materials (HM) Program, Air Program, Storm Water Program, Drinking Water Program, Industrial Hygiene and Occupational Health surveys and assessments, Natural Resources Management Program, Environmental Management System (EMS) Program, Sustainability/Pollution Prevention (P2) and other public health programs as necessary. The Department of Preventive Medicine works in tandem with multiple Divisions and Departments within BAMC and with Joint Base San Antonio. This PWS outlines the current known requirements and deliverables as identified by BAMC DPM, federal, state and local regulatory agencies, centers, standards and guidelines.

1.1. Identification Badges. Contractor personnel shall at all times, while in any BAMC owned or occupied facility, wear contractor furnished badges clearly identifying the name and company of the firm they work for or the BAMC badge identifying them as a contractor.

2.0. POLICY AND REQUIREMENTS

It is Department of Defense (DoD) policy to use innovative and sustainable approaches to environmental management and technology to accomplish its mission. Sustainable projects may reduce the burden of compliance for BAMC and are intended to not deplete resources, degrade the environment, nor impact human health. The contractor shall incorporate pollution prevention (P2) and sustainability initiatives into all aspects of this contract. The contractor shall operate in a manner that promotes energy management to include energy efficiency, use of renewable energy, and water conservation. The contractor shall comply with BAMC and Joint Base San Antonio’s Environmental Management System. The contractor, as directed by C, EH will participate in JBSA’s Environmental Compliance Assessment Program (ECAMP) and any DA and AF sustainability operations and requirements.

The contractor shall function as an integral team member in support of BAMC, as part of the Department of Preventive. Contractor will provide assigned deliverables to the DPM section chiefs as applicable for review, approval, and distribution to appropriate entities.

Requirements include efficient management of this contract, and are not limited to, the submission of accurate, on-time, quality deliverables and timely identification and solutions of impediments to successful execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective, technically sound, environmentally sustainable approach or solution. Chief, Department of

Preventive Medicine and subordinate section chiefs will elicit and consider the contractor’s inputs when recognizing and addressing problematic issues, providing recommendations, reports and follow-ups for successful execution of this PWS.

The contractor shall perform all work outlined in the PWS and cannot operate in contradiction to applicable federal, state, and local statutes and regulations, Executive Orders (EOs), DoD policies and instructions, BAMC policies and JBSA 502 Air Base Wing, and 502d Civil Engineering Squadron programs, plans, policies and requirements. The contractor shall be immediately capable of understanding and addressing environmental laws and regulations as they pertain to work performance under this contract.

2.1. Continuation of Essential DOD Contractor Services during Crisis. The performance of these services are not normally expected to be mission essential during time of crisis (e.g., FPCON level is elevated to a point where installation access becomes limited) unless otherwise stated by C, DPM.

3.0. GOVERNMENT FURNISHED PROPERTY AND SUPPLIES.

The government will provide office space at the San Antonio Military Medical Center, Bldg 3600/3608, and furnish all equipment and supplies required for the performance of tasks described herein.

3.1. The contractor shall not utilize the property provided by the government for any purpose other than in the performance of this contract.

4.0. ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

4.1. Coordination with BAMC or other Government Offices

The contractor is responsible for completing specific tasks as assigned and completing those tasks to the satisfaction of authorized BAMC officials in the Department of Preventive Medicine: C, DPM, C, EH, C, IH and C, OH. In the event of an exercise at BAMC/JBSA, the contractor will assist in the contracted areas of subject-matter-expertise. The contractor will provide RMW/HM/HW/P2 data and regulatory guidance/consultation, as requested, to support the exercise. The contractor, at the discretion of the DPM and section chiefs, may also be required to interface with other BAMC Departments, JBSA or other Department of Defense staff components on certain tasks to include, but not be limited to, legal and public affairs. The types of tasks that the contractor may be asked to perform include, but are not limited to, environmental compliance, public, occupational health and safety.

4.2. Regulatory Interface

The contractor shall assist in the application of general and site-specific regulatory requirements that pertain to BAMC and remain current with changing DoD and federal, state, and local statutes and regulations.

