W81K00-24-Q-0005-0002.pdf

W40M USA HCA

MEDICAL READINESS CONTR OFFICE WEST

POC: KATHY CLAYTON

3551 ROGER BROOK DR BLDG 3600

FORT SAM HOUSTON TX 78234-6200

0012012608

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The amendment is issued to make required changes to the PWS highlighted in yellow ; update the POP; Added CLIN 0002, 1002, 2002; and extend the solicitation bid due date until 20 December 2023. See Summary of Details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 07-Dec-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W81K0024Q0005

X 9B. DATED (SEE ITEM 11)

20-Oct-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

07-Dec-2023

CODE

W40M USA HCA

MEDICAL READINESS CONTR OFFICE WEST

3160 MCINDOE BLDG 1103

JBSA FT SAM HOUSTON TX 78234-4504

W81K00 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W81K00

FACILITY CODECODE

EMAIL:TEL:

W81K0024Q0005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 28-Nov-2023 12:00 AM to 20-Dec-

2023 12:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0002 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job Unscheduled Service

FFP

All additional services including emergency repair services and parts requested by the customer outside the Preventative Maintenance items listed in the schedule shall be billed to this CLIN up to the allowed amount provided. Any service or parts that exceed such allowed amount will need customer approval and a modification increasing the amount on the contract before services can be rendered or parts can be provided.

Multiple Invoices Will Be Submitted Against This CLIN. For this CLIN include $30,000 in your bid pricing.

FOB: Destination

PURCHASE REQUEST NUMBER: 0012012608

PSC CD: J065

NET AMT

CLIN 1002 is added as follows:

1002 1 Job OPTION Unscheduled Service

FFP

All additional services including emergency repair services and parts requested by the customer outside the Preventative Maintenance items listed in the schedule shall be billed to this CLIN up to the allowed amount provided. Any service or parts that exceed such allowed amount will need customer approval and a modification increasing the amount on the contract before services can be rendered or parts can be provided.

Multiple Invoices will be submitted against this CLIN. For this CLIN include $30,000 in your bid pricing.

FOB: Destination

CLIN 2002 is added as follows:

2002 1 Job OPTION Unscheduled Service

FFP

All additional services including emergency repair services and parts requested by the customer outside the Preventative Maintenance items listed in the schedule shall be billed to this CLIN up to the allowed amount provided. Any service or parts that exceed such allowed amount will need customer approval and a modification increasing the amount on the contract before services can be rendered or parts can be provided.

Multiple Invoices Will Be Submitted Against This CLIN. For this CLIN include $30,000 in your bid pricing.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-DEC-2023 TO

30-NOV-2024

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

HT0852

To:

CAGE

POP 01-JAN-2024 TO

31-DEC-2024

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

The following Delivery Schedule for CLIN 0002 has been added:

CAGE

POP 01-JAN-2024 TO

31-DEC-2024

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

The following Delivery Schedule item for CLIN 1001 has been changed from:

CAGE

POP 01-DEC-2024 TO

30-NOV-2025

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

POP 01-JAN-2025 TO

31-DEC-2025

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

The following Delivery Schedule for CLIN 1002 has been added:

CAGE

POP 01-JAN-2025 TO

31-DEC-2025

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

The following Delivery Schedule item for CLIN 2001 has been changed from:

CAGE

POP 01-DEC-2025 TO

30-NOV-2026

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

CAGE

POP 01-JAN-2026 TO

31-DEC-2026

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

The following Delivery Schedule for CLIN 2002 has been added:

POP 01-JAN-2026 TO

31-DEC-2026

N/A AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

210-916-4141

INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government AMC BAMC FSH - MM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX

78234-6200

Government

The following Technical Office was added for CLIN 0002:

AMC BAMC FSH - MM

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

The following Acceptance/Inspection Schedule was added for CLIN 1002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government AMC BAMC FSH - MM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX

The following Technical Office was added for CLIN 1002:

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

The following Acceptance/Inspection Schedule was added for CLIN 2002:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

Destination Government AMC BAMC FSH - MM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX

The following Technical Office was added for CLIN 2002:

FOR POP SEE LINE ITEM

3551 ROGER BROOKE DR

BLDG 3600

JBSA FT SAM HOUSTON TX 78234-6200

The following have been modified:

52.212-1 ADDENDUM

The Government will issue a contract resulting from this solicitation to the responsible contractor whose quote, conforming to the solicitation, is Lowest Price Technically Acceptable. The offeror shall submit the following:

1. Technical: A proposal that conforms to the solicitation’s requirements with an explanation of how your firm intends to satisfy the requirement of the Performance Work Statement.

NOTE: Statements that the offeror understands, can or will comply with all specifications, or statements paraphrasing the specifications of parts thereof, or phrases such as “standard procedures will be used” or “well known techniques will be used: will be considered insufficient. Insufficient explanations of how your company will comply with the above of this solicitation may cause your offer to receive an unsatisfactory rating.

2. Price. A unit price (with extended amount) for each line item.

3. The offeror shall submit a completed copy of FAR 52.212-3 Alternate I, Representations and Certifications – Commercial Items. If the offeror has completed the Online Representations and Certifications Application (ORCA) at http://www.sam.gov or http://orca.bpn.gov,the offeror shall indicate such on the FAR clause. Any other applicable clauses shall also be completed and submitted (for example, FAR 52.209-5) if they are not already included in SAM or ORCA.

Offers are due by 12 December 2023, 12:00 PM, Central Standard Time. Offers shall be submitted via email to kathy.g.clayton.civ@mail.mil.

Protests will be referred to the contracting officer. Protestor may request a review by the contracting officer or an independent review at a level higher than the contracting officer. Requests for appeals or independent review will be addressed to the contracting officer for referral to the review authority. Questions on this process will be referred to the cognizant contracting officer identified in the solicitation.

(m) The non-FAR Part 12 discretionary FAR, DFARS, and LOCAL provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 herein for locations where full text can be found.

(End of Provision)

PERFORMANCE OF WORK STATEMENT

PERFORMANCE OF WORK

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide on-site reverse osmosis (RO) water purification services to include but not limited to: inspections, preventive maintenance, calibration, and scheduled parts replacement, to include repairs and parts, on the main RO system located at Brooke Army Medical Center (BAMC), Nephrology Clinic, 3551 Roger Brooke Drive, Ft. Sam Houston, TX 78234. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide English speaking personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the on-site reverse osmosis water purification services to include but not limited to: inspections, preventive maintenance, calibration, safety testing and scheduled parts replacement, to include labor, travel, repairs and parts, on the main RO system as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Historical data is as follows: BAMC has one main water purification system which had 28 unscheduled work orders opened with repair costs of $16,832.27. Time frame was from FY21 to present date. The contractor shall perform quarterly, semi-annual, and annual scheduled preventive maintenance on the main reverse osmosis system. Which will include the following but not limited to: inspection, preventive maintenance, calibration verification, and scheduled parts replacement. The contractor shall also include minor upgrades, repairs and repair parts as needed for any unscheduled services. This shall include all travel, parts, and labor.

1.3 Objectives: The table listed below denotes the equipment model, nameplate model, serial number, and the equipment control number being serviced.

Equipment Name Serial Number/ECN Equipment Description

Model: RO System Name Plate: 100474

1319883/126328 CWP 104 Central RO

NOTE: All Portable RO’s previously listed have been removed in Amendment 2 and are no longer needed.

1.4 Scope: Services include system performance review, inspect & record dialysis system readings data, inspect & record operation’s logbook data, inspect & record feed water chemistry data, inspect & record carbon tanks data, inspect & record RO data, inspect & record control panel data, record flows, complete pressure calibration. The contractor shall accomplish cleaning and disinfection, provide PM kits, inspect & replace endotoxin filters, inspect & replace pre-filters as specified in the contractor proposal.

1.5 Period of Performance: The period of performance shall be from 1 January 2024 – 31 December 2024 for one

(1) Base Year plus two option years of 12 months each.