Contractor will identify self as contractor when communicating, to include in person, email, reports and other documents. The contractor is not an employee of the Government and shall not represent the Government in an official or unofficial capacity without the express prior written permission from the C, DPM and/or the C, EH. This notwithstanding, in the event that any regulatory representative approaches the contractor with a stated intent to inspect the activities of the contractor without the previous direction of the C, EH, the contractor shall respectfully inform the regulatory representative that inspection must be delayed until the C, EH or designated representative is properly notified. If this is not possible, due to constraints, the contractor shall notify the C, DPM, and/or the DPM Administrative Officer (AO) at the earliest possible time following the inspection.

All communication of concern to BAMC or from an outside Command, agency or entity including: planned or unplanned inspections, assistance requests, or visits or response to public health/preventive medicine emergencies must be reported to the C, DPM and/or the applicable section chief as soon as possible. Contractor will not contact regulatory agency on behalf of BAMC, DPM, or JBSA without the prior consent of Chief, JBSA Environmental Compliance (502 CES/CEIEC).

4.3. Document Preparation.

Any document preparation accomplished by the contractor that has legal consequence to BAMC and the DPM must be submitted to the appropriate section chief for review and routing.

Documents of legal consequence include, but are not limited to:

• Any document requiring affirmative certification by an BAMC official that the contents of the document are true and correct to the best of his or her knowledge (e.g., Resource Conservation and Recovery Act [RCRA] permit applications);

• Any document that could lead to administrative or criminal sanctions against BAMC if the information is determined to be incorrect, misleading, or inaccurate; or

• Any document providing information about internal BAMC operations being requested by an external agency as part of an inspection, investigation or inquiry.

4.4. Reporting Noncompliance.

The contractor shall immediately report any non-compliance with applicable federal, state, or local laws rules, or regulations to the C, EH, or directly to the C, DPM , other DPM Section Chief, or DPM NCOIC if the C, of EH is not immediately available.

(Contract Data Requirements List [CDRL] XXX)

4.5. Coordination with Other Contractors.

The contractor shall cooperate fully with other contractors and Government employees.

The contractor shall not commit any act that will interfere with the performance of work by any other contractor or Government employee. The C, EH will resolve work schedule conflicts between this contract and other contracts. The C, EH will provide written direction to the contractor to reschedule work when required.

4.6. Health Risks.

The contractor must immediately report to the appropriate section chief verbally, telephonically or electronically, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, will be prepared and delivered to the C, EH. Upon request of the CO, or the COR, the contractor shall provide pertinent raw laboratory data immediately (not to exceed two [2] weeks) via e-mail, and then provide final results and laboratory quality data via standard mail as soon as possible. (CDRL XXX)

4.7. Identification and Change of Critical Contractor Personnel.

The contractor shall submit an organizational chart displaying key personnel involved in the effort, their organization, and their roles and responsibilities. The contractor shall immediately notify the CO and COR, in writing or email, of any changes in key contractor personnel. The contractor shall obtain CO and COR approval of any proposed changes in contract personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The contractor shall identify to the CO and COR all sub-contractors to be used under this contract, issued pursuant to this PWS, prior to signing any subcontract or initiating any work. The contractor shall provide sub-contractor written documentation of qualifications and defined roles and responsibilities to the CO and COR prior to sub-contractor utilization.

(CDRL XXXX)

5.0. SCHEDULING OF WORK.

5.1. The contractor’s work hours shall be within the scheduled time frames at the site where the work is being performed. Some late or early hours may be required as specific wards, intensive care units, operating rooms, emergency rooms or other twenty-four operation facilities are open. Specific times are to be coordinated on a monthly basis between the COR and the contractor so as not to interfere with patient care.

5.2. The time required traveling roundtrip from the contractor’s facility/office to the site where performance will occur shall not be considered time spent in performance.

6.0. INVOICING. Contractor shall bill monthly for the services using the WAWF system.

7.0 Industrial Hygienist Tasks.

Contractor shall complete all work and services as specified by the schedule in strict accordance with the specifications described below:

7.1. Contractor will conduct Semiannual Inspections of laboratories, central material supply, morgue, operating suites. These inspections will include assessment of ventilation systems using a quantitative method approved by the BAMC IH. Contractor will enter results of the ventilation survey into the DOEHRS-IH database. Deliverable:

Inspection Checklist - BAMC IH, Deficiency report to O&M, Ventilation Assessment -record measurement data for supply and exhaust in each room representative of each ventilation system. Input data in DOEHRS-IH database QA of data entry by BAMC

IH

7.2. Contractor will attend training on the DOD DOEHRS-IH database. The BAMC IH will grant access to the local program office. All work entered by the contractor will undergo a quality assessment (QA) per the DA Pam 40-501 requirements. Deliverable:

Training certificate for training. Travel and expenses for training are at cost of contractor. There is no cost associated with training course.

7.3. Contractor will populate DOEHRS-IH local program office with existing ventilation systems that are designed to protect employee health. BAMC IH will develop baseline list of ventilation systems.

7.4. Document Preparation. Contractor will assist in the preparation of the Environmental, Health, and Safety (EHS) Compliance memorandums, regulations, and guidance documents for BAMC.

7.5. Upon request from BAMC IH or BAMC EH collect samples for analysis of mold.

7.6. Upon request from BAMC IH or BAMC EH collect samples to determine the presence of lead from painted surfaces.

7.7. Upon request from BAMC IH or BAMC EH collect samples for determination of asbestos containing material.

7.8. U.S. Pharmacopeia, General Chapter 797, Pharmaceutical Compounding – Sterile Preparations. All Pharmaceutical Compounding locations (hoods and rooms) must be evaluated every six months in accordance with Chapter 797 of the U.S. Pharmacopeia.

This includes particulate measurements for the ISO Classifications of particulates and flow directional measurements. (6 compounding laboratories)

7.9. Ventilation systems will be entered in DOEHRS-IH. Results will have quality assessment performed by BAMC IH.

7.10. Negative Pressure Rooms. The negative pressure rooms will be smoke tested monthly with a resulting spread sheet distributed to Facilities, Infection Control, Preventive Medicine, and the O&M Contractor. (140+ rooms).

7.11. Perform inspection using a checklist to identify key indicators, requirements and deficiencies. Conduct visual qualitative assessment using air current tube. If results with air current tube are not conclusive, a manometer or similar device will be used. All results will be recorded on checklist. Provide a copy of the report to the ward inspected, Infection Control, and Prev Med. Results will be entered into a database. On the date designated by Infection Control, a summary of the surveys completed in the past month will be provided. Deliverable: Checklist - ward, Infection Control, Prev Med, Checklist with deficiencies to O&M, Database Access Includes Contractor, Infection Control, Prev Med (IH/EH), Monthly Summary Report Infection Control

8.0. Environmental Compliance (Hazardous Waste Hazardous Materials) Specialist Tasks.

Contractor shall complete all work and services as specified by the schedule in strict accordance with the specifications described below:

8.1. Maintain a current hazardous materials inventory of activities using hazardous materials within BAMC facilities and supported organizations. Contractor must ensure inventories are tracked as changes occur. The contractor will use the Enterprise- Environmental, Safety, and Occupational Health Management Information System (E- ESOH-MIS) to track, monitor, and assist C, EH and IH with BAMC approvals concerning environmental compliance considerations, processes, personal protective equipment, and hazardous waste disposal.

8.2. Provide assistance to C, EH or designated DPM personnel escorting inspectors to satellite accumulation sites (SAP), hazardous pharmaceutical collection sites, the 90-day storage facility and other BAMC supported facilities, etc., associated with the hazardous waste program, this includes regulated medical waste and other environmental compliance inspections, assessments, assistance visits, or program reviews. Post audit, provide guidance on concerns or findings, attend in and out-briefs, and develop necessary reports and corrective actions.

8.3. Maintain a waste stream inventory and request characterizations as appropriate.

Assist C, EH in updating waste stream characterization process, and creation of waste characterization standard operating procedures for BAMC and supported organizations.

8.4. Satellite Accumulation Points (SAPS) and 90 Day Storage Facility Monitoring:

Identify developing trends from the results of the monitoring and inspections and include in the monthly status report.

8.4.1. Inspect Satellite Accumulation Points (SAPs) quarterly on a 12 month basis using appropriate forms and special reports as needed. Provide to SAP Manager or Alternate SAP Manager, Logistics, and C, EH. Maintain a current SAP inventory, and maintain historical records of SAP sites, and inspections.