1.6 General Information

1.6.1 Quality Control: Contractor service tickets will be utilized by contractor service employees on site to record and document services performed and will be reviewed and signed by the COR or COR designated representative at time of service.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is NOT required to perform services on these recognized Federal Holidays.

New Year’s Day Juneteenth Veteran’s Day Martin Luther King Day Independence Day Thanksgiving Day

President’s Day Labor Day Christmas Day Memorial Day Columbus Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700 – 1600 (7:00 am – 4:00 pm) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed Brooke Army Medical Center (BAMC), Nephrology Clinic, 3551 Roger Brooke Drive, Ft. Sam Houston, TX 78234.

1.6.6 Type of Contract: The government will award a Firm fixed price service contract.

1.6.7 Security Requirements: The representative shall meet all citizen requirements to be granted access to the base.

1.6.8 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.9 Key Control: N/A

1.6.10 Lock Combinations N/A

1.6.11 Special Qualifications: N/A

1.6.12 Post Award Conference/Periodic Progress Meetings Contractor agrees to attend post award meetings requested by the contracting officer and may meet periodically with the contractor to review contractor’s performance. These meetings may be either in person, via phone, or via virtual (video conference), and will be conducted by mutually agreed scheduled appointment. At these meetings, the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.13 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.14 Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 – 1600 (7:00 am – 4:00 pm), Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below: Must have completed the required training to be a Contracting Officer Representative (COR).

1.6.15 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The Government furnished ID badge must be worn during the performance of services on this Government site.

1.6.16 Contractor Travel N/A:

1.6.17 Other Direct Costs N/A

1.6.18 Data Rights N/A: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.19 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.20 PHASE IN /PHASE OUT PERIOD N/A: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during any phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation BAMC Brooke Army Medical Center CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RO Reverse Osmosis SAP Simple Automation Process TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services under this contract, the Government certifies that the equipment to be maintained will be in good operating condition on the effective date of this contract. For the purpose of this contract, the clause, "good operating condition" means the conditions necessary for the equipment to function as intended without the need for remedial maintenance.

3.2 Facilities N/A

3.3 Utilities N/A

3.4 Equipment See item 3.1

3.5 Materials See item 3.1

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all replacement parts, supplies, equipment, and services required to perform work under this contract. In the event of an unscheduled repair request on-site services will be rendered with two (2) working days.

4.2 Secret Facility Clearance N/A:

4.3. Materials: The Contractor shall provide own tools, Test, Measurement, and Diagnostic Equipment (TMDE), laptop computers, and diagnostic software to be used by the contractor service technicians, as required for the completion of the services in accordance with this contract.

4.4. Equipment: The Contractor shall provide own service manuals, reference publications, specifications, schematic diagrams, and parts lists to assist in the evaluation/repair of all equipment included in this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide scheduled preventive maintenance and unscheduled repair services for on-site reverse osmosis water purification services to include but not limited to: inspections, preventive maintenance, calibration and scheduled parts replacement, to include travel, labor, repairs and parts, on the main RO system located at Brooke Army Medical Center (BAMC), Nephrology Clinic, 3551 Roger Brooke Drive, Ft. Sam Houston, TX 78234. The contractor is responsible for conducting business, between the hours of 0700 – 1600 (7:00 am – 4:00 pm) Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. All visits to BAMC shall be coordinated with the COR of this contract. Upon completion of any service, the Contractor/COR shall coordinate and sign the service report. If form DD Form 2163 is already present, it will be annotated with the new date and initialed. (Forms to be provided by Medical Maintenance as needed).