Contractor will provide a monthly status report to the C, EH. Collect samples from SAP, sample strategy should include sample methodology, chain of custody, shipment, and receipt of results. Laboratory analysis will be provided to Facilities and BAMC Prev Med/EH. Deliverable: Checklist with results of inspection

8.4.2. Provide SAP training to ensure compliance with all rules, laws, regulations and standards. Provide training that is specific to the BAMC division, department, section, clinic or supported facility. The training will be a minimum of one hour, and customer support must be provided to SAP managers, alternates, BAMC staff, and supported organizations as necessary. Maintain records of training; rosters, certificates, and develop a list of SAP managers/alternates, and their required dates for annual refresher training. Provide records to C, EH as requested and/or JBSA, or outside entity/agencies.

8.4.3. 90-day storage facilities will be inspected monthly by the contractor.

Document findings in writing and provide to Logistics Division, and C, EH. The inspection will be used to ensure constant compliance with all rules, laws, and regulations, and JBSA HWMP. Organize, and maintain records for 90-day storage facility inspections and historical records.

8.4.4. Provide Hazardous Waste Operations and Emergency Response refresher training for logistics personnel who transport/collect/store the hazardous waste and operate the 90-day storage facility.

8.5. Inspect pharmaceutical waste sites quarterly. Maintain an inventory of all pharmaceutical waste sites, indicating the specific types/steams of waste pharmaceuticals. Train pharmacy and clinical staff, providing site-specific instruction, and guidance, concerning safe, pharmaceutical waste management. Identify and train pharmaceutical hazardous waste SAP managers and alternates. Maintain training records of pharmacy/clinical staff trained, SAP manager and alternate, and track requirements for necessary refresher training. Ensure records are available to C, EH, JBSA and other external agencies.

8.6. Contractor will provide a monthly status report on all assigned PWS tasks to appropriate section chief by the 5th of the following month.

8.7. The contractor will assist the C, EH with the annual HMHW Management Plan to meet The Joint Commission requirements for Environment of Care Standards. The annual review/evaluation of the plan will be prepared by the C, EH and submitted to the Proponent, C, DPM and through appropriate EOCC channels.

8.8. Contractor will be prepared to collect water samples for compliance with 40 Code of Federal Regulations, EPA Safe Drinking Water Act, and TCEQ regulations for use of chlorine dioxide treated water in BAMC Central Energy Plant 2 entering the COTO tower for distribution. Monthly, a 3 sample set, will be collected, and sent to a TCEQ certified laboratory for ensuring compliance limits of the disinfection by-product chlorite.

Contractor will collect additional water samples as necessary. Contractor must be able to test chlorine dioxide, chlorite, free, total, and combined available chlorine, pH and sample for bacteriological analysis and send to a TCEQ certified laboratory.

DELIVERABLES: All data or laboratory results, quality assurance data obtained by contractor, and/or all documentation of sampling events, chains-of-custody, and results from certified lab will be provided to the C, EH, not later than the 25th of month.

8.9. Attend all appropriate section meetings as requested

8.10. Provide technical consultation for the review, update, and preparation of Hazardous Material Hazardous Waste Plan for the TJC Environment of Care Committee.

Deliverable: Provide documentation to support the methodology and time (hour) required for all aspects of this consultation. Provide reviewed document to BAMC Prev Med

9.0. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP).

The following minimum Quality Assurance Surveillance Plan (QASP) applies. The Government may modify assessment methods as deemed necessary through the term of the contract.

9.1. Industrial Hygiene

PERFORMANCE OBJECTIVE

PERFORMANCE

STANDARD

REF

PBWS

METHOD

ASSESSMENT

Comply with Semiannual Inspections of laboratories, central material supply, morgue, operating suites.

Comply with performing the inspections 95% of the time

7.1

Completed checklist ventilation survey form and DOEHRS-IH data input

Comply with quarterly inspections of BSL-3

Comply with performing the inspections 95% of the time

7.12

Completed checklist ventilation survey form and DOEHRS-IH data input

Comply with semi-annual inspections of BSL2

Comply with performing the inspections 95% of the time

7.13

Completed checklist ventilation survey form and DOEHRS-IH data input

9.2. Environmental Compliance (Hazardous Waste Hazardous Materials) Specialist

PERFORMANCE OBJECTIVE

PERFORMANCE

STANDARD

REF

PBWS

METHOD

ASSESSMENT

Attend all required meetings Comply with attendance 100% of the time

8.9 Sign-in, minutes

Provide reportable information to C, EH, in preparation for committees/meetings

Comply with the requirement 100% of the time

8.1-8.10 Reviewable records

Satellite Accumulation Points (SAPS) and 90 Day Storage Facility Monitoring

Comply with performing the inspections 100% of the time

8.4 Completed inspection documents

Regulated Medical Waste (RMW) management

Comply with performing the inspections 100% of the time

4.1, 8.2 Completed inspection documents

Hazardous Waste Operations and SAP Training

Comply with performing the inspections 100% of the time

8.4.2, 8.4.4

Training sign-in Rosters

Comply with Monthly Workload reporting

Comply with submitting the status 100% of the time

8.6 Reviewable records

Comply with collect water samples Comply with collection 100% of the time

8.8 laboratory results, quality assurance data obtained by contractor, and/or all documentation of sampling events, chains-of-custody, and results from certified lab

Comply with maintain a current hazardous materials inventory of hazardous materials in BAMC

Comply with inventory 100% of the time

8.1 Review EESOH-MIS

Maintain a waste stream inventory and request characterizations

Comply with inventory 100% of the time

8.3 Reviewable records

STANDARD MEASUREMENT PAST PERFORMANCE ASSESSESSMENT

99% to 100% Excellent

Document Past Performance Assessment Report, paying particular attention to performance that exceeds the standard

99% to 98% Very Good

95% Satisfactory

91 to 94% Marginal

90% or less Unsatisfactory

10.0. QUALIFICATIONS.

10.1. Company.

10.1.1. The company must be well versed in providing specific requested Healthcare support in industrial hygiene, environmental compliance, and hazardous material and hazardous waste management.

10.2. Industrial Hygienist.

10.2.1. Be knowledgeable of OSHA, NFPA, and requirements of biohazard research. Educate themselves on TJC, DOD, and Army regulations and guidance. Be knowledgeable of the U.S. Pharmacopeia.

10.2.2. Preferred competent experience in the validation and qualitative assessment of BSL-3 laboratory ventilation systems.

10.2.3. Be knowledgeable in the requirements of the BSL-3 operations and inspection procedures of BSL-3.

10.3. Environmental Compliance (Hazardous Waste Hazardous Materials) Specialist

10.3.1..Must be knowledgeable of Federal, State, and local rules, laws, and regulations concerning hazardous materials and waste management and operations, environmental compliance, and pollution prevention/sustainability.

Must be knowledgeable with the operation of Satellite Accumulation Points, Universal Waste Collection Sites, and Recycling. Must be knowledgeable with the operation of 90 day storage facilities. Must educate themselves on TJC’s Environment of Care requirements

10.3.2. Must have completed RCRA and RMW training.

11. OPERATIONAL SECURITY (OPSEC) REQUIREMENT.

11.1. Investigation Requirements. The contractor providing service under this contract is required to initiate and document the new employee’s Electronic-Questionnaires for Investigations Processing (e-QIP) and coordinate, or validate through the BAMC Security Manager’s Office all background investigation requirements needed for employment at BAMC, or in BAMC organizations. Clearances will be validated using the Joint Personnel Adjudication System (JPAS) when a new employee begins in-processing after contract is awarded. The SF 85P Questionnaire for Public Trust Positions is to be completed and printed and electronic copies (downloaded from internet program) are to be hand carried to the BAMC Security Manager prior to performance. The Contractor shall have proof of U.S. citizenship (certified copy of birth certificate or naturalization papers) or a valid U.S. Immigration Form 1-151 and Alien Registration Card (“Green Card”). As a minimum, the contractor providing service requiring operating government-furnished workstations that have access to Department of Defense e-mail and requiring unescorted entry to a restricted area/Controlled Areas, must successfully complete a National Agency Check (NAC). The contractor shall coordinate and schedule appointments with the BAMC Security Manager prior to performance. The BAMC security manager will initiate the Request for Personnel

Security Action, review the security questionnaire and request a Local File Check from the Provost Marshall prior to scheduling an appointment with the Security Specialists to submit the e-QIP for processing. This security questionnaire must be completed and processed by the BAMC Personnel Security Office prior to contract performance. The contractor is responsible for monitoring the coordination and completion of the scheduled appointment date and time with the Security Manager.

11.2. Freedom of Information Act Program (FOIA and Privacy Act). The contractor shall comply with DOD Regulation 5400.7-R, DOD Freedom of Information Act Program requirements. The Freedom of Information Act sets policy and procedures for the disclosure of records to the public and for marking handling transmitting and safeguarding For Official Use Only materials.