5.2. Tasked Required:

a. System performance review- As part of this preventative maintenance agreement, the vendor will be required to inspect Customer’s water system and record the findings on the service report. Listed below are the items included in the System Performance Review. Customer must review the service report in its entirety.

b. Disinfect membranes with vendor provided disinfectant- To maintain the quality of water produced by the RO, the vendor will disinfect the RO Membranes using disinfectant per manufacturers instructions. The vendor will also rinse the system and use Reagent Test Strips to verify that the disinfectant is clear from the system. The cost of the disinfectant and test Strips used in connection with disinfecting the RO Membranes must be included in the price of this service.

c. Clean membranes with vendor provided low and high pH cleaners- To maintain the quality of water produced by the RO, the vendor will be required to clean the RO Membranes using Low and High pH cleaners. The vendor will rinse the system and use the correct test strips to verify that all chemical is clear from the system unless Customer is otherwise notified. The cost of the cleaning agents and test strips used in connection with cleaning the RO Membranes must be included in the price of this service.

d. Clean brine tank with vendor provided preventive maintenance kit as per MFG literature- The vendor will furnish a Preventative Maintenance Kit for the given year of Customer’s CWP and perform the services required thereunder.

e. Inspect and replace RO pre-filter as per MFG literature- The vendor will remove the old pre-filter and replace it with a new prefilter.

f. Inspect and replace endotoxin filter as per MFG literature- The vendor will remove the old post filter and replace it with a new post filter.

g. Provide PM kits

h. Field service reports shall be submitted to the COR within 3 business days after work has been rendered.

(includes hand to hand turn in at time of service)

Note: Certain tasks have been removed from 5.2 and no longer required.

5.2. Scheduled services shall be completed within first 10 calendar days of the month that services are due. Field service reports shall be submitted electronically to the COR within 3 business days after work has been rendered.

5.2.1 Unscheduled services shall have a field service engineer onsite within 48 hour of the service call being initiated. Field service reports shall be submitted electronically to the COR within 3 business days after work has been rendered.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) The vendor shall use the manufacturer’s most current and valid field service manuals to perform services on the Mar Cor Purification reverse osmosis water purification systems located at Brook Army Medical Center. While performing the tasks agreed upon on the contract.

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

Performance Objective Standard Performance Threshold

Method of Surveillance

PRS # 1.

The contractor shall provide fully certified English speaking contractor personnel.

The contractor shall provide a trained and certified by Evoqua in the maintenance of the Evoqua water purification equipment.

100% COR shall monitor with 100% inspection

PRS # 2

Scheduled Services

The contractor shall perform/complete scheduled service inspections, cleaning, calibrating, and scheduled parts replacement as per the table in 1.3. Includes all supplies and parts, to include replacement of worn/defective parts.

100% COR shall monitor periodically as services are rendered.

PRS #3

Scheduled services

Shall be completed by the 10th calendar day of the month services are due.

100% COR shall monitor periodically as services are rendered.

PRS # 4

Unscheduled Services

The contractor shall provide unlimited on-site repairs for unscheduled service requests.

100% COR shall randomly monitor as services are rendered.

PRS # 5

Unscheduled Services

The contractor shall be onsite within 48 hours of service call being initiated.

100% COR shall randomly monitor as services are rendered.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

Deliverable Frequency # of Copies

Medium/Format Submit To Approved field service report annotating the scheduled/unscheduled services

Shall be provided to the COR within 3 working days from the

One field service report

Electronically/E mail

COR

Deliverable Frequency # of Copies

Medium/Format Submit To rendered, parts used, calibration verification readings completion date of the services being rendered per serial number

7.3 Attachment 3/Technical Exhibit 3 – Service Schedule

Qty Description Part # Service Frequency

1 System Performance Review SI0002 Quarterly

1 Disinfect Membranes 4000-0137 Quarterly

1 Clean Membranes 4000-0136 Quarterly

1 Clean Brine Tank W3TSP4692 Annually

1 CWP Annual Preventative Maintenance Kit 4000-0092 Annually 1 Inspect & Replace RO Pre Filter SI5000 Quarterly

1 FILTER,DEPTH,SW,PP,1M,4‐1/2"X20",DOE ME42007 Quarterly

1 Inspect & Replace Endotoxin Filter SI5120 Quarterly

1 FILTER, POSICLEAR, 20" 222, FLAT W3T590100 Quarterly

Note: Certain Items have been removed from this table and no longer required.

(End of Summary of Changes)