11.3. Reporting Requirements. The contractor shall comply with DoD 5200.2-R, January 1987, Personnel Security Program and AR 380-67, 9 September 1988, Department of the Army Personnel Security Program Regulation. Contractor shall report to the BAMC Security Manager any information or circumstances which may pose a threat to DOD or contractor personnel, resources, or DOD information.

11.4. Removal of contract employee. The government reserves the right to require immediate temporary or permanent removal of any individual whose actions raise reasonable suspicion that patient care or services may be compromised in any way or that pose a threat of harm to other contractor/government personnel or self. The employee may be required to submit to drug/alcohol testing. The government reserves the right to require temporary or permanent removal of any individual who refuses testing. Notification of all removals will be made by the Contracting Officer Representative (COR). Removal of any individual does not relieve the contractor of any performance requirement.

11.5. Physical Security. The contractor shall comply with all Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements.

11.6. Government Computer Access Requirements. If this contract requires contractor personnel to have access to government computers, contractor personnel requiring access to government computers shall successfully complete, a National Agency Check (NAC), before obtaining access to the computer. These investigations shall be submitted by the government at no additional cost to the contractor. Common Access Cards (CACs) for Contractor Personnel are required which is hereby incorporated by reference if not otherwise included. The contractor shall comply with Homeland Security Policy Directive (HSPD)-12, Policy for Common Identification Standard for Federal Employees and Contractors and Federal Information Processing Standard 201

11.7. Keys and Lock Combinations. The contractor shall abide by all current BAMC key control and lock combination procedures The Contractor shall be responsible for any keys issued to the employee. The keys shall not be duplicated. The Contractor shall ensure that its employee’s not allow government-issued keys be used by personnel other than those currently authorized. No unauthorized personnel shall be allowed entry into the locked area. Keys other than for the government furnished office space will be issued from government owned electronic key cabinets. All users receive a unique PIN that is entered to gain access to the key cabinet. The electronic key cabinet will only issue those keys for which the employee is authorized to use. All keys removed from the key cabinet(s) will used only by the employee to which they were issued and shall be returned to the cabinet promptly. Under no circumstances may a key be removed from a key cabinet overnight. Keys shall not be used to open work areas for personnel other than personnel engaged in performance of their duties, unless authorized by the Government functional area chief. The employee shall use keys issued to them to secure/open areas only as directed by the COR and/or functional area chief. Lost keys and/or locks shall be reported to the issuing party and COR immediately upon recognition of the loss. The employee shall be responsible for the replacement costs of any lost keys and any associated locks. Reimbursement shall be provided before the Government replaces lost keys or performs re-keying.

11.8 Security Requirements: Work under this contract is UNCLASSIFIED. The Contractor shall comply with all applicable DoD security regulation and procedures during the performance of this contract. The Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, Privacy Act data, and Government personnel work products obtained or generated in the performance of this contract. Contractor employees will be issued by the Government a Common Access Card (CAC) which is required for access to Government computer databases and entrance to the installation. Additionally, all Contractor employees must be issued a special identification card issued by BAMC PMO Badge and ID Office prior to reporting for duty. The Contractor shall be responsible for the control and safe keeping of all Government issued IDs and ensure all badges are returned to the COR upon termination of an employee or the contract end date. The Contractor shall ensure all contractor employees are aware that in the event either of the Government IDs are lost or stolen that they are to advise the PM or alternate immediately upon discovery.

The Contractor shall ensure that the COR is notified the same day the employee reports an ID lost or stolen.

11.9. The Government shall conduct criminal background checks on all Contractor employees in accordance with the procedures set forth in Public Law 100-235, DoD Directive 5200.28, DoD Directive 5200.2-R, DoDI 1402.5. and submit to the PM or the Alternate. The Contractor is responsible for ensuring all Contractor employees must complete the SF86, Authorization for Release of Information form and ensure all background check submittals are initiated in accordance with this PWS prior to employees providing services at BAMC facilities. Background checks shall be based on fingerprints of individuals obtained by qualified Government law enforcement or security personnel, inquiry’s conducted through the Federal Bureau of Investigation (FBI) and the State Criminal History Repository check, and a local Installation Record Check., if required. The procedures for completing the required background check are outlined in the Department of Defense Instruction (DoDI) 1402.5. Government will not allow any employees to start work until clearance of criminal background check has been completed.

11.10. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use at the end of each business day. The Contractor shall ensure all government facilities, equipment, and materials shall be secured at the close of each duty day.

11.11. Antiterrorism (AT) / Operations Security (OPSEC) Requirements: For OPSEC to be effective, all Contractors must be aware of OPSEC and understand how OPSEC complements traditional security programs. All personnel must know how to apply and practice OPSEC in the performance of their daily tasks. OPSEC must become a mindset of all Contractor employees and be performed as second nature. To accomplish this level of OPSEC vigilance, OPSEC training programs must be action and job-oriented, enabling the workforce to put into practice the knowledge and tactics, techniques, and procedures (TTPs) they learned in training. Training should maximize the use of lessons learned to illustrate OPSEC objectives and requirements. In order to ensure accomplishment of training, the Government will include OPSEC training as a part of their organization’s annual training guidance. Contractor employees must complete Level I OPSEC and AT Awareness training within 30 calendar days of reporting to duty in according to Army Regulation 530-1 and 525.13. AT Level I awareness training is also available at https://atlevel1.dtic.mil/at.

11.12. Threat Awareness Reporting Program (TARP) Training: The Government will brief all Contractor personnel regarding TARP. TARP will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to their COR. Contractor employees must attend the first available TARP training session after reporting for duty.

11.13. iWATCH Training: The Government will brief all Contractor personnel on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to their COR. Contractor employees must complete iWATCH training within 30 calendar days of reporting to duty.

12. LEIE Clause

Local Clause 5008

Exclusion from Participation in Federal Healthcare Programs (October 2015)

1. In accordance with OTSG/MEDCOM Policy Memo 15-037, all Contractors (Individual or

Entity) who supply healthcare items or provides services via personal or non-personal service contracts, purchase orders and/or blanket purchase agreements must not have their names listed in the List of Excluded Individuals/Entities (LEIE) database. Individual or Entity names appearing in the LEIE are not eligible to participate in the Military Health System, directly or through the purchased care system, in any capacity.

2. Deliverables: Contractors will download the current LEIE database at http://exclusions.oig.hhs.gov and save the downloadable data file as their initial database.

Contractors will then perform an individual or entity query of the database for all individual names and entities to identify excluded parties. The Contractor shall send the result of this query electronically to the Contracting Officer/Specialist and Contract Officer’s Representative

(COR) no later 10 days after contract award (or modification execution date).

http://exclusions.oig.hhs.gov/

3. This requirement will be included in all medical contracts, purchase orders, and blanket purchase agreements through the use of Contract Local Clauses 5008 and/or 5009.

(End of Clause)

13. Sexual Harassment under the Sexual Assault Prevention and Response Program

(SHARP)

a. Reporting requirements required by OTSG/MEDCOM Policy Memo 13-062, Policy for

Reporting Incidents of Sexual Assault and Sexual Harassment under the Sexual Assault

Prevention and Response Program (SHARP), dated 12 November 2013.

b. The contractor shall require all Contract Service Providers (CSP) with knowledge of an incident of sexual assault occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours) report the incident in writing to the government's COR. All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals.

c. The contractor shall require all CSPs with knowledge of an incident of sexual harassment occurring on a Government facility, to include a Government leased facility, where the contractor is providing services under this contract, to report the incident to the contractor who shall immediately (within 24 hours) report the incident in writing to the government's COR.

All incidents shall be reported whether they involve contractor personnel or Government personnel, or other individuals.

d. The contractor shall ensure all service providers receive Sexual Harassment/Assault

Response and Prevention (SHARP) training not later than 60 calendar days after contractor personnel begin performance under this contract. Training can be obtained either online or in person. Contractor personnel can attend SHARP training provided by MEDCOM on an every other month basis by contacting (210) 221-6118 for class date/time and availability. If the employee has an AKO account, they can access online the Team Bound Self Study course through Army Learning Management System (ALMS) at http://www.atsc.army.mil/tadlp/delivery/alms.asp.

14. Contractor Manpower Reporting http://www.atsc.army.mil/tadlp/delivery/alms.asp

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra .mil/.

(End PWS) http://www.ecmra.mil